Synology DS1821 Synology Drive Server s White Paper - Page 9

Achieving Optimal Business Productivity During inter-organizational collaboration, users can customize file sharing options and assign file or folder access privileges to external users either with or without DSM accounts. File sharing links can be further protected with a password and even deleted after a set expiration date, thereby adding an extra layer of protection to sensitive data. The comprehensive integration with Synology Office allows Drive to fulfill the growing demands for office data collaboration. For content publishers who frequently exchange numerous magazine article documents with their clients, the sharing options allow both parties to collaborate seamlessly on documents. Passphrases and expiration dates can also be set to prevent any information leakage before the articles are published to the public. Please see the Security Mechanism section for technical details. Multi-Site Coordination For companies with branches in different locations which host their own servers, Drive is a particularly efficient solution for cross-site collaboration. The integration with Synology Drive ShareSync allows employees to connect to and sync files to Drive in real-time. A centralized Synology NAS can sync data to its multiple clients, ensuring that a backup version of a file is always safely secured on a remote Synology NAS. Access privilege can be configured to only allow one-way download when headquarters push files to its local branches, and to allow two-way syncing when employees collaborate on files between two sites. Please see the Synchronization Mechanism section for technical details. A multi-site deployment where Drive ShareSync runs in every regional office and is linked to the central Drive server at headquarters offers several advantages: • Reduces upload bandwidth of headquarters because files only need to be synced at the headquarters once, saving regional offices the hassle of individually downloading files from the headquarters. • Allows independent IT administrators flexible privilege control in each regional office. • Optimizes storage by syncing data selectively according to the characteristics and scales of regional offices. • Allows files to be synced via Drive and enables employees in remote branches to access local servers efficiently. Hybrid Cloud Businesses nowadays are driven to improve data access and synchronization speeds while ensuring adequate data security and classification, particularly when collaborating with their partners. Drive users can use the Cloud Sync features to sync their Synology NAS with public cloud services such as Dropbox, Google Drive, OneDrive, and Amazon S3-compatible storage.13 These features ensure seamless compatibility and effective work productivity through the use of third-party tools. The purpose of syncing Synology NAS with another public cloud is to leverage its massive bandwidth and availability. By sending files to public clouds, Cloud Sync offloads insensitive data shared from company servers and keeps the servers at a highly secure level, denying direct access from outside the corporate network. Corporate partners can use the web interfaces that they are familiar with to fetch the files shared with them from public clouds. Enabling the encryption feature allows Cloud Sync to transform public cloud storage services into secure offsite data backup destinations. Please see the Synchronization Mechanism section for technical details. 13. Please refer to this page for a list of public cloud services which Cloud Sync can sync with. 08 Synology White Paper