Adobe 22020807 User Guide
Adobe 22020807 Manual
 |
View all Adobe 22020807 manuals
Add to My Manuals
Save this manual to your list of manuals |
Adobe 22020807 manual content summary:
- Adobe 22020807 | User Guide - Page 1
USING ADOBE® ACROBAT® 9 PRO - Adobe 22020807 | User Guide - Page 2
.org/licenses/by-nc-sa/3.0/ Adobe, the Adobe logo, Adobe Garamond, the Adobe PDF logo, Acrobat, ActionScript, Buzzword, Creative Suite, Distiller, Flash, FrameMaker, FreeHand, Illustrator, InDesign, LiveCycle, Photoshop, PostScript, and Reader are either registered trademarks or trademarks - Adobe 22020807 | User Guide - Page 3
and registration 1 Help and support ...2 Services, downloads, and extras 3 What's new ...4 Getting started tutorials 6 Chapter 2: Workspace Work area basics ...22 Customizing the work area 25 Viewing PDF pages 30 Adjusting PDF views 41 Grids, guides, and measurements 47 Organizer ...50 - Adobe 22020807 | User Guide - Page 4
ACROBAT 9 PRO iv Contents Participating in a PDF review 153 Tracking and managing PDF Securing documents with Adobe LiveCycle Rights PDFs ...260 Validating signatures 265 Chapter 10: Accessibility, tags, and reflow Accessibility features 270 Checking the accessibility of PDFs 273 Reading PDFs - Adobe 22020807 | User Guide - Page 5
ACROBAT 9 PRO v Contents Setting up a presentation 333 Document properties and metadata 336 Layers ...340 Processing in batches 344 Using Geospatial PDFs 348 Chapter 12: Searching and indexing Searching PDFs ...351 Creating PDF checks 473 Correcting problem areas 478 Last updated 9/30/2011 - Adobe 22020807 | User Guide - Page 6
USING ACROBAT 9 PRO vi Contents PDF/X-, PDF/A-, and PDF/E-compliant files 482 Automating document analysis 483 Output intents ...485 Chapter 18: Job Definition Format About JDF files ...487 View JDF job definitions 488 Create - Adobe 22020807 | User Guide - Page 7
activation and deactivation, see the service note http://kb2.adobe.com/cps/100/1008779.html. Register Register your product to receive complimentary installation support, notifications of updates, and other services. ❖ To register, follow the onscreen instructions in the Registration dialog box - Adobe 22020807 | User Guide - Page 8
take greater control of enterprise-wide deployments of Adobe® Acrobat® 9 Pro and Adobe Reader®. With it, you can customize the installer and application features before deployment. The Customization Wizard is a free downloadable utility. Providing a graphical interface to the Windows Installer - Adobe 22020807 | User Guide - Page 9
Product Help Adobe provides a comprehensive user guide for Acrobat as online product Help and PDF. Topics from adobe.com/en_US/CommunityHelp/. Support resources Visit the Adobe Support website at www.adobe.com/support to learn about free and paid technical support options. Services, downloads - Adobe 22020807 | User Guide - Page 10
ACROBAT 9 PRO 4 Getting started Adobe downloads Visit www.adobe.com/go/downloads to find free updates, tryouts, and other useful software. Adobe Labs Adobe Labs at www.adobe.com/go/labs gives you the opportunity to experience and evaluate new and emerging technologies and products from Adobe - Adobe 22020807 | User Guide - Page 11
PDF files in the same folder to help you quickly find the information you need. Collaboration Use Acrobat.com for shared reviews Participants download the file from Acrobat.com, and add comments or data using Acrobat or Adobe Reader web browser and the Adobe FormsCentral service. Recipients fill out - Adobe 22020807 | User Guide - Page 12
USING ACROBAT 9 PRO 6 Getting started Include Flash content in PDFs Add Flash® videos and animations to your PDF documents. Native support for Flash enables reliable cross-platform playback. No additional media player is necessary. See "Add multimedia to PDFs" on page 365. Add comments to videos - Adobe 22020807 | User Guide - Page 13
you install Acrobat, it adds PDFMaker controls to compatible applications automatically. 1 Create your document. Create and finalize the document in the authoring application that supports PDFMaker. Save the document. Document in an application that converts to Adobe PDF 2 Select PDF conversion - Adobe 22020807 | User Guide - Page 14
and links. In Visio (supported in Acrobat 9 Pro Extended and Acrobat 9 Pro), you can flatten layers. Click OK to close the Acrobat PDFMaker dialog box. Application-specific settings for creating PDFs 4 Create the PDF. Click the Convert To Adobe PDF button on the Acrobat PDFMaker toolbar or, in - Adobe 22020807 | User Guide - Page 15
can host a shared review on a network folder, WebDAV folder, SharePoint workspace, or on Acrobat.com, a new secure web-based service. All you need is Acrobat, a PDF, and a free Adobe ID to get started. 1 Prepare the PDF. Save the PDF you want participants to review. If you want to call attention to - Adobe 22020807 | User Guide - Page 16
USING ACROBAT 9 PRO 10 Getting started Enter the email addresses for the people you you're using Acrobat 9 Pro Extended or Acrobat 9 Pro, then Adobe Reader users can participate in the shared review. Preparing the review invitation 5 Send the PDF. Click Send to post the PDF to the server and - Adobe 22020807 | User Guide - Page 17
9 PRO 11 Getting started Choose File > Collaborate > Send & Collaborate Live. Log on to Acrobat.com, if prompted. If you don't have an Adobe ID, create one. Use the Send and Collaborate Live wizard to start a live chat session. 3 Invite participants. Enter the email addresses of the colleagues - Adobe 22020807 | User Guide - Page 18
. To share pages or chat online, at least one other person must join you. Using Acrobat 9 or Reader 9, participants can join by clicking the PDF attachment or clicking the URL in the invitation. After participants log in with their Adobe ID and password or join as a guest, they can double-click the - Adobe 22020807 | User Guide - Page 19
You can also convert any electronic document to PDF using Acrobat PDFMaker, the Adobe PDF printer, or the Create PDF commands in Acrobat. 2 Use the Form wizard to automatically create form fields. Choose Forms > Start Form Wizard. Follow the onscreen instructions in the wizard, and click OK to close - Adobe 22020807 | User Guide - Page 20
delete a field, select it in the Fields pane and press Delete. Acrobat missed fields for the Yes and No radio buttons. 4 Add and combo boxes, radio buttons, action buttons, digital signature fields, and even barcodes to the PDF. Select the type of form field from the Add New Field list in the Forms - Adobe 22020807 | User Guide - Page 21
affecting anything else in the PDF Portfolio. 1 Create the PDF Portfolio file. In Acrobat, choose File > Create PDF Portfolio. The PDF Portfolio toolbar appears below the menu bar; Acrobat displays this toolbar whenever you open a PDF Portfolio. In Acrobat 9 Pro and Acrobat 9 Pro Extended, the Edit - Adobe 22020807 | User Guide - Page 22
ACROBAT 9 PRO 16 Getting started Selecting files for a PDF Portfolio When you add a file to the PDF Portfolio, a copy of the original document is included. If the document isn't a PDF, anyone who receives the PDF . Click Choose A Layout in the Edit PDF Portfolio pane. Select a category, such as - Adobe 22020807 | User Guide - Page 23
USING ACROBAT 9 PRO 17 Getting started To add a header, click Add Welcome & Header in the Edit PDF Portfolio pane, click Header, the PDF Portfolio contents. 5 Add a welcome page. A welcome page appears when the PDF Portfolio is opened. A welcome page can include text, images, or a Flash animation - Adobe 22020807 | User Guide - Page 24
color for each of the categories, such as Primary Text Color. Color scheme options 7 Publish the PDF Portfolio. When you've completed your PDF Portfolio, you can share it through email or on Acrobat.com, a secure web-based service. You can burn it to a CD or DVD, or distribute it as you would share - Adobe 22020807 | User Guide - Page 25
a digital ID. If you don't already have a digital ID, create a self-signed digital ID in Acrobat. A self-signed digital ID includes an encrypted private key for signing or decrypting documents. It also includes a of your signature, scan your signature and save it as a PDF. Last updated 9/30/2011 - Adobe 22020807 | User Guide - Page 26
fields are. Because dynamic content might alter the appearance of the PDF and mislead you, view the document in Preview Document mode before signing and draw a signature field on the page. If you've set Acrobat to display documents in Preview Document mode before signing, a document message - Adobe 22020807 | User Guide - Page 27
PDF without invalidating the signature, and click Save. When you apply a digital signature, Acrobat embeds an encrypted message digest in the PDF. Acrobat also ID you want to share, and click Export. Follow the onscreen instructions to email your certificate as an FDF file to someone or to save the - Adobe 22020807 | User Guide - Page 28
