Sony ICD-BP150 Digital Voice Editor 2 Instructions - Page 2

BUsing the Software Starting the "Digital Voice Editor" 1 Turn on your computer and start Windows. 2 Connect the IC recorder to your computer. 3 Click [Start], and select [Programs], [Sony Digital Voice Editor 2] and then [Digital Voice Editor 2]. The "Digital Voice Editor" Software starts up and the main window appears. The data in the IC recorder or the "Memory Stick" is loaded and the message folders and message files are displayed in the IC Recorder message pane. Note If you start the "Digital Voice Editor" for the first time, the IC recorder selection dialog box in the step 4 is displayed. 4 When the IC recorder is disconnected or no folders or messages are displayed in the IC Recorder message pane, select the IC recorder or the "Memory Stick" drive with either of the following: • Click the down arrow in the IC recorder combo box. • Click (Select IC Recorder) on the toolbar. • Select [Select IC Recorder] from the [IC Recorder] menu. The [Select IC Recorder] dialog box is displayed. Select the IC recorder or the "Memory Stick" drive you use from the drop-down list and click [OK]. The message folders of the selected IC recorder are displayed in the folder list box. Notes • The drive letters and IC recorder identifications on the IC Recorder combo box differ depending on the computer's configurations and settings, the type of your IC recorder, and how the "Memory Stick" is connected. • When you specify the "Memory Stick" drive or the IC recorder ICD-S series without a VOICE folder, the dialog box to ask you to create new message folder is displayed. Click [Yes] to make the initial setting of the memory and display the Digital Voice Editor main window. If you select [Cancel], the dialog box for selecting the IC recorder appears. • If the IC recorder connected to your computer does not appear on the IC Recorder combo box, check the connection. • When you connect the Memory Stick IC recorder ICD-MS series, the IC recorder name does not appear on the IC Recorder combo box. Select the "Memory Stick" drive. • The number of folders differs depending on the IC recorder you are using. To quit the Software Click the [X] button on the upper right side of the window or select [Quit] from the [File] menu. Using Online Help Files of the Software For details on how to use the "Digital Voice Editor" software, refer to the online help files. 1 Tip For the latest information, refer to the "readme.txt" file. To open the file, click [Start], [Programs], [Sony Digital Voice Editor 2], and then [ReadMe]. There are three ways to open online help file: • Click [Start], [Programs], [Sony Digital Voice Editor 2], and then [Help]. • After starting up the software, select [Help Topics] in the [Help] menu. • After starting up the software, click (Help topics) in the toolbar. Names and Functions of the Main Window 1Menu bar/Toolbar You can access and execute the menu commands from the menu bar. The toolbar contains the buttons for common menu command tasks, providing quick way to do tasks. For the details, see the online help. 2IC Recorder combo box You can select the IC recorder connected to the USB connector of your computer or the drive with the "Memory Stick" inserted. In the right of the combo box, the free memory space in the selected IC recorder is displayed. 3 IC recorder message pane In the folder list beneath the IC Recorder combo box 2, the message folders in the selected IC recorder are displayed. Click the desired folder from the list, so that the messages in the selected folder are displayed in the message list beneath the folder list. The messages are displayed with the relevant information: message number, recording mode (ST, SP or LP), user name, message name, recorded date, length, priority setting, bookmark setting, alarm setting, Codec, and file name. Notes • The remaining recording time displayed in the IC recorder may differ from that displayed in the "Digital Voice Editor", which is not malfunction. This is because the IC recorder displays the remaining time after subtracting the memory amount required for its system. • When you select the IC recorder ICD-BP/ST series, file names are displayed blank. 4 Player pane This pane controls playback operations. The information of the message being played back is displayed. You can also display the simple player mode. For details, see the online help. 5 PC message pane In the upper folder tree pane, the drives and folders are displayed in tree. Click the desired drive and folder in the folder tree pane, so that the messages in the selected folder are displayed in the message list beneath the folder tree pane. You can also use the folder browse buttons ( / / ) to switch back and forth among folders or to display a folder in a higher-level directory. The messages are displayed with the relevant information: file name, recording mode (ST, SP or LP), user name, message name, recorded date, length, priority setting, bookmark setting and Codec. 6 Special function buttons pane In the special function buttons pane, there are the buttons to start the mailing software supporting MAPI and to start the voice recognition software. Player pane Volume adjustment buttons Repeat play buttons Divide/combine buttons DPC buttons Bookmark buttons Playback operation buttons (Cue/Review/ Playback Slider Skip/Backward/Stop/Play/Easy Search) Counter, message status and information, recording time indication Mail and voice recognition buttons Simple player mode Playback Slider DPC buttons Front/Back, Close buttons Volume adjustment buttons Playback operation buttons (Skip/ Backward/Stop/Play/Easy Search/ Repeat play) About the File Formats The "Digital Voice Editor" can handle the following file formats. Depending on the file format, some editorial or saving functions may be limited on the "Digital Voice Editor". • DVF file [LPEC: for ICD-ST series] (Digital Voice File/file extension: *.dvf) Sound file format used in recording messages on the Sony IC recorder ICD-ST series equipped with a USB connector. You can select ST (stereo), SP and LP recording modes. • DVF file [LPEC: for ICD-BPx50 series] (Digital Voice File/file extension: *.dvf) Monaural sound file format used in recording messages on the Sony IC recorder ICD-BPx50 series equipped with a USB connector. You can select SP and LP recording modes. The sound quality in the