Ricoh Aficio MP 301SPF Manuals

Ricoh Aficio MP 301SPF Manual

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  • Ricoh Aficio MP 301SPF | Manuals - Page 1
    User Guide What You Can Do with This Machine Getting Started Copy Fax Print Scan Document Server Web Image Monitor Adding Paper and Toner Troubleshooting Appendix For information not in this manual, refer to the HTML/PDF files on the supplied CD-ROM. Read this manual carefully before you use this
  • Ricoh Aficio MP 301SPF | Manuals - Page 2
  • Ricoh Aficio MP 301SPF | Manuals - Page 3
    OF CONTENTS How to Read the Manuals...6 Symbols Used in the Manuals...6 Model-Specific Information...7 Names of Major Features...8 1. What You Can Do with This Machine I Want to Save Paper...9 I Want to Convert Documents to Electronic Formats Easily 10 I Want to Register Destinations...11
  • Ricoh Aficio MP 301SPF | Manuals - Page 4
    Combine...63 Two-Sided Combine...64 Copying onto Custom Size Paper from the Bypass Tray 67 Copying onto Envelopes...68 Sort...70 Changing the Number of Sets...70 Storing Data in the Document Server...72 4. Fax Basic Procedure for Transmissions (Memory Transmission 73 Sending Originals
  • Ricoh Aficio MP 301SPF | Manuals - Page 5
    Is Scanned (Before a Transmission Is Started 81 Sending at a Specific Time (Send Later)...83 Storing a Document...84 Sending Stored Documents...85 Printing the Journal Manually...87 5. Print Quick Install...89 Displaying the Printer Driver Properties...90 Standard Printing...91 When Using the PCL
  • Ricoh Aficio MP 301SPF | Manuals - Page 6
    the Printer Function 129 Loading Orientation-Fixed Paper or Two-Sided Paper 132 Recommended Paper Sizes and Types...135 Thick Paper...138 Envelopes...139 Adding Toner...142 Sending Faxes or Scanned Documents When Toner Has Run Out 143 Disposing of Used Toner...144 10. Troubleshooting Indicators
  • Ricoh Aficio MP 301SPF | Manuals - Page 7
    When Messages Are Displayed on Your Computer Screen 197 Messages Displayed When Using the Scanner Function 197 11. Appendix Trademarks...203 INDEX...205 5
  • Ricoh Aficio MP 301SPF | Manuals - Page 8
    Manuals Symbols Used in the Manuals This manual and instructions on resolving user errors two symbols. Read the information indicated by the symbol that corresponds to the region of the model you are using. For details about which symbol corresponds to the model you are using, see p.7 "Model-Specific
  • Ricoh Aficio MP 301SPF | Manuals - Page 9
    The following information is region-specific. Read the information under -17 • 120-127 V • Dimensions in this manual are given in two units of measure: metric and inch. If your is printed on the label, see " (mainly Europe)". • If your machine is a region A model and "CODE XXXX -29" is printed on
  • Ricoh Aficio MP 301SPF | Manuals - Page 10
    Names of Major Features In this manual, major features of the machine are referred to as follows: • Auto Document Feeder ADF 8
  • Ricoh Aficio MP 301SPF | Manuals - Page 11
    (Combine (Copier/Fax)) See "Combined Copying", Copy/ Document Server . See "Combine Two Originals", Fax . Printing received faxes on both sides of sheets (2 Sided Print) See "Two-Sided Printing", Fax . Converting received faxes to electronic formats (Paperless Fax) See "Confirming/Printing/Deleting
  • Ricoh Aficio MP 301SPF | Manuals - Page 12
    Sending the URL by E-mail", Scan . Storing scan files in a shared folder See "Basic Procedure When Using Scan to Folder", Scan . Storing scan files on media See "Basic Procedure for Saving Scan Files on a Removable Memory Device", Scan . Converting transmitted faxes to electronic formats and sending
  • Ricoh Aficio MP 301SPF | Manuals - Page 13
    a destination in the address book manually", Scan . Using Web Image Monitor to register destinations from a computer See "Registering Internet Fax Destination Information Using Web Image Monitor", Fax . Downloading destinations registered in the machine to the LAN-Fax driver destination list See
  • Ricoh Aficio MP 301SPF | Manuals - Page 14
    initial settings (Program as Defaults (Copier/Document Server/Fax/Scanner)) See "Changing the Default Functions of the Initial Screen", Convenient Functions . Registering frequently-used printing settings to the printer driver See "Using One Click Presets", Print . Changing the initial settings of
  • Ricoh Aficio MP 301SPF | Manuals - Page 15
    You Can Customize the [Home] Screen as You Like You Can Customize the [Home] Screen as You Like The icons of each function are displayed on the [Home] screen. CMQ001 • You can add shortcuts to often used programs or Web pages to the [Home] screen. The programs or Web pages can be recalled easily by
  • Ricoh Aficio MP 301SPF | Manuals - Page 16
    Auto Reduce/Enlarge function, the machine automatically calculates the reproduction ratio based on the sizes of the originals and the paper you have specified. • Copier functions such as Duplex and Combine allow you to save on paper by copying multiple pages onto single sheets. • You can copy onto
  • Ricoh Aficio MP 301SPF | Manuals - Page 17
    machine supports network and local connections. • You can send PDF files directly to the machine for printing, without having to open a PDF application. • You can print or delete print jobs stored on the machine's hard disk, which have been previously sent from computers using the printer driver
  • Ricoh Aficio MP 301SPF | Manuals - Page 18
    . You can also change print settings and print multiple documents (Document Server). CJQ603 • You can retrieve stored documents scanned in scanner mode to your computer. • Using the file format converter, you can download documents stored in copier, Document Server, or printer mode to your computer
  • Ricoh Aficio MP 301SPF | Manuals - Page 19
    Image Monitor to check, print, delete, retrieve, or download documents using your computer (Storing received documents). • See "Confirming/Printing/Deleting Received and Stored Documents", Fax . Transmission You can send a fax from your computer over the network (Ethernet or wireless LAN) to this
  • Ricoh Aficio MP 301SPF | Manuals - Page 20
    1. What You Can Do with This Machine CJQ605 • To send a fax, print from the Windows application you are working with, select LAN-Fax as the printer, and then specify the destination. • You can also check the sent image data. • For details about the machine's settings, see "Network Settings
  • Ricoh Aficio MP 301SPF | Manuals - Page 21
    messages via Internet Fax or from computers (Internet Fax Reception and Mail to Print). • Internet Fax compatible machines and computers that have e-mail addresses can receive email messages via Internet Fax. IP-Fax The IP-Fax function sends or receives documents between two facsimiles directly via
  • Ricoh Aficio MP 301SPF | Manuals - Page 22
    1. What You Can Do with This Machine • For details about how to transmit and receive documents over the Internet, see "Transmission" and "Reception", Fax . 20
  • Ricoh Aficio MP 301SPF | Manuals - Page 23
    delivery scanner). You can save scan files in the delivery server or send them to a folder in a computer on the same network. • You can use Web Services on Devices (WSD) to send scan files to a client computer. *1 The ScanRouter delivery software is no longer available for sale. • See Fax , Scan
  • Ricoh Aficio MP 301SPF | Manuals - Page 24
    data on the hard disk to prevent the information from leaking out. • You can limit the volume of the usage of the machine for each user. • See Security Guide . 22
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    . CJQ609 You can check which tray is running out of paper, register information in the Address Book, specify the network settings, configure and change the system settings, manage jobs, print the job history, and configure the authentication settings. • See Connecting the Machine/ System Settings or
  • Ricoh Aficio MP 301SPF | Manuals - Page 26
    , showing that the copy is unauthorized. • Using the printer driver, you can embed text in the printed document for unauthorized copy prevention. If the document is copied, scanned, or stored in a Document Server by a copier or multifunction printer, the embedded text appears conspicuous in the copy
