Sony ICD-BP150VTP Digital Voice Editor 2 Instructions - Page 1

3-244-680-13 (1) Digital Voice Editor 2 Operating Instructions Sony Corporation 2002 Printed in Japan Printed on 100% recycled paper using VOC (Volatile Organic Compound)-free vegetable oil based ink. Notice for Users Program © 1999, 2000, 2001, 2002, 2003 Sony Corporation Documentation ©2003 Sony Corporation All rights reserved. This manual or the software described herein, in whole or in part, may not be reproduced, translated or reduced to any machine readable form without prior written approval from Sony Corporation. IN NO EVENT SHALL SONY CORPORATION BE LIABLE FOR ANY INCIDENTAL, CONSEQUENTIAL OR SPECIAL DAMAGES, WHETHER BASED ON TORT, CONTRACT, OR OTHERWISE, ARISING OUT OF OR IN CONNECTION WITH THIS MANUAL, THE SOFTWARE OR OTHER INFORMATION CONTAINED HEREIN OR THE USE THEREOF. Sony Corporation reserves the right to make any modification to this manual or the information contained herein at any time without notice. The software described herein may also be governed by the terms of a separate user license agreement. Trademarks • "Memory Stick" and are trademarks of Sony Corporation. • "MagicGate Memory Stick" and are trademarks of Sony Corporation. • "LPEC" is the trademark of Sony Corporation. • IBM and PC/AT are registered trademarks of International Business Machines Corporation. • Microsoft, Windows and Outlook are trademarks of Microsoft Corporation, registered in the U.S.A. and other countries. Copyright ©1995 Microsoft Corporation. All rights reserved. Portion Copyright ©1995 Microsoft Corporation • Apple and Macintosh are trademarks of Apple Computer Inc., registered in the U.S.A. and other countries. • Pentium is a registered trademark of Intel Corporation. • NaturallySpeaking, Dragon Systems are trademarks owned by ScanSoft, Inc. and are registered in the United States and/or other countries. • All other trademarks and registered trademarks are trademarks or registered trademarks of their respective holders. Furthermore, "™" and "®" are not mentioned in each case in this manual. The "Digital Voice Editor" uses software modules as shown below: Microsoft® DirectX® Media Runtime ©2001 Microsoft Corporation. All rights reserved. Information IN NO EVENT SHALL SELLER BE LIABLE FOR ANY DIRECT, INCIDENTAL OR CONSEQUENTIAL DAMAGES OF ANY NATURE, OR LOSSES OR EXPENSES RESULTING FROM ANY DEFECTIVE PRODUCT OR THE USE OF ANY PRODUCT. Notes • The illustrations in this manual may differ from the actual software. • Explanations in this manual assume that you are familiar with basic operations of Windows. For how to use your computer and operating system, please refer to the respective manuals. • The illustrations in this manual is for Sony IC recorders ICD-S series, ICD-ST series, ICD-MS series, ICD-BP series, and ICD-P series. Before You Begin This manual describes how to connect your Sony IC recorder ICD-S series, ICD-ST series, ICD-MS series, ICD-BP series, and ICD-P series to your computer, how to install the "Digital Voice Editor" software, and the overview of the "Digital Voice Editor" software. Before you start, read the operating instructions of your IC recorder. The "Digital Voice Editor" software allows you to transfer the messages to your display monitor, to save them on your computer's hard disk, and to play back and edit them. • Transferring the messages recorded on the IC recorder to your computer • Saving the messages on your computer's hard disk • Viewing, playing, or editing the messages on your computer • Transferring messages back to the IC recorder • Sending a voice e-mail message using MAPI e-mail software. • Using the transcribing keys to play back a message and transcribe it using a word-processor or an editor's window. • Transcribing your IC recorder message using Dragon NaturallySpeaking® speech-recognition software (Only when Dragon NaturallySpeaking version 5.0 (or higher) Preferred or Professional Edition is installed on your computer). For details on each operation , refer to the online help files. System Requirements Your computer and system software must meet the following minimum requirements. • IBM PC/AT or compatible - CPU: 266MHz Pentium® II processor or higher - RAM: 64MB or more - Hard disk space: 70MB or more depending on the size and number of sound files you store. - CD-ROM drive/"Memory Stick" drive*1 - USB connector*2 (compatible with the standard USB 1.1) - Sound board: Sound Blaster 16 compatible - Display: High color (16 bit) or more and 800 x 480 dots or more • OS: Microsoft® Windows® XP Home Edition/XP Professional/2000 Professional/Millennium Edition/98/98 Second Edition standard installation *3 (You cannot use this software with Windows® 95 or Windows® NT.) *1 If you do not connect your IC recorder to your computer via USB connectors, you need a computer with a "Memory Stick" slot or optional "Memory Stick" adaptors as shown below to transfer the "Memory Stick" data