Sony ICD-P28 Operating Instructions - Page 2

Erasing Messages You can erase the recorded messages one by one or all messages in a folder at a time. Note that once a recording has been erased, you cannot retrieve it. Erasing messages one by one When a message is erased, the remaining messages will advance and renumbered so that there will be no space between messages. Before erasing Message 1 Message 2 Message 3 Message 4 Message 5 Erase Message 3 After erasing Message 1 Message 2 Message 3 Message 4 Remaining messages are renumbered. 1 Press ERASE while playing back the message you want to erase or press ERASE for more than 1 second during stop mode. A beep will sound and the message number and "ERASE" will flash while the first and last 5 seconds of the message is played back 10 times. 2 Press ERASE while the message is being played back. The message is erased and the remaining messages will be renumbered. (For example, if you erase Message 3, Message 4 will be renumbered as Message 3. When erasing is completed, the unit will stop at the beginning of the following message.) Erasing all messages in a folder e.g. Folder A Folder B Message 1 Message 2 Message 3 Blank space Message 1 Message 2 Message 3 Blank space Message 1 Message 2 Message 3 1 Press FOLDER to select the folder you want to erase. 2 While pressing STOP, press ERASE for more than 1 second. "ALL ERASE" will flash for 10 seconds. To cancel erasing Press STOP before step 2. To erase other messages Repeat steps 1 and 2. To erase a message partially First divide the message and then follow the steps to erase the message. To cancel erasing Press STOP before step 3. 3 While the display is flashing, press ERASE. Index to Parts and Controls Main unit MIC (built-in microphone) Display window FOLDER DIVIDE DISPLAY MIC SENS (microphone sensitivity) MENU ERASE Speaker STOP MIC jack (PLUG IN POWER) EAR (earphone) jack OPR (operation) indicator zREC (record) /STOP X PAUSE - ./>+ SELECT (ENTER) NxPLAY/STOP (ENTER) HOLD VOL (volume) USB connector Rear Display window Remaining memory indicator Folder indication Alarm indicator Microphone sensitivity indication Repeat play indicator Battery compartment Remaining battery indicator Recording mode indication REC (recording) indicator Selected message number/number of messages in a folder Hook for handstrap (not supplied) Counter /Remaining time indication /Recording date and time indication /Current time indication (15:30, etc.) /Menu indication (ALARM, BEEP, etc.) /Mode indication of the menu (ON, OFF, etc.) /Messages (ERASE, HOLD, etc.) BVarious Ways of Recording Adding a Recording Using an Adding Recording At a factory setting, you cannot add a recording not to erase the message by accidental operation. If you want to add a recording to a previously recorded message or add an overwrite recording, change the REC-OP setting in the procedures below. 1 Press MENU to enter the menu mode. 2 Press - . or >+ to display "REC-OP" and press NxPLAY/ STOP. The adding recording window will be displayed. 3 Press - . or >+ to select "ON" and press NxPLAY/STOP. The setting is changed. 4 Press - . or >+ to select "ADD" or "OVER" and press NxPLAY/STOP. •ADD: adds a recording to a previously recorded message •OVER: adds an overwrite recording. 5 Press MENU to exit the menu mode. To prohibit to add a recording In step 3 , select "OFF" and press NxPLAY/STOP. Adding a Recording to a Previously Recorded Message You can add a recording to the message being played back. When "ADD" is selected in the menu The added recording will be placed after the current message and counted as a part of the message. During playback of Message 3 After adding a recording Message 3 Message 3 Message 4 Message 4 Added recording Meeting at 2 o'clock on December 1. at Conference room A When "OVER" is selected in the menu You can add an overwrite recording after the selected point in a recorded message. The part of the message after the selected point is deleted. The starting point of an overwrite recording Message 3 Message 3 Message 4 The deleted part of Message 3 Message 4 Added overwrite recording in Message 3 1 During playback, press zREC/ STOP for more than 1 second. The REC indicator appears and "ADD" or "OVER" flashes three times on the display window. The OPR indicator will turn red. 2 Press zREC/STOP or STOP to stop the recording. Recording with an External Microphone or from Other Equipment 1 Connect a plug-in-power type microphone or other equipment to the MIC (PLUG IN POWER) jack. When recording with an external microphone mini-plug (monaural) MIC External microphone (not supplied) When you connect an external microphone, the built-in microphone is automatically cut off. When a plug in power type microphone is