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Palm M100 Handbook - Page 83

Making records private, Hiding or masking private records

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4. Do one of the following: Address Book: Tap the setting you want. Note Pad: Tap the Sort by pick list and select Alphabetic, Date, or Manual. Memo Pad: Tap the Sort by pick list and select Alphabetic or Manual. 5. Tap OK. To sort the Note Pad or Memo list manually, tap and drag a note or memo to a new location in the list. Note: To make the list of your memos appear in Palm Desktop software as you manually sorted it on your handheld, open Memo Pad in Palm Desktop software and click List by. Then select Order on handheld. Making records private In most applications you can make individual records private. Private records remain visible and accessible, however, until you select the Security setting to hide or mask all private records. See "Security" in Chapter 3 for more information. Hiding or masking private records You can hide or mask all records that you mark as private. Masked records appear as grey placeholders in the same position they would appear if they were not masked, and are marked with a lock icon. Hidden records disappear completely from the screen. If you define a password for your handheld, you must enter it to display private records. Page 77 Using Your Applications

Section	Page
Handbook for the Palm™ m100 Handheld	1
Contents	3
About This Book	7
Chapter 1	8
Introduction to Your Palm™ m100 Handheld	8
Getting to know your Palm m100 handheld	8
What is a Palm m100 handheld?	8
System requirements	9
Minimum requirements: Windows	9
Minimum requirements: Macintosh	9
Optional equipment	9
Palm m100 components	10
Locating front panel controls	10
Using the backlight	11
To activate the backlight:	11
To turn off the backlight:	11
Locating back panel components	12
Changing the face plate	13
To change the face plate:	13
Installing the batteries	14
To install the batteries:	14
Palm Desktop organizer software	15
With Palm Desktop software, you can do the following:	15
Connecting the HotSync cable	15
To connect the HotSync cable:	16
Installing Palm Desktop software	17
To install Palm Desktop software on a Windows computer:	17
To install Palm Desktop software on a Macintosh:	18
Using your handheld with another PIM	18
Tapping and typing	19
Tap with the stylus to get things done	19
Elements of the handheld interface	20
Opening applications	22
To open an application:	22
Using menus	23
To open the menu bar:	23
Choosing a menu	23
Graffiti menu commands	24
Displaying online tips	25
To display an online tip:	25
Entering data	25
Onscreen keyboard	25
Graffiti writing	26
To open Memo Pad:	27
Note Pad	27
Using Palm Desktop software	27
Importing data	28
External keyboard	28
Customizing your handheld	28
To open the Preferences screens:	28
Setting the time and date	29
To set the current time and date:	29
Chapter 2	30
Entering Data in Your Palm m100™ Handheld	30
Using Graffiti writing to enter data	30
Writing Graffiti characters	30
There are four basic concepts for success with Graffiti writing:	30
To write Graffiti letters:	31
Graffiti tips	32
The Graffiti® alphabet	33
Writing capital letters	34
To draw the first letter of a word as a capital letter:	34
To enter only capital letters (Caps Lock):	34
Writing numbers	35
Graffiti numbers	35
Writing punctuation marks	35
Additional Graffiti punctuation	36
Writing symbols and extended characters	36
Writing accented characters	37
Accent strokes	37
Additional non-English characters	37
Navigation strokes	38
Graffiti ShortCuts	38
Using the onscreen keyboard	39
To use the onscreen keyboard:	39
Using Note Pad	40
To use Note Pad:	40
Using your computer keyboard	40
Using an external keyboard accessory	40
Importing data	41
Importing data from a Windows computer	41
To import data from a Windows computer:	41
Importing data from a Macintosh	42
To import data from a Macintosh:	43
Chapter 3	44
Managing Your Applications	44
Using the Applications Launcher	44
Selecting applications	44
Switching between applications	44
Categorizing applications	44
To categorize an application:	45
To display applications by category:	45
Changing the Applications Launcher display	45
To change the Applications Launcher display:	46
To open the Applications Launcher to the last opened category:	46
Choosing preferences	46
To change preferences for an application:	46
Installing and removing applications	47
Installing add-on applications	47
To install add-on software on your handheld using a Windows computer:	47
To install add-on software on your handheld using a Macintosh:	49
Installing games	51
Removing applications	51
To remove an add-on application:	51
Removing Palm Desktop software	52
To remove Palm Desktop software from a Windows computer:	52
To remove Palm Desktop software from a Macintosh:	52
Security	53
In Security, you can do the following:	53
Assigning a password	53
To assign a password:	53
Changing or deleting a password	54
To change or delete your password:	54
Locking your handheld	55
To lock your handheld with a password:	55
