Ricoh 2020D Operating Instructions

Ricoh 2020D - Aficio B/W Laser Manual

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  • Ricoh 2020D | Operating Instructions - Page 1
    Operating Instructions Scanner Reference 1 Sending Scan Files by E-mail 2 Sending Scan Files by Scan to Folder 3 Storing Files Using the Scanner Function 4 Delivering Scan Files 5 Scanning Originals with the Network TWAIN Scanner 6 Various Scan Settings 7 Appendix Read this manual carefully before
  • Ricoh 2020D | Operating Instructions - Page 2
    Introduction This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference. Important Contents of this manual are subject to change
  • Ricoh 2020D | Operating Instructions - Page 3
    mail addresses, and user codes. Also refer to this manual for explanations on how to connect the machine. ❖ Troubleshooting Provides a guide to solving common problems, and explains how to replace paper, toner, staples, and other consumables. ❖ Security Reference This manual is for administrators of
  • Ricoh 2020D | Operating Instructions - Page 4
    Reference Fax Guide • Quick Reference Printer Guide • Quick Reference Scanner Guide • PostScript3 Supplement • UNIX Supplement • Manuals for DeskTopBinder Lite • DeskTopBinder Lite Setup Guide • DeskTopBinder Introduction Guide • Auto Document Link Guide Note ❒ Manuals provided are specific to
  • Ricoh 2020D | Operating Instructions - Page 5
    Manual 1 Symbols ...1 About the Scanner Functions 2 Display Panel...3 Confirmation Displays 3 Scanner Features 6 1. Sending Scan Files by E-mail Before Sending Scan Files by E-mail 9 Outline of Sending Scan Files by E-mail 9 Preparation for Sending by E-mail 10 Registering E-mail Addresses
  • Ricoh 2020D | Operating Instructions - Page 6
    Delivery 92 5. Scanning Originals with the Network TWAIN Scanner Before Using the Network TWAIN Scanner 93 Outline of the Network TWAIN Scanner 94 Preparing to Use the Network TWAIN Scanner 95 Installing the TWAIN Driver from the Supplied CD-ROM 96 Basic Network TWAIN Scanner Operation 97 iv
  • Ricoh 2020D | Operating Instructions - Page 7
    Relationship between Resolution and Scan Size 133 When Using E-mail, Folder Sending, Storing or Network Delivery Function .........134 When Using as a TWAIN Scanner 135 Scan Settings and File Types 137 Software Supplied on CD-ROM 138 Auto-Run Program 138 TWAIN Driver ...138 DeskTopBinder Lite
  • Ricoh 2020D | Operating Instructions - Page 8
    vi
  • Ricoh 2020D | Operating Instructions - Page 9
    How to Read This Manual Symbols This manual uses the following symbols: Indicates important safety to read these explanations. Indicates supplementary explanations of the machine's functions, and instructions on resolving user errors. This symbol is located at the end of sections. It indicates where
  • Ricoh 2020D | Operating Instructions - Page 10
    For details, see chapter 4 "Delivering Scan Files". ❖ Scanning originals using the TWAIN driver Use the TWAIN driver to specify the machine where originals will be scanned from a client computer. For details, see chapter 5 "Scanning Originals with the Network TWAIN Scanner". ❖ Storing files You can
  • Ricoh 2020D | Operating Instructions - Page 11
    Modes and Scanned Files Status. You can find explanations about the E-mail screen, Scan to Folder screen, List of Stored Files screen, or Network Delivery Scanner screen in this manual. For details, see "E-mail Screen", "Scan to Folder Screen", "List of Stored Files", and "Network Delivery Scanner
  • Ricoh 2020D | Operating Instructions - Page 12
    ❖ Check Modes ARQ003S 1. [Prev.] Press to return the initial scanner screen. 2. Transmission function icon Scanned Files Status screen. Use the Scanned Files Status screen to check e-mail transmission, Scan to Folder, and delivery results. Press [Scanned Files Status] to display the Scanned
  • Ricoh 2020D | Operating Instructions - Page 13
    ❖ Scanned Files Status ARQ004S 1. Date/Time Displays the time and date transmission was specified by this machine or the time and date when Done, Error, or Cancelled was confirmed. 2. Transmission function icon Displays the icon of the transmission function used. 3. Destination Displays the
  • Ricoh 2020D | Operating Instructions - Page 14
    Scanner Features This section explains Scanner Features settings. To display the Scanner Features screen, press the {User Tools / Counter} key. For detailed setting method, see General Settings Guide. ❖ Scan Settings Items Description Default Scan Settings Make various basic settings, such as
  • Ricoh 2020D | Operating Instructions - Page 15
    when the Network Delivery Scanner function is enabled by the ScanRouter delivery software. Destination List Display Priority 2 Select whether to prioritize the e-mail destination list or the folder destination list. Select Title Select the titles for e-mail and Scan to Folder destinations and
  • Ricoh 2020D | Operating Instructions - Page 16
    in which document information such as the title, date, and administrator's name is sent. Select [Send & Store], [Store Only], or [Off] as the default that is displayed when the operation switch is turned on or the {Clear Mode} key is pressed. Sets the default for whether to attach a file or send URL
  • Ricoh 2020D | Operating Instructions - Page 17
    that supports SMTP (Simple Mail Transfer Protocol), to send scan files by email. However software to receive email messages and scan file attachments that are generated by this machine. 4. LDAP Server Use this server for administering e-mail accounts, searching the network
  • Ricoh 2020D | Operating Instructions - Page 18
    book, see Gener- al Settings Guide. ❒ You can also register e-mail addresses in the address book using Web Image Monitor or SmartDeviceMonitor for Admin. For details about how to install these applications, see Network Guide. For details about registering addresses in the address book, see Help of
  • Ricoh 2020D | Operating Instructions - Page 19
    and Scan to Folder destinations at the same time 3. E-mail icon ( ) Indicates that the E-mail screen is displayed. 4. [Registration No.] Press this key to specify the destination using a 5-digit registration number. 5. [Manual Input] To specify destinations not registered in the address book
  • Ricoh 2020D | Operating Instructions - Page 20
    Modes} key. B If the network delivery scanner screen or Scan to Folder Scan Settings] to specify scanner settings such as scan type, resolution, image density, or scan size. For details, see "Various Scan Settings". E If necessary, press [1 Sided Orig.] or [2 Sided Orig.] to scan one or both sides
  • Ricoh 2020D | Operating Instructions - Page 21