connected, power is automatically supplied to the microphone from the IC recorder. When recording from other equipment mini-plug (monaural) MIC Audio connecting cable with EAR,EARPHONE, attenuator v or REC OUT (not supplied) mini-plug (stereo or monaural) Tape recorder, TV, radio, etc. 2 Follow the steps in "Recording messages" to record messages. Notes • Make sure that the plugs are connected securely. • We recommend you make a trial recording to check the connections and volume control. • When connecting equipment other than Sony's, refer to the instruction manual of the equipment. BOther Functions Dividing a Message into Two/ Combining Messages You can divide a message, or combine messages. • You can divide a message into two while recording/ playing back messages. • You can combine messages in stop mode. Note Due to the recording system of an IC recorder, you may not be able to divide or combine messages in some cases (see "Troubleshooting"). Dividing a Message You can divide a message during recording or playback, so that the message is divided into two and the new message number is added to the divided message. By dividing a message, you can easily find the point you want to play back when you make a long recording such as a meeting. You can divide messages until the total number of messages in the folder becomes 99. While recording or playing back a message, press DIVIDE at the point you want to divide. • When you press DIVIDE during recording: The new message number is added at the point you pressed the button, and the new message number and "DIVIDE" flashes for 3 seconds. The message will be divided into two; however, the messages will be recorded without a break. Message 1 Message 2 Message 3 A message is divided. Recording continues 1 Tip You can divide a message during recording pause. • When you press DIVIDE during playback: The message is divided into two at the point you pressed the button, and the new message number and "DIVIDE" flashes for 3 seconds. The message numbers of the following messages will increase by one. Message 1 Message 2 Message 3 Message 1 A message is divided. Message 2 Message 3 Message 4 The message numbers increase. 1 Tip You can divide a message after you have paused playback with XPAUSE. To play the divided message Press -. or >+ to display the message number as the divided messages each have message numbers. 1 To play the divided messages continuously Select ON for CONT in the menu as described in "Playing Back All Messages in a Folder Continuously". Notes • If 99 messages have been recorded in a folder, you cannot divide a message. In that case, reduce the number of messages to 98 or less by erasing unnecessary messages or by moving some of the messages to another folder before dividing a message. • If you divide a message with an alarm setting, the alarm setting remains only with the former message divided. Combining Messages You can combine two messages into one. Message 1 Message 2 Message 3 Message 4 Message 1 Messages are combined. Message 2 Message 3 The message numbers decrease. In stop mode, follow the steps below: 1 Press - . or >+ to display the number of the second of the two messages you want to combine. 2 While pressing ERASE, press DIVIDE for more than 1 second. "CMB" (combine) will flash for 10 seconds. 3 Press ERASE while the display is flashing. The two messages are combined into one and the messages will be renumbered as in the illustration above. To cancel erasing Press STOP before step 3. Notes on dividing and combining messages When recording with an IC recorder, the following symptoms may occur because of the limitation of the system, however, they are not malfunction. • If you divide or combine messages frequently, the unit may become unable to divide or combine messages. • You cannot divide a message in the first or the last 1 second. • After combining messages, the latter message's alarm setting will be erased. • You cannot combine messages of different recording modes. Moving Messages to a Different Folder - Move Function You can move the recorded messages to another folder. Example: Moving Message 3 in Folder A to Folder B 1 Play back the message you want to move. 2 While playing back the message, press FOLDER to flash the indication of the folder to which you want to move the message (B in this case). The first and last 5 seconds of the message will be played back 10 times, while the folder indication and "MOVE" flash. 