  • Ricoh Aficio MP 301SPF | Manuals - Page 27
    in the ADF, the ADF will automatically feed the originals one by one. 2. Extenders Raise these extenders to support large paper. 3. Control panel See p.35 "Guide to the Names and Functions of the Machine's Control Panel". 4. Internal tray Copied/printed paper and fax messages are delivered here. 25
  • Ricoh Aficio MP 301SPF | Manuals - Page 28
    it is off, turn the switch on. 9. Ventilation holes Prevent overheating. 10. Internal tray guide Open out and raise the end fence to support large paper. Front print on OHP transparencies and label paper (adhesive labels). 4. Paper guides When loading paper in the bypass tray, align the paper guides
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    6. Lower right cover Open this cover when a paper jam occurs. Rear and left view Guide to Names and Functions of Components 1 CMR016 1. Ventilation holes Prevent overheating. Guide to Components (mainly Asia) • Do not obstruct the ventilation holes by placing objects near them or leaning
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    feed the originals one by one. 2. Extenders Raise these extenders to support large paper. 3. Control panel See p.35 "Guide to the Names and Functions of the Machine's Control Panel". 4. Internal tray Copied/printed paper and fax messages are delivered here. 5. Front cover Open to access the inside
  • Ricoh Aficio MP 301SPF | Manuals - Page 31
    jammed paper fed from the paper tray. 3. Bypass tray Use to copy or print on OHP transparencies and label paper (adhesive labels). 4. Paper guides When loading paper in the bypass tray, align the paper guides flush against the paper. 5. Extender Pull this extender out when loading paper in the
  • Ricoh Aficio MP 301SPF | Manuals - Page 32
    1 1. Ventilation holes Prevent overheating. Guide to Components CMR016 (mainly North America) • Do not obstruct the ventilation holes by placing objects near them or leaning things against them. If the machine overheats, a fault might occur. Front and left view 10 1 2 89 30 3 4 5 6 7 CMR001
  • Ricoh Aficio MP 301SPF | Manuals - Page 33
    support large paper. 3. Control panel See p.35 "Guide to the Names and Functions of the Machine's Control Panel". 4. Internal tray Copied/printed paper and fax off, turn the switch on. 9. Ventilation holes Prevent overheating. 10. Internal tray guide Open out and raise the end fence to support large
  • Ricoh Aficio MP 301SPF | Manuals - Page 34
    jammed paper fed from the paper tray. 3. Bypass tray Use to copy or print on OHP transparencies and label paper (adhesive labels). 4. Paper guides When loading paper in the bypass tray, align the paper guides flush against the paper. 5. Extender Pull this extender out when loading paper in the
  • Ricoh Aficio MP 301SPF | Manuals - Page 35
    Guide to Functions of the Machine's External Options Europe) 1 2 (mainly 3 CMR003 1. Exposure glass cover Lower this cover over originals. 2. ADF Load a stack of originals here. They will feed in automatically. 3. Paper tray unit (Tray 2 and Tray 3) Holds up to 500 sheets of paper. Up to two
  • Ricoh Aficio MP 301SPF | Manuals - Page 36
    up to 500 sheets of paper. Up to two trays can be stacked. Guide to Functions of the Machine's External Options America) 1 (mainly North 2 CMR005 1. Handset Used as a receiver when a fax unit is installed. Allows you to use the On Hook Dial and Manual Dial functions. It also allows you to use
  • Ricoh Aficio MP 301SPF | Manuals - Page 37
    Guide to the Names and Functions of the Machine's Control Panel This illustration shows the control panel of the machine with options fully installed. 12 3 4 5 6 18 17 7 8 9 10 [Reset] key Press to clear the current settings. 5. [Program] key (copier, Document Server, facsimile, and scanner
  • Ricoh Aficio MP 301SPF | Manuals - Page 38
    the User Tools", Maintenance and Specifications . 10. [Simple Screen] key Press to switch to the simple screen. See "Switching Screen Patterns", Getting Started . 11. [ ] key (Enter key) Press to confirm values entered or items specified. 12. [Start] key Press to start copying, printing, scanning
  • Ricoh Aficio MP 301SPF | Manuals - Page 39
    the job history and the machine's maintenance information. 18. Data In indicator (facsimile and printer mode) Flashes when the machine is receiving print jobs or LAN-Fax documents from a computer. See Fax and Print . 19. Media access lamp Lights up when a removable memory device is inserted in the
  • Ricoh Aficio MP 301SPF | Manuals - Page 40
    [Copier] Press to make copies. For details about how to use the copy function, see Copy/ Document Server . 2. [Printer] Press to make settings for using the machine as a printer. For details about how to make settings for the printer function, see Print . 3. [Document Server] Press to store or print
  • Ricoh Aficio MP 301SPF | Manuals - Page 41
    scanner function, see Scan . 7. [Facsimile] Press to send or receive faxes. For details about how to use the fax function, see Fax copier, facsimile, or scanner mode, or Web pages registered in Favorites using the browser function. You can also review icons of functions and embedded software by User
  • Ricoh Aficio MP 301SPF | Manuals - Page 42
    in to Web Image Monitor as an administrator. For details, see Security Guide . 3. Point to [Device Management], and then click [Device Home Management icons to the [Home] screen using the User Tools In the following procedure, a shortcut to a copier program is registered to the [Home] screen. 1. Register
  • Ricoh Aficio MP 301SPF | Manuals - Page 43
    3. Press [Edit Home]. 4. Press [Add Icon]. 5. Press [Select Icon to Add]. 6. Press [Program]. How to Use the [Home] Screen 41
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    2. Getting Started 7. Press [Copier Program]. 8. Select the program you want to add. 9. Press [Select Destination]. 10. Specify the position where [Blank] is displayed. 42
  • Ricoh Aficio MP 301SPF | Manuals - Page 45
    11. Press [Exit]. How to Use the [Home] Screen 12. Press the [User Tools/Counter] key. • Press [ ] on the upper-right corner of the [Select Destination] screen to check the position on the simple screen. 43
  • Ricoh Aficio MP 301SPF | Manuals - Page 46
    . (Other functions), number of prints Facsimile: Transmission type, memory transmission/immediate transmission, Select Destination from Address Book (except for folder destinations), Manual Entry, TX Status Report, Send Settings (except for Subject and Sender Name) Scanner: Original, Send Settings
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    • Facsimile: 20 characters • Scanner: 34 characters • When a specified program is registered as the default, its values become the default settings, which are displayed without pressing the [Program] key, when modes are cleared or reset, and after the machine is turned on. See "Changing the Default
  • Ricoh Aficio MP 301SPF | Manuals - Page 48
    Started • Programs are not deleted by turning the power off or by pressing the [Reset] key unless the program is deleted paper and toner. You can copy up to four pages onto one side of a sheet, so that you can save paper. Scanner mode Program name Program description Effect Easy PDF scan In [
  • Ricoh Aficio MP 301SPF | Manuals - Page 49
    the scanned originals. Facsimile mode Program name Program description Transmission result notification fax Select [Preview] and specify [Email TX Results] in [Send Settings]. Specified time Specify [Send Later] in [Send fax transmission Settings]. Departmental fax Specify [Fax Header Print
  • Ricoh Aficio MP 301SPF | Manuals - Page 50
    Power The main power switch is on the left side of the machine. Turning off this switch makes the main power indicator on the right side of the control panel go off. When this is done, machine power is off. When the fax unit is installed, fax files in memory may be lost if you
  • Ricoh Aficio MP 301SPF | Manuals - Page 51
