Plantronics Calisto 540 User Guide - Page 13

Home When you are signed in to Microsoft Office Communicator 2007 R2, the home screen is what you see on the display. The home screen shows your name and date, and your status-mirroring the information that is shown by the presence button in Microsoft Office Communicator-and time. Enter a number to dial: The display shows the Enter message when you press the Speaker or Headset button, or lift the handset from the cradle (off-hook), to make a call. In addition, when you select speaker or headset, the Speaker or Headset button is illuminated. Audio device graphic The phone display shows the graphic of a handset, headset, or speakerphone, if the phone is currently being used as an audio device by an application other than Microsoft Office Communicator. For more information about how to use the phone as an audio device, see "Using the phone for Live Meeting" and "Modifying options through the Windows Control Panel" in this document. Accessing phone when computer is locked Access to the phone's functionality is defined by its connection to a computer that is running Microsoft Office Communicator 2007 R2. When the phone is not connected to Microsoft Office Communicator (the computer does not have Microsoft Office Communicator installed, or it has a version of Microsoft Office Communicator that does not support this phone), the "Sign in" message is in the display, and you can use the phone as an audio device only. In this state, you cannot make calls. When the phone is connected to a computer that is locked, and the computer is running Microsoft Office Communicator 2007 R2, what you can do with the device is limited by the rules that are defined by your system administrator, and the connection to Microsoft Office Communicator. • If it is set up that users in the organization can make outgoing calls when their computers are locked, you will be able to make outgoing calls. • Redial and access to voice mail through the phone depends on how the system administrator configured the rules for incoming and outgoing calls when the computer is locked. • If you are part of Exchange Unified Messaging, and the Voicemail button backlight is illuminated, which means that there is a new message in your voice mailbox, you will have Plantronics P540-M User Guide access to voice mail after you enter your PIN. However, you might be unable to configure or change your PIN while the computer is locked. • See incoming caller name on the display. Using the phone for Live Meeting Although optimized for Microsoft Office Communicator 2007 R2, the P540-M can be used as an audio device for Live Meeting and third-party applications. To use the phone as an audio device, you must select it through settings in Live Meeting or the third-party audio application. Windows does not automatically set the phone as the system default audio device if you have the appropriate Windows service pack installed (see System Requirements earlier in this document). When you use the P540-M as the audio device for Live Meeting or other third-party applications, the phone: • Shows a graphic in its display indicating the audio device selected. During actual streaming, you will see the handset, headset, or speakerphone graphic indicating which audio device is active. However, the Speaker or Headset button will not be illuminated. • Can be used as a phone device for Microsoft Office Communicator at the same time. For example, you can make a call while the phone is streaming audio from Live Meeting on speakerphone. Be aware that Microsoft Office Communicator uses the volume level that you set when streaming audio for the tone it sends to inform you of an incoming call-even if you have previously set a default volume level for your calls. • Cannot be put on mute by using Live Meeting mute controls. The mute controls for the P540-M and Live Meeting are independent of one another. Therefore, if you want to put Live Meeting on mute while using the phone as its audio device, you must use the Live Meeting mute control on the computer, and vice versa. To use the phone to make a call while Live Meeting is streaming on the phone • Press the Speaker button to place the phone off-hook and initiate a call. If the phone is already off-hook, pressing Speaker again places the phone on-hook and returns it to being an audio device. The same process applies when you press the Headset button or lift the handset from the cradle. 13