    Settings], you can specify the Administrator's E-mail Address as the default sender name. This lets you send e-mail without entering anything for [Attach Sender's Name]. For details, see General Settings Guide. ❒ Depending on the security setting, the logged-on user may be specified as [Attach
  • Ricoh 2020D | Operating Instructions - Page 22
    "Setting for Scanning Sides of Originals" p.112 "Setting of Original Feed Type" p.122 "Setting File Type and File Name" p.16 "Specifying E-mail Destinations" p.28 "Specifying the E-mail Message" p.27 "Specifying the E-mail Subject" p.24 "Specifying the E-mail Sender" p.3 "Check Modes" p.30
  • Ricoh 2020D | Operating Instructions - Page 23
    This section explains how to switch the screen to the E-mail screen. If the Scan to Folder screen is being displayed, press [ ] to switch to the E-mail 1 screen. If the network delivery scanner screen is being displayed, switch to the E-mail screen as follows: A Press [ ]. B Press [Switch
  • Ricoh 2020D | Operating Instructions - Page 24
    must register the destinations in [System Settings] in advance. For details, see General Settings Guide. You can use the following methods to select destinations registered in the machine's address book: • Select a destination from the list • Select a destination by entering the registration number
  • Ricoh 2020D | Operating Instructions - Page 25
    the security setting, some destinations may not appear in the destination list. Selecting destinations by entering the registration numbers Select the destination from the machine's address book using its registration number. A Press [Registration No.]. 17
  • Ricoh 2020D | Operating Instructions - Page 26
    registration number assigned to the required destination folder. If the entered number is less than five digits, press the {q} key after the last 1 number. Example: To enter 00003 Press the {3}, and then press the {q} key. Searching the machine's address book for the destination and selecting it
  • Ricoh 2020D | Operating Instructions - Page 27
    Press [OK]. E Select a destination. 1 F Select [To], [Cc], or [Bcc]. G Press [Exit]. Entering an E-mail Address Manually This section explains how to enter an e-mail address manually. A Press [Manual Input]. The soft keyboard appears. For information about how to enter characters, see About This
  • Ricoh 2020D | Operating Instructions - Page 28
    [On]. For details, see General Settings Guide. A Press [ ]. B Press [Search LDAP]. C Press [Select Server]. D Select the LDAP server. If authentication is required to access the selected server, the authentication screen appears. To authenticate, enter the user name and password. E Press [OK]. 20
  • Ricoh 2020D | Operating Instructions - Page 29
    to the destination for a search condition such as [Name], [E-mail Address], [Fax Number], [Company Name], or [Department Name]. If you determine whether the search is by surname or first name. Consult your administrator. The illustrated screen is an example. The items that actually appear on
  • Ricoh 2020D | Operating Instructions - Page 30
    you can add a search condition for LDAP search on the [Advanced Search] screen. For details, see General Settings Guide. ❒ By pressing [Detail], you can view details about the selected destinations. ❒ Up to 100 destinations can be displayed as search results. ❒ If an e-mail address returned by
  • Ricoh 2020D | Operating Instructions - Page 31
    For details about specifying the information to be registered, see General Settings Guide. D Press [OK]. Note ❒ Depending on the security setting, , you cannot complete the registration. ❒ To register in the machine's address book a destination searched for and selected from the LDAP server, display
  • Ricoh 2020D | Operating Instructions - Page 32
    Sending Scan Files by E-mail Specifying the E-mail Sender This section explains how Administrator's E-mail Address as the default sender name. This lets you send e-mail without specifying the sender. For details, see General Settings Guide. ❒ Depending on the security setting, the logged-on user
  • Ricoh 2020D | Operating Instructions - Page 33
    Select the sender using the registration numbers specified by users in the machine's address book. A Press [Attach Sender's Name]. B Using the number keys, enter the five-digit registration number assigned to the required destination folder.
  • Ricoh 2020D | Operating Instructions - Page 34
    Sending Scan Files by E-mail Selecting the Sender by Searching the Machine's Address Book This section explains how to select the sender by searching the machine's ad- 1 dress book. A Press [Attach Sender's Name]. B Press [ ]. C To search by user name, press [User (Dest.) Name]. To search by
  • Ricoh 2020D | Operating Instructions - Page 35
    appearance" is ex- 1 plained as an example here. A Press [Subject / Message]. B Press [Attach Subject]. C Select the subject [Urgent]. D Press [Manual Input]. The soft keyboard appears. E Enter the subject "New product appearance". F Press [OK] three times. Note ❒ For details about entering the
  • Ricoh 2020D | Operating Instructions - Page 36
    Sending Scan Files by E-mail Specifying the E-mail Message This section explains how to specify the e-mail must be registered in [System Settings] in advance. For details, see General Settings Guide. A Press [Subject / Message]. B Press [E-mail Message]. C Select a message. D Press [OK] twice. 28
  • Ricoh 2020D | Operating Instructions - Page 37
    . A Press [Subject / Message]. Specifying the E-mail Message 1 B Press [E-mail Message]. C Press [Manual Input]. The soft keyboard appears. D Enter the message. E Press [OK] three times. Note ❒ For details about entering the text, see About This Machine. ❒ For details
  • Ricoh 2020D | Operating Instructions - Page 38
    sending a file by e-mail, see "Basic Operation for Sending Scan Files by E-mail". Note ❒ Depending on the security setting, [Access Privileges] may appear instead of [User Name]. For details about specifying [Access Privileges], consult your administrator. ❒ You can resend stored files by e-mail. To
  • Ricoh 2020D | Operating Instructions - Page 39
    the e-mail destination, click the URL. Web Image Monitor starts. F View, delete, or download the file over the network using Web Image Monitor. Note ❒ For details about Web Image Monitor functions and their settings, see Net- work Guide. ❒ It is recommended that you use Web Image Monitor on the same
  • Ricoh 2020D | Operating Instructions - Page 40
    Sending Scan Files by E-mail ❒ You can send the URL by e-mail and simultaneously send it by Scan to Folder. In this case, the file is sent to the Scan to Folder destination, not the URL. 1 Reference p.12 "Basic Operation for Sending Scan Files by E-mail" 32
  • Ricoh 2020D | Operating Instructions - Page 41