, the toolbars, navigation pane, and document pane are available. To access commands in the menu bar, download the PDF and open it in Acrobat or Adobe Reader. Note: Some, but not all, PDFs appear with a document message bar. PDF Portfolios appear with a specialized work area. Last updated 9/30/2011 - Adobe 22020807 | User Guide - Page 29
printing a file or copying information to another application. If you have trouble opening a PDF or can't use certain features, contact its author or owner. Select another tool By default, the Select tool is active when Acrobat opens, because it is the most versatile tool. Specialized tools, such - Adobe 22020807 | User Guide - Page 30
instructions on how to proceed and for any special buttons associated with the task. The bar is color coded: purple for forms, yellow for reviews or security alerts, and blue for certified PDFs or PDFs . 1 Choose Edit > Preferences (Windows) or Acrobat > Preferences (Mac OS). 2 Under Categories, - Adobe 22020807 | User Guide - Page 31
Prefs and com.adobe.Acrobat.Pro.plist (if you are troubleshooting an issue with Distiller) • The Acrobat folder, which contains preferences for forms (MRUFormsList), collaboration (OfflineDocs), and color settings (AcrobatColor Settings.csf) 3 Restart Acrobat If the problem recurs after you - Adobe 22020807 | User Guide - Page 32
9 PRO 26 Workspace Acrobat also has numerous context-sensitive menus. These menus appear when you right-click an element in the work area or PDF that has such a menu associated with it. A context menu displays commands that relate to the item or area that you clicked. For example, when you - Adobe 22020807 | User Guide - Page 33
USING ACROBAT 9 PRO 27 Workspace Note: If several PDFs are open, you can customize the toolbars for each PDF independently. The different customized states persist as you switch between PDFs. More Help topics "Open or close reading mode" on page 34 Show or hide toolbars • To open a toolbar, - Adobe 22020807 | User Guide - Page 34
You can also show and hide tool labels. Show or hide individual tools Acrobat includes more tools and more toolbars than the set that appears by default. . You can show labels for all buttons to help you as you learn to use Acrobat, or you can hide all tool labels to save space in the toolbar area. ❖ - Adobe 22020807 | User Guide - Page 35
clicking a thumbnail opens that page in the document. When you open a PDF, the navigation pane is closed by default, but buttons along the left side the Pages panel button and the Bookmarks panel button . When Acrobat is open but empty (no PDF is open), the navigation pane is unavailable. 1 To open - Adobe 22020807 | User Guide - Page 36
among the different panels, and some panels have none. Viewing PDF pages Open a PDF You can open a PDF from within the Acrobat application, from the desktop, or from within certain other applications. Open a PDF in the application ❖ Start Acrobat and do one of the following: • Choose File > Open - Adobe 22020807 | User Guide - Page 37
in your file system. Note: In Mac OS, you may not be able to open a PDF created in Windows by double-clicking the icon. Instead, choose File > Open With > Acrobat. Opening pages in a PDF Depending on the PDF you open, you may need to move forward through multiple pages, see different parts of the - Adobe 22020807 | User Guide - Page 38
of 18). You can turn off logical page numbers in the Page Display preferences. See "Renumber pages" on page 134 (Acrobat only) and "Preferences for viewing PDFs" on page 37. Jump to bookmarked pages Bookmarks provide a table of contents and usually represent the chapters and sections in a document - Adobe 22020807 | User Guide - Page 39
USING ACROBAT 9 PRO 33 Workspace Use page thumbnails to jump to specific pages on the context menu, or choosing Show All Tools. Change the PDF/A viewing mode PDF/A is an ISO standard for PDFs. Documents you scan to PDF are PDF/A-compliant. You can specify whether you want to view documents in - Adobe 22020807 | User Guide - Page 40
34 Workspace Note: Unless a link was created in Acrobat using the Link tool, you must have the Create the attachments, and save your changes, as permitted by the document authors. If you move the PDF to a new location, the attachments automatically move with it. More Help topics "Open, save, or - Adobe 22020807 | User Guide - Page 41
tool to switch to Full Screen mode. Viewing PDFs in a web browser You can view PDFs in a supported web browser, or you can set your Internet preferences to open linked or downloaded PDF files in a separate Acrobat window. If you open PDFs in Acrobat outside the browser, you cannot use Fast Web - Adobe 22020807 | User Guide - Page 42
service provider, or your local network administrator. Read articles In PDFs, articles are optional electronic threads that the PDF author may define within that PDF. Articles lead readers through the PDF you are viewing the PDF inside a browser. You must open the PDF in Acrobat. 3 Double-click the - Adobe 22020807 | User Guide - Page 43
USING ACROBAT 9 PRO 37 Workspace 4 Select the Document Description that best describes the documents control how the application behaves whenever you use it; they are not associated with any particular PDF document. Note: If you install any third-party plug-ins, set these preferences using the - Adobe 22020807 | User Guide - Page 44
Acrobat automatically saves changes to an open document. Save As Optimizes For Fast Web View Restructures a PDF document for page-at-a-time downloading from web servers. PDF/A View Mode View Documents In PDF Back One Page Lets you page through an Adobe PDF document by clicking the mouse. You can also - Adobe 22020807 | User Guide - Page 45
URLs Specifies whether links that weren't created with Acrobat are automatically identified in the PDF document and become clickable links. Make Hand to function as the Select tool when it hovers over text in an Adobe PDF. Make Hand Tool Read Articles Changes the appearance of the Hand tool pointer - Adobe 22020807 | User Guide - Page 46
Adobe-certified third-party plug-ins are loaded. The notation Currently in Certified Mode indicates either Yes or No depending on its status. Check 2D Graphics Accelerator (Windows only) (Appears only if your computer hardware supports any font not embedded in the PDF. If a font cannot be substituted - Adobe 22020807 | User Guide - Page 47
USING ACROBAT 9 the Number Pages command for matching the position of the page in the PDF to the number printed on the page. A page number, followed by of ink aliasing in the printed output. For example, a printer or service provider could create an ink alias if a document contains two similar spot - Adobe 22020807 | User Guide - Page 48
ACROBAT 9 PRO 42 Workspace • Actual Size displays the page at 100% magnification. • Fit Width adjusts the magnification so that the PDF of the page. • The Loupe Tool window displays a magnified portion of the PDF that matches the area in an adjustable rectangle on the document pane. Resize a - Adobe 22020807 | User Guide - Page 49
USING ACROBAT 9 PRO 43 Workspace • Enter a value in the zoom text box, or click the plus or minus buttons to increase or decrease the magnification by preset - Adobe 22020807 | User Guide - Page 50
USING ACROBAT 9 PRO 44 Workspace A page-view box in a page thumbnail indicates the and drag to move the page, as if moving a piece of paper on a table. More Help topics "About PDF layers" on page 340 Set the page layout and orientation Changing the page layout is especially useful when you want to - Adobe 22020807 | User Guide - Page 51
be sure to save and close the document for the change to take effect. Acrobat users can change the initial view, unless security settings prevent changes. Reader users cannot change the initial view. More Help topics "Opening PDFs" on page 23 "View document properties" on page 336 Last updated 9/30 - Adobe 22020807 | User Guide - Page 52
USING ACROBAT 9 PRO 46 Workspace Use split-window view You can view a PDF with the document pane divided into two panes ( at the same page and on top of the original window. When you open a new window, Acrobat adds the suffix 1 to the original filename and assigns the suffix 2 to the new window. - Adobe 22020807 | User Guide - Page 53
USING ACROBAT 9 PRO 47 Workspace Display PDFs in Line Weights view The Line Weights view displays lines with the weights defined in the PDF. : You cannot turn off Line Weights view when viewing PDFs within a web browser. Grids, guides, and measurements View grids Use grids to accurately line - Adobe 22020807 | User Guide - Page 54
tools to measure certain areas of a document before sending it to a professional printer. The measuring tools are available to Reader users only if the PDF creator enables measuring functionality. When you use a measuring tool, the Measurement Info panel shows information about the measurement, such - Adobe 22020807 | User Guide - Page 55