    main power switch and make sure the main power switch indicator turns off. Not doing so may result in damage to the hard disk or memory, leading to malfunctions. • Do not turn off the power while the machine is in operation. 1. Turn off the main power switch. The main power indicator goes out
  • Ricoh Aficio MP 301SPF | Manuals - Page 52
    . • Ask the user administrator for the Login User Name, Login Password, and User Code. For details about user authentication, see Security Guide . • User Code to enter on User Code Authentication is the numerical value registered in the Address Book as "User Code". User Code Authentication Using the
  • Ricoh Aficio MP 301SPF | Manuals - Page 53
    , and then press [OK]. When the user is authenticated, the screen for the function you are using appears. Logging Out Using the Control Panel This section explains the procedure for logging out the machine when Basic Authentication, Windows Authentication, LDAP Authentication, or Integration Server
  • Ricoh Aficio MP 301SPF | Manuals - Page 54
    the original face down on the exposure glass. The original should be aligned to the rear left corner. Start with the first page to be scanned. 1 CMS001 1. Positioning mark 3. Lower the ADF or the exposure glass cover. Placing Originals on the Exposure Glass (mainly Asia) • Do not lift the ADF
  • Ricoh Aficio MP 301SPF | Manuals - Page 55
    the original face down on the exposure glass. The original should be aligned to the rear left corner. Start with the first page to be scanned. 1 CMS001 1. Positioning mark 3. Lower the ADF. 53
  • Ricoh Aficio MP 301SPF | Manuals - Page 56
    misfeed message. Also, be sure not to place originals or other objects on the top cover. Doing so may cause a malfunction. 1. Adjust the original guides to the original size. 2. Place the aligned originals squarely face up in the ADF. Do not stack originals beyond the limit mark. The first page
  • Ricoh Aficio MP 301SPF | Manuals - Page 57
    the Auto Document Feeder". To copy onto paper other than plain paper, specify the paper type in User Tools according to the weight of the paper you are using. For details, see "System Settings", on the top left of the control panel, and press the [Copier] icon on the [Home] screen. CMR612 55
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    remain. When there are previous settings remaining, press the [Reset] key. 3. Select the paper tray containing the paper that placing the original on the exposure glass, press the [ ] key after all originals are scanned. Some functions such as Batch mode may require that you press the [ ] key when
  • Ricoh Aficio MP 301SPF | Manuals - Page 59
    Auto Reduce/Enlarge Auto Reduce/Enlarge The machine automatically calculates the reproduction ratio based on the sizes of the originals and the paper you have specified. The machine will rotate, enlarge, or reduce the image of the originals to fit them to the paper. CKN008 • You cannot use the
  • Ricoh Aficio MP 301SPF | Manuals - Page 60
    3. Copy 3. Select the original orientation, and then press [OK]. 4. Press [Original's Size]. 5. Specify the original size, and then press [OK] twice. 6. Press [Auto Reduce/Enlarge]. 7. Select the paper tray. 8. Place the originals, and then press the [Start] key. 58
  • Ricoh Aficio MP 301SPF | Manuals - Page 61
    margin. CKN009 • You cannot use the bypass tray with this function. There are two types of Duplex. 1 Sided 2 Sided Copies two 1-sided pages on one 2-sided page. 2 Sided 2 Sided Copies one 2-sided page on one 2-sided page. The resulting copy image will differ according to the orientation in which
  • Ricoh Aficio MP 301SPF | Manuals - Page 62
    Placing originals Orig.'s Orientation Orientation Top to Top Copy 1. Press [Other Func.]. Top to Bottom 2. Press [Duplex]. 3. Select [1 Sided 2 Sided] or [2 Sided 2 Sided] according to how you want the document to be output. To change the original or copy orientation, press [Orientation]. To
  • Ricoh Aficio MP 301SPF | Manuals - Page 63
    Duplex Copying Specifying the Original and Copy Orientation Select the orientation of the originals and copies if the original is two-sided or if you want to copy onto both sides of the paper. • Top to Top CKN011 • Top to Bottom CKN012 1. Press [Orientation]. 2. Select [Top to Top] or [Top to Bottom
  • Ricoh Aficio MP 301SPF | Manuals - Page 64
    3. Copy Combined Copying This mode can be used to select a reproduction ratio automatically and copy the originals onto a single sheet of copy paper. The machine selects a reproduction ratio between 25 and 400%. If the orientation of the original is different from that of the copy paper, the machine
  • Ricoh Aficio MP 301SPF | Manuals - Page 65
    are four types of One-Sided Combine. 1 Sided 2 Originals Cmb. 1 Side Copies two 1-sided originals to one side of a sheet. 1 Sided 4 Originals Cmb. 1 Side Copies four 1-sided originals to one side of a sheet. 2 Sided 2 Pages Cmb. 1 Side Copies one 2-sided original to one side of a sheet. CKN014 63
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    , press [Orig.'s Orientation]. 7. Press [Cmb. 1 Side]. 8. Select the number of originals to combine. 9. Press [OK] twice. 10. Select the paper tray. 11. Place the originals, and then press the [Start] key. Two-Sided Combine Combines various pages of originals onto two sides of one sheet. 64
  • Ricoh Aficio MP 301SPF | Manuals - Page 67
    one sheet with two pages per side. 1 Sided 8 Originals Cmb. 2 Sides Copies eight 1-sided originals to one sheet with four pages per side. 2 Sided 4 Pages Cmb. 2 Sides Copies two 2-sided originals to one sheet with two pages per side. 2 Sided 8 Pages Cmb. 2 Sides Copies four 2-sided originals to one
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    3. Copy 7. Press [Cmb. 2 Sides]. 8. Press [Orientation]. 9. Select [Top to Top] or [Top to Bottom] for [Original] and/or [Copy], and then press [OK]. 10. Select the number of originals to combine. 11. Press [OK] twice. 12. Select the paper tray. 13. Place the originals, and then press the [Start]
  • Ricoh Aficio MP 301SPF | Manuals - Page 69
    Copying onto Custom Size Paper from the Bypass Tray Copying onto Custom Size Paper from the Bypass Tray Paper that has a horizontal length of 139.0-600.0 mm (5.48-23.62 inches) and a vertical length of 90.0-216.0 mm (3.55-8.50 inches) can be fed in from the bypass tray. 1. Load the paper face down
  • Ricoh Aficio MP 301SPF | Manuals - Page 70
    to the weight of the envelopes you are printing on. For details about the relationship between paper Paper Sizes and Types". About handling envelopes, supported envelope types, and how to load envelopes, see the Duplex function is specified, press [1 Sided 2 Sided:TtoT] to cancel the setting. To copy
  • Ricoh Aficio MP 301SPF | Manuals - Page 71
    Copying onto Envelopes 1. Place the original face down on the exposure glass. The original should be aligned to the rear left corner. 1 CMS001 1. Positioning mark 2. Load the envelopes face down in the bypass tray. The bypass tray ( ) is automatically selected. 3. Press the [ ] key. 4. Press [Paper
  • Ricoh Aficio MP 301SPF | Manuals - Page 72
    3. Copy Sort The machine assembles copies as sets in sequential order. CKN018 Depending on which options are installed on your machine, this function might not be available. For details, see "Functions Requiring Optional Configurations", Getting Started . 1. Press [Other Func.]. 2. Press [Sort], and
  • Ricoh Aficio MP 301SPF | Manuals - Page 73
    Sort 2. Enter the number of copy sets with the number keys. 3. Press [Continue]. Copying starts again. 71
  • Ricoh Aficio MP 301SPF | Manuals - Page 74
    of this machine. Thus you can print them later applying necessary conditions. You 3. Press [Store File]. 4. Enter a file name, user name, or password if necessary. 5. Press [OK] originals. 8. Make the scanning settings for the original. 9. Press the [Start] key. Stores scanned originals in memory and
  • Ricoh Aficio MP 301SPF | Manuals - Page 75
    using Memory Transmission. You can specify the fax, IP-Fax, Internet Fax, e-mail, or folder destinations. Multiple types is turned on, the Power Failure Report is printed to help you check the list of deleted files. See "Turning Off the Main Power / In the Event of Power Failure", Troubleshooting .