    files by Scan to Folder. Outline of Sending Scan Files by Scan to Folder This section outlines the function for sending scan files by Scan to Folder. Sending files to shared folders 1. This machine You can send scan files to shared network folders. To send scan files to shared network folders, use
  • Ricoh 2020D | Operating Instructions - Page 42
    FTP server 2 1. This machine You can send scan files to FTP server folders. To send scan files to FTP server folders, use the FTP protocol. 2. FTP server The FTP server is a server that provides file transfer services among computers on the same network. Transferred files are stored on this server
  • Ricoh 2020D | Operating Instructions - Page 43
    to NetWare folders. To send scan files to NetWare folders, use the NCP protocol. 2. NetWare Server You can use this server to share files over the network via NetWare. By sending image data to the server, files can be stored on the server. ZZZ511S 3. Client computer To download files, a computer
  • Ricoh 2020D | Operating Instructions - Page 44
    about registering the address of a destination folder in the address book, see General Settings Guide. ❒ You can register entries in the address book using Web Image Monitor or SmartDeviceMonitor for Admin. For details about installing SmartDeviceMonitor for Admin, see Network Guide. For details
  • Ricoh 2020D | Operating Instructions - Page 45
    by both Scan to Folder and e-mail. 3. Scan to Folder icon ( ) Shows that the Scan to Folder screen is displayed. 4. [Registration No.] Press to specify a destination using a fivedigit registration number. 5. [Enter Destination] To specify destinations not registered in the address book, press
  • Ricoh 2020D | Operating Instructions - Page 46
    remains, press the {Clear Modes} key. B If the network delivery scanner screen or E-mail screen appears, switch to the Scan to Folder screen. For details, see "Switching to the Scan to Folder Screen". C Place originals. D If necessary, press [Scan Settings] to specify scanner settings such as
  • Ricoh 2020D | Operating Instructions - Page 47
    by Scan to Folder". Reference p.40 "Switching to the Scan to Folder Screen" p.99 "Various Scan Settings" p.110 "Setting for Scanning Sides of Originals" p.112 "Setting of Original Feed Type" p.122 "Setting File Type and File Name" p.41 "Specifying Scan to Folder Destinations" p.3 "Check Modes" p.55
  • Ricoh 2020D | Operating Instructions - Page 48
    screen. If the E-mail screen is being displayed, press [ ] to switch to the Scan to Folder screen. If the network delivery scanner screen is being displayed, switch to the Scan to 2 Folder screen as follows: A Press [ ]. B Press [Switch Destination List]. C Press [E-mail]. D Press [Exit
  • Ricoh 2020D | Operating Instructions - Page 49
    Scan to Folder destinations. You can send a file by Scan to Folder by any of the following methods: • Select a destination registered in the machine's address book • Send a file to a shared network folder Settings Guide. You can select a destination registered in the machine's address book
  • Ricoh 2020D | Operating Instructions - Page 50
    Sending Scan Files by Scan to Folder Selecting a destination registered in the destination list Select the Selecting destinations by entering the registration numbers Select the destination from the machine's address book using its registration number. A Press [Registration No.]. B Enter the
  • Ricoh 2020D | Operating Instructions - Page 51
    Specifying Scan to Folder Destinations Searching the machine's address book for the destination and selecting it This section explains how to search the machine's address book for the destination and select it. A Press [ ]. 2 B To search by destination name, press [Search by Dest. Name]. To search
  • Ricoh 2020D | Operating Instructions - Page 52
    right side of the path field. The soft keyboard appears. D Enter the path for the folder. The following is an example of a path where the folder name is "user" and the computer name is "desk01": \\desk01\user. Instead of specifying the destination using its path, you can also use its IP address. For
  • Ricoh 2020D | Operating Instructions - Page 53
    Specifying Scan to Folder Destinations F Depending on the destination setting, enter the user name for logging on to the client computer. Press [Manual Input] on the right side of the user name field to display the soft keyboard. G Depending on the destination setting, enter the password for
  • Ricoh 2020D | Operating Instructions - Page 54
    Sending Scan Files by Scan to Folder Reference p.142 "Folder transmission" p.54 "Registering the Path to the Selected Destination in the Address Book" Specifying the path by browsing the network for destinations 2 You can browse computers on the network for the destination folder, and then
  • Ricoh 2020D | Operating Instructions - Page 55
    may fail to transfer the file if you do not have the write priv- ileges for the shared folder or there is not enough free hard disk space. ❒ You can register the path to the destination in the machine's address book. For details, see "Registering the Path to the Selected Destination in the
  • Ricoh 2020D | Operating Instructions - Page 56
    also use its IP address. E Press [OK]. F Press [Manual Input] on the right side of the path field. The soft keyboard appears. G Enter the path for the folder. The following is an example of a path where the folder name is "user" and the subfolder name is "lib": user\lib. For details about maximum
  • Ricoh 2020D | Operating Instructions - Page 57
    Specifying Scan to Folder Destinations H Press [OK]. I Enter the user name according to the setting at the destination. Press [Manual Input] on the right side of the user name field to display the soft keyboard. J Enter the password according to the setting at the destination. Press [Manual
  • Ricoh 2020D | Operating Instructions - Page 58
    folder of the destination can be specified in an NDS tree or on a NetWare Bindery server, depending on the NetWare environment. Consult 2 your administrator a folder in the NDS tree. Press [Bindery] to specify the folder on the NetWare Bindery server. D Press [Manual Input] on the right side of
  • Ricoh 2020D | Operating Instructions - Page 59
    For details about maximum number of characters that can be entered, see "Folder transmission". F Press [OK]. G Enter the user name for logging on to the NDS tree or NetWare Bindery server. Press [Manual Input] on the right side of the user name field. The soft keyboard appears. If you press [NDS
  • Ricoh 2020D | Operating Instructions - Page 60
    [Enter Destination]. B Press [NCP]. C Select the connection type. Press [NDS] to specify a folder in the NDS tree. Press [Bindery] to specify a folder on the NetWare Bindery server. D Press [Browse Network] on the right side of the path name field. If you selected [NDS] under [Connection Type
