Sharp XE-A207 Basic User Manual - Page 2
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Getting Started Initializing the Cash Register For your cash register to operate properly, you must initialize it before programming for the first time. Follow this procedure. 1. Remove the register from its packing carton. 2. Insert the plug into the AC outlet. IMPORTANT: This operation must be performed without batteries loaded. Never install the batteries into the cash register before initializing it. Before you start operating the cash register, you must first initialize it, then install two new alkaline batteries LR6 ("AA" size) on the register. Otherwise, distorted memory contents and malfunction of the cash register will occur. Language Selection 1. Display the "Language Selection" after turning on the power. 2. Press the numeric key for the number of your language. After selecting the language, the register is initialized. According to the displayed instruction, perform the setting. Setting the Date and Time 1. Display the "DATE/TIME setting". 2. Enter the date in 6 digits. For example, enter "050611" for June 5, 2011. 3. Press the key to select the time setting. 4. Enter the time in 4 digits. For example, enter "1430" for 2:30pm. 5. Press the A key to set the date and time. Setting the Tax Rate 1. Select the tax number (1 to 4) to set the tax rate. 2. Enter the tax rate in 7 digits (leading zeros may be omitted). For example, press the "7" key to set 7%. 3. To set the second and later tax rates, press the I key. 4. Press the A key to set the tax rate. For details, refer to "FULL DETAILED INSTRUCTION MANUAL". Calculation of VAT rate VAT is included in the entered price, and the tax amount is calculated when tendered according to the VAT rate programmed. By default, VAT1 is assigned to all items. The HELP function instructs you how to assign VAT to department. After pressing the "7" key, press the HELP key to access the HELP. Setting the Mode Pass Code 1. Select the mode to set the pass code using the F or I keys. 2. Enter the code in 4 digits using the numeric keys. 3. Press the A key to set the mode pass code. If no pass code is set, press the A key. Setting the Manager Pass Code 1. Enter the code in 4 digits using the numeric keys. 2. Press the A key to set the manager pass code. If no pass code is set, press the A key. Setting the Receipt Logo 1. To change the default logo text, press the D key to delete the texts in each line. Enter the text using the character keys to print on the receipt. 2. Press the A key to set the receipt logo. Text entry method For XE-A207W/XE-A207B There are two ways for programming text; using character keys on the keyboard or entering character codes with numeric keys on the keyboard. You can enter characters according to the small figures printed in the lower position of the numeric keys. For the layout, please refer to "keyboard Layout" for XE-A207W/XE-A207B. For example to enter "A", press the 8 key. To enter "B", press the 8 key twice. For XE-A217W/XE-A217B There are two ways for programming text; using character keys (on the programming key sheet) or entering character codes with numeric keys on the keyboard. To enter numerals, letters and symbols, simply press the corresponding character on the programming key sheet. For the Layout, please refer to "FULL DETAILED INSTRUCTION MANUAL". D • For details of the receipt logo, refer to "FULL DETAILED INSTRUCTION MANUAL". • The HELP function instructs you how to set the logo message. After entering "13", press the HELP key to access the HELP. Installing Batteries Batteries must be installed in the cash register to prevent data and programmed contents from being lost from the memory in case of accidental disconnection of the AC cord or power failure. Please install two new LR6 ("AA" size) batteries before programming and operating the cash register. 1. Remove the printer cover. 3. Set the paper correctly in the paper roll cradle. D Before placing a new paper roll in the paper roll cradle, cut off the pasted (taped) part of the paper and confirm that the cut end of the paper is straight. 2. Open the battery cover next to the paper roll cradle. 3. Install two new LR6 ("AA" size) batteries. 4. Feed the end of the paper along with the paper positioning guides as per the diagram. 5. While holding down the paper, slowly close the print roller arm. 4. Close the battery cover. 5. Replace the printer cover. Installing a Paper Roll Always install the paper roll even when you set the register for not printing receipt in REG mode. 1. Remove the printer cover. 2. Lift up the print roller arm. Print roller arm Paper positioning guides D If the print roller arm is not securely locked, printing is not done right. If this problem occurs, open the arm, and close the arm as instructed above. 6. Cut off the excess paper and replace the printer cover. 7. Press the key to make sure the paper end comes out of the printer cover and clean paper appears. D If the paper end does not come out, open the printer cover, and pass the paper end between the paper cutter and the paper guide of the printer cover, and replace the printer cover. Entries Basic Sales Entry Listed below is a basic sales entry example when selling items by cash. For details, refer to "FULL DETAILED INSTRUCTUION MANUAL". 