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Palm 3C80302U Handbook - Page 120

Synchronizing Mail with your E-Mail application, Opening the Mail application on your organizer,

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Tip: To turn off Mail, select Do Nothing and then select the Set As Default check box. To change your Mail setup options: 1. Click the HotSync icon 2. Choose Custom. in the Windows system tray. Tip: You can also choose Custom from the HotSync menu in Palm Desktop software. 3. Select Mail in the list box. 4. Click Change. 5. Modify your settings as needed. 6. Click OK. Synchronizing Mail with your E-Mail application After you enable and configure Mail, you need to perform a HotSync operation to synchronize Mail with your desktop E-Mail application. For a complete explanation of HotSync technology, see Chapter 6. Opening the Mail application on your organizer To open Mail: 1. Tap the Applications icon . 2. Tap the Mail icon . Viewing e-mail items The Message List displays a list of your incoming e-mail items, who sent them, and the date they were received. E-mail items you've read have a check next to them. High-priority e-mail items appear in bold. Page 112 Previously read Communicating Using Your Organizer

Section	Page
Handbook for the Palm III™ Organizer	1
Contents	3
About This Book	9
Chapter 1	11
Introduction to Your Palm III™ Organizer	11
Getting to know your Palm III organizer	11
What is a Palm III organizer?	11
System requirements	12
Minimum requirements	12
Optional equipment	12
Upgrade information	12
Palm III components	13
Locating front panel controls	13
Using the backlight	14
To activate the backlight:	14
To turn off the backlight:	14
Protective flip cover	15
Locating back panel components	16
Installing the batteries	17
To install the batteries:	17
Tapping and typing	18
Tap with the stylus to get things done	18
Elements of the organizer interface	19
Opening applications	20
To open an application:	21
Using menus	21
To open the menu bar:	21
Choosing a menu	22
Graffiti menu commands	22
Displaying online tips	23
To display an online tip:	23
Three ways to enter data	23
Onscreen keyboard	24
Graffiti writing	24
To open Memo Pad:	25
Using Palm Desktop software	26
Importing data	26
Customizing your organizer	27
To open the Preferences screens:	27
To set the current time:	27
To set the current date:	28
Palm Desktop organizer software	28
With Palm Desktop software, you can do the following:	28
Connecting the cradle	29
To connect the cradle:	29
Installing Palm Desktop software	29
To install Palm Desktop software:	30
Using your organizer with another PIM	30
Chapter 2	31
Entering Data in Your Palm III™ Organizer	31
Using Graffiti writing to enter data	31
Writing Graffiti characters	31
There are four basic concepts for success with Graffiti writing:	31
To write Graffiti letters:	32
Graffiti tips	33
The Graffiti alphabet	34
Writing capital letters	35
To draw the first letter of a word as a capital letter:	35
To enter only capital letters (Caps Lock):	35
Writing numbers	35
Graffiti numbers	36
Writing punctuation marks	36
Additional Graffiti punctuation	37
Writing symbols and extended characters	37
Writing accented characters	38
Accent strokes	38
Additional non-English characters	38
Navigation strokes	39
Graffiti ShortCuts	39
Using the onscreen keyboard	41
To use the onscreen keyboard:	41
Using your computer keyboard	41
Importing data	42
To import data:	42
Chapter 3	45
Managing Your Applications	45
Using the Applications Launcher	45
Selecting applications	45
Switching between applications	45
Categorizing applications	45
To categorize an application:	46
To display applications by category:	46
Changing the Applications Launcher display	46
To change the Applications Launcher display:	47
To open the Applications Launcher to the last opened category:	47
Choosing preferences	47
To change preferences for an application:	47
Installing and removing applications	48
Installing add-on applications	48
To install add-on software on your organizer:	48
Installing games	50
Removing applications	51
To remove an add-on application:	51
Removing Palm Desktop software	51
To remove Palm Desktop software:	51
Security	52
In Security, you can do the following:	52
Assigning a password	52
To assign a password:	52
Changing or deleting a password	53
To change or delete your password:	53
Locking your organizer	53
To lock your organizer with a password:	54
Recovering from a forgotten password	54
To delete a forgotten password:	54
Chapter 4	55
Using Your Basic Applications	55
Overview of basic applications	56
Date Book	56
In Date Book, you can do the following:	56
To open Date Book:	56
Address Book	57
In Address Book, you can do the following:	57
To open Address Book:	57
To Do List	58
In To Do List, you can do the following:	58
To open To Do List:	58
Memo Pad	59
In Memo Pad, you can do the following:	59
To open Memo Pad:	59
Calculator	59
In Calculator, you can do the following:	59
To open Calculator:	60
Expense	60
In Expense, you can do the following:	60
To open Expense:	60
Common tasks	61
Creating records	61
To create a record:	61
Editing records	61
Entering text	62
Edit menu	62
To select text in an application:	62
Deleting records	63
To delete a record in any of the basic applications:	63
Other ways to delete records	63
Purging records	64
To purge records:	64