  • Ricoh 2020D | Operating Instructions - Page 61
    the Context is "context", the user name will be "user.context". ❒ The machine may fail to transfer the file if you do not have write privileges for the folder or there is not enough free hard disk space. ❒ You can register the path to the destination in the machine's address book. For details, see
  • Ricoh 2020D | Operating Instructions - Page 62
    Sending Scan Files by Scan to Folder Registering the Path to the Selected Destination in the Address Book This section explains how to register folder paths you have entered manually or specified by browsing the network to the machine's address book. 2 A In the destination field, display the
  • Ricoh 2020D | Operating Instructions - Page 63
    Note ❒ Depending on the security setting, [Access Privileges] may appear instead of [User Name]. For details about specifying [Access Privileges], consult your administrator. ❒ You can resend stored files by Scan to Folder. To resend stored files, select the files on the screen for selecting stored
  • Ricoh 2020D | Operating Instructions - Page 64
    Sending Scan Files by Scan to Folder Reference p.61 "Specifying File Information for a Stored File" p.38 "Basic Operations When Using Scan to Folder" p.69 "Sending a Stored File" 2 56
  • Ricoh 2020D | Operating Instructions - Page 65
    can be sent by e-mail, Scan to Folder, or the network delivery scanner. ZZZ512S 2. Client Computer Using DeskTopBinder, you can, over the network, view, copy, or delete files stored in the machine. Using Web Image Moni- tor, you can, over the network, view, download, or delete files stored in
  • Ricoh 2020D | Operating Instructions - Page 66
    For details about specifying the period, see General Settings Guide. ❒ Files stored under the scanner function cannot be printed from the machine's control and Sending by E-mail", "Simultaneous Storage and Sending by Scan to Folder", and "Simultaneous Storage and Delivery". 3 Reference p.30
  • Ricoh 2020D | Operating Instructions - Page 67
    press the {Clear Modes} key. B Place originals. C If necessary, press [Scan Settings] to specify scanner settings such as scan type, resolution, image density, or scan size. 3 For details, see "Various Scan Settings". D If necessary, press [1 Sided Orig.] or [2 Sided Orig.] to scan one or both
  • Ricoh 2020D | Operating Instructions - Page 68
    Using the Scanner Function J Press the {Start} key. If you are scanning batches, place the next originals. Note ❒ Depending on the security setting, [Access Privileges] may appear instead of [User Name]. For details about specifying [Access Privileges], consult your administrator. ❒ By pressing
  • Ricoh 2020D | Operating Instructions - Page 69
    user name or file name, or protect the file with a password to prevent other people from accessing the file. Specifying a User Name 3 You can specify a user [User Name]. C Press the user name you want to specify. The user names shown here are names that were registered on the [Administrator Tools
  • Ricoh 2020D | Operating Instructions - Page 70
    Storing Files Using the Scanner Function Specifying a File Name This section explains how to change the name of a stored file. A stored file is allocated a name starting with "SCAN" followed by a 4-digit number. • Example: SCAN0001 You can change this file name. A Press [Store File]. 3 The Store
  • Ricoh 2020D | Operating Instructions - Page 71
    Specifying File Information for a Stored File Specifying a Password You can specify a password for the stored file. Important ❒ Do not forget the password. If you forget it, consult the system administrator of the machine. By specifying a password, you can ensure that only the people who know the
  • Ricoh 2020D | Operating Instructions - Page 72
    This section describes how the list of stored files is displayed. 3 To display the list of stored files, press [Select Stored File] on the initial scanner screen. The function items displayed serve as selector keys. You can select or specify an item by pressing it. When you select or specify an
  • Ricoh 2020D | Operating Instructions - Page 73
    files may not appear in the list. ❒ The files that are stored by functions other than the scanner can be displayed by pressing the {Document Server} key. ❒ For files which are password protected, a key symbol( ) is shown on the left side of the user name. Reference p.69 "Sending Stored Files" 65
  • Ricoh 2020D | Operating Instructions - Page 74
    . A Press [Select Stored File]. B Press [Search by User Name]. C Select the user name to be used for the search. The user names shown here are names that were registered on the [Administrator Tools] tab in [System Settings]. To change a user name not shown here, press [Non-programmed Name], and
  • Ricoh 2020D | Operating Instructions - Page 75
    Searching by file name You can search for a stored file by its file name. A Press [Select Stored File]. Displaying the List of Stored Files 3 B Press [Search by File Name]. The soft keyboard appears. C Enter the file name. It is necessary to distinguish between uppercase and lowercase letters. For
  • Ricoh 2020D | Operating Instructions - Page 76
    stored in the machine on a client computer. You can also check files stored under the copier, Document Server, and printer functions. 3 Important ❒ To view stored files from a client computer, the IP address of the machine must be specified. Using Desk Top Binder Lite to Display Stored Files
  • Ricoh 2020D | Operating Instructions - Page 77
    This section explains how to send a stored file. Stored files can be sent by e-mail, Scan to Folder, or the network delivery scanner. Note ❒ There are two methods of sending stored files. Settings made under [Scanner Features] determine which method is used. For details, see General Settings
  • Ricoh 2020D | Operating Instructions - Page 78
    to the Scan to Folder Screen", or "Switching to the Network Delivery Scanner Screen". E Scan to Folder", or "Basic Operation for Delivering Files". 3 F Press the {Start} key. The stored file will be sent. Note ❒ If you select a password-protected stored file, a screen for entering the password
  • Ricoh 2020D | Operating Instructions - Page 79
    Press [Manage / Delete File]. C Select the file you want to delete. If you select a password-protected stored file, a screen for entering the password appears. To select the file, enter the correct password, and then press [OK]. D Press [Delete File]. A confirmation message about deleting the file
  • Ricoh 2020D | Operating Instructions - Page 80