(2D) preferences. Measuring preferences Change the 2D Measuring preferences to determine how 2D data is measured. Note: In Reader, Measuring preferences apply to PDFs that have commenting enabled. Use Scales And Units From Document (When Present) When enabled, measurements based on the units - Adobe 22020807 | User Guide - Page 56
USING ACROBAT 9 PRO 50 1 In the Preferences dialog box under Categories, select Units & Guides. 2 Choose a different unit of measurement from the Page & Ruler can also use Organizer to quickly browse, find, and sort PDFs that you recently viewed. The Organizer and Organizer-related commands are - Adobe 22020807 | User Guide - Page 57
you've opened during a specified period of time. You can't change the subcategory names or manually add PDFs to the History, which is updated each time you open a PDF and as time passes. You can, however, clear the entire history by using the Clear History button in the files pane. You can also - Adobe 22020807 | User Guide - Page 58
USING ACROBAT 9 PRO 52 Workspace Files pane The files pane in the Organizer window lists the PDFs that are within the subcategory or folder selected in the categories pane; each PDF listing shows the filename, modification date, page number, file size, location, and a thumbnail image of the first - Adobe 22020807 | User Guide - Page 59
a collection by using the Open button in the Organizer window or by choosing the PDF filename from a submenu directly in Acrobat. To open a PDF from a collection in Acrobat, choose Collections > [collection name] > [PDF filename] from either the File > Organizer submenu or the Organizer menu in the - Adobe 22020807 | User Guide - Page 60
files, use the buttons above the files pane. • To start combining PDF files into a single PDF file, click the Combine Files button and follow the instructions in the wizard. • To start a review, select the PDF and choose Send For Review > Send For Shared Review or Send For Review > Attach For Email - Adobe 22020807 | User Guide - Page 61
USING ACROBAT 9 PRO 55 Workspace Manually update the software ❖ Choose Help > Check For Updates, and follow any on-screen instructions. Change updating preferences 1 In the Preferences dialog box under Categories, select Updater. 2 In the Check For Updates section, select an option for installing - Adobe 22020807 | User Guide - Page 62
Support options under Create Adobe PDF and View Adobe PDF. PDFMaker and the Adobe PDF printer automatically embed most Asian fonts in your file when creating PDF prompts you to download and install the necessary fonts. Hebrew, Arabic, Thai, and Vietnamese language PDFs Acrobat supports the entry and - Adobe 22020807 | User Guide - Page 63
dialog box To open the Preferences dialog box in Mac OS, choose Acrobat > Preferences. Expand a nested list Items such as bookmarks sometimes appear you can still create PDFs from many business applications using the File > Print command. In the Print dialog box, choose Adobe PDF from the Printer - Adobe 22020807 | User Guide - Page 64
box. If a file is open in its authoring application (such as a spreadsheet that is open in Microsoft Excel), you can usually convert the file to PDF without opening Adobe® Acrobat® 9 Pro. Similarly, if Acrobat is already open, you don't have to open the authoring application to convert a file to - Adobe 22020807 | User Guide - Page 65
(Windows only) Within Internet Explorer or when editing in a web-authoring application that supports PDFMaker, such as Word. Also, in the Acrobat PDFMaker toolbar and on the Adobe PDF menu. Adobe PDF printer Within Internet Explorer or when editing in a web-authoring application, such as Word - Adobe 22020807 | User Guide - Page 66
, or use your own custom scanning settings. More Help topics "Adobe PDF conversion settings" on page 97 Creating simple PDFs with Acrobat Convert a file to PDF using Acrobat 1 In Acrobat, do one of the following: • Choose File > Create PDF > From File. • In the toolbar, click the Create button and - Adobe 22020807 | User Guide - Page 67
1 Capture content in the Clipboard, either by using the Copy command in any application, or by pressing the PrintScreen key. 2 In Acrobat, choose File > Create PDF > From Clipboard. Note: The From Clipboard command appears only when content is copied to the Clipboard. If the Clipboard is empty, the - Adobe 22020807 | User Guide - Page 68
an application that offers more layout and formatting options, such as Adobe InDesign or Microsoft Word. Note: The PDF Editor can make changes in text only with PDFs created from blank pages. To add a blank page to a PDF created by another method, create a blank document in another application and - Adobe 22020807 | User Guide - Page 69
download from a server. Check with your webmaster to make sure that the web server software you use supports page-at-a-time downloading. To ensure that the PDF that you have Acrobat set up to enable Fast Web View during the PDF creation process. of Adobe PDF files by using a batch sequence. See " - Adobe 22020807 | User Guide - Page 70
drivers that support Hide Scanner's Native Interface mode. The scanning presets are not available in Mac OS. In Windows, if a WIA driver is installed for your scanner, you can use the Scan button on your scanner to create a PDF. Press the Scan button, and then in Windows, choose Adobe Acrobat from - Adobe 22020807 | User Guide - Page 71
dialog box. This method produces a PDF with all pages in the proper sequence. Color Mode (Windows only) Select a basic color mode (Color, Black and White, or Grayscale) supported by your scanner. This option is enabled if your Scanner Options are set to use the Acrobat scanning dialog box instead of - Adobe 22020807 | User Guide - Page 72
USING ACROBAT 9 PRO 66 Creating PDFs Small Size/High Quality Drag the slider to set the balance bypasses the windows and dialog boxes provided by the scanner manufacturer. Instead, scanning from Acrobat opens the Custom Scan dialog box. Invert Black And White Images This option creates positive - Adobe 22020807 | User Guide - Page 73
either printing or scanning. This filter is used only on color input pages. Scanning tips • Acrobat scanning accepts images between 10 dpi and 3000 dpi. If you select Searchable Image or ClearScan for PDF Output Style, input resolution of 72 dpi or higher is required, and input resolution higher - Adobe 22020807 | User Guide - Page 74
try increasing the brightness and contrast by about 10%. If your scanner has color-filtering capability, the scan. • If your scanner has a manual brightness control, adjust it so that characters are Acrobat to recognize text in previously scanned documents that have already been converted to PDF - Adobe 22020807 | User Guide - Page 75
Your source document is converted to PostScript and fed directly to Distiller for conversion to PDF, without manually starting Distiller. The current Distiller preference settings and Adobe PDF settings are used to convert the file. If you're working with nonstandard page sizes, create a custom page - Adobe 22020807 | User Guide - Page 76
and destination are controlled by the Prompt For Adobe PDF Filename setting in the dialog box. Create a PDF using the Print command (Mac OS X) The method for creating PDFs using the Print command changed in Mac OS v10.6 Snow Leopard with Acrobat 9.1 and later. The following procedure describes the - Adobe 22020807 | User Guide - Page 77
. View Adobe PDF Results Automatically starts Acrobat and displays the converted document immediately. Add Document Information Includes information such as the filename and date and time of creation. Rely On System Fonts Only; Do Not Use Document Fonts Deselect this option to download fonts when - Adobe 22020807 | User Guide - Page 78
USING ACROBAT 9 PRO 72 Creating PDFs For best results, select a folder on the same system where Distiller is installed. Although remote or network folders are supported, they have limited user access and security issues. Delete a folder and reassign the Adobe PDF printer to the default port 1 - Adobe 22020807 | User Guide - Page 79
are available from the Acrobat ribbon. Note: If you don't see the PDF toolbar buttons in an application, you must show or activate the PDF toolbar. For other troubleshooting issues, see the TechNote http://kb2.adobe.com/cps/333/333235.html. More Help topics "Customize Adobe PDF settings" on page 99 - Adobe 22020807 | User Guide - Page 80
, and Access, click the Create PDF button on the Acrobat ribbon. 3 Enter a filename and location for the PDF, and click Save. Create a PDF as an email attachment 1 Open the file in the application used to create it. 2 Choose Adobe PDF > Convert To Adobe PDF And Email. For Microsoft Office 2007 - Adobe 22020807 | User Guide - Page 81
1 Open the file in the application used to create it. 2 Click the Convert To Adobe PDF And Send For Review button on the Acrobat PDFMaker toolbar, or (if available) choose Adobe PDF > Convert To Adobe PDF And Send For Review. For Microsoft Office 2007 applications such as Word, Excel, PowerPoint - Adobe 22020807 | User Guide - Page 82