to your computer: - PC Card Adaptor for "Memory Stick" (ex. MSAC-PC3) - Memory Stick Reader/Writer (ex. MSAC-US2) Depending on the adaptors, more system requirements may be needed. We do not recommend the use of a floppy disk adaptor for "Memory Stick". *2 You need the USB connector to connect your IC recorder equipped with a USB connector. You also need the connector to use the Memory Stick Reader/Writer (ex. MSAC-US2). *3For usual use of the software in the Windows® 2000 Professional, make sure to log on Windows as a user name belonging to the "Administrators" or "Power Users" account. You cannot use the software with a user name belonging to the "Users" account. For usual use of the software in the Windows® XP Professional/Home Edition, make sure to log on Windows as a user name belonging to the "Computer administrator" user account. You cannot use the software with a user name belonging to the "Users" account. Notes • You cannot use the software with a Macintosh machine. • A handmade computer, a computer whose operating system is installed or upgraded by the user, or a computer with multi-boot operating environment are not supported. Note on transcribing a message When you use Dragon NaturallySpeaking® speechrecognition software to transcribe a message, your computer must also meet the system requirements that the Dragon NaturallySpeaking requires. For details, see "Guide for Voice Recognition". You cannot use the transcribing function with the ICD-P series. Note on sending a voice e-mail When you use Microsoft® Outlook Express 5.0/5.5/6.0 to send a voice e-mail of a message, your computer must also meet the system requirements that the Outlook Express requires. BGetting Started Installing the Software Install the "Digital Voice Editor" software in your If you have already installed a previous computer's hard disk. version of the "Digital Voice Editor" or any Notes • When you install the "Digital Voice Editor" for ICD-MS/P/ S/BP Series, you can create compatible file formats version of the "Memory Stick Voice Editor" The dialog box to uninstall the previous version is displayed. Follow the instructions on the (mentioned in "About the File Formats" in the reverse side) screen to uninstall the software and then the except for the DVF (LPEC: for ICD-ST series) files. (You can installation of the current version starts. play back the DVF (LPEC: for ICD-ST series) files.) When you install the "Digital Voice Editor" for ICD-MS/ ST/S/BP Series, you can create all the compatible file types When the dialog box to select the IC recorder is displayed except for the DVF (TRC) files. (You can play back the DVF (TRC) files.) When installing both types of the "Digital Voice Editor", make sure to select overwrite installation to handle all Erase the check for the IC recorder that you do not use and then click [Next]. Only the necessary driver for the IC recorder you use will be installed. the compatible file formats. •Do not connect the IC recorder to the computer before 3 Follow the displayed instructions. installing the Software. When the [Restart] dialog box appears, click • Be sure to close all running programs before installing the [OK] to restart the computer. Step 2: Setting the Clock "Digital Voice Editor" software. • When installing or uninstalling the software in Windows® 2000 Professional, make sure to log on Windows as the user Now the installation is completed. Installing a driver of other IC recorder name of "Administrator. " • When installing or uninstalling the software in Windows® When you use the IC recorder whose driver has not XP Professional/Home Edition, log on as a user name with been installed, you can install the necessary driver the "Computer administrator" user account. (To find if the with the supplied CD-ROM. When the dialog box to user name has a "Computer administrator" user account, select the application components is displayed, select open the "User Accounts" from the "Control Panel" and the driver installation. refer to the section beneath the user name being displayed.) • When the "Memory Stick Voice Editor 1.0/1.1/1.2/2.0" Uninstalling the software software has already been installed, installing the supplied When you wish to uninstall the software, follow the software will automatically remove the "Memory Stick steps below. Voice Editor" software. (Messages are not removed.) • After installing, the Microsoft DirectX module is also installed 1 Click [Start] and select [Programs], [Sony depending on the operation system of your computer. This Digital Voice Editor 2] and then [Uninstall]. module is not deleted after uninstalling the software. The uninstaller starts up. • After installing the "Digital Voice Editor" software, do not install the "Memory Stick Voice Editor 1.0/1.1/1.2/2.0" 2 Follow the displayed instructions. software. The "Digital Voice Editor" will not work properly. With the supplied software, you can save or edit the messages in the "Memory Stick". Note If you wish to move the software to another drive or directory after it is installed, you need to uninstall the software and 1 Turn on your computer and start up then reinstall it. The software does not work properly if you just move the files. Windows. 