Recovering from a forgotten password	56
To delete a forgotten password:	56
Chapter 4	57
Using Your Applications	57
Overview of applications	58
Date Book	58
In Date Book, you can do the following:	58
To open Date Book:	58
Address Book	59
In Address Book, you can do the following:	59
To open Address Book:	59
To Do List	60
In To Do List, you can do the following:	60
To open To Do List:	60
Note Pad	61
In Note Pad, you can do the following:	61
To open Note Pad:	61
Calculator	62
In Calculator, you can do the following:	62
To open Calculator:	62
Clock	62
In Clock, you can do the following:	62
To open Clock:	62
Memo Pad	63
In Memo Pad, you can do the following:	63
To open Memo Pad:	63
Common tasks	64
Creating records	64
To create a record:	64
Editing records	64
Entering text	65
Edit menu	65
To select text in an application:	65
Deleting records	66
To delete a record:	66
Other ways to delete records	66
Purging records	67
To purge records:	67
Exchanging and updating data: HotSync operations	68
Performing a HotSync operation for the first time: Windows	68
To perform a local HotSync operation on a Windows computer:	69
Performing a HotSync operation for the first time: Macintosh	70
To perform a local HotSync operation on a Macintosh:	71
Beaming information	73
To beam a record or category of records:	73
To beam an application:	74
To beam your business card:	74
To receive beamed information:	74
Tips on beaming information	75
Categorizing records	75
System-defined and user-defined categories	75
To move a record into a category:	76
To display a category of records:	76
To define a new category:	77
To rename a category:	78
Finding records	78
Looking up Address Book records	79
To look up an Address Book record:	79
Using Find	80
To use Find:	80
Using Phone Lookup	80
To use Phone Lookup:	81
Phone Lookup tips	81
Sorting lists of records	82
To sort records in To Do List:	82
To sort records in Address Book, Note Pad, and Memo Pad:	82
Making records private	83
Hiding or masking private records	83
To hide all private records:	84
To mask all private records:	84
To display private records:	85
To make a record private:	85
Attaching notes	86
To attach a note to a record:	86
To review or edit a note:	86
To delete a note:	86
Choosing fonts	87
To change the font style:	87
Application-specific tasks	88
Date Book	88
Scheduling an event	88
To schedule an event for the current day:	88
To schedule an event for another day:	90
To schedule an untimed event:	91
Rescheduling an event	92
To reschedule an event:	92
Setting an alarm for an event	92
To set an alarm for an event:	92
Scheduling repeating or continuous events	93
To schedule a repeating or continuous event:	94
Changing repeating or continuous events	94
To delete repeating events:	94
Changing the Date Book view	96
To cycle through Day, Week, Month, and Agenda views:	96
To display the current time:	96
Working in Week View	96
To display the Week View:	96
Spotting event conflicts	98
Working in Month View	98
Working in Agenda View	99
To display the Agenda View:	99
Date Book menus, preferences, and display options	100
Record menu	100
Options menu	100
Address Book	102
Creating an Address Book entry	102
To create a new Address Book entry:	102
Selecting types of phone numbers	104
To select other types of phone numbers in an entry:	104
Changing Address Entry details	104
To open the Address Entry Details dialog box:	104
Address Book menus	105
Record menus	105
Options menus	106
To Do List	107
To create a To Do List item:	107
Setting priority	107
To set the priority of a To Do List item:	108
Checking off a To Do List item	108
To check off a To Do List item:	108
Changing To Do List item details	108
To display the To Do Item Details dialog box:	109
Setting a due date	109
To set a due date for a To Do List item:	109
To Do Show Options	110
To change the Show Options settings:	110
To Do List menus	111
Record menu	111
Options menu	111
Note Pad	112
To create a new note:	112
Reviewing notes	112
To review a note:	113
Setting an alarm for a note	113
To set an alarm for a note:	113
Note Pad menus	115
Record menus	115
Options menus	115
Memo Pad	116
To create a new memo:	116
Reviewing memos	117
To review a memo:	117
Memo Pad menus	117
Record menus	117
Options menus	118
Clock	119
To view the time:	119
To set an alarm:	119
Clock menus	120
Options menu	120
Calculator	121
Recent Calculations	122
To display recent calculations:	122
Calculator menus	122
Options menus	122
Chapter 5	123
Advanced HotSync® Operations	123
Selecting HotSync setup options	123
To set the HotSync options on a Windows computer:	123
To set the HotSync options on a Macintosh:	125
Customizing HotSync application settings	129
To customize HotSync application settings on a Windows computer:	129
To customize HotSync application settings on a Macintosh:	130
IR HotSync operations	132
Preparing your computer for infrared communication	132
To check if your Windows 95 computer supports infrared communication:	133
To install a Windows 95 infrared driver:	133
To check the ports used for infrared communication on a Windows computer:	134
