Vtech I5881 User Manual - Page 37

Answering System, Operation

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Answering System Operation • By setting Announce Only to on or off, you decide which announcement your callers will hear when the system answers a call (the system comes set for normal answering, with Announce Only turned OFF). See "Set Announce Only" on page 38 to change your announcement selection. Record Your Announcement ï NOTE: If you have assigned different mailboxes to different people, be sure to tell callers in your announcement to press 1 , 2 , or 3 to leave a message in the appropriate mailbox. 1 Press MENU until you hear "Set Outgoing Message". 2 Press RECORD . After you hear "Now recording" followed by a beep, speak toward the Base to record an announcement up to 90 seconds long. 3 Press any MAILBOX button to stop recording. The system plays back your recorded message. To review your announcement at any time: 1 Press MENU until you hear "Set Outgoing Message". 2 Press any MAILBOX button. To delete your announcement: Press DELETE during announcement playback. The system will use the pre-recorded announcement until you record a new one. Example of an outgoing announcement using the Mailbox feature: "We can't come to the phone right now. To leave a message for Bob, press 1 now. To leave a message for Sue, press 2 now. For Elmo, press 3 now. Otherwise, just wait for the beep." If the caller does not select a Mailbox, their message will be saved in Mailbox 1. Answering System Feature Setup You can set up one feature at a time, or you can set up a feature and then move on to set up another feature. 1 Make sure the answering system is on. 2 Press and release MENU until you hear 37 Answering System Operation

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37
•
By setting Announce Only to on or off, you decide which announcement your
callers will hear when the system answers a call (the system comes set for
normal answering, with Announce Only turned OFF). See “
Set Announce
Only
” on page 38 to change your announcement selection.
Record Your Announcement
Answering System Operation
ï
NOTE: If you have assigned different mailboxes
to different people, be sure to tell callers in
your announcement to press
1
,
2
, or
3
to
leave a message in the appropriate mailbox.
1
Press
MENU
until you hear “Set Outgoing
Message”.
2
Press
RECORD
. After you hear “Now
recording” followed by a beep, speak
toward the Base to record an
announcement up to 90 seconds long.
3
Press any
MAILBOX
button to stop
recording. The system plays back your
recorded message.
To review your announcement at any time:
1 Press
MENU
until you hear “Set Outgoing
Message”.
2
Press any
MAILBOX
button.
To delete your announcement:
Press
DELETE
during announcement
playback.
The system will use the pre-recorded
announcement until you record a new one.
Example of an outgoing announcement using
the Mailbox feature:
“We can’t come to the phone right now.
To leave
a message for
Bob
, press
1
now.
To leave a
message for
Sue
, press
2
now.
For
Elmo
, press
3
now.
Otherwise, just wait for the beep.”
If the caller does not select a Mailbox, their
message will be saved in
Mailbox 1
.
Answering System Feature Setup
You can set up one feature at a time, or you
can set up a feature and then move on to
set up another feature.
1
Make sure the answering system is on.
2
Press and release
MENU
until you hear
Answering System
Operation