  • Ricoh Aficio MP 301SPF | Manuals - Page 76
    4. Fax 3. Make sure [Immed. TX] is not highlighted. 4. Place the original into the ADF. 5. Configure the scan and transmission settings in "Send Settings". 6. Specify a destination. You can enter the destination's number or address directly or select from the Address Book by pressing the destination
  • Ricoh Aficio MP 301SPF | Manuals - Page 77
    and starts transmission. Registering a Fax Destination 1. Press the [User Tools/Counter] key. 2. Press [Address Book Mangmnt]. 3. Press [New EF], [GH], [IJK], [LMN], [OPQ], [RST], [UVW], [XYZ], [1] to [10]: Added to the list of items in the selected title. You can select [Frequent] and one more key
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    be delivered. Be sure to check the settings in the fax function before deleting any destinations. 1. Press the [User Tools/Counter] key. 2. Press [Address Book Mangmnt]. 3. Press [Change]. 4. Press [Fax Dest.]. 5. Select the name whose fax destination you want to delete. Press the name key, or
  • Ricoh Aficio MP 301SPF | Manuals - Page 79
    8. Press [Clear], and then press [OK]. Basic Procedure for Transmissions (Memory Transmission) 9. Press [OK]. 10. Press [Exit]. 11. Press [OK]. 12. Press the [User Tools/Counter] key. 77
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    the destination. You can specify fax or IP-Fax destinations. If you specify Internet Fax, e-mail, folder destinations, the screen. 3. Press [Immed. TX]. 4. Place the original into the ADF. 5. Select the scan settings you require. 6. Specify a destination. If you make a mistake, press the [Clear] key
  • Ricoh Aficio MP 301SPF | Manuals - Page 81
    2. Place the first page face down on the exposure glass. 3. Specify a destination. 4. Make the scan settings you require. 5. Press the [Start] key. 6. Place the next original on the exposure glass within 10 seconds when you send multiple originals, and then repeat steps 4 and 5. Repeat this step for
  • Ricoh Aficio MP 301SPF | Manuals - Page 82
    Canceling a Transmission This section explains how to cancel a fax transmission. Canceling a Transmission Before the Original Is Scanned Use this procedure to cancel a transmission before pressing the [Start] key. 1. Press the [Reset] key. CMK001 Canceling a Transmission While the Original Is Being
  • Ricoh Aficio MP 301SPF | Manuals - Page 83
    ) Use this procedure to delete a file that is being sent after the original is scanned. All the scanned data is deleted from memory. 1. Press the [Stop] key. CMK002 You can also press [Comm. Status/Print], and then [Check/Stop Transmission File]. 2. Press [Standby File List]. 3. Select the file you
  • Ricoh Aficio MP 301SPF | Manuals - Page 84
    4. Fax 1. Press [Comm. Status/Print]. 2. Press [Check/Stop Transmission File]. 3. Press [Display File List]. 4. Select the file you want to cancel. If the desired file is not shown, press [ ] or [ ]
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    Specific Time (Send Later) Using this function, you can instruct the machine to delay transmission of your fax printed when the main power switch is turned on. Use this report to check the list of lost documents. See "Turning Off the Main Power / In the Event of Power Failure", Troubleshooting
  • Ricoh Aficio MP 301SPF | Manuals - Page 86
    to know who and what departments stored documents in the machine. A user name can be selected from the Address Book or entered manually. File Name You can specify a name for a stored document. If you do not specify a name, scanned documents will be automatically assigned names such as "FAX0001" or
  • Ricoh Aficio MP 301SPF | Manuals - Page 87
    User Name Press [User Name], and then select a user name. To specify an unregistered user name, press [Manual Entry], and then enter the name. After specifying a user until they are deleted. The stored documents are sent with the scan settings made when they were stored. You can select the following
  • Ricoh Aficio MP 301SPF | Manuals - Page 88
    4. Fax 1. Press [Send Settings]. 2. Press [ ] four times, and then press [Select Stored File]. 3. Select the Press [OK] twice. 7. To add an original to stored documents, place the original, and then select any scan settings you require. 8. Specify the destination, and then press the [Start] key. 86
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    Journal Manually To print the Journal manually, select the printing method: "All", "Print per File No.", or "Print per User". All Prints the results of communications in the order made. Print per File No. Prints only the results of communications specified by file number. Print per User Prints the
  • Ricoh Aficio MP 301SPF | Manuals - Page 90
    4. Fax 88
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    . For the information not included in this chapter, see Print on the supplied CD-ROM. Quick Install You can install the printer drivers easily from the CD-ROM provided with this machine. Using Quick Install, the PCL 6 printer driver is installed under network environment, and the Standard TCP/IP
  • Ricoh Aficio MP 301SPF | Manuals - Page 92
    5. Print Displaying the Printer Driver Properties This section explains how to open the printer driver properties from [Devices and Printers]. • Manage Printers permission is required to change the printer settings. Log on as an Administrators group member. • You cannot change the machine default
  • Ricoh Aficio MP 301SPF | Manuals - Page 93
    print on only one side, select [Off] for the duplex setting. • If you send a print job via USB 2.0 while the machine is in Low Power mode or Sleep mode, an error message might appear when the print job is complete. In this case, check if the document was printed. When Using the PCL 6 Printer Driver
  • Ricoh Aficio MP 301SPF | Manuals - Page 94
    in the upper left corner of the window, and then click [Print]. 2. In the "Select Printer" list, select the printer you want to use. 3. Click [Preferences]. 4. In the "Job Type:" list, click [Locked Print]. 5. Click [Details...]. 6. Enter a User ID in the "User ID:" box, and then enter a password in
  • Ricoh Aficio MP 301SPF | Manuals - Page 95
    Jobs]. 4. Select the files you want to print. You can select all the Locked Print files at once by pressing [All Jobs] after selecting a file. 5. Press [Print]. 6. Enter the password using the number keys, and then press [OK]. 7. To change the print settings of the document, press [Det.Settings
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    in the upper left corner of the window, and then click [Print]. 2. In the "Select Printer" list, select the printer you want to use. 3. Click [Preferences]. 4. In the "Job Type:" list, click [Hold Print]. 5. Click [Details...]. 6. Enter a User ID in the "User ID:" box. You can optionally set a file
  • Ricoh Aficio MP 301SPF | Manuals - Page 97
    3. Press [Hold Jobs]. 4. Select the files you want to print. You can select all the Hold Print files at once by pressing [All Jobs] after selecting a file. 5. Press [Print]. 6. To change the print settings of the document, press [Det.Settings]. 7. Enter the number of copies using the number keys
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    . Any user who has print privileges can print any stored file afterward. 5. Click [Details...]. 6. Enter a User ID in the "User ID:" box. You can optionally set a file name and a password of a Stored Print file. 7. Click [OK]. 8. Change any other print settings if necessary. 9. Click [OK]. 10. Start
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    [Stored Jobs]. 4. Select the files you want to print. You can select all the Stored Print files at once by pressing [All Jobs] after selecting a file. 5. Press [Print]. If you set the password in the printer driver, enter the password. If multiple print files are selected, and some of these require
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    5. Print 98
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    of the destination computer to the address book. 1. Press the [Home] key on the top left of the control panel, and press the [Scanner] icon on the [Home] screen. CMR612 2. Make sure that no previous settings remain. If a previous setting remains, press the [Reset] key. 3. Press the [Folder] tab
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    . In these examples, Windows 7 Ultimate is the operating system, and the computer is a member in a network domain. Write down the confirmed information. Step 1: Confirming the user name and computer name 1. Confirm the user name and the name of the computer you will send scanned documents to. 2. On
  • Ricoh Aficio MP 301SPF | Manuals - Page 103
    Scan to Folder • If "Everyone" is left selected in step 6, the created shared folder will be accessible by all users. This is a security risk, so we recommend that you give access rights only to specific users tab, select [Advanced Sharing...]. When using Windows XP, on the [Sharing] tab, select [
  • Ricoh Aficio MP 301SPF | Manuals - Page 104