    Image Monitor Help. For details about DeskTopBinder, see the manuals supplied with DeskTopBinder. Changing Information for a Stored File You can change information for a stored file, such as [User Name], [File Name], and [Password]. 3 Note ❒ Information for files waiting for being sent cannot
  • Ricoh 2020D | Operating Instructions - Page 81
    Monitor, see Web Image Monitor Help. For details about DeskTopBinder, see the manuals supplied with DeskTopBinder. ❒ Depending on the security setting, [Change Acs. Priv.] may appear instead of [Change User Name]. For details about specifying [Change Acs. Priv.], consult your administrator. 73
  • Ricoh 2020D | Operating Instructions - Page 82
    Using the Scanner Function Changing a file name You can change the file name of a stored file. A Press [Select Stored File]. 3 The list of stored files appears. B Press [Manage / Delete File]. C Select the file containing the file information you want to change. If you select a password-protected
  • Ricoh 2020D | Operating Instructions - Page 83
    for accessing the stored file. Important ❒ Be sure not to forget the password. If you forget it, consult the system admin- istrator of the machine. A Press [Select Stored File]. 3 The list of stored files appears. B Press [Manage / Delete File]. C Select the file containing the file information
  • Ricoh 2020D | Operating Instructions - Page 84
    the Scanner Function J Press [Exit]. Note ❒ Using Web Image Monitor or DeskTopBinder, you can also change the password of a file stored in the machine from the client computer. For details about Web Image Monitor, see Web Image Monitor Help. For details about DeskTopBinder, see the manuals supplied
  • Ricoh 2020D | Operating Instructions - Page 85
    network delivery scanner. 1. This machine You can send scan files to the delivery server. 2. Delivery server Install the ScanRouter delivery software in a selected folder For details about the ScanRouter delivery software, see the manuals supplied with the ScanRouter delivery software. 3. Client
  • Ricoh 2020D | Operating Instructions - Page 86
    . Important ❒ To use the network delivery scanner function, you need a delivery server on which the optional ScanRouter delivery software is installed. For details about the ScanRouter delivery software, see the manuals supplied with the ScanRouter delivery software. ❒ To view files delivered
  • Ricoh 2020D | Operating Instructions - Page 87
    . To view or receive files delivered to the in-trays, you must install DeskTopBinder Lite on the client computer. A Make sure Windows is running on the client computer, and then insert the "Scanner Driver and Utilities" or "Scanner Driver/Font Manager and Utili- ties" CD-ROM into the CD-ROM drive
  • Ricoh 2020D | Operating Instructions - Page 88
    Delivering Scan Files Network Delivery Scanner Screen This section describes the screen layout when using the network delivery scanner. enter the e-mail address. For details about how to send a file by e-mail via the delivery server, see the ScanRouter delivery software manuals. 5. [Attach Sender
  • Ricoh 2020D | Operating Instructions - Page 89
    the ScanRouter delivery software installed on the delivery server. A Make sure that no previous settings remain. If a previous setting remains, press the {Clear Modes} key. B If the E-mail screen or Scan to Folder screen appears, switch to the network delivery scanner screen. 4 For details
  • Ricoh 2020D | Operating Instructions - Page 90
    If you are scanning batches, place the next originals. Note ❒ By pressing [Manual Input] on the network delivery scanner screen, you can send a file by e-mail via the delivery server's network. For details about entering the e-mail address directly, see "Entering an E-mail Address Manually". ❒ If
  • Ricoh 2020D | Operating Instructions - Page 91
    for Scanning Sides of Originals" p.112 "Setting of Original Feed Type" p.85 "Specifying Delivery Destinations" p.88 "Specifying the Sender" p.91 "Specifying the Subject of the E-mail to Be Transmitted via the Delivery Server" p.19 "Entering an E-mail Address Manually" p.3 "Check Modes" p.92
  • Ricoh 2020D | Operating Instructions - Page 92
    Screen This section explains how to switch the screen to the network delivery scanner screen. If the E-mail screen or Scan to Folder screen is being displayed, switch to the network delivery scanner screen. A Press [ ]. B Press [Switch Destination List]. 4 C Press [Delivery Server]. D Press [Exit
  • Ricoh 2020D | Operating Instructions - Page 93
    Specifying Delivery Destinations Specifying Delivery Destinations This section explains how to specify delivery destinations. Selecting Destinations Registered in the Destination List of the Delivery Server This section explains how to select destinations registered in the delivery server's
  • Ricoh 2020D | Operating Instructions - Page 94
    Scan Files Selecting destinations by entering their registration numbers Select a destination by entering its Short ID number (registered using the ScanRouter delivery software). For details about how to set Short IDs, see the manuals supplied with the ScanRouter delivery software Address Book]. 86
  • Ricoh 2020D | Operating Instructions - Page 95
    Specifying Delivery Destinations C To search by destination name, press [Search by Dest. Name]. To search by comment, press [Search by Comment]. The soft keyboard appears. You can also search by combining [Search by Dest. Name] and [Search by Comment]. D Enter the beginning of the destination
  • Ricoh 2020D | Operating Instructions - Page 96
    Delivering Scan Files Specifying the Sender This section explains how to specify the e-mail sender when sending a file by email via the delivery server. The sender you specify appears in the subject line of e-mail. You can specify the sender by any of the following
  • Ricoh 2020D | Operating Instructions - Page 97
    ). For details about how to set Short IDs, see the manuals supplied with the ScanRouter delivery software. A Press [Attach Sender's Name]. 4 B Using the number keys, enter the three-digit registration number assigned to the required destination folder. If the entered number is less than three digits
  • Ricoh 2020D | Operating Instructions - Page 98
    Scan Files Selecting a Sender by Searching the Delivery Server's Destination List This section explains how to select a sender by searching the delivery server's Destination List. A Press [Attach Sender's Name]. 4 B Press [ ]. C To search by destination name, press [User delivery software. 90
  • Ricoh 2020D | Operating Instructions - Page 99
    section explains how to specify the e-mail subject when sending a file by email via the delivery server. To specify a subject, you can select it ] in advance. See General Settings Guide. 4 A Press [Attach Subject]. B Press the subject [Urgent]. C Press [Manual Input]. The soft keyboard appears.