LP mode is improved from an LP mode DVF file for ICD-BP100/BPx20 series. • DVF file [LPEC: for ICD-BP100/BPx20 series] (Digital Voice File/file extension: *.dvf) Monaural sound file format used in recording messages on the Sony IC recorder ICD-BP100/ BPx20 series equipped with a USB connector. You can select SP and LP recording modes. • DVF file [TRC: for ICD-P series] (Digital Voice File/file extension: *.dvf) Monaural sound file format used in recording messages on the Sony IC recorder ICD-P series equipped with a USB connector. You cannot select the recording mode. • MSV(LPEC) file (Memory Stick Voice file/file extension: *.msv ) Monaural sound file format used in recording messages on the Memory Stick IC recorder ICDMS515 and ICD-S series. You can select SP and LP recording modes. • MSV(ADPCM) file (Memory Stick Voice file/file extension: *.msv) Monaural sound file format used in recording messages on the Memory Stick IC recorder ICDMS1. You can select SP and LP recording modes. • WAV file (WAV FILE [8/11/16kHz, 16 bit, monaural] [44.1kHz, 16 bit, stereo] file/file extension: *.wav) PCM 8/11/16kHz, 16 bit monaural, or 44.1kHz 16 bit stereo sound file used in recorded sound in standard Windows application software. • MP3 file (MP3 file/file extension: *.mp3 ) The MP3 file stores digital audio such as sound or songs and is commonly used to distribute it over Internet. On the recording modes (ST/SP/LP) • ST: Stereo recording mode. The file size becomes relatively larger than in the SP mode recording. (For the ICD-ST series only) • SP: Standard play monaural recording mode in better sound quality. The file size becomes relatively larger than in the LP mode recording. • LP: Long play monaural recording mode. Notes The "Digital Voice Editor 2" does not support the ICS file format (Sony IC recorder Sound file/file extension: *.ics ) used in recording messages on the IC recorder ICD-R100. To use an ICS file with the "Digital Voice Editor 2", use the software compatible with the ICS file format such as "ICS converter", "Sony ICD-PCLINK software" or "Digital Voice Editor Ver. 1.x" to convert an ICS file into a WAV file. (The ICS Converter is available on the Sony web site as free software. ) Troubleshooting Symptom "Digital Voice Editor" software cannot be installed. When you connect the IC recorder to the USB connector of your computer, the [Hardware Installation] warning message appears. The IC recorder or "Memory Stick" cannot be properly connected. The IC recorder does not operate. Messages cannot be played back./ Playback sound volume is too low. Saved message files cannot be played back or edited. Counter or slider moves incorrectly. There is noise. Operation is slow when there are many messages. Display does not work during saving, adding, or deleting of messages. It takes too long to convert a file format. The software 'hangs' when "Digital Voice Editor" software starts up. Remedy •The free disk or memory space on the computer is too small. Check the hard disk and memory space. •You are trying to install the software into the operating system that the "Digital Voice Editor" does not support. •In Windows® XP Professional/Home Edition, you log on as a user name belonging to a user account with limitations. Make sure to log on as a user name with the "Computer administrator" user account. •In Windows® 2000 Professional, make sure to log on as the user name of "Administrator. " •The message is displayed when you connect the IC recorder ICD-BP series to the USB connector of your computer for the first time in the Windows® XP Professional/Home Edition. You may ignore the message without problem and click [Continue Anyway] to proceed with the software installation or proceed with using the software. •Check that the installation of the software has been successful. Also check the connection as follows: - Install the driver for the IC recorder you use. - When using an external USB hub, connect the IC recorder directly to the computer. - Disconnect and then connect the cable with the IC recorder. - Connect the IC recorder to another USB connector. - Check that the IC recorder ICD-S series or the "Memory Stick" drive is properly recognized. If not, quite the software and connect the IC recorder or the "Memory Stick", and then restart the software. •Your computer may be in the system standby/hibernate mode. Do not let your computer enter into the system standby/hibernate mode while being connected to the IC recorder. •You may format the memory of the IC recorder. Use the IC recorder formatting function to format the memory. (The ICD-ST/BP/P series does not have the formatting function.) •No sound board is installed. •No speaker is built-in or connected to the computer. •Sound is muted. •Turn up the volume on the computer. (Refer to the instruction manual of the computer.) •The volume of WAV files can be changed and saved using the "Increase Volume" feature of the Microsoft Sound Recorder. •You cannot play back a message whose file format the "Digital Voice Editor" software does not support. Depending on the file format, you cannot use part of editorial features of the software. •This happens when you play back messages in the computer to which you added/deleted an index, overwrote, or added a recording. Save a message in the hard disk first, and then add it to the IC recorder. Select the saving file format that suits the IC recorder you use. •Regardless of the length of the recording time, when the total number of messages increases, the operation becomes slower. •It takes more time to copy or delete long messages. After completing operations, the display works normally. •The time required for file conversion becomes longer as the file size is bigger. •Do not disconnect the connector of the IC recorder while the computer is communicating with the IC recorder. Otherwise the computer operations become unstable or the data inside the IC recorder may be damaged. •In Windows® XP Professional/Home Edition, make sure to log on as a user name with the "Computer administrator" user account. In Windows® 2000 Professional, make sure to log on as the user name of "Administrator. " •There may be conflict between the software and other driver or application. • Do not install the "Memory Stick Voice Editor" software after you installed the "Digital Voice Editor" software. The "Digital Voice Editor" may not operate properly.