View Adobe PDF Result Opens the converted document directly into Acrobat. (Exception: when you choose Convert To Adobe PDF And Email.) Prompt For Adobe PDF copying from the PDF. Enable Text Access For Screen Reader Devices For The Visually Impaired Prevents or allows screen reader devices to read - Adobe 22020807 | User Guide - Page 83
Word) or slides (PowerPoint), as needed. 3 Do one of the following: • (Office 2003 or earlier) From the Adobe PDF menu, select one of the Convert To Adobe PDF options. • (Office 2007) From the Acrobat ribbon, select Create PDF, Create And Attach to Email, or Create And Send For Review. 4 In the Save - Adobe 22020807 | User Guide - Page 84
within an open Outlook email message if the Attach As Adobe PDF toolbar is shown. Clicking this button opens a series of dialog boxes for selecting and saving the new PDF and also starts Acrobat, if it is not already running. The resulting PDF is attached to the open email message. Convert email - Adobe 22020807 | User Guide - Page 85
or earlier, you must create an archive and append the selected messages to the new archive. A wizard guides you through the process. 1 Open Outlook. 2 Choose Adobe PDF > Upgrade Acrobat 7 PDF Archive. 3 If a message appears, click Yes to continue the migration process. 4 Locate and select the old - Adobe 22020807 | User Guide - Page 86
. 2 Do one of the following: • Choose Adobe PDF > Mail Merge To Adobe PDF. • Click the Mail Merge To Adobe PDF button on the Mail Merge toolbar (View > Toolbars > Mail Merge). • (Word 2007) From the Acrobat ribbon, click Mail Merge. 3 In the Acrobat PDFMaker - Mail Merge dialog box, select the - Adobe 22020807 | User Guide - Page 87
must select the object in the Access file to be created as a PDF before using the PDFMaker button or command. • You can choose Adobe PDF > Convert Multiple Reports To Single Adobe PDF. For Access 2007, click Acrobat and then click Convert Multiple Reports. You can select individual reports that you - Adobe 22020807 | User Guide - Page 88
can flatten the layers. You can also organize the Visio layers in layer sets, which are folders in the Acrobat Layers panel. 1 With the multilayered file open in Visio, click a button in the Adobe PDF toolbar, and select Retain Some Layers In The Selected Page. Note: If the Retain Some Layers In The - Adobe 22020807 | User Guide - Page 89
in one operation. Even if you don't have AutoCAD, you can convert AutoCAD files to PDF from Acrobat. Acrobat PDFMaker allows you to preserve selected layers and layouts when converting AutoCAD files to PDF. More Help topics "Adobe PDF conversion settings" on page 97 "What's the best way to create - Adobe 22020807 | User Guide - Page 90
the following: • Click a button in the Adobe PDF toolbar: Convert To Adobe PDF or Convert To Adobe PDF And Send For Review . • Choose Adobe PDF > Convert To Adobe PDF. • Choose Adobe PDF > Convert To Adobe PDF And Email. • Choose Adobe PDF > Convert To Adobe PDF And Send For Review. 3 In the Choose - Adobe 22020807 | User Guide - Page 91
and location, and then click Save. Convert AutoCAD files in batches 1 Choose Adobe PDF > Batch Conversion. 2 Specify your preferences for layers, page size, plot style, and output PDFs. Click Conversion Settings to specify the Acrobat PDFMaker settings. 3 In the DWG List, do any of the following - Adobe 22020807 | User Guide - Page 92
Adobe PDF Embeds tags in the PDF. Excel-specific options on the Settings tab Convert Comments Converts user-created Excel comments to notes and lists them in the Acrobat or message folders. Block Download Of External Content When selected, prevents the downloading of any external Internet content - Adobe 22020807 | User Guide - Page 93
object data. Open Layers Pane When Viewed In Acrobat Shows the layers structure when a PDF is opened in Acrobat. Word tab settings (Microsoft Word) Convert Displayed Comments To Notes In Adobe PDF Changes any Word comment entries to PDF comments. If the currently open Word document contains comments - Adobe 22020807 | User Guide - Page 94
/troubleshooting-pdf-creation-issues-microsoft-word. Bookmarks tab settings (Microsoft Word) The options you specify on this tab determine which items are converted into PDF bookmarks in the PDF. Important: To include bookmarks in the conversion process, the Add Bookmarks To Adobe PDF option - Adobe 22020807 | User Guide - Page 95
language support files while installing Acrobat. Also, it is preferable to select an appropriate encoding from the HTML conversion settings. Convert web pages to PDF in Internet Explorer (Windows) When you install Acrobat, Internet Explorer (version 6.0 and later) gains an Adobe PDF toolbar. Using - Adobe 22020807 | User Guide - Page 96
also includes the options Append To Existing PDF and Convert To Adobe PDF. If you select either of these options, the currently open web page, not the selected link, is converted. Convert web pages to PDF in Acrobat Although you can convert an open web page to PDF from Internet Explorer, you get - Adobe 22020807 | User Guide - Page 97
converting web pages to PDF, and then click Create. Add a linked web page to an existing PDF 1 Open the previously converted PDF in Acrobat. If necessary, pages to add. Click Properties to set the download options, as needed, and then click Download. • Choose Advanced > Web Capture > Append All - Adobe 22020807 | User Guide - Page 98
PDFs. 1 Do one of the following: • From Internet Explorer, in the Adobe PDF toolbar, choose Convert > Preferences. • From Acrobat, choose File > Create PDF the web page URL or file path, and the date and time of the download. Page Layout tab The Page Layout options specify a selection of page sizes - Adobe 22020807 | User Guide - Page 99
edge of the text area on the page. Creating PDFs with Acrobat Distiller Acrobat Distiller overview In Acrobat Distiller, you can select settings used to convert documents to PDFs, security options, and font information. You also use the Acrobat Distiller window to monitor the jobs you've lined up - Adobe 22020807 | User Guide - Page 100
USING ACROBAT 9 PRO 94 Creating PDFs A B C D E F Acrobat Distiller main window (Windows) A. Menus B. Adobe PDF settings files C. Files in job queue D. Failed job E. Context menu F. Status window To convert PostScript files automatically, set up a watched folder in Distiller. To start Acrobat - Adobe 22020807 | User Guide - Page 101
Acrobat Developer Center at www.adobe.com/go/learn_acr_devcenter_en (English only). In authoring applications such as Adobe InDesign, use the Print command with the Adobe PDF printer to convert a file to PostScript. The Print dialog boxes can vary from application to application. For instructions - Adobe 22020807 | User Guide - Page 102
other users are read-only. (The default settings files installed with Adobe Acrobat Distiller are Read Only and Hidden.) (Mac OS) Each user's network service for other users. Every user who creates PDFs must have either an Acrobat Pro or Acrobat Pro Extended license. Set watched folders 1 In Acrobat - Adobe 22020807 | User Guide - Page 103
are designed to balance file size with quality, depending on how the PDF are used. Most predefined presets are shared across Adobe Creative Suite applications, including InDesign, Illustrator, Photoshop, and Acrobat. You can also create and share custom presets for your unique output requirements - Adobe 22020807 | User Guide - Page 104
with Creative Suite 3 applications (Illustrator, InDesign, and Photoshop). In Acrobat 9, use the Preflight feature to convert PDFs to PDF/X-4 DRAFT. PDF files created with PDF/X-4 compliance can be opened in Acrobat 7.0 and Reader 7.0 and later. Press Quality Creates PDF files for high-quality print - Adobe 22020807 | User Guide - Page 105
embedded by default. PDF files created with this settings file can be opened in Acrobat and Reader 6.0 and later. Customize Adobe PDF settings You may want create new settings files. Note: If the PDF is intended for high-end printing, ask your service provider for their custom .joboptions file with - Adobe 22020807 | User Guide - Page 106
Adobe/Adobe PDF/Settings, or (Mac OS) Users/[user name]/Library/Application Support/Adobe/PDF/Settings. Delete custom Adobe PDF settings files 1 In Acrobat Distiller, choose Settings > Remove Adobe PDF neither visible or usable in Acrobat 5.0 or Reader 5.0. Tags Only compresses structural - Adobe 22020807 | User Guide - Page 107
Acrobat 5.0 and later will view and print the PDF; these versions generate thumbnails dynamically each time you click the Pages panel of a PDF. Optimize For Fast Web View Restructures the file for faster access (page-at-a-time downloading convert the file again. This problem is most likely to occur - Adobe 22020807 | User Guide - Page 108
If you select a font that has a license restriction, the nature of the restriction is described in the Adobe PDF Options dialog box. Note: When you combine PDF files that have the same font subset, Acrobat attempts to combine the font subsets. Embed All Fonts Embeds all fonts used in the file. Font - Adobe 22020807 | User Guide - Page 109