    Scan 7. In the [Select Users or Groups] window, click [OK]. 8. In the [Groups or user names:] list, select a group or user 1. Press the [User Tools/Counter] key. 2. Press [Address Book Mangmnt]. 3. Press OPQ], [RST], [UVW], [XYZ], [1] to [10]: Added to the list of items in the selected title. You
  • Ricoh Aficio MP 301SPF | Manuals - Page 105
    Scan to Folder 12. Press [Folder Authentication]. 13. Press [Specify Other Auth. Info]. When [Do not Specify] is selected, the SMB User Name and SMB Password that you have specified in [Default User a folder, you can either enter the path manually or locate the folder by browsing the network. 25
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    6. Scan 27. Press [OK] three times. 28. Press the [User Tools/Counter] key. Locating the SMB folder manually 1. Press [Enter] under "Path". 2. Enter the path where the folder is located. For example: if the name of the destination computer is "User", and the folder name is "Share", the path will be
  • Ricoh Aficio MP 301SPF | Manuals - Page 107
    Basic Procedure When Using Scan to Folder You can press [Up One Level] to switch between levels. 4. Select the folder you want to register. 5. Press [OK] four times. Deleting an SMB Registered Folder 1. Press the [User Tools/Counter] key. 2. Press [Address Book Mangmnt]. 3. Press [Change]. 4. Press
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    Scan 2. Press [SMB]. 3. Press [Enter] in [Destination]. 4. Press [Enter] on the right side of the path field. 5. Enter the path for the folder. In the following example path, the shared folder name is "user" and the computer name is "desk01": \\desk01\user exists. 10. Check the connection test result, and then
  • Ricoh Aficio MP 301SPF | Manuals - Page 109
    Procedure for Sending Scan Files by Email 1. Press the [Home] key on the top left of the control panel, and press the [Scanner] icon on the [Home] screen. CMR612 2. Make sure that no previous settings remain. If a previous setting remains, press the [Reset] key. 3. Press the [Email] tab. 4. Place
  • Ricoh Aficio MP 301SPF | Manuals - Page 110
    Scan key. Registering an E-mail Destination 1. Press the [User Tools/Counter] key. 2. Press [Address Book Mangmnt]. 3. Press [New Program]. 4. Press [GH], [IJK], [LMN], [OPQ], [RST], [UVW], [XYZ], [1] to [10]: Added to the list of items in the selected title. You can select [Frequent] and one more
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    then select [Email/Internet Fax Dest.] or [Internet Fax Destination Only]. If [Email/Internet Fax Dest.] is specified, registered e-mail addresses appear in both the internet fax address display and E-mail address display on the fax function screen, and in the address display on the scanner function
  • Ricoh Aficio MP 301SPF | Manuals - Page 112
    name, user code, fax number, folder name, e-mail address, or IP-Fax destination. 6. Press [Email]. 7. Press [Email Address]. 8. Press [Delete All], and then press [OK]. 9. Press [Exit]. 10. Press [OK]. 11. Press the [User Tools/Counter] key. Entering an E-mail Address Manually 1. Press [Manual Entry
  • Ricoh Aficio MP 301SPF | Manuals - Page 113
    users on the same local area network using DeskTopBinder. We recommend that you protect stored files from unauthorized access by specifying passwords. • Scan [Scanner] icon on the [Home] screen. CMR612 2. Make sure that no previous settings remain. If a previous setting remains, press the [Reset]
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    Scan Press [User Name], and then select a user name. To specify an unregistered user name, press [Manual Entry], and then enter the name. After specifying a user Send Settings] or [Original] to configure settings for resolution and scan size. 10. Press the [Start] key. Checking a Stored File Selected
  • Ricoh Aficio MP 301SPF | Manuals - Page 115
    can select one of the following file types: • Single Page: [PDF], [High Compress. PDF], [PDF/A], [TIFF/JPEG] If you select a single-page file type when scanning multiple originals, one file is created for each single page and the number of files sent is the same as the number of pages
  • Ricoh Aficio MP 301SPF | Manuals - Page 116
    6. Scan Specifying Send Settings 1. Press [Send Settings]. 2. Specify resolution, scan size, and other settings, as required. 3. Press [OK]. 114
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    the [Reset] key to cancel the document selection. • The user name registered to a stored document in the Document Server is to identify the document creator and type. It is not to protect confidential documents from others. • When turning on the fax transmission or scanning by the scanner, make
  • Ricoh Aficio MP 301SPF | Manuals - Page 118
    ] screen. CMR612 2. Press [To Scanning Scrn.]. 3. Press [User Name]. 4. Specify a user name, and then press [OK]. The user names shown are names that were registered in the Address Book. To specify a name not shown in the screen, press [Manual Entry], and then enter a user name. 5. Press [File Name
  • Ricoh Aficio MP 301SPF | Manuals - Page 119
    : • Paper tray • The number of prints • [2 Sided: Top to Top], [2 Sided: Top to Bottom] • [Sort] • [Margin Adjustment] For details about each function, see Copy/ Document Server . 1. Select a document to be printed. Printing Stored Documents 2. When printing two or more documents at a time, repeat
  • Ricoh Aficio MP 301SPF | Manuals - Page 120
    7. Document Server 118
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    address, do not begin segments with zeros. For example: If the address is "192.168.001.010", you must enter it as "192.168.1.10". 1. Start your Web browser. 2. Enter "http://(machine's IP address Header area The dialog box for switching to the user mode and administrator mode appears, and each mode's
  • Ricoh Aficio MP 301SPF | Manuals - Page 122
    update the machine information. Click the Web browser's [Refresh] button to refresh the entire browser screen. (Help): Use Help to view or download Help file contents. 4. Basic Information area Displays the basic information of the machine. 5. Work area Displays the contents of the item selected in
  • Ricoh Aficio MP 301SPF | Manuals - Page 123
    Image Monitor. 2. Click [Fax Received File] on the [Print Job/Stored File] menu in the left pane. 3. If you have programmed a user code for the stored reception file, enter the code, and then press [OK]. If the programmed user code was deleted from the Address Book, a message indicating incorrect
  • Ricoh Aficio MP 301SPF | Manuals - Page 124
    8. Web Image Monitor 122
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    . • Various sizes of paper can be loaded in the paper trays by adjusting the positions of side fences and end fence. For details, see "Changing the Paper Size in the Paper Trays", Paper Specifications and Adding Paper . Loading Paper into Tray 1 1. Carefully pull out the paper tray until it stops
  • Ricoh Aficio MP 301SPF | Manuals - Page 126
    9. Adding Paper and Toner 2. Press the metal plate down until it clicks. CMS020 3. Square the paper and load it print side up. Do not stack paper over the limit mark. CMS021 4. Carefully slide the paper tray fully in. Loading Paper into Trays 2 and 3 Each paper tray
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    1. Carefully pull out the paper tray until it stops. Loading Paper into Paper Trays CMS041 2. While pressing down the release lever of the side fence, slide the side fence outward. CMS033 If the paper size that is loaded is 81/4 × 14 or 81/2 × 14, proceed to step 4. 3. While pinching the release
  • Ricoh Aficio MP 301SPF | Manuals - Page 128
    9. Adding Paper and Toner 4. Press the metal plate down until it clicks. CMS036 5. Square the paper and load it print side up. Do not stack paper over the limit mark. CMS037 6. Align the back and side fences gently against the paper you loaded. CMS038 7. Carefully slide the paper tray fully in. 126
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    Paper Sizes and Types". 1. Open the bypass tray. CMS022 2. Push up the release lever. 1 CMS023 1. Release lever 3. Insert the paper face down. 4. Align the paper guides to the paper size. If the guides are not flush against the paper, images might be skewed or paper misfeeds might occur. 127
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    Toner CMS024 5. Push down the release lever. A beeping Document Server . When printing from a computer, see p.129 "Settings to Use the Bypass Tray under the Printer Function". • Certain loaded in a specific orientation. For details, see, p.132 "Loading Orientation-Fixed Paper or Two-Sided Paper". •
  • Ricoh Aficio MP 301SPF | Manuals - Page 131
    . • The default setting of [Bypass Tray] is [Driver/Command]. • Settings remain valid until they are changed. After printing, be sure to clear settings for the next user. • For details about setting printer drivers, see "Printing Documents", Print . • (mainly Europe and Asia) • [A4 ] is the
  • Ricoh Aficio MP 301SPF | Manuals - Page 132