1. Enter the clerk code and press the L key. By default, the clerk 1 is signed on. 2. Enter the unit price and press the appropriate department key. For details, refer to the item below. 3. Repeat step 2 for all department items. 4. When the item entry is completed, press the z key. The total amount due is displayed. 5. Receive the amount from your customer, and enter the amount by the numeric keys. 6. Press the A key. The change due is displayed, and the drawer is opened. 7. Close the drawer. Key operation example Clerk assignment Item entries Displaying subtotal 1 L 1500 !* 2300 "* z Amount tendered Finalizing the transaction 4000 A * ! " : indicate department keys. Department Entries The register provides a maximum of 99 departments for a merchandise classification. Group attributes, such as taxable status, are applied to items when they are entered to the departments. For XE-A207W/XE-A207B A) For the department 1 to 16, enter the unit price and press the department key. If you use the programmed unit price, press the department key only. B) For department 17 to 32, enter the unit price, press the d key and press the department key. If you use the programmed unit price, press the d key and press the department key. When using a programmed unit price Unit price (max. 8 digits) d Department key C) For department 33 and above, enter the department code using the numeric keys and press the d key, then enter the unit price and press the A key. If you use the programmed unit price, enter the department code and press the d key. When using a programmed unit price Dept. code (1 to 99) d Unit price (max. 8 digits) A (In case only preset price entry is allowed.) For XE-A217W/XE-A217B A) For the department 1 to 6, enter the unit price and press the department key. If you use the programmed unit price, press the department key only. When using a programmed unit price Unit price(max. 8 digits) Department key B) For department 7 and above, enter a department code using the numeric keys and press the d key, then enter the unit price and press the A key. If you use the programmed unit price, enter a department code and press the d key. When using a programmed unit price Dept. code (1 to 99) d Unit price (max. 8 digits) A (In case only preset price entry is allowed.) PLU (Price Look Up) Entry Correction Correction of Entered Number When you enter an incorrect number, delete it by pressing the L key immediately after the entry. Correction of the Last Entry If you make a mistake when making a department entry, PLU entry, percentage (0) and discount (J), you can correct this entry by pressing the ~ key immediately. Correction of Earlier Entries You can correct any incorrect entry made during a transaction if you find it before finalizing the transaction by pressing the A key. Move the cursor to the item to be voided and press the ~ key. Subtotal Void You can void an entry transaction. Once subtotal void is executed, the transaction is aborted and the register issues an receipt. Press the ~ key immediately after pressing the z key. And then press the z key again. Correction of Incorrect Entries Not Handled by the Direct, Indirect or Subtotal Void Function Any errors found after the entry of a transaction has been completed or during an amount tendered entry cannot be voided. These errors must be handled by the manager. The following steps should be taken. 1. If you are making the amount tendered entry, finalize the transaction. 2. Make correct entries from the beginning. 3. Hand the incorrect receipt to your manager for its cancellation. The PLU function allows speedy key entries. The cash register allows you two ways of entering PLUs; PLU Code Entry and Direct PLU Entry. PLU Code Entry Enter the PLU code using the numeric keys, and press the p key. For example, enter "71" and press the p key for "PLU 00071". Direct PLU Entry (For XE-A217W/XE-A217B only) Enter the assigned PLU code using the direct PLU keys provided in the keyboard. Here you can simply press the assigned direct PLU keys. The price assigned to the selected PLU code is displayed on the screen. The direct PLU keys are the numerical keys (1-70) arranged on the right side of the keyboard. For specifically which keys can be assigned as the direct PLU keys, refer to "FULL DETAILED INSTRUCTION MANUAL". D The direct PLU entry function is availbale only for XE-A217W/XE-A217B. Error Warning In the following examples, your register will go into an error state accompanied with a warning beep and the error message on the display. Clear the error state by pressing the L key and then take the proper action to remedy the problem. - When you exceed a 32-digit number (entry limit overflow): Cancel the entry and re-enter a correct number. - When you make an error in key operation: Clear the error and try the entry again. - When you make an entry beyond a programmable amount entry limit: Check to see if the entered amount is correct. If it is correct, it can be rung up in the MGR mode. Contact your manager. - When an including-tax subtotal exceeds eight digits: Clear the error message by pressing the L key and then press a media key to finalize the transaction.