any color shift when distilling Acrobat 4.0 (PDF 1.3) compatible PDFs. Converts device-dependent color files. The default ICC profile for gray images is Adobe Gray - 20% Dot Gain. Choose None to prevent profiles (such as ones provided by your print service bureau) by placing them in the ICCProfiles - Adobe 22020807 | User Guide - Page 110
Gradients To Smooth Shades Converts blends to smooth shades for Acrobat 4.0 and later, improving quality and reducing file size of PDFs. Distiller converts gradients from Adobe Illustrator, Adobe InDesign, Adobe FreeHand®, CorelDraw, QuarkXPress, and Microsoft PowerPoint. Convert Smooth Lines To - Adobe 22020807 | User Guide - Page 111
/Adobe/Adobe PDF/Distiller/Data, (Vista) /Users/All Users/Adobe/Adobe PDF/Distiller/Data, or (Mac OS)/Library/Application Support/Adobe/Adobe PDF/ can also create a PDF/X file from a compliant PDF by using the Preflight feature in Acrobat. PDF/X-compliant Complies with the PDF/X standard for high- - Adobe 22020807 | User Guide - Page 112
problems were encountered. The .log file appears at the bottom of the dialog box. Note: PDFs that complied with both PDF/X-1a and PDF/X-3 standards in Acrobat 6.0 default to PDF/X-1a in Acrobat units specified on the General panel of the Adobe PDF Settings dialog box. Output Intent Profile Name - Adobe 22020807 | User Guide - Page 113
of live transparency in artwork. (The Acrobat Distiller feature flattens transparency.) Layers are not supported. Layers are not supported. Preserves layers when creating PDFs from applications that support the generation of layered PDF documents, such as Illustrator CS and later or InDesign CS - Adobe 22020807 | User Guide - Page 114
9 PRO 108 Creating PDFs • In Acrobat Distiller, choose Settings > Add Adobe PDF Settings, browse to the copied . pixels and are created with applications like Adobe Photoshop or by scanning. Monochrome images include most black-and-white illustrations made by paint programs and any images - Adobe 22020807 | User Guide - Page 115
ACROBAT 9 PRO 109 Creating PDFs -and-white images that contain repeating patterns. Acrobat supports only 8-bit ZIP compression, which is lossless ; that is, data is not removed to reduce file size, so image quality is not affected. Note: Adobe - Adobe 22020807 | User Guide - Page 116
, first check if the problem font is embedded (File > Properties > Font tab). For an embedded font, try changing the point where the font is embedded, rather than sending it inside the PostScript file. Distill the PDF without embedding that font. Then open the PDF in Acrobat and embed the font using - Adobe 22020807 | User Guide - Page 117
choose Complete when you install Acrobat, or choose Custom and select the Asian Language Support option. In Mac OS, these Acrobat displays an error message. Find PostScript font names If you need to enter a font name manually on the Fonts panel of the Adobe PDF Settings dialog box, you can use a PDF - Adobe 22020807 | User Guide - Page 118
component files in the PDF Portfolio. Create a PDF Portfolio by using the File > Create PDF Portfolio command. In Windows, the Acrobat PDFMaker in Outlook and Lotus Notes can create PDF Portfolios when you convert email messages. Note: Adobe Reader® users cannot create PDF Portfolios or edit the - Adobe 22020807 | User Guide - Page 119
its components. Reuse Include the same file in multiple PDF Portfolios. Note: PDF Portfolios are different from collections that you create in the Acrobat Organizer. Organizer collections are simply tools that help you find related PDFs, regardless of where they are stored in the folder - Adobe 22020807 | User Guide - Page 120
that you install the native application on your computer. PDF Portfolios created in Acrobat 9 can be opened in Acrobat 8 and Reader 8. However, the following PDF Portfolio features are not available in Acrobat 8 and Reader 8: • Welcome page • Header • Layouts • Color schemes • Custom columns in - Adobe 22020807 | User Guide - Page 121
USING ACROBAT 9 PRO 115 PDF Portfolios and combined PDFs View file details When you open a PDF Portfolio, the component files are arranged in a layout specified by the PDF Portfolio author. To view a detailed list of the component files, in the PDF Portfolio toolbar, click the File Details button - Adobe 22020807 | User Guide - Page 122
USING ACROBAT 9 PRO 116 PDF Portfolios and combined PDFs Open, edit, and save component files You can PDFs" on page 77 "Save a PDF" on page 135 "Adobe PDF conversion settings" on page 97 Create a PDF Portfolio ❖ Choose File > Create PDF Portfolio. Add files to a PDF Portfolio ❖ From an open PDF - Adobe 22020807 | User Guide - Page 123
USING ACROBAT 9 PRO 117 PDF Portfolios and combined PDFs Choose a layout PDF Portfolio layout options enable you to present component files in a layout that best fits your needs. For example, the Revolve layout allows readers to page through the document thumbnails one at a time. You can also - Adobe 22020807 | User Guide - Page 124
and download the file. Acrobat uploads the files you specified on Acrobat.com, and send the recipients an email with a link to the files. Other functions enabled in PDF Portfolios These commands are available for component files in PDF Portfolios: Extend Features In Adobe Reader Enables Reader users - Adobe 22020807 | User Guide - Page 125
If the folder contains files that Acrobat does not support for PDF conversion, those files are not added. • To add files that you Files dialog box. Or rightclick the selected items and choose Combine Supported Files In Acrobat. If any files are password-protected, one or more messages appear - Adobe 22020807 | User Guide - Page 126
ACROBAT 9 PRO 120 PDF Portfolios and combined PDFs In the Preview, review and select pages, as needed, following the instructions in the dialog box, which vary according to file type, and click Help topics "Convert email messages to PDFs" on page 77 "Adobe PDF conversion settings" on page 97 File - Adobe 22020807 | User Guide - Page 127
for the merged PDF. Placing PDFs as linked files in other documents You can incorporate PDFs into other types of files that support Object Linking and PDF. ❖ Do one of the following: • Choose the OLE container application's Insert Object command or Insert Hyperlink command. • (Windows) In Acrobat - Adobe 22020807 | User Guide - Page 128
USING ACROBAT 9 PRO 122 PDF Portfolios and combined PDFs 4 To specify the pages on which the Examine the results in the Preview area, using the Preview Page option to see different pages of the PDF. 6 (Optional) To save these header and footer settings for future use, click Save Settings at the - Adobe 22020807 | User Guide - Page 129
PDF Portfolio, see http://blogs.adobe.com/acrolaw/. Add Bates numbering When designating documents for Bates numbering, you can add PDFs, PDF Portfolios, and any non-PDF files that can be converted to PDF. The process converts non-PDF file types to PDF that Acrobat does not support for PDF conversion - Adobe 22020807 | User Guide - Page 130
part of the Bates number in the Search box on the PDF Portfolio toolbar. Remove Bates numbering 1 In Acrobat, choose Advanced > Document Processing > Bates Numbering > Remove or page ranges in one or more PDFs. A PDF supports only one background per page, but the backgrounds can vary from page to page. - Adobe 22020807 | User Guide - Page 131
USING ACROBAT 9 PRO 125 PDF Portfolios and combined PDFs Before and after adding a background Add, replace, or . To select a specific image in a multipage file, enter it in Page Number. Note: Only PDF, JPEG, and BMP files can be used as background images. 4 Adjust the appearance and position of - Adobe 22020807 | User Guide - Page 132
and then click OK. Note: This process applies only to backgrounds added in Acrobat 7.0 or later. Remove a background from selected pages 1 Open a single PDF, or select one or more component PDFs in a PDF Portfolio. 2 Choose Document > Background > Add/Replace. 3 Click Page Range Options, and then - Adobe 22020807 | User Guide - Page 133
USING ACROBAT 9 PRO 127 PDF Portfolios and combined PDFs Before and after adding a watermark Add or replace a watermark, with If the file has multiple pages with images, specify the Page Number you want. Note: Only PDF, JPEG, and BMP images can be used as watermarks. 4 To change the size of an - Adobe 22020807 | User Guide - Page 134
ACROBAT 9 PRO 128 PDF Portfolios and combined PDFs 6 (Optional) Click Appearance Options and specify the following options: • To specify when the watermark appears, select or deselect Show When Printing and Show When Displaying On Screen. • To control variations in a PDF to additional PDFs, click - Adobe 22020807 | User Guide - Page 135
USING ACROBAT 9 PRO 129 PDF Portfolios and combined PDFs Cropping does not reduce file size because information is merely hidden, not discarded. When you prepare a PDF for printing, you can change the Art, Trim, and Bleed areas for a PDF page in the Crop dialog box. If you want to see indicators - Adobe 22020807 | User Guide - Page 136