To install the extensions for infrared communication on a Macintosh:	135
Configuring HotSync Manager for infrared communication	135
To configure HotSync Manager for infrared communication on a Windows computer:	135
To configure HotSync Manager for infrared communication on a Macintosh:	136
Performing an IR HotSync operation	137
To perform an IR HotSync operation:	137
Returning to cable HotSync operations	137
To return to cable HotSync operations on a Windows computer:	137
To return to cable HotSync operations on a Macintosh:	138
Conducting a HotSync operation via modem	138
Preparing your computer	138
To prepare a Windows computer for a modem HotSync operation:	139
To prepare a Macintosh for a modem HotSync operation:	140
Preparing your handheld	141
To prepare your handheld for a modem HotSync operation:	141
Selecting the conduits for a modem HotSync operation	142
To change the Conduit Setup for a modem HotSync operation:	142
Performing a HotSync operation via a modem	143
To perform a modem HotSync operation:	143
Using File Link	144
Creating a user profile	145
To create a user profile on a Windows computer:	145
To create a user profile on a Macintosh:	146
To use a profile for the first-time HotSync operation on a Windows computer:	147
To use a profile for the first-time HotSync operation on a Macintosh:	147
Chapter 6	148
Setting Preferences for Your Handheld	148
In the Preferences screens, you can do the following:	148
Viewing preferences	148
To open the Preferences screens:	148
Buttons preferences	149
To change the Buttons preferences:	149
Pen preferences	149
To change the Pen preferences:	150
HotSync buttons preferences	151
To change the HotSync buttons preferences:	151
Digitizer preferences	151
Formats preferences	151
Country default	152
To set the country default:	152
Time, date, week start, and numbers formats	152
To select the time, date, week start, and numbers format:	152
General preferences	153
Auto-off delay	153
To set the Auto-off delay:	153
System, alarm, and game sounds	153
To set the system and alarm sounds:	153
Beam Receive	154
To change the Beam Receive setting:	154
Connection preferences	154
Sample connection for remote IR HotSync operations	155
To create an IrCOMM to Modem connection:	155
Network preferences and TCP/IP software	156
Selecting a service	157
To select a service:	157
Entering a user name	157
To enter a user name:	157
Entering a password	158
To enter a password:	158
Selecting a connection	158
To select a connection:	159
Adding telephone settings	159
To enter your server phone number:	159
Entering a prefix	160
To enter a prefix:	160
Disabling Call Waiting	160
To disable Call Waiting:	160
Using a calling card	161
To use a calling card:	161
Connecting to your service	161
To establish a connection:	162
To close a connection:	162
Creating additional service templates	162
To add a new service template:	162
To duplicate an existing service template:	162
Adding detailed information to a service template	162
To select a connection type:	162
Idle timeout	163
To set the Idle timeout:	163
Defining primary and secondary DNS	164
To enter a primary and secondary DNS:	164
IP address	164
To identify dynamic IP addressing:	165
To enter a permanent IP address:	165
Login scripts	165
Creating a login script on your handheld	166
To create a login script:	166
Plug-in applications	168
Deleting a service template	168
To delete a service template:	168
Network preferences menu commands	168
Service menu	168
Options menu	169
TCP/IP troubleshooting	169
Displaying expanded Service Connection Progress messages	169
Viewing the Network Log	169
To view the Network Log:	169
Adding DNS numbers	169
Owner preferences	170
To enter the Owner preferences:	170
To unlock the Owner Preferences screen:	170
ShortCuts preferences	171
Creating a ShortCut	171
To create a ShortCut:	171
Editing a ShortCut	172
To edit a ShortCut:	172
Deleting a ShortCut	172
To delete a ShortCut:	172
Appendix A	173
Maintaining Your Handheld	173
Caring for your handheld	173
Battery considerations	174
Resetting your handheld	175
Performing a soft reset	175
To perform a soft reset:	175
Performing a hard reset	176
To perform a hard reset:	176
To restore your data from a Windows computer after a hard reset:	176
To restore your data from a Macintosh after a hard reset:	178
Appendix B	179
Frequently Asked Questions	179
Software installation problems	180
Operating problems	181
Tapping and writing problems	183
Application problems	184
HotSync problems	185
Beaming problems	193
Password problems	194
Technical support	195
To find version and memory information:	195
Appendix C	196
Upgrade Information	196
To upgrade a Windows system:	196
To upgrade a Macintosh system:	197
Each handheld must have a unique name	198
Appendix D	199
Non-ASCII Characters for Login Scripts	199
Use of ^char	199
Carriage return and line feed	199
Literal characters	200
Examples:	200
Product Regulatory Information	201
FCC Statement	201
Canadian ICES-003 Statement	202
CE Compliance Statement	202
Battery Warning	202
Varning	202
Advarsel!	202
Varoitus	203
Advarsel	203
Waarschuwing!	203
Uwaga	203