  • Ricoh 2020D | Operating Instructions - Page 100
    Delivering Scan Files Simultaneous Storage and Delivery This section explains how to store a file and simultaneously deliver it. A Press [Store File]. 4 B Make sure that [Send & Store] is selected. C If necessary, specify the stored file's information, such as [User Name], [File Name], and [Password
  • Ricoh 2020D | Operating Instructions - Page 101
    network TWAIN scanner. Important ❒ To use the network TWAIN scanner, you must install the TWAIN driver, which is on the supplied CD-ROM. For details about installing the TWAIN driver, see "Installing the TWAIN Driver from the Supplied CD-ROM". ❒ To use the network TWAIN scanner, a TWAIN-compliant
  • Ricoh 2020D | Operating Instructions - Page 102
    receiving a scan instruction from a client computer, and then sends the scan file over the network to the client computer. 2. Client Computer Specifies the scanner settings and controls the scanner using an application, such as DeskTopBinder Lite, that supports the network TWAIN scanner. Receives
  • Ricoh 2020D | Operating Instructions - Page 103
    network using an Ethernet cable, 5 make the following settings. For details, see General Settings Guide. • Specify the machine's IP address and subnet mask • In [Effective Protocol], enable [TCP/IP] C Install the TWAIN driver on a client computer. For details about installing the TWAIN driver
  • Ricoh 2020D | Operating Instructions - Page 104
    section explains how to install the TWAIN driver on a client computer from the supplied "Scanner Driver and Utilities" or "Scanner Driver/Font Manager and Utilities" CD-ROM. To use the network TWAIN scanner, you must install the TWAIN driver on a client computer. A Start Windows, and then insert
  • Ricoh 2020D | Operating Instructions - Page 105
    the basic operation for scanning with the network TWAIN scanner. Important ❒ To use the network TWAIN scanner, a TWAIN-compliant application, such as DeskTopBinder and the TWAIN driver must be installed on the client computer. The following procedure uses Windows XP and DeskTopBinder Lite by
  • Ricoh 2020D | Operating Instructions - Page 106
    [Select Scanner Driver...], and then select the scanner again. If the correct scanner does not appear in the list, check that the scanner is correctly connected to the network and that its IP address has been specified. If the correct scanner still does not appear, consult the network administrator
  • Ricoh 2020D | Operating Instructions - Page 107
    6. Various Scan Settings This section describes various scan settings. Specifying Scan Settings This section explains how to make Scan settings. A Press [Scan Settings]. B Specify scan type, resolution, scan size, and other settings, as required. C Press [OK]. 99
  • Ricoh 2020D | Operating Instructions - Page 108
    to increase OCR readability using an OCR-compliant application. ❖ [Text / Photo] Originals containing a mixture of photographs, pictures and characters (twovalue). Creates scanned images suitable for printing. 6 ❖ [Photo] Originals containing photographs and other pictures (two-value). Creates
  • Ricoh 2020D | Operating Instructions - Page 109
    sizes of 140 mm (X1 and Y1) or larger in [Custom Size]. Relationship of original of mixed sizes and scan size 6 This section explains differences you need to be aware of when scanning origi- nals of the same width but different length (such as A3 & A4 or B4 & B5) using the original
  • Ricoh 2020D | Operating Instructions - Page 110
    an original, measure its dimensions on the surface of the original and enter them under Original Size (X1 and Y1) and Scan Area (X3 and Y3). The example below explains scanning an original of the following size. ARE001S 6 You do not need to specify a Start Position (X2 and Y2). Specify it as
  • Ricoh 2020D | Operating Instructions - Page 111
    For example, set X2 and Y2 to 0 mm, and press the {q} key. F Specify Scan Area (X3 and Y3) using the number keys, and then press the {q} key. For set X3 to 300 mm and Y3 to 200 mm. G Press [OK]. 6 H Check Scan Area (X3 and Y3) displayed in the [Custom Size] field, and then press [OK]. Note
  • Ricoh 2020D | Operating Instructions - Page 112
    an original that is larger than 140 mm. For example, to scan a CD label on the exposure glass, specify a size according to the chart below. For details about scanning procedures, see "Setting procedure of custom size when scanning part of an original". ARD015S Reference p.105 "Setting procedure of
  • Ricoh 2020D | Operating Instructions - Page 113
    depending on the original's orientation and the position it is set in. Examples 1 to 3 below show how to measure the size in order to scan the section marked "R". Refer to the following examples to measure each size correctly. ❖ Example 1 Original is placed in the orientation on the exposure glass
  • Ricoh 2020D | Operating Instructions - Page 114
    3 Original is placed in the orientation in the ADF ARE004S Examples 1 and 2 (above) explain the procedure for scanning the "R" area of the original. 6 A Press [Scan Settings]. B Press [Scan Size]. C Press [Custom Size]. D Specify Original Size (X1 and Y1) using the number keys, and then press
  • Ricoh 2020D | Operating Instructions - Page 115
    (X2 and Y2) using the number keys, and then press the {q} key. For example, set X2 to 30 mm and Y2 to 20 mm. F Specify Scan Area (X3 and Y3) using the number keys, and then press the {q} key. For example, set X3 and Y3 to 80 mm. G Press [OK]. H Check
  • Ricoh 2020D | Operating Instructions - Page 116
    scan at Custom size. ❖ Original orientation setting Under [Original Orientation], select [ ] or [ ] according to the orientation of your original. To display [Original Orientation], on the initial scanner ALQ018S Placing an original on the exposure glass Turn the original over, place it face down on
  • Ricoh 2020D | Operating Instructions - Page 117
    settings. ❖ [Erase Border] Deletes the borders of the scanned original according to the specified width. If you select [Same Width], you can specify, in mm, a uniform width for deletion all around the original (top, bottom, left, and right sides). If you select [Diff. Width], you can specify in
  • Ricoh 2020D | Operating Instructions - Page 118
    This section explains the settings for scanning only one side of originals. A Press [1 Sided Orig.]. 6 Two-sided original This section explains the settings for scanning both sides of originals. A Press [2 Sided Orig.]. B Select [2 Sided Orig: T to T] or [2 Sided Orig: T to B] according to the
  • Ricoh 2020D | Operating Instructions - Page 119
