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Ricoh C222SF User Guide - Page 11

Manuals for This Machine - user manual

UPC - 026649061363

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Manuals for This Machine Manuals for This Machine Read the relevant manual for your purposes. ❖ Safety Information 1 Provides information on safe usage of this machine. To avoid injury and prevent damage to the machine, be sure to read this. ❖ Quick Installation Guide Contains procedures for removing the machine from its box and connecting it to a computer. ❖ User Guide Provides information about general operation and covers the topics listed below. • Installing options • Suitable paper types • Procedures to use the printer, copier, scanner, and fax functions • Configuring the machine • Troubleshooting problems and fixing paper jams • Replacing consumables • Checking the status of the machine using a Web browser • Information about maintenance This manual is stored in the manual CD-ROM supplied with the machine. ❖ Quick Guide Provides information about troubleshooting and basic operations for making photocopies, scanning, and sending faxes. 3

Section	Page
SP C220S/C221SF/C222SF User Guide	1
TABLE OF CONTENTS	3
1. Guide to the Machine	9
Introduction	9
Trademarks	9
Disclaimer	10
Manuals for This Machine	11
Description of Model Types	12
How to Read This Manual	13
Symbols	13
Using Manuals	14
Installing Manuals on Your Computer	14
Opening Manuals	15
Opening from the desktop icon	15
Opening from the [Start] menu	15
Opening from the CD-ROM	15
Removing Manuals from Your Computer	16
Feature Highlights	17
Using the Machine as a Printer	17
Connecting via USB	17
Connecting via a network	18
Using the Machine as a Copier	18
Making enlarged or reduced copies	18
Copying multiple pages on one sheet	19
Sorting the output paper	20
Using the Machine as a Scanner	20
Scanning from a computer	21
Sending scanned files via e-mail	22
Sending scanned files to an FTP server	22
Sending scanned files to a computer's shared folder	23
Using the Machine as a Fax Machine	23
Using as a fax machine	23
Using the machine with an external telephone	24
Guide to Components	25
Exterior: Front View	25
Exterior: Rear View	27
Interior	29
Control Panel	30
2. Getting Started	33
Installing the Machine	33
Where to Put the Machine	33
Unpacking	35
Turning the Power on	41
Initial Setup	43
Changing Operation Modes	44
Saving Energy	45
Multi-Access	46
Connecting the Machine	48
Connecting with USB Cable	48
Connecting with Network Cable	49
Reading the LED Lamps	51
Connecting to a Telephone Line	51
Configuring the Machine	53
Configuring Network Settings	53
Setting the machine to receive an IP address automatically	53
Assigning the machine's IP address manually	54
Configuring Telephone Network Settings	57
Selecting the telephone line type	57
Selecting the telephone network connection type	58
Setting the outside line access number	59
Sharing the Printer on a Network	60
Installing Options	61
Installing the Paper Feed Unit TK1010 (Tray 2)	61
Installing the Memory Unit Type F 256MB (DDR-SDRAM Module)	63
Paper and Other Media	66
Supported Paper for Each Tray	66
Specifications of Paper Types	68
Unsupported Types of Paper	71
Paper Storage Precautions	72
Printable Area	72
Loading Paper	74
Loading Paper in Tray 1	74
Loading Legal size paper	78
Loading envelopes	83
Loading Paper in the Optional Paper Feed Unit	86
Loading Paper in the Bypass Tray	88
Specifying Paper Type and Paper Size	90
Specifying the paper type	90
Specifying the standard paper size	91
Specifying a custom paper size	92
Placing Originals	93
About Originals	93
Recommended size of originals	93
Types of originals not supported by the Auto Document Feeder	93
Unscannable image area	94
Placing Originals	95
Placing originals on the exposure glass	95
Placing originals in the Auto Document Feeder	96
Entering Characters	97
Value Input Mode	97
Fax Number Input Mode	97
Text Input Mode	98
3. Using the Printer Function	101
Configuring Option Settings for the Printer	101
Conditions for Bidirectional Communication	101
If Bidirectional Communication is Disabled	102
Windows	102
Mac OS X	102
Accessing the Printer Properties	104
Accessing the Printer Properties from the [Printers and Faxes] Window	104
Accessing the Printer Properties from an Application	105
Windows	105
Mac OS X	105
Basic Operation in Printer Mode	106
If a Paper Mismatch Occurs	106
Continuing printing using mismatched paper	107
Resetting the print job	107
Canceling a Print Job	108
Canceling a print job before printing has started	108
Canceling a print job while printing	109
Using Various Print Functions	110
Print Quality Functions	110
Print Output Functions	111
4. Using the Copier Function	113
The Screen in Copier Mode	113
Basic Operation in Copier Mode	114
Canceling Photocopying	115
Making Enlarged or Reduced Copies	116
Copying Multiple Pages onto One Sheet	118
Specifying Scan Settings	121