    Toner • When loading thick paper or OHP transparencies, specify the paper size and the paper type. Setting custom size paper using the control panel 1. Press the [User Tools/Counter] key. CMR633 2. Press [Tray Paper Settings]. 3. Press [ ]. 4. Press [Printer 10. Press [OK] twice. 11. Press the [User
  • Ricoh Aficio MP 301SPF | Manuals - Page 133
    . Press [OHP (Transparency)] when loading OHP transparencies. 9. When printing onto thick paper, press [Paper Thickness]. When printing onto OHP transparencies, proceed to step 11. 10. Press [Thick Paper], and then press [OK]. 11. Press the [User Tools/Counter] key. • We recommend that you use
  • Ricoh Aficio MP 301SPF | Manuals - Page 134
    and Toner Loading Orientation-Fixed Paper or Two-Sided Paper Orientation-fixed (top to bottom) or two-sided paper (for example, letterhead paper, punched paper, or copied paper) might not print correctly, depending on how the originals and paper are placed. Settings for the User Tools • Copier
  • Ricoh Aficio MP 301SPF | Manuals - Page 135
    ADF Landscape ( ) • Copy • Scanner • Paper orientation • Copier mode Copy side One-sided Tray 1 Trays 2 and 3 Bypass tray Two-sided • Printer mode Print side One-sided Tray 1 Unavailable Trays 2 and 3 Bypass tray Two-sided Unavailable • In printer mode: • To print on letterhead paper
  • Ricoh Aficio MP 301SPF | Manuals - Page 136
    different input trays for one-sided and twosided printing. Note also that two-sided printing must be disabled for the tray specified for one-sided printing. • For details about how to make two-sided prints, see "Printing on Both Sides of Sheets", Print . • In copier mode: • For details about how
  • Ricoh Aficio MP 301SPF | Manuals - Page 137
    section describes recommended paper sizes and types. • If you use damp or curled paper, a paper jam may occur. • Do not use paper designed for inkjet printers, as these may stick to the fusing unit and cause a misfeed. • When you load OHP transparencies, check the front and back of the sheets, and
  • Ricoh Aficio MP 301SPF | Manuals - Page 138
    9. Adding Paper and Toner Bypass tray Paper type and weight 60-157 g/m2 (16- , C6 Env , DL Env , C5 Env 10 sheets 10 sheets 1 sheet *3 *1 For copier mode, see "Copying onto Regular Size Paper from the Bypass Tray", Copy/ Document Server . For printer mode, see p.129 "Setting the paper size using
  • Ricoh Aficio MP 301SPF | Manuals - Page 139
    when delivered. This noise does not indicate a problem and print quality is unaffected. (Translucent paper and OHP printing onto letterhead paper, the paper placing orientation is different depending on which function you are using. For details, see p.132 "Loading Orientation-Fixed Paper or Two-Sided
  • Ricoh Aficio MP 301SPF | Manuals - Page 140
    9. Adding Paper and Toner • When copying onto OHP transparencies, see "Copying onto OHP Transparencies", Copy/ Document Server . • When printing on OHP transparencies from the computer, see p.130 "Setting thick paper or OHP transparencies using the control panel". • Fan OHP transparencies
  • Ricoh Aficio MP 301SPF | Manuals - Page 141
    or ruler across them. In copier mode When copying onto envelopes, load Side-opening envelopes • Flaps: closed • Bottom side of envelopes: toward the back of the machine • Side to be scanned: face down • Flaps: closed • Bottom side of envelopes: toward the back of the machine • Side to be printed
  • Ricoh Aficio MP 301SPF | Manuals - Page 142
    the back of the machine • Side to be printed: face down When loading envelopes, select "Thick Paper" as the paper thickness and "Plain Paper" as the paper type using both the User Tools and printer driver. For details, see "Printing on Envelopes", Print . To print on envelopes that are loaded with
  • Ricoh Aficio MP 301SPF | Manuals - Page 143
    Recommended Paper Sizes and Types • Depending on the environment, copying or printing on envelopes may wrinkle them even if they are recommended. • Certain types of envelopes might come out creased, dirtied, or misprinted. If you are printing a solid color on an envelope, lines may appear where the
  • Ricoh Aficio MP 301SPF | Manuals - Page 144
    9. Adding Paper and Toner Adding Toner This section explains precautions when adding toner, how to send faxes or scanned documents when the toner has run out, and how to dispose of used toner. • Do not incinerate toner (new or used) or toner containers. Doing so risks burns. Toner will ignite on
  • Ricoh Aficio MP 301SPF | Manuals - Page 145
    ] screen. • For details about how to check contact number where you can order supplies, see "Enquiry", Maintenance and Specifications . Sending Faxes or Scanned Documents When Toner Has Run Out When the machine has run out of toner, the indicator on the display lights. Note that even if there is no
  • Ricoh Aficio MP 301SPF | Manuals - Page 146
    sure the machine is in facsimile or scanner mode. 2. Perform transmission operation. The error message disappears. • Any reports are not printed. Disposing of Used Toner This section describes what to do with used toner. Toner cannot be re-used. Pack used toner containers in the container's box or
  • Ricoh Aficio MP 301SPF | Manuals - Page 147
    see "Removing Jammed Paper", Troubleshooting . Appears when paper runs out. For details about loading paper, see "Loading Paper", Paper Specifications and Adding Paper . Appears when toner runs out. For details about adding toner, see "Adding Toner", Maintenance and Specifications . Appears when the
  • Ricoh Aficio MP 301SPF | Manuals - Page 148
    10. Troubleshooting When an Indicator for the [Check Status] Key Is Lit If an indicator Function" • p.169 "Messages Displayed When Using the Printer Function" • p.182 "Messages Displayed When Using the Scanner Function" The following table explains problems that cause the indicator to light: 146
  • Ricoh Aficio MP 301SPF | Manuals - Page 149
    for the [Check Status] Key Is Lit Problem Documents and reports do not print out. Documents and reports do not print out. An error has occurred. The machine is unable to connect to the network. Causes Solutions The paper output tray is full. Remove the prints from the tray. There is no paper
  • Ricoh Aficio MP 301SPF | Manuals - Page 150
    the Scanner function. Soft alert An original has been left on the exposure glass or paper tray is empty. Strong alert The machine requires user attention because paper has jammed, the toner needs replenishing, or other problems have occurred. • Users cannot mute the machine's beep alerts. When
  • Ricoh Aficio MP 301SPF | Manuals - Page 151
    and messages. If other messages appear, follow the instructions displayed. Problem Causes Solutions The [Facsimile] or [Scanner] icon does not appear on the [Home] screen even though the copier screen appears when the machine is turned on using the main power switch. Functions other than
  • Ricoh Aficio MP 301SPF | Manuals - Page 152
    you change the toner cartridge. • Wait until the message disappears. Do not turn off the main power switch while the message is displayed. • If the message does not disappear in five minutes, contact your service representative. "Memory is full. Do you want to store scanned file?" appears. The
  • Ricoh Aficio MP 301SPF | Manuals - Page 153
    removing jammed paper, see "Removing Jammed Paper", Troubleshooting . • Check that the side or end fences are set properly. Also, check that the side fences are locked. For details about setting the side and end fences, see "Changing the Paper Size", Paper Specifications and Adding Paper . 151
  • Ricoh Aficio MP 301SPF | Manuals - Page 154
    10. Troubleshooting Problem Causes Solutions Misfeeds occur frequently. Copy paper size setting is not correct. • Remove misfed paper. For details about removing jammed paper, see "Removing Jammed Paper", Troubleshooting . • Set the proper paper size. For details about specifying paper size
  • Ricoh Aficio MP 301SPF | Manuals - Page 155
    Problem Causes Solutions An error has occurred when the Address Book is changed from the display panel or Web Image Monitor. The Address Book cannot be Wait a while, and then retry the changed while deleting the operation. multiple stored documents. Cannot use Web Image Monitor to print
  • Ricoh Aficio MP 301SPF | Manuals - Page 156
    10. Troubleshooting When Messages Are Displayed on the Control Panel Messages Displayed When Using the Copy/Document Server Function This section describes the machine's main messages. If other messages appear, follow their instructions. • If you cannot make copies as you want because of the
  • Ricoh Aficio MP 301SPF | Manuals - Page 157
    ] under [Copier/ Doc. Srvr. Featr.]. scanned for diffrnt fnctn." A function of the machine other than the Copier on the screen, follow the instructions to cancel the job. " message disappears. Do not turn off the main power user name For details about how to set does not have permission
  • Ricoh Aficio MP 301SPF | Manuals - Page 158
    10. Troubleshooting When the memory becomes full while using the copy/document server function Message Causes "Memory is full. nn originals have been scanned. Press [Print] to copy scanned originals." "nn" in the message represents a changeable number. The scanned follow their instructions. •