Exchanging and updating data: HotSync operations	64
Performing a HotSync operation for the first time	65
To perform a local HotSync operation:	65
Categorizing records	67
Default categories	67
To move a record into a category:	67
To display a category of records:	68
To define a new category:	68
To rename a category:	69
Finding records	70
Looking up Address Book records	70
To look up an Address Book record:	71
Using Find	71
To use Find:	71
Using Phone Lookup	72
To use Phone Lookup:	72
Phone Lookup tips	73
Looking up names to add to expense records	73
To add names to an Expense record:	73
Sorting lists of records	74
To sort records in To Do List and Expense:	74
To sort records in Address Book and Memo Pad:	74
Making records private	75
Hiding private records	75
To hide private records:	76
To display private records:	76
To make a record private:	77
Attaching notes	77
To attach a note to a record:	77
To review or edit a note:	77
To delete a note:	77
Choosing fonts	78
To change the font style:	78
Application-specific tasks	79
Date Book	79
Scheduling an event	79
To schedule an event for the current day:	79
To schedule an event for another day:	81
To schedule an untimed event:	82
Rescheduling an event	83
To reschedule an event:	83
Setting an alarm for an event	83
To set an alarm for an event:	83
Scheduling repeating or continuous events	84
To schedule a repeating or continuous event:	84
Changing the Date Book view	85
To cycle through Day, Week, and Month views:	85
To display the current time:	86
To display the Week View:	86
Spotting event conflicts	87
Working in Month View	88
Date Book menus, preferences, and display options	89
Record menu	89
Options menu	89
Address Book	92
Creating an Address Book entry	92
To create a new Address Book entry:	92
Selecting types of phone numbers	93
To select other types of phone numbers in an entry:	93
Changing Address Entry details	94
To open the Address Entry Details dialog box:	94
Address Book menus	95
Record menus	95
Options menus	95
To Do List	97
To create a To Do List item:	97
Setting priority	97
To set the priority of a To Do List item:	98
Checking off a To Do List item	98
To check off a To Do List item:	98
Changing To Do List item details	98
To display the To Do Item Details dialog box:	99
Setting a due date	99
To set a due date for a To Do List item:	99
To Do Show Options	100
To change the Show Options settings:	100
To Do List menus	101
Record menu	101
Options menu	101
Memo Pad	102
To create a new memo:	102
Reviewing memos	102
To review a memo:	103
Memo Pad menus	103
Record menus	103
Options menus	103
Calculator	105
Recent Calculations	105
To display recent calculations:	105
Calculator menus	106
Options menus	106
Expense	107
To create an Expense item:	107
Changing the date of an Expense item	108
To change the date of an Expense item:	108
Entering receipt details	108
To open the Receipt Details dialog box:	108
Customizing the Currency pick list	109
To customize the Currency pick list:	109
Defining a custom currency symbol	110
To define a custom currency symbol:	110
Show Options	111
To open the Show Options dialog box:	111
Transferring your data to Microsoft Excel	111
Creating or printing an expense report	112
To create or print an expense report:	112
Using expense report templates	113
To view your expense data using a Microsoft Excel template:	115
Expense menus	115
Record menu	115
Options menu	116
Chapter 5	117
Communicating Using Your Organizer	117
Managing desktop E-Mail away from your desk	117
In Mail, you can do the following:	118
Setting up Mail on the desktop	118
To set up Mail:	118
To select HotSync options:	119
To change your Mail setup options:	120
Synchronizing Mail with your E-Mail application	120
Opening the Mail application on your organizer	120
To open Mail:	120
Viewing e-mail items	120
To open an e-mail item:	121
To close an e-mail item:	121
Displaying full header information	121
To display full header information:	121
Creating e-mail items	121
To create an e-mail item:	122
To reply to an e-mail item:	123
Looking up an address	124
To look up an e-mail address:	124
Adding details to e-mail items	125
Setting a priority	126
To set a priority for your e-mail item:	126
Sending a blind carbon copy	126
To add a BCC field to your e-mail item:	126
Adding a signature to your e-mail item	127
To create a signature:	127
To add a signature to your e-mail item:	128
Requesting confirmations	128
To receive a confirmation when your e-mail item is read:	128
To receive a confirmation when your e-mail item is delivered:	128
Storing e-mail to be sent later	128
To send e-mail:	128
Editing unsent e-mail	128
To retrieve an e-mail item:	129
Draft e-mail	129
To save an e-mail item as a draft:	130
To edit an e-mail item saved as a draft:	130
Filing e-mail	130
To file e-mail:	130
To remove e-mail from the Filed folder:	131
Deleting e-mail	131
To delete e-mail:	131
Removing e-mail from the Deleted folder	131
To remove an e-mail item you received from the Deleted folder:	131
To remove an e-mail item you created from the Deleted folder:	131
Purging deleted e-mail	132
To purge the contents of the Deleted folder:	132
Message List options	132
Folders	132
To select a folder:	132
Date column	133
To show the Date column:	133
Sorting the Message List	133
To sort the Message List:	133
HotSync options	134
To open the HotSync Options dialog box:	134