-and-pasting or copying-and-pasting, but on the page level. Note: Any bookmarks or article threading associated with pages are not extracted. 1 Open the PDF in Acrobat and choose Document > Extract Pages. 2 Specify the range of pages to extract. Last updated 9/30/2011 - Adobe 22020807 | User Guide - Page 137
USING ACROBAT 9 PRO 131 PDF Portfolios and combined PDFs 3 In the Extract Pages dialog box, do one or more of the following before you click OK: • To remove the extracted pages from the original document, select Delete Pages After Extracting. • To create a single-page PDF for each extracted page, - Adobe 22020807 | User Guide - Page 138
USING ACROBAT 9 PRO 132 PDF Portfolios and combined PDFs More Help topics "Insert one PDF into another" on page 120 "About tags, accessibility, reading order, and reflow" on page 272 Move or copy a page within a PDF, using page thumbnails 1 Click the Pages button to open the Pages panel, and - Adobe 22020807 | User Guide - Page 139
USING ACROBAT 9 PRO 133 PDF Portfolios and combined PDFs Delete pages, using the Delete command Note: You cannot undo associated page are deleted from the document. Replace the contents of a page 1 Open the PDF that contains the pages you want to replace. 2 Choose Document > Replace Pages. 3 - Adobe 22020807 | User Guide - Page 140
USING ACROBAT 9 PRO 134 PDF Portfolios and combined PDFs Renumber pages The page numbers on affects only the page thumbnails on the Pages panel. You can physically add new page numbers to a PDF using the headers and footers feature. 1 Click the Pages button to open the Pages panel, and choose - Adobe 22020807 | User Guide - Page 141
choose File > Save. • To save a copy of a PDF, choose File > Save As. • In Reader, choose File > Save A Copy or Save As Text. • To save a copy of a PDF Portfolio, choose File > Save Portfolio As. If you are viewing a PDF in a web browser, the Adobe® Acrobat® 9 Pro File menu is not available. Use the - Adobe 22020807 | User Guide - Page 142
your work if a problem occurs. Frequent automatic saving you restart Acrobat. When you close, save manually, or revert to the last-saved version of a file, the autosave file is deleted. Note: If you use assistive technology, such as a screen reader from a larger PDF (Document > support - Adobe 22020807 | User Guide - Page 143
in other applications. The available formats include both text and image formats. To make a PDF compatible with earlier versions of Adobe Acrobat and Reader, you can resave the PDF to an earlier PDF version. When you save a PDF in an image format, each page is saved as a separate file. Note: You - Adobe 22020807 | User Guide - Page 144
Adobe PDF options You can resave PDFs as optimized PDFs, using settings in the PDF Optimizer dialog box. The PDF Optimizer lets you change the compatibility version of your PDFs so they can be viewed using older versions of Acrobat or Reader if the target output device supports it. Language Level 2 - Adobe 22020807 | User Guide - Page 145
Files Generates tags for files that are not already tagged, such as PDFs created using Acrobat 4.0 or earlier. If this option is not selected, untagged files are produces smaller file sizes but is not supported by all web browsers. • Progressive (3 scans-5 scans) Downloads the image first as a low- - Adobe 22020807 | User Guide - Page 146
PDF that contains JPEG and JPEG 2000 images, and export the content to JPEG or JPEG 2000 format, the resulting image may look different when opened in Acrobat downloading. Adam7 can make downloading time seem shorter and assures viewers that downloading bitmap image format supported by virtually all - Adobe 22020807 | User Guide - Page 147
more text boxes. Regenerate Tags To Optimize Layout If The Document Is Already Tagged When saving a PDF to Word or RTF, Acrobat uses any existing tags to generate the output layout. If the tags in a PDF do not represent the logical structure of the document, the resulting layout is not necessarily - Adobe 22020807 | User Guide - Page 148
USING ACROBAT 9 PRO 142 Saving and exporting PDFs Note: You can export raster images, but not vector objects. : • If you're unable to select text, the text may be part of an image. In Acrobat, to export image text to text that can be selected, choose Document > OCR Text Recognition > Recognize - Adobe 22020807 | User Guide - Page 149
USING ACROBAT 9 PRO 143 Saving and exporting PDFs Select all the text on a page 1 Choose View > Page Display > Single Page. 2 Do one of Use the Select tool to copy and paste individual images from a PDF to the clipboard (Windows only), to another application, or to a file. Last updated 9/30/2011 - Adobe 22020807 | User Guide - Page 150
USING ACROBAT 9 PRO 144 Saving and exporting PDFs If you cannot select an image because of overlapping text, open the Preferences selection directly into the target document. You can save all the images from a PDF. See "Export images to another format" on page 141. This feature isn't available in - Adobe 22020807 | User Guide - Page 151
of other reviewers. From Adobe® Acrobat® 9 Pro, you can create your own user account on Acrobat.com. Use Acrobat.com to upload and share most document types, and to share PDFs or your desktop in online meetings. The Acrobat.com services are available directly from Acrobat. Note: Acrobat.com is not - Adobe 22020807 | User Guide - Page 152
document. Acrobat 9 is required to initiate a Collaborate Live session. Acrobat 9 or Adobe Reader® 9 Acrobat.com, choose an option from the Access Level menu to specify who can download one of the following: • If the email contains a PDF attachment, double-click the attachment. • If the email contains - Adobe 22020807 | User Guide - Page 153
in the meeting room, choose Help > Adobe ConnectNow Help. Acrobat.com preferences To change your Acrobat.com account settings, open the Preferences dialog are both selected, you are connected automatically when you open a PDF enabled for live collaboration. If this option is unselected, you are - Adobe 22020807 | User Guide - Page 154
Pro Extended is required to enable commenting for Reader users in managed reviews. Acrobat includes two types of managed reviews: shared and email-based reviews. Each type of review has a wizard that helps you distribute a PDF with special tools and instructions to reviewers. The Tracker tracks all - Adobe 22020807 | User Guide - Page 155
and how you want to receive comments or form data. Acrobat.com Acrobat.com is a free, secure web service that works with Acrobat. Participants download a file from Acrobat.com, and add comments or forms data using Acrobat. When finished, participants publish comments or submit secure form responses - Adobe 22020807 | User Guide - Page 156
the PDF and choose Comments > Enable For Commenting And Analysis In Adobe Reader. Note: If you enable commenting for Reader Acrobat supports most email applications. If more than one email application is installed on your system, Acrobat might not start the preferred application when it sends a PDF - Adobe 22020807 | User Guide - Page 157
that isn't listed in the Default Email Reader menu, Acrobat may not support it. Specify a server If you distribute a PDF using your own server location, you can specify a network folder, a Windows server running Microsoft SharePoint Services, or a web server folder. Participants must have - Adobe 22020807 | User Guide - Page 158
starting a shared review, see www.adobe.com/go/lrvid4202_a9. More Help topics "Save the PDF with comments" on page 158 "Acrobat.com preferences" on page 147 the PDF is sent to the reviewers as an attachment. When this PDF attachment is opened, it presents commenting tools and instructions. Merge - Adobe 22020807 | User Guide - Page 159
PDF in Acrobat. PDFs in a review have special features, including commenting tools and a document message bar with instructions. Use the commenting tools to add comments to the PDF copy of the PDF and aren't visible to other reviewers. If you review a PDF using Acrobat 8 or earlier, or Reader 8 or - Adobe 22020807 | User Guide - Page 160
of the following: • In Acrobat, choose Comments > Publish Comments or Send Comments To Review Initiator. • In Reader, choose Document > Comments > Acrobat checks for new comments every 10 minutes. Merge Comments Copies the comments in the open PDF to your copy. This option is available only for PDFs - Adobe 22020807 | User Guide - Page 161
the cause of the problem. ❖ Do one of the following: • In Acrobat, choose Comments > Check For New Comments. • In Reader, choose Document > Comments 2 Enter the address for the initiator, and click Send. Note: If the PDF exceeds the 5 MB file-size limit, you're prompted to send your comments - Adobe 22020807 | User Guide - Page 162