  • Ricoh Aficio MP 301SPF | Manuals - Page 159
    ]. For details about H.323 Settings, see "Initial Settings", Fax . • For details about network problems, contact your administrator. Registering of user name is rejected by SIP server. • Check that the correct SIP Server IP Address and SIP User Name are listed in [SIP Settings] of [Facsimile
  • Ricoh Aficio MP 301SPF | Manuals - Page 160
    10. Troubleshooting Message "Check whether there are any network problems." [13-25] "Check whether there are any network problems." [13-26] Causes In [Effective Protocol], the IP address is not enabled, or an incorrect IP address has been registered. The "Effective Protocol" and "SIP Server IP
  • Ricoh Aficio MP 301SPF | Manuals - Page 161
    Are Displayed on the Control Panel Message "Check whether there are any network problems." [14-01] Causes The DNS server, SMTP server, or folder specified for transfer to was not found, or the destination for Internet Fax around (not through) the SMTP server could not be found. Solutions • Check
  • Ricoh Aficio MP 301SPF | Manuals - Page 162
    10. Troubleshooting Message "Check whether there are any network problems." [14-09] "Check whether there are any network problems." [14-33] problems, contact your administrator. • Check that the correct Email Address is listed in [Fax Email Account] of [System Settings]. For details about Fax Email
  • Ricoh Aficio MP 301SPF | Manuals - Page 163
    correct User Name and Password are listed in [Fax Email Account] of [System Settings]. For details about Fax Email Account, see "File Transfer", Connecting the Machine/ System Settings . • For details about network problems, contact your administrator. • Check that the correct machine email address
  • Ricoh Aficio MP 301SPF | Manuals - Page 164
    connected to the machine. • For details about network problems, contact your administrator. • Check that the following settings in [System Settings] are listed correctly. • the user name and password for [Fax Email Account] • the user name and password for POP before SMTP authentication For details
  • Ricoh Aficio MP 301SPF | Manuals - Page 165
    the LDAP server", Connecting the Machine/ System Settings . "Error occurred, and transmission was cancelled." • Original jammed during Immediate Transmission. • A problem occurred in the machine, or noise occurred on the telephone line. Press [Exit], and then send the documents again. "Exceeded
  • Ricoh Aficio MP 301SPF | Manuals - Page 166
    10. Troubleshooting Message Causes Solutions "Functional problem occurred. Stopped processing." The main power switch was turned off while the machine was receiving a document by Internet Fax. Even if you turn the main power switch back on immediately, depending on the mail server, the machine
  • Ricoh Aficio MP 301SPF | Manuals - Page 167
    blank side might have been scanned. Be sure to place your originals correctly. For details about determining the cause of blank pages, see "Detecting Blank Pages", Fax Do not turn off the user name For details about how to set does not have permission for permissions, see Security Guide
  • Ricoh Aficio MP 301SPF | Manuals - Page 168
    10. Troubleshooting Message Causes "The program contains a destination(s) with a certificate that is not currently valid. The destination(s) cannot be recalled." The user certificate (destination certificate) has expired. "The specified destination for Email TX Result, which is registered to
  • Ricoh Aficio MP 301SPF | Manuals - Page 169
    contains a destination(s) that does not have a certificate." There is no user certificate (destination certificate). For details about the user certificate (destination certificate), see Security Guide . "The specified destination for Email TX Result, which is registered to the program, has no
  • Ricoh Aficio MP 301SPF | Manuals - Page 170
    10. Troubleshooting Message Causes Solutions "XXX cannot be recalled because there is a problem with the device certificate used for the S/MIME signature." (XXX indicates the e-mail destination(s) or destination(s) for [Email TX Results].) There is no device certificate (S/MIME), or the
  • Ricoh Aficio MP 301SPF | Manuals - Page 171
    problems User Parameter. • If the paper tray runs out of paper, "Cannot print fax the Printer instructions. Status messages Message "Hex Dump Mode" "Suspended job exists." Status In Hex Dump mode, the machine receives data in hexadecimal format. Press [Job Reset] to cancel Hex Dump mode. Printing
  • Ricoh Aficio MP 301SPF | Manuals - Page 172
    10. Troubleshooting Message "Offline" "Please wait." "Printing..." "Ready" "Resetting job..." "Setting change..." "Waitg. for prt.data" "Job suspended." "Updating certif..." Status The machine is offline. This message might appear for a second or two while the machine is preparing, performing
  • Ricoh Aficio MP 301SPF | Manuals - Page 173
    again, contact your service representative. "Hardware Problem: USB" An error has occurred in the USB interface. Turn off the main power switch, and then back on again. If the message appears again, contact your service representative. "Hardware Problem: Wireless Card" (A "wireless LAN board" or
  • Ricoh Aficio MP 301SPF | Manuals - Page 174
    load paper of the size selected in the printer driver into the input tray. For details about how to change the paper size, see "Changing the Paper Size", Paper Specifications and Adding Paper . • Select the tray manually to continue printing, or cancel a print job. For details about how to select
  • Ricoh Aficio MP 301SPF | Manuals - Page 175
    Problems with the wireless board. Please call service." (A "wireless LAN board" or "Bluetooth unit" is referred to as a "wireless not turn off user name For details about how to set does not have permission for permissions, see Security Guide . the selected function. Messages during Direct print
  • Ricoh Aficio MP 301SPF | Manuals - Page 176
    because [Job Reset] or the [Stop] key was selected on the machine's control panel. Perform the print operation again if necessary. The machine could not access the hard disk correctly. Turn off the main power switch, and then back on again. If the message appears frequently, contact your service
  • Ricoh Aficio MP 301SPF | Manuals - Page 177
    [Unauthorized Copy Prevention] was specified. Only when using PCL 6 / PostScript 3 On the printer driver, select a job type other than [Document Server] Windows Authentication failed because the Address Book is full. For details about automatic registration of user information, see Security Guide
  • Ricoh Aficio MP 301SPF | Manuals - Page 178
    10. Troubleshooting Message "Classification Code is incorrect." "Collate has been cancelled." "Command Error" "Compressed Data Error." "Data storage error." Causes Solutions The classification code is not supported with the printer driver. Select Optional for classification code. For details
  • Ricoh Aficio MP 301SPF | Manuals - Page 179
    how to set permissions, see Security Guide . "Duplex has been cancelled." Duplex printing was canceled. • Select the proper paper size for the duplex function. For details about paper, see "Specifications for the Main Unit", Maintenance and Specifications . • Change the setting for "Apply 2sided
  • Ricoh Aficio MP 301SPF | Manuals - Page 180
    . Use Limit., see Security Guide . "Failed to obtain file system." PDF direct printing could not be performed because the file system could not be obtained. Turn off the main power switch, and then back on again. If the message appears again, contact your service representative. "File system is
  • Ricoh Aficio MP 301SPF | Manuals - Page 181
    . • Delete unneeded files stored in the machine. • Reduce the data size of the Sample Print, Locked Print, Hold Print, or Stored Print file. "HDD is full." When printing with the PostScript 3 printer driver, the hard disk capacity for fonts and forms has been exceeded. Delete unneeded forms or
  • Ricoh Aficio MP 301SPF | Manuals - Page 182
    10. Troubleshooting Message Causes Solutions "Insufficient Memory" A memory allocation error occurred. PCL 5e Select a lower resolution on the printer driver. For details about how to change the resolution setting, see the printer driver Help. PCL 6 On the printer driver's [Detailed Settings]
  • Ricoh Aficio MP 301SPF | Manuals - Page 183
    is not supported. This job has been cancelled." Job Reset is automatically performed if the specified paper size is incorrect. Specify the correct paper size, and then print the file again. "Sending data failed." The machine received a command to stop transmission from the printer driver. Check
  • Ricoh Aficio MP 301SPF | Manuals - Page 184
    10. Troubleshooting Messages during Direct print from a removable memory device Message Causes Solutions "99: Error" This data cannot be printed. The specified data is either corrupt or not supported by the Direct printing function from removable memory devices. Check that the data is valid.