Adjusting Image Density	121
Selecting the Document Type According to Original	122
Making 2-sided Copies	124
5. Using the Scanner Function	127
The Screen in Scanner Mode	127
Registering Scan Destinations	128
Modifying Scan Destinations	131
Deleting Scan Destinations	131
Scanning Using the Control Panel	132
Basic Operation for Sending Scanned Files	132
Specifying the scan destination	134
Specifying the Scan Settings	135
Specifying the scanning size according to the size of the original	135
Adjusting image density	137
Specifying resolution	138
Scanning from a Computer	139
Basic Operation for TWAIN Scanning	139
Scanning from a computer (Windows)	140
Scanning from a computer (Mac OS X)	141
6. Using the Fax Function	143
The Screen in Fax Mode	143
Setting the Date and Time	144
Registering Fax Destinations	146
Registering Fax Destinations Using the Control Panel	146
Modifying fax destinations	147
Deleting fax destinations	148
Registering Fax Destinations Using a Web Browser	150
Modifying fax destinations	151
Deleting fax destinations	151
Sending a Fax	152
Selecting Transmission Mode	152
Basic Operation for Sending a Fax	153
Cancelling fax sending	155
Specifying the Fax Destination	156
Specifying the destination using the One Touch buttons	156
Specifying the destination using Speed Dial	157
Specifying the destination using the broadcast function	159
Specifying the destination using the redial function	159
Useful Sending Functions	160
Specifying the Scan Settings	162
Adjusting image density	162
Specifying the resolution	163
Receiving a Fax	164
Selecting Reception Mode	164
Receiving a Fax in Manual Mode	166
Receiving a Fax in Fax Only Mode	166
Receiving a Fax in FAX/TEL Mode	167
Receiving a Fax in FAX/TAD Mode	168
7. Configuring the Machine Using the Control Panel	169
Basic Operation Using the Menu Screen	169
Menu Chart	171
Copy Settings	174
Changing Copy Settings	174
Copy Setting Parameters	175
Scanner Settings	178
Changing Scanner Settings	178
Scanner Setting Parameters	179
Fax Settings	181
Changing Fax Settings	181
Fax Setting Parameters	182
Fax Quick Dial/Speed Dial	187
Registering Fax Destinations in Fax Quick Dial/Speed Dial	187
Fax Quick Dial/Speed Dial Parameters	187
Machine Settings	188
Changing Machine Settings	188
Machine Setting Parameters	189
Network Settings	194
Changing Network Settings	194
Network Setting Parameters	195
Reports Print	197
Printing the Configuration Page	197
Reading the Configuration Page	197
Types of Report	199
Administrator Settings	200
Changing Administrator Settings	200
Administrator Setting Parameters	201
PDL Settings	205
Changing PDL Settings	205
PDL Setting Parameters	206
8. Configuring the Machine Using a Web Browser	211
Using a Web Browser	211
Displaying the Main Page	212
Changing the Interface Language	212
Checking the System Information and Tray/Toner Status	213
Checking Machine Status	215
Counter	215
Machine Information	217
Registering Destinations	218
Printing Reports	219
Configuring Network Setup	220
Network Status	220
Network Application	221
DNS Setting	222
Alert Messages	223
SNMP Settings	224
SMTP Settings	225
Configuring Administrator Setup	226
Password	226
Setting Default	226
Setting Backup	227
Setting Restore	228
9. Troubleshooting	229
Overview	229
Common Problems	230
Paper Feed Problems	231
Removing Printing Jams	232
If paper jams inside the fusing unit	233
If paper jams inside a tray	235
If paper jams inside the transfer unit	237
Removing Scanning Jams	238
Print Quality Problems	242
Checking the Condition of the Machine	242
Printer Problems	243
Changing the Printer Driver Settings	244
Printed Colors Do Not Match Displayed Colors	245
Print Positions Do Not Match Display Positions	245
Copier Problems	246
Scanner Problems	247
Fax Problems	248
Error and Status Messages on the Screen	249
Replacing Print Cartridges	255
Replacing the Waste Toner Bottle	260
10. Maintenance	267
Cleaning	267
Cautions to Take When Cleaning	267
Cleaning the Toner Density Sensor	267
Cleaning the Friction Pad and Paper Feed Roller	269
Cleaning the Registration Roller	272
Cleaning the Exposure Glass	274
Cleaning the Auto Document Feeder	274
Moving the Machine	275
Moving over a Short Distance	275
Moving over a Long Distance	277
Disposal	278
If the Machine is Not Going to Be Used for a Long Time	279
Preparing the Machine For a Long Period of Inactivity	279
Using the Machine Again after it has been Inactive for a Long Period	281
Where to Inquire	283
Consumables	284
Print Cartridges	284
Waste Toner Bottle	285
11. Appendix	287
Specifications of the Machine	287
General Function Specifications	287
Printer Function Specifications	289
Copier Function Specifications	290
Scanner Function Specifications	290
Fax Function Specifications	291
Specifications of Options	293
Paper Feed Unit TK1010	293
Memory Unit Type F 256MB	293
Electromagnetic Interference	294
Information about Installed Software	295
expat	295
JPEG LIBRARY	295