USING ACROBAT 9 PRO 156 Collaboration • In Reader, choose View > Tracker. 2 In the Tracker, double-click the PDF. 3 Add new comments or edit existing comments. If you need to delete a comment, select it, and press Delete. (You can delete only comments that you - Adobe 22020807 | User Guide - Page 163
you have no active reviews or forms, this panel provides instructions and links for creating managed reviews, creating forms, and distributing forms. In the Latest Updates panel, you can also turn Tracker notifications on or off inside Acrobat and, for Windows only, in the system tray. Reviews The - Adobe 22020807 | User Guide - Page 164
USING ACROBAT 9 PRO 158 Collaboration Save the PDF with comments You can save a copy of the review PDF that contains all the comments that reviewers have published or that you've imported (merged). If the PDF is in a shared review, you can save an archive copy. The copy is no longer connected to - Adobe 22020807 | User Guide - Page 165
ACROBAT 9 PRO 159 Collaboration More Help topics "Start a shared review" on page 151 Send a message During a review, you may want to contact other reviewers or send them a reminder of their approaching deadline. 1 In the Tracker, select the PDF Subscribe to web broadcast services 1 Click the RSS - Adobe 22020807 | User Guide - Page 166
USING ACROBAT 9 PRO 160 Collaboration Commenting Commenting and markup tools overview Note: In Reader, commenting tools are available only in PDFs that have commenting enabled. PDFs in a review workflow typically include commenting rights. You use commenting and markup tools (View > Toolbars > - Adobe 22020807 | User Guide - Page 167
tools, see these resources: • Commenting tools: www.layersmagazine.com/acrobat-comments.html • Collaboration and Commenting forum: acrobatusers.com/forums/aucbb/ • Video on using commenting tools: www.adobe.com/go/lrvid4202_a9 • Annotating a PDF File: www.uwec.edu/Help/acrobat8.htm More Help topics - Adobe 22020807 | User Guide - Page 168
USING ACROBAT 9 PRO 162 Collaboration Print Notes And Pop-ups Specifies that pop-up Text tool. Change the look of your comments Note: In Reader, commenting tools are available only in PDFs that have commenting enabled. PDFs in a review workflow typically include commenting rights. You can change - Adobe 22020807 | User Guide - Page 169
USING ACROBAT 9 PRO 163 Collaboration B A Properties toolbar A. With note icon selected B. in pop-up notes. Add a sticky note Note: In Reader, commenting tools are available only in PDFs that have commenting enabled. PDFs in a review workflow typically include commenting rights. The most common - Adobe 22020807 | User Guide - Page 170
note comment 1 Do one of the following: • In Acrobat, choose Comments > Add Sticky Note. • In Reader, choose Document > Comments > Add Sticky Note. • Select note. You can also use the Select tool to copy and paste text from a PDF into the note. Note: If you close the pop-up note, your text remains - Adobe 22020807 | User Guide - Page 171
you want to add. If you add extra instructional words (such as "Add the following:"), these words will have to be deleted manually from the Word document. In Windows, you can export text edit comments directly to an Autodesk AutoCAD document that the PDF is based on to incorporate your edits. To - Adobe 22020807 | User Guide - Page 172
USING ACROBAT 9 PRO 166 Collaboration 2 Click between the words or characters where you Delete. Highlight, cross out, or underline text Note: In Reader, commenting tools are available only in PDFs that have commenting enabled. PDFs in a review workflow typically include commenting rights. You can - Adobe 22020807 | User Guide - Page 173
USING ACROBAT 9 PRO 167 Collaboration You apply a stamp to a PDF in much the same way you apply a rubber stamp to a paper document. You can choose from a list of predefined stamps, or you can create your - Adobe 22020807 | User Guide - Page 174
USING ACROBAT 9 PRO 168 Collaboration Move a stamp to the favorites list 1 Using the Select to) PDF, JPEG, bitmap, Adobe® Illustrator® (AI), Adobe® Photoshop® (PSD), and Autodesk AutoCAD (DWT, DWG) files. In Reader, create Custom stamp allows only PDF format. Note: To add an image to a PDF one - Adobe 22020807 | User Guide - Page 175
❖ Right-click the grouped selection, and choose Ungroup. Add comments in a text box or callout Note: In Reader, commenting tools are available only in PDFs that have commenting enabled. PDFs in a review workflow typically include commenting rights. You can use the Text Box tool to create a box that - Adobe 22020807 | User Guide - Page 176
USING ACROBAT 9 PRO 170 Collaboration Another way to add a text box is simply to paste copied text into the PDF. Text font and size are the arrow on the end-point line-which is created when you first click in the PDF. You can modify the color and appearance of the text box and add arrows or - Adobe 22020807 | User Guide - Page 177
text by selecting and copying the text in any application, selecting the Hand tool in Acrobat, and choosing Edit > Paste. Add a callout 1 Choose Tools > Comment & audio comment Note: In Reader, commenting tools are available only in PDFs that have commenting enabled. PDFs in a review workflow - Adobe 22020807 | User Guide - Page 178
a PDF, so that the reader can Adobe Photoshop and Adobe Illustrator. If you want to add the image to PDFs repeatedly, create a custom stamp of the image. Note: The Paste Clipboard Image As Stamp tool isn't available until you copy an image. 1 Copy an image by doing one of the following: • In Acrobat - Adobe 22020807 | User Guide - Page 179
a PDF, and it provides a toolbar with common options, such as sorting, filtering, deleting, and replying to comments. The Comments button in the navigation pane opens the Comments list. Open the Comments list 1 Do one of the following: • In Acrobat, choose Comments > Show Comments List. • In Reader - Adobe 22020807 | User Guide - Page 180
USING ACROBAT 9 PRO 174 Collaboration Show or hide comments You can hide or show Reviewer > All Reviewers. Reply to comments Note: In Reader, commenting features are available only in PDFs that have commenting enabled. PDFs in a review workflow typically include commenting rights. Replies - Adobe 22020807 | User Guide - Page 181
USING ACROBAT 9 PRO 175 Collaboration 2 Choose Reply from the Options menu. 3 Type This Reply. Set a status or check mark Note: In Reader, commenting features are available only in PDFs that have commenting enabled. PDFs in a review workflow typically include commenting rights. Statuses and check - Adobe 22020807 | User Guide - Page 182
D. Document and comments with sequence numbers By default, Acrobat prints PDFs with any stamps that were applied. For the greatest control only the comments that currently appear. 4 Click Print Comment Summary or Create PDF Of Comments Summary. Find a comment Locate a comment in the Comments list - Adobe 22020807 | User Guide - Page 183
your comments, you can't delete those comments. To delete all of the comments in a PDF, use the Examine Document feature. The Examine Document feature isn't available in Reader. More Help topics "Examine a PDF for hidden content" on page 252 Delete a comment ❖ Do one of the following: • Select - Adobe 22020807 | User Guide - Page 184
In Acrobat, choose Comments > Import Comments. • In Reader, choose and recipient PDF documents are comments you receive. (PDFs in a managed review PDF. Export comments to a data file 1 In the PDF, do one of the following: • In Acrobat, choose Comments > Export Comments To Data File. • In Reader PDF - Adobe 22020807 | User Guide - Page 185
, and then choose Acrobat Comments > Import Comments From Acrobat. For Word 2007, click Acrobat, and then choose Acrobat Comments > Import Comments From Acrobat. 2 Read the instructions, and click OK. 3 In the Import Comments From Adobe Acrobat dialog box, select the PDF and Word files, select - Adobe 22020807 | User Guide - Page 186
a revised PDF 1 Open the original PDF and the revised PDF. 2 In the revised PDF, choose Comments > Migrate Comments. 3 Choose the original PDF from the Imports comments that are checked. All imported comments appear in the Adobe Acrobat Markups layer as custom objects that you can edit, filter, or - Adobe 22020807 | User Guide - Page 187
provides step-by-step instructions for approving the attached PDF. When you open the PDF, the Stamps palette opens and the document message bar appears at the top of the PDF. If your version of Acrobat is earlier than 7.0, you're prompted to download the latest version of Reader. You can select any - Adobe 22020807 | User Guide - Page 188
USING ACROBAT 9 PRO 182 Collaboration • To complete the approval process, click the Final to send this notification. PDFs in an approval workflow present instructions and tools. 5 Save the PDF. Important: If you use the Email button in the toolbar to send the PDF, the PDF is no longer part of - Adobe 22020807 | User Guide - Page 189