  • Ricoh Aficio MP 301SPF | Manuals - Page 185
    software Help. • To prevent a firewall blocking the connection, register the machine's IP address in the firewall's IP address exclusion settings. For details about the procedure for excluding an IP address, see your firewall's Help. "Cannot start scanning Scan scan data. Open scanner properties
  • Ricoh Aficio MP 301SPF | Manuals - Page 186
    10. Troubleshooting Message Causes Solutions "Cannot write on the memory storage device. or its format might be incompatible with this machine. • Check the file name set at the time of scanning. For details about the characters that can be used in file names, see "Available Characters and How to
  • Ricoh Aficio MP 301SPF | Manuals - Page 187
    occurred when using WSD Scanner. Time outs occur when too much time passes between scanning an original and sending its user code. Check the authentication settings, and then enter a correct user code. "Exceeded max. email size. Sending email has been cancelled. Check [Max. Email Size] in Scanner
  • Ricoh Aficio MP 301SPF | Manuals - Page 188
    10. Troubleshooting Message Causes Solutions "Exceeded max. data capacity. Check the scanning resolution, then press the Start key again." The scanned data exceeded maximum data capacity. Specify the scan size and resolution again. Note that it may not be possible to scan very large originals
  • Ricoh Aficio MP 301SPF | Manuals - Page 189
    to Folder, or delivery functions. Wait until files have been sent. "Exceeded max. number of stored files. Cannot send the scanned data as capturing files is unavailable." Too many files are waiting to Try again after they have been be delivered. delivered. "Exceeded max. page capacity
  • Ricoh Aficio MP 301SPF | Manuals - Page 190
    10. Troubleshooting Message Causes Solutions "Exceeded time limit for LDAP server search. Check the failed. Check the settings." The user name and password differ from those set for LDAP Authentication. For details about LDAP Authentication, see Security Guide . "Memory device error A non
  • Ricoh Aficio MP 301SPF | Manuals - Page 191
    message. For details about loading paper, see "Loading Paper", Paper Specifications and Adding Paper . "Orig. scanned for diffrnt fnctn." A function of the machine other than the Scanner function is being used such as the Copier function. Cancel the job that is being processed. For example, press
  • Ricoh Aficio MP 301SPF | Manuals - Page 192
    10. Troubleshooting Message Causes Solutions "Scanner journal full. Cannot send data. Delete scan.journals in Scan.Features." "Print & Delete Scanner Journal" in [Scanner Features] is set to [Do not Print: Disable Send], and Scanner Journal is full. Print or delete Scanner use. User name cannot
  • Ricoh Aficio MP 301SPF | Manuals - Page 193
    first page of the document is almost blank. The original's blank side might have been scanned. Be sure to place your originals correctly. "The entered file name be entered manually at the same time is as shown above." The e-mail has too many destinations. Split the destinations into two or more
  • Ricoh Aficio MP 301SPF | Manuals - Page 194
    10. Troubleshooting Message Causes Solutions "The number of destinations that can be specified at the same time is as shown above." The e-mail has too many destinations. Split the destinations into two or more groups. "The selected file(s) contained file(s) without access privileges. Only
  • Ricoh Aficio MP 301SPF | Manuals - Page 195
    anti-virus software Help. • To prevent a firewall blocking the connection, register the machine's IP address in the firewall's IP address exclusion settings. IP address, see your firewall's Help. Specify the destination or sender's name again. Wait until the message disappears. Do not turn off the
  • Ricoh Aficio MP 301SPF | Manuals - Page 196
    10. Troubleshooting Message Causes Solutions "You do not have the privileges to use this function." The logged in user name For details about how to set does not have permission for permissions, see Security Guide the original, and then try to scan the original again. "The Digital Signature
  • Ricoh Aficio MP 301SPF | Manuals - Page 197
    to install a device certificate (PDF with digital signature), see Security Guide . "XXX cannot be YYY because there is a problem with the Digital Signature's device certificate. Check the device certificate." (XXX and YYY indicate the user action.) There is no device certificate (PDF with digital
  • Ricoh Aficio MP 301SPF | Manuals - Page 198
    10. Troubleshooting Message Causes "Transmission cannot be performed because the certificate used for the S/ MIME signature is not currently valid." The device certificate (S/ MIME) has expired. "The destination cannot be selected because its certificate is not currently valid." The user
  • Ricoh Aficio MP 301SPF | Manuals - Page 199
    not have permission for permissions, see Security Guide . scanner function. "Call Service" "Please call your service representative." An unrecoverable error has Contact your service representative. occurred in the machine. "Cannot add any more scanning mode." The maximum number of registerable
  • Ricoh Aficio MP 301SPF | Manuals - Page 200
    10. Troubleshooting Message Causes Solutions "Cannot find "XXX" scanner used for the previous scan. "YYY" will be used instead." ("XXX" and "YYY" indicate scanner names.) The machine is not connected to the network correctly. • Check that the previously used scanner is connected to the network
  • Ricoh Aficio MP 301SPF | Manuals - Page 201
    Are Displayed on Your Computer Screen Message "Error has occurred in the scanner driver." "Error has occurred in the scanner." "Fatal error has occurred in the scanner." "Insufficient memory. Close all other applications, then restart scanning." Causes Solutions An error has occurred in the
  • Ricoh Aficio MP 301SPF | Manuals - Page 202
    10. Troubleshooting Message Causes Solutions "Insufficient memory. Reduce Scanner memory is the scanning area." insufficient. • Reset the scan size. • Lower the resolution. • Set with no compression. For details about the settings, see TWAIN driver Help. The problem may also be due to the
  • Ricoh Aficio MP 301SPF | Manuals - Page 203
    . Next, press the [Copier] icon on the [Home] screen, and then press the [Stop] key. When the message appears on the screen, follow the instructions to cancel the job. "Scanner is not available on the specified device." The TWAIN scanner function Contact your service representative. cannot be used
  • Ricoh Aficio MP 301SPF | Manuals - Page 204
    . For the WIA driver, check the [Network Connection] tab in the properties. • Use Web Image Monitor to set "LLMNR" of "IPv6" to [Active]. • In Windows XP, IPv6 addresses cannot be obtained from the host name. Specify the machine's IPv6 address in the Network Connection Tool. "Scanner is not ready
  • Ricoh Aficio MP 301SPF | Manuals - Page 205
    mark and logos are registered trademarks owned by Bluetooth SIG, Inc. and any use of such marks by Ricoh Company, Ltd. is under license. Microsoft, Windows, Windows Server, and Windows Vista are either registered trademarks or trademarks of Microsoft Corp. in the United States and/or other countries
  • Ricoh Aficio MP 301SPF | Manuals - Page 206
    • The product names of Windows Server 2008 are as follows: Microsoft® Windows Server® 2008 Standard Microsoft® Windows Server® 2008 Enterprise • The product names of Windows Server 2008 R2 are as follows: Microsoft® Windows Server® 2008 R2 Standard Microsoft® Windows Server® 2008 R2 Enterprise
  • Ricoh Aficio MP 301SPF | Manuals - Page 207
    INDEX 2 Sided Print 9 A Address book 11, 75, 76, 102, 104, 105, 108, 109 ADF 8, 25, 28, 31, 33, 54 Authentication screen 50 Auto Document Feeder...........8, 25, 28, 31, 33, 54 Auto Reduce/Enlarge 14, 57 B Beep alert 148 Bypass tray 26, 29, 32, 67, 127 C Canceling a transmission 80, 81 Check
  • Ricoh Aficio MP 301SPF | Manuals - Page 208
    , 130 Printer driver properties 90 Problem 149 Program 12, 44, 46 Program as Defaults 12 Program key 35 Q Quick install 89 R Region A 7 Region B 7 Registering destinations 11 Reset key 35 Right cover 26, 29, 32 Running out of toner 143 S Sample Print 15 Saving paper 9 Scan to E-mail
  • Ricoh Aficio MP 301SPF | Manuals - Page 209
    Turning on the power 48 Two-Sided Combine 64 Two-sided paper 132 U Unauthorized copy prevention 24 Used toner 144 User code authentication 50 User Tools key 36 User Tools/Counter key 36 V Ventilation holes 26, 27, 28, 30, 31, 32 W Web Image Monitor 23, 119, 121 207
  • Ricoh Aficio MP 301SPF | Manuals - Page 210
    MEMO 208 EN GB EN US EN AU D127
  • Ricoh Aficio MP 301SPF | Manuals - Page 211
    © 2011
  • Ricoh Aficio MP 301SPF | Manuals - Page 212
    EN GB EN US EN AU D127-7500
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Read this manual carefully before you use this machine and keep
it handy for future reference. For safe and correct use, be sure to
read the Safety Information in "Read This First" before using the
machine.
For information not in this manual, refer to
the HTML/PDF files on the supplied
CD-ROM.
Appendix
Troubleshooting
Adding Paper and Toner
Web Image Monitor
Document Server
Scan
Print
Fax
Copy
Getting Started
What You Can Do with This Machine
User Guide