Creating special filters	135
To access the special filter settings:	136
Ignoring or receiving e-mail	136
To define whether to ignore or receive e-mail:	136
Defining filter strings	137
To define a filter string:	138
High-priority e-mail	138
To retrieve high-priority e-mail items:	138
Truncating e-mail items	139
To truncate e-mail items:	139
Mail menus	140
Message menus	140
Options menus	140
Beaming information	141
To select a business card:	141
To beam a record, business card, or category of records:	141
To beam an application:	142
To receive beamed information:	142
Tips on beaming information	142
Chapter 6	143
Advanced HotSync® Operations	143
Selecting HotSync setup options	143
To set the HotSync options:	143
Customizing HotSync application settings	146
To customize HotSync application settings:	146
Conducting a HotSync operation via modem	148
Preparing your computer	148
To prepare your computer for a modem HotSync operation:	148
Preparing your organizer	149
To prepare your organizer for a modem HotSync operation:	150
Selecting the conduits for a modem HotSync operation	151
To change the Conduit Setup for a modem HotSync operation:	151
Performing a HotSync operation via a modem	152
To perform a modem HotSync operation:	152
Conducting a HotSync operation via a network	152
Connecting to your company’s dial-in server	152
To prepare your computer for a network HotSync operation:	153
To prepare your organizer for a network HotSync operation:	154
Using File Link	154
Creating a user profile	155
To create a user profile:	155
To use a profile for the first-time HotSync operation:	156
Chapter 7	157
Setting Preferences for Your Organizer	157
In the Preferences screens, you can do the following:	157
Viewing preferences	157
To open the Preferences screens:	157
Buttons preferences	158
To change the Buttons preferences:	158
Pen preferences	158
To change the Pen preferences:	159
HotSync buttons preferences	160
To change the HotSync buttons preferences:	160
Digitizer preferences	160
Formats preferences	160
Country default	161
To set the country default:	161
Time, date, week start, and numbers formats	161
To select the time, date, week start, and numbers format:	161
General preferences	162
Auto-off delay	162
To set the Auto-off delay:	162
System, alarm, and game sounds	163
To set the system and alarm sounds:	163
Modem preferences	164
To define the Modem preferences:	164
Network preferences and TCP/IP software	165
Selecting a service	165
To select a service:	166
Entering a user name	166
To enter a user name:	166
Entering a password	167
To enter a password:	167
Adding telephone settings	168
To enter your server phone number:	168
Entering a prefix	168
To enter a prefix:	169
Disabling Call Waiting	169
To disable Call Waiting:	169
Using a calling card	170
To use a calling card:	170
Connecting to your service	171
To establish a connection:	171
To close a connection:	171
Creating additional service templates	171
To add a new service template:	171
To duplicate an existing service template:	171
Adding detailed information to a service template	172
To select a connection type:	172
Idle timeout	172
To set the Idle timeout:	172
Defining primary and secondary DNS	173
To enter a primary and secondary DNS:	173
IP address	174
To identify dynamic IP addressing:	174
To enter a permanent IP address:	174
Creating a login script	175
To create a login script:	175
Deleting a service template	176
To delete a service template:	176
Network preferences menu commands	177
Service menu	177
Options menu	177
TCP/IP troubleshooting	177
Displaying expanded Service Connection Progress messages	177
Viewing the Network Log	177
To view the Network Log:	178
Adding a DNS number	178
Owner preferences	179
To enter the Owner preferences:	179
To unlock the Owner Preferences screen:	179
ShortCuts preferences	180
Creating a ShortCut	180
To create a ShortCut:	180
Editing a ShortCut	181
To edit a ShortCut:	181
Deleting a ShortCut	181
To delete a ShortCut:	181
Appendix A	183
Maintaining Your Organizer	183
Caring for your organizer	183
Battery considerations	184
Resetting your organizer	185
Performing a soft reset	185
To perform a soft reset:	185
Performing a hard reset	186
To perform a hard reset:	186
To restore your data after a hard reset:	186
Appendix B	189
Frequently Asked Questions	189
Software installation problems	189
Operating problems	190
Tapping and writing problems	191
Application problems	192
HotSync problems	193
Beaming problems	197
Password problems	198
Technical support	199
To find version and memory information:	199
Appendix C	201
Creating a Custom Expense Report	201
About mapping tables	201
Customizing existing sample templates	202
To customize a sample Expense Report template:	202
Determining the layout of the Expense Report	203
Labels	203
Sections	204
Analyzing your custom Expense Report	205
Perform the following before you begin a custom mapping table:	205
Programming the mapping table	206
To program a new custom mapping table:	206
Using applications other than Microsoft Excel	210
Expense file details	211
Appendix D	213
Non-ASCII Characters for Login Scripts	213
Use of ^char	213
Carriage return and line feed	213
Literal characters	214
Examples:	214
Warranty and Other Product Information	215
Limited warranty	215
3Com end user software license agreement	218
FCC Statement	221
Canadian RFI Statement	221