2 Insert the supplied CD-ROM into the CD- 1 Tips • You can also start up the uninstaller by clicking [Start] and ROM drive. The installer starts up automatically and the welcome window appears. then selecting [Settings], [Control Panel], and [Add/ Remove Programs]. • Uninstallation does not remove the message files. If the installer does not start up, double click [DVE Setup.exe] in the [English] folder. Connecting the IC Recorder to your Computer You can transfer the IC recorder data onto your computer either by connecting the IC recorder to the computer or inserting the "Memory Stick" into the computer. Connecting through the USB connectors (for the IC recorder equipped with a USB connector) Use the USB connecting cable supplied with the IC recorder to connect the USB connectors of the IC recorder and your computer. The IC recorder is recognized by the computer as soon as the cable is connected. You can connect or disconnect the cable when the IC recorder and the computer are turned on or off. To USB connector of IC recorder To USB connector of your computer USB connecting cable (supplied) Notes • Be sure to install the "Digital Voice Editor" software before connecting the IC recorder to your computer. Otherwise, a message like [Found New Hardware Wizard] may appear when you connect the IC recorder to your computer. In this case, click [Cancel]. • When you connect the IC recorder ICD-BP series to the USB connector of your computer for the first time in Windows® XP Professional/Home Edition, the [Hardware Installation] warning message may appear. In this case, you may ignore the message without problem and click [Continue Anyway] to proceed with the software installation or proceed with using the software. • Do not connect more than two USB devices to your computer. Normal operation will not be guaranteed. • Use of this IC recorder with a USB hub or a USB extension cable is not guaranteed. • A malfunction may occur depending on the USB devices connected at any one time. • Before connecting the IC recorder to the computer, check the remaining battery power of the IC recorder (more than one segment of the battery indicator " " should be on) . If the batteries are exhausted, communication between the IC recorder and the computer may not succeed. • When you connect the IC recorder to the computer, make sure that the IC recorder is in the stop mode. • We recommend you disconnect the cable from the computer when you do not use the "Digital Voice Editor". Inserting a "Memory Stick" to your computer (ICD-MS series) Remove the "Memory Stick" from the IC recorder and insert it to your computer by using either of the following methods: If your computer has a "Memory Stick" slot Insert the "Memory Stick" directly into the slot. If your computer does not have a "Memory Stick" slot Use either of the devices below to insert the "Memory Stick" to your computer. In either case, you need to install the driver for the device. For details, refer to the instruction manual of the device you use. • Using the Sony PC Card Adaptor (ex. MSAC-PC3) Insert the "Memory Stick" into the PC Card Adaptor. Then insert the PC Card Adaptor into the PC card slot of your computer. Note When using the PC Card Adaptor, make sure to release the LOCK switch of the "Memory Stick". • Using the USB-compatible Sony Memory Stick Reader/Writer (ex. MSAC-US2) Connect the Memory Stick Reader/Writer to the USB connector of your computer with the supplied cable. Insert the "Memory Stick" into the Memory Stick Reader/Writer. Using the IC recorder as a removable disk - Data storage function (ICD-S series) - "Memory Stick" reader/writer function (the IC recorder equipped with a USB connector) When connecting the IC recorder and your computer through the USB connectors, you can temporarily save an image or text file of your computer onto the IC recorder or the "Memory Stick" as follows: 1 Connect the IC recorder and your computer through the USB connectors. 2 Open "My Computer" in the Windows and check to see that a new removable disk is correctly recognized. 3 Use the Explorer or another to copy files of your computer onto the removable disk. Notes • A file saved without using the "Digital Voice Editor" cannot be played or displayed on the IC recorder even if it is of a compatible file format. • When you view the contents of the removable disk with the Explorer, the VOICE folder will be displayed. Make sure to use the "Digital Voice Editor" software to move, copy, add, or delete a file in the VOICE folder. • According to the size of the files copied, the maximum recordable time of the IC recorder may reduce. • Do not format the removable disk on your computer.