3 Press NxPLAY/STOP. The message is moved in the destination folder. Messages are sorted in order of the recorded date and time. To cancel moving the message(s) Press STOP before step 3. Note The move function does not duplicate a message in another folder. When you move a message to another folder, the one in the previous folder will be deleted. Playing Back a Message at a Desired Time with an Alarm You can sound an alarm and start playback of a selected message at a desired time. 1 Use FOLDER and - ./ >+ to select the folder and the message you want to play back. 2 Enter the alarm setting mode. 1 Press MENU. The unit enters the menu mode and "ALARM OFF" will be displayed. (If "ALARM ON" is displayed, the alarm has been set. If you do not wish to change the setting, press MENU and exit the menu mode.) Note "ALARM OFF (or ON)" will not appear and the alarm cannot be set if the clock has not been set or no message has been recorded in the selected folder. 2 Press NxPLAY/STOP. "OFF" starts to flash. 3 Press - . or >+ to flash "ON". 4 Press NxPLAY/STOP. "DATE" will flash in the display window. 3 Set the alarm date. To play back on a desired date (the message will be played back at the same time on the same date every year until you erase the message) 1 Press NxPLAY/STOP while "DATE" is flashing. The year digits will flash. 2 Press - . or >+ to select the year digits and press NxPLAY/STOP. The month digits will flash. 3 Set the month and day in sequences. To play back once a week Press - . or >+ to select the day of the week. To play back at the same time every day Press - . or >+ to select "DAILY". 4 Press NxPLAY/STOP. The hour digits will flash. 5 Set the alarm time. 1 Press - . or >+ to select the hour digits and press NxPLAY/STOP. The minute digits will flash. 2 Press - . or >+ to select the minute digits and press NxPLAY/STOP. 6 Press - . or >+ to select the alarm sound either from "BPLAY" (playing back the message after the alarm) or "B-ONLY" (alarm only) and press NxPLAY/ STOP. "ALARM ON" and "," will be displayed to indicate that the setting has been completed. 7 Press MENU to exit the menu mode. "," is displayed when the number of the message with alarm setting is selected. At the set time, the alarm will sound for about 10 seconds and the selected message will be played back. (If you have selected "B-ONLY", only the alarm will sound.) During playback, "ALARM" will flash in the display window. When the playback ends, the unit will stop automatically at the beginning of that message. To listen to the same message again Press NxPLAY/STOP. The same message will be played back from the beginning. To cancel the alarm setting before the playback starts Press STOP while the alarm sound is heard. You can stop even when the HOLD function is activated. Notes • You cannot set the alarm if you have not set the clock or there is no message in the selected folder (the unit will not enter the alarm setting mode when you press MENU in Step 2). • If you try to set the alarm to play back a message at a previously set time on another message, "PRE SET" will be displayed, preventing new settings. • If the alarm time comes while another message is being played back with an alarm, the playback stops and the new message will be played back. • If the alarm time comes during recording, alarm will sound for 10 seconds after the recording is finished and playback begins. "," will flash when the alarm time comes. • If more than one alarm time comes during recording, only the first message will be played back. • When the alarm time comes when the unit is in the menu mode, alarm will sound and the menu mode will be cancelled. • If you erase the message you set the alarm to play back, the alarm setting will be cancelled. • If you divide a message with the playback alarm, playback will stop at the point you divided a message. • If you combine messages with the playback alarm, the alarm setting will be cancelled. • You can adjust the playback volume with the VOL control. • If the alarm time comes during erasing, alarm will sound for 10 seconds after the erasing is finished and playback begins. • Alarm setting will not be cancelled when the alarm playback finishes. To cancel alarm setting, see below. To cancel the alarm setting or change the alarm time 1 Select the message you set the alarm to play back, and press MENU. "ALARM ON" will be displayed. 2 Press NxPLAY/STOP to flash "ON". 3 To cancel the alarm setting: Press - . or >+ to flash "OFF" and press NxPLAY/STOP. To change the alarm date and time: Press NxPLAY/STOP. When the alarm date is displayed, follow the steps 3 to 5 above to change the alarm date and time. 4 Press MENU to exit the menu mode. Preventing Accidental Operation - HOLD function Slide the HOLD switch in the direction of the arrow. "HOLD" will flash three times, indicating that all the functions of the buttons are locked. HOLD When the HOLD function is activated during stop, all the display will be turned off after "HOLD" flashes three times. To cancel the HOLD function Slide the HOLD switch in the opposite direction of the arrow. Note When the HOLD function is activated during recording, cancel the HOLD function first to stop recording. 