    of Originals C If the last page of the last original is blank, in [Last Page], select [1 Side] or [2 Sides]. To skip the last page, select [1 Side]. To scan the last page as blank page, select [2 Sides]. D Press [OK]. Note ❒ If you selected [Divide], the setting made here is applied to the last
  • Ricoh 2020D | Operating Instructions - Page 120
    , and stamp by pressing [Original Feed Type] Original Orientation This section explains how to correctly display the top/bottom orientation of scanned originals on a client computer screen. A Press [Original Feed Type]. 6 B Press [ ] or [ ] to select the same orientation as that of original. C Press
  • Ricoh 2020D | Operating Instructions - Page 121
    Original Feed Type Placing Originals To correctly display the top/bottom orientation of the scanned original on a client computer, the placement of the original and the settings made , the combination of original orientation and the orientation specified on the scanner driver does not change. 113
  • Ricoh 2020D | Operating Instructions - Page 122
    , [SADF] or [Batch], you want to select does not appear, change the mode using [Switch to Batch] under [Scanner Features]. For details about [Switch to Batch], see General Settings Guide. • If you select [Batch], scanning starts as soon as you place the additional originals and press the {Start} key
  • Ricoh 2020D | Operating Instructions - Page 123
    additional originals in the ADF. However, in the following cases you must press the {Start} key to start scanning additional originals. • After scanning additional originals using the exposure glass • After changing settings while waiting for additional originals 6 • After opening/closing the
  • Ricoh 2020D | Operating Instructions - Page 124
    Settings Mixed Sizes This section explains how to set the machine to detect the length of individual originals when scanning a batch of originals that are the same width but different length. A Press [Original Feed Type]. B Press [Mixed Sizes] 6 C Press [OK]. Note ❒ The following combinations of
  • Ricoh 2020D | Operating Instructions - Page 125
    to divide the job into sets of. D Press the {q} key. E If necessary, press [Division Check]. When you select [Division Check], if the originals were not scanned in due to a paper jam or multi-sheet feed, a screen for stopping or continuing
  • Ricoh 2020D | Operating Instructions - Page 126
    , circle marks are stamped on both sides. This function is useful when you want to identify scanned originals. 6 ARO006S This illustration is an example when scanning a two-sided original. Important ❒ To enable stamping, you must install the stamp cartridge. A Press [Original Feed Type]. 118
  • Ricoh 2020D | Operating Instructions - Page 127
    Feed Type C Press [OK]. Note ❒ Last pages are stamped even if you selected not to scan the last page. ❒ Stamping may continue if scanning is interrupted, depending on the cause of interruption. ❒ Replace the stamp cartridge when stamp begins to fade. For details, see Troubleshooting. 6 119
  • Ricoh 2020D | Operating Instructions - Page 128
    ] appears. If the mode you want to select does not appear, change the mode using [Switch to Batch] under [Scanner Features]. For details about [Switch to Batch], see General Settings Guide. C Press [OK]. D Place originals. E Make settings for sending by e-mail or Scan to Folder, delivering, or stor
  • Ricoh 2020D | Operating Instructions - Page 129
    starts. Note ❒ If [Batch] is selected, originals can be scanned using the ADF. ❒ When scanning originals using the exposure glass, depending on the settings for [Wait Time for Next Orig.: Exposure Glass] under [Scanner Features], the machine can wait for additional originals even if [Batch] is
  • Ricoh 2020D | Operating Instructions - Page 130
    when sending files by e-mail or Scan to Folder, and sending stored files by e-mail or Scan to Folder Important ❒ To deliver files, set the file type using the delivery server computer. For de- tails, see the manuals supplied with the ScanRouter delivery software. ❒ Files are stored in TIFF or
  • Ricoh 2020D | Operating Instructions - Page 131
    be 20201231153015010_0001.tif) • Multi-page files are given file names that contain the time and date of scanning. (Example: For a file scanned in multi-page TIFF at 10 ms, 15 sec., 15:30 hours on Dec. 31, 2020, the file name will be 20201231153015010.tif) If necessary, you can change the file
  • Ricoh 2020D | Operating Instructions - Page 132
    Various Scan Settings B Press [File Name]. The soft keyboard appears. C Enter a file name. D Press [OK] twice. 6 124
  • Ricoh 2020D | Operating Instructions - Page 133
    up to 10 programs for the scanner mode. ❒ Programs are not deleted by turning the power off or by pressing the {Clear Modes} key unless the content is deleted or newly registered. ❒ The following settings can be registered to programs: the scan settings, 1 sided/2 sided original, Top to Top/Top to
  • Ricoh 2020D | Operating Instructions - Page 134
    of the registered program number and the program name appears on the right side. The initial screen reappears after a moment. Recalling a Program To recall settings registered in a program and use them for scanning: A Press the {Program} key. AHY001S B Press [B Recall]. 6 C Press the number of the
  • Ricoh 2020D | Operating Instructions - Page 135
    Changing a Registered Program To change the settings registered to a program: A Press the {Program} key. Programs AHY001S B Press [B Recall]. C Press the number of the program you want to change. D Change settings of the program. E Press the {Program} key. F Press [m Register]. G Press the
  • Ricoh 2020D | Operating Instructions - Page 136
    Various Scan Settings Deleting a Program To delete a registered program: A Press the {Program} key. AHY001S B Press [Delete]. 6 C Press the number of the program you want to delete. D Press [
  • Ricoh 2020D | Operating Instructions - Page 137
    Programs D Enter a new program name. A program name can be entered using up to 40 characters. E Press [OK]. The new program name appears briefly, and then the initial screen reappears. 6 129
  • Ricoh 2020D | Operating Instructions - Page 138
    original is placed in the ADF, from the drop down menu of [Scan Set- tings], select [1 Sided], [2 Sided(Top to Top)], or [2 Sided(Top to Bottom)]. Reference p.97 "Basic Network TWAIN Scanner Operation" Placing Originals The following table shows the relationship between the original orientation
  • Ricoh 2020D | Operating Instructions - Page 139