1 Tip Even if the HOLD function is activated, you can stop the alarm playback. To stop the alarm or playback, press STOP. Selecting the Display Mode You can select the display mode for the stop, recording and playback modes. (If the unit is left unoperated for more than 3 seconds in the stop mode, the display will show the current time, regardless of the display mode setting.) Each time you press DISPLAY, the display mode will change as shown below: Counter: , Elapsed playback/recording time in one message m Remaining recording time: m Recorded date*: The date the current message was recorded. m Recorded time**: The time the current message was recorded. * If the clock has not been set, "--Y--M--D" will be displayed. **If the clock has not been set, "--:--" will be displayed. To turn off the display This unit does not have a power on/off switch. The display is shown at all times, which will not almost influence the battery life. To turn off the display, slide the HOLD switch in the direction of the arrow in the stop mode. "HOLD" will flash for three times and then the display turns off in the window. To turn on the display, slide the HOLD switch in the opposite direction. Turning off the Beep Sound BEEP ON: A beep will sound to indicate that operation has been accepted. BEEP OFF: No beep sound will be heard except for the alarm and timer. 1 Press MENU to enter the menu mode. 2 Press - . or >+ to display "BEEP ON (or OFF)" and press NxPLAY/STOP. "ON (or OFF)" will flash. 3 Press - . or >+ to select "ON" or "OFF" and press NxPLAY/STOP. The setting is completed. 4 Press MENU to exit the menu mode. Changing the Recording Mode SP: You can record with better sound (monaural sound). LP: You can record for longer time (monaural sound). 1 Press MENU to enter the menu mode. 2 Make sure that "MODE" is displayed and press NxPLAY/ STOP. "SP (or LP)" will flash. 3 Press - . or >+ to select "SP" or "LP" and press NxPLAY/STOP. Now the setting is completed. 4 Press MENU to exit the menu mode. The selected recording mode is displayed. Playing Back All Messages in a Folder Continuously CONT ON: You can play back all messages in a folder continuously. CONT OFF: Playback stops at the end of each message. 1 Press MENU to enter the menu mode. 2 Press - . or >+ to display "CONT" and press NxPLAY/ STOP. "OFF (or ON)" will flash. 3 Press - . or >+ to select "ON" or "OFF" and press NxPLAY/STOP. Now the setting is completed. 4 Press MENU to exit the menu mode. Turning off the OPR Indicator (LED) During recording and playback, the OPR (operation) indicator lights or flashes. You can set the OPR indicator to turn off even in operation. 1 Press MENU to enter the menu mode. 2 Press - . or >+ to display "LED " and press NxPLAY/ STOP. "ON (or OFF)" will flash. 3 Press - . or >+ to select "OFF" and press NxPLAY/STOP. Now the setting is completed. 4 Press MENU to exit the menu mode. Using the "Digital Voice Editor" Software By connecting the IC recorder to your computer with the supplied USB cable, you can use the "Digital Voice Editor" software to do the following: • Saving the IC recorder messages on your computer's hard disk. • Transferring the PC messages back to the IC recorder. • Playing or editing the messages on your computer. • Sending a voice e-mail message using MAPI e-mail software. For the details, see the supplied "Digital Voice Editor 2" software operating instructions. Connection To USB connector of IC recorder Connecting cable (supplied) To USB connector of your computer Specifications Recording media Built-in flash memory, Monaural recording Recording time SP: 9 hours 40 minutes LP: 15 hours 45 minutes Frequency range 180 Hz - 3,500 Hz Speaker approx. 3.2 cm (1 5/16 in.) dia. Power output 250 mW Input/Output •Earphone jack (minijack) for 8 - 300 ohms ear receiver/headphones •Microphone jack (minijack, monaural) Plug in power Minimum input level 0.6 mV 3 kilohms or lower impedance microphone Power requirements Two LR03 (size AAA) alkaline batteries: 3 V DC Dimensions (w/h/d) (not incl. projecting parts and controls) 44.5 × 105.3 × 14.0 mm (1 13/16 × 4 1/4 × 9/16 in.) Mass (incl. batteries) 71 g (2.5 oz) Supplied accessories LR03 (size AAA) alkaline batteries (2) (For the U.S.A. only) USB connecting cable (1) Application software (CD-ROM) (1) Optional accessories Electret Condenser Microphone ECM-C10, ECM-DM5P, ECM-Z60 Audio connecting cable RK-G64HG (excluding Europe) Your dealer may not handle some of the above listed optional accessories. Please ask the dealer for detailed information. Design and specifications are subject to change without notice.