    see the TWAIN driver Help. ❒ Depending on the settings, originals of different sizes are scanned differently. 6 When Scanning Originals of Mixed Sizes Using TWAIN Scanner This section explains the differences between scanning mixed-size originals using the TWAIN scanner and normal scanning. • If
  • Ricoh 2020D | Operating Instructions - Page 140
    Various Scan Settings 6 132
  • Ricoh 2020D | Operating Instructions - Page 141
    7. Appendix The appendix details specifications of the scanner function and explains supplementary settings. Relationship between Resolution and Scan Size This section explains the relationship between resolution and scan size. Resolution and scan size are inversely related. The higher the
  • Ricoh 2020D | Operating Instructions - Page 142
    Function This section explains the relationship between resolution and scan size when using the e-mail, Scan to Folder, storing, or network delivery scanner function. ❖ If [Text (Print)], [Text (OCR)], [Text / Photo], or [Photo] is selected for Scan Type All combinations up to A3/297 × 432 mm
  • Ricoh 2020D | Operating Instructions - Page 143
    explains the relationship between resolution and scan size when using the machine as a TWAIN scanner. To specify the scan area or resolution on the machine you are using as a network TWAIN scanner directly, see the TWAIN driver Help. ❖ If [Binary(Text)] or [Binary(Photo)] is selected in [Col./Grad
  • Ricoh 2020D | Operating Instructions - Page 144
    Appendix ❖ If [Gray Scale] is selected in [Col./Grad.:] The originals can be scanned using combinations marked with if Original Orientation is L. in the table 100 200 300 400 500 600 700 800 900 1000 1100 1200 dpi dpi
  • Ricoh 2020D | Operating Instructions - Page 145
    by e-mail or Scan to Folder. ❖ Single-page file type Scan Type Text (Print), Text (OCR), Text / Photo, Photo Gray Scale TIFF/JPEG [Compression (Gray Scale)] to [On] under [Scanner Features], if you specify [Gray Scale] in [Scan Type] under [Scan Settings], you cannot select multi-page TIFF as
  • Ricoh 2020D | Operating Instructions - Page 146
    . You must install this driver if you want to scan originals or use the machine as a network TWAIN scanner. ❖ File path The TWAIN driver is stored in the following folder on the CD-ROM: \DRIVERS\TWAIN ❖ System requirements • Computer hardware PC/AT-compatible machines that support the operating
  • Ricoh 2020D | Operating Instructions - Page 147
    PC/AT-compatible machines that support the following operating system properly • Operating system 7 When installing all functions of DeskTopBinder Microsoft Windows 98SE/Me/2000 Professional SP1 or later/2000 Server SP1 or later/ 2000 Advanced Server SP1 or later/XP Professional/XP Home Edition
  • Ricoh 2020D | Operating Instructions - Page 148
    functions such as Scan using TWAIN scanner or Print without starting DeskTopBinder. To use these functions from Function Palette, you must first configure them using DeskTopBinder Extended Features. For details about Function Palette, see DeskTopBinder manuals. • SmartDeviceMonitor for Client
  • Ricoh 2020D | Operating Instructions - Page 149
    the total number of characters selected from the list and the number of characters entered directly from text. Number of e-mail address char- 128 alphanumeric charac- acters ters E-mail addresses found via LDAP server search cannot be selected if they contain more than 128 characters. Number of
  • Ricoh 2020D | Operating Instructions - Page 150
    user name charac- 64 alphanumeric charac- - ters on FTP ters Number of password charac Email and Scan to Folder functions simultaneously. Item Maximum value Comments Number of destinations you can 550 addresses select for E-mail and Scan to Folder Number of destinations you can 500 addresses
  • Ricoh 2020D | Operating Instructions - Page 151
    viewed. Number of user name characters 20 can be viewed. Number of password charac- 4-8 digit number - copier, document server, and print- 7 er functions. Storable number of pages 9,000 pages This is the total number of files stored under the scanner, copier, document server, and printer
  • Ricoh 2020D | Operating Instructions - Page 152
    by direct entry, including LDAP search. Select the remaining 435 destinations from registered addresses The maximum number of destinations you can specify differs depending on which ScanRouter delivery software you are using. For details, see the manuals supplied with the ScanRouter delivery
  • Ricoh 2020D | Operating Instructions - Page 153
    you the specifications of the scanner. Scan method Flatbed scanning Scan speed When using the E-mail/Scan to Folder/Network Delivery Scanner function: 52 page/min (Original size: A4K, Scan Type: Text (Print), Resolution: 200 dpi, Compression (Black & White): On, ITU-T No1 Chart, 1-side scanning
  • Ricoh 2020D | Operating Instructions - Page 154
    , 50, 52 C CD-ROM, 138 Changing a file name, 74 Changing a password, 75 Changing a stored file's information, 72 Changing a user name, 72 Checking stored files from a client computer, 68 Confirmation displays, 3 check modes, 3 scanned files status, 4 CSV file, 10, 36 Custom size, 101, 102, 105
  • Ricoh 2020D | Operating Instructions - Page 155
    NetWare, 35, 50, 52 Network Delivery, 134 O One-sided original, 110 Original feed type, 112 P Password, 61, 63, 75 PDF, 122, 137 Photo, 100 Placing an original, 108 Preparation deliver, 78 scan to folder, 35 sending by e-mail, 10 using the network TWAIN scanner, 95 Programs, 125 changing registered
  • Ricoh 2020D | Operating Instructions - Page 156
    folder transmission, 142 sending e-mail, 141 simultaneous transmission, 142 TWAIN Driver, 96, 97, 138 TWAIN scanner, 93, 94, 97, 130, 131, 135 setting original orientation, 130 Two-sided original, 110 U URL, 31 User name, 61, 72 User Tools / Counter, 6 V Values of various set items, 141 network
  • Ricoh 2020D | Operating Instructions - Page 157
    • The product names of Windows® 2000 are as follows: Microsoft® Windows® 2000 Professional Microsoft® Windows® 2000 Server Microsoft® Windows® 2000 Advanced Server • The product names of Windows® XP are as follows: Microsoft® Windows® XP Home Edition Microsoft® Windows® XP Professional • The product
  • Ricoh 2020D | Operating Instructions - Page 158
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Operating Instructions
Scanner Reference
Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the
Safety Information in "About This Machine" before using the machine.
Sending Scan Files by E-mail
Sending Scan Files by Scan to Folder
Storing Files Using the Scanner Function
Delivering Scan Files
Scanning Originals with the Network TWAIN Scanner
Various Scan Settings
Appendix
1
2
3
4
5
6
7