183 Chapter 7: Forms You can fill in forms using either Adobe® Acrobat® 9 Pro or the free Adobe Reader®. You can create static or interactive forms in Acrobat or Adobe LiveCycle® Designer ES (included with Acrobat Pro or Acrobat Pro Extended for Microsoft® Windows®). Interactive forms streamline the - Adobe 22020807 | User Guide - Page 190
a browser. • Integrate PDF forms into existing workflows by binding forms to XML schemas, XML sample data files, databases, and web services. • Use scripting objects. with form fields. Choose Edit > Preferences (Windows) or Acrobat/Adobe Reader > Preferences (Mac OS). In the Preferences dialog box, - Adobe 22020807 | User Guide - Page 191
can also make changes to individual form field properties, making it even easier and more foolproof for users filling in the PDF form. A PDF form created with Acrobat can contain the following types of elements: Barcodes Encode the input from selected fields and display it as a visual pattern that - Adobe 22020807 | User Guide - Page 192
the form. Note: If form recipients are using older versions of Acrobat or Reader, the document message bar may not be visible or may contain name, address, or phone number. D E F G H A B C Adobe Acrobat PDF form A. Digital signature field B. Combo box C. Text fields D. Forms document message - Adobe 22020807 | User Guide - Page 193
Page, and then use the Start Form Wizard to convert the PDF to an Acrobat form. Create online forms using FormsCentral Note: This feature is available in Acrobat 10.0.1 and 9.4.2. Adobe FormsCentral is an online service-accessible through a web browser-for creating and distributing online forms and - Adobe 22020807 | User Guide - Page 194
in the copy you send to them. For troubleshooting tips on Reader-enabling forms, see this TechNote. Limitations on saving filled-in forms locally Acrobat Standard, Acrobat Pro, and Acrobat Pro Extended each allow Adobe Reader 8 or later users to fill in and save PDF forms locally. The use of the - Adobe 22020807 | User Guide - Page 195
dynamic forms, keep in mind that Reader doesn't support some custom JavaScripts, so the form may not function properly when viewed in Reader unless additional usage rights are added to the PDF. You can use the Acrobat Software Development Kit (SDK) to customize Acrobat. For more information on this - Adobe 22020807 | User Guide - Page 196
USING ACROBAT 9 PRO 190 Forms Copy a form field You can create copies of a form field on a single page of a PDF form. You can also copy a form field and paste it onto other pages. When you create duplicate form fields, replicas of the original field are - Adobe 22020807 | User Guide - Page 197
ACROBAT are selected. • To select individual form fields in different parts of the PDF page, Ctrl-click each form field. • To select all form fields want to resize. 3 Do any of the following: • To resize the field manually, click to select the form field, and then drag a border handle. Hold Shift - Adobe 22020807 | User Guide - Page 198
USING ACROBAT 9 PRO 192 Forms Move individual form fields You can move form fields by simply dragging them. For greater precision in less time, you can use - Adobe 22020807 | User Guide - Page 199
need for responses to be manually read and recorded, and bypass for Reader users (if the author wants to allow Reader users to Adobe Acrobat Capture® to collect TIFF images from the fax server and place them in an Adobe avoid barcodes wider than 4 inches (10.3 cm). Tall, narrow barcodes generally - Adobe 22020807 | User Guide - Page 200
Acrobat-specific JavaScript. For more information, see Developing Acrobat® Applications Using JavaScript™ on www.adobe.com/go/learn_acr_javascript_en (PDF included in the data for existing barcodes. However, you can manually include additional data fields in the barcode. Test a barcode field - Adobe 22020807 | User Guide - Page 201
USING ACROBAT 9 Compress Data Before Encoding To Barcode, but only if you are using an Adobe software decoder (available separately). • In the Value tab, select Tab NACTP) guidelines, used by the United States Internal Revenue Service and state tax agencies, recommend using all uppercase characters - Adobe 22020807 | User Guide - Page 202
can change the page properties to order the tabs by row or column. However, you can't customize the tab order manually. More Help topics "Create forms using Acrobat" on page 187 "Make Adobe PDF forms accessible" on page 295 Set tabbing order in edit mode 1 If you are not in form editing mode, choose - Adobe 22020807 | User Guide - Page 203
A series of messages might appear, depending on the conditions Acrobat detects in your form. Respond to the onscreen instructions as needed, and save the form. 3 If you , see these resources: • Complete forms workflow: http://tv.adobe.com/#vi+f1495v1626 • Form Submit/E-mail Demystified: http://www. - Adobe 22020807 | User Guide - Page 204
9 PRO 198 Forms More Help topics "Setting action buttons" on page 207 Modify form field properties You can access Acrobat form field properties only when you are in editing mode (by choosing Forms > Add Or Edit Fields). You can change the properties for multiple form - Adobe 22020807 | User Guide - Page 205
ACROBAT 9 PRO 199 Forms Fill Color Opens a color picker in which you can select a color swatch for the background behind the field. To leave the field uncolored, select No Color. Note: A Fill Color choice other than No Color will block any images on the PDF 4 inches (10.2 cm). an Adobe barcode - Adobe 22020807 | User Guide - Page 206
selected unless the user deselects it. For a technique on setting up your source document for automatic checkboxes, see Bill Carberry's How To Have the Acrobat Form Wizard Automatically Create Check Boxes. Combo box and list box For either combo boxes or list boxes, you use the Options tab to create - Adobe 22020807 | User Guide - Page 207
USING ACROBAT 9 PRO 201 Forms Radio buttons Create a group of radio buttons if you want the user to select only one choice among a set of choices. All - Adobe 22020807 | User Guide - Page 208
To A 3D/Multimedia View, Go To A Page View; Import Form Data, Multimedia Operation (Acrobat 9 and later), Open A File, Open A Web Link, Play A Sound, Play Media (Acrobat 5 Compatible), Play Media (Acrobat 6 And Later Compatible), Read An Article, Reset A Form, Run A JavaScript, Set Layer Visibility - Adobe 22020807 | User Guide - Page 209
9 PRO 203 Forms Acrobat automatically performs all assigned field calculations when you are creating and testing your form fields. For convenience while you work, you can turn off automatic - Adobe 22020807 | User Guide - Page 210
USING ACROBAT 9 PRO 204 Forms Time List includes display variations where h stands for the hour on a 12-hour clock, H stands for the hour on a 24-hour clock, - Adobe 22020807 | User Guide - Page 211
opens a dialog box in which you can write and add new scripts. To get the JavaScript for Acrobat API Reference, see the Acrobat Developer Center at www.adobe.com/go/learn_acr_javascript_en (PDF, English only). Validation tab for form field properties The Validation tab appears only in the Text Field - Adobe 22020807 | User Guide - Page 212
USING ACROBAT 9 PRO 206 Forms http://www.adobe.com/formscatalog/thisform.pdf A type of barcode, with the URL reference below Manage custom barcode settings You can save, reuse, and share a set of custom settings for barcode parameters, - Adobe 22020807 | User Guide - Page 213
a movie clip. You can select any combination of mouse behaviors for a button and specify any combination of actions for a mouse behavior. Add a button to an Acrobat PDF form 1 Make sure you are in edit mode by selecting Forms > Add Or Edit Fields, and then select Button from the Add New Field list - Adobe 22020807 | User Guide - Page 214
object to grid lines or guides. Add a submit button When you distribute a form, Acrobat automatically checks the form. by the email address. For example, mailto:[email protected]. 5 Select options for Export Format, Field or just the field data. PDF Returns the entire PDF file with the user input. - Adobe 22020807 | User Guide - Page 215
top, icon bottom E. Icon left, label right F. Label left, icon right G. Label over icon You can make button icons from any file format that Acrobat can display, including PDF, JPEG, GIF, and other image formats. For whichever format you select, the entire page is used, so if you want to use only - Adobe 22020807 | User Guide - Page 216
USING ACROBAT 9 PRO 210 Forms Push Specifies appearances for the Up, Down, and any time to revert to the default placement setting. 8 Click OK, and then click Close. Hide an Acrobat button except during rollover In some cases, you may want the button area to be invisible until the pointer - Adobe 22020807 | User Guide - Page 217
. Important: CGI scripts must be built outside Acrobat, and their creation is not covered by the Adobe Acrobat product. Add submit functionality Use the Submit A rest of the form data when you click the Submit button. If your PDF form contains an email-based submit button, you can use the Distribute - Adobe 22020807 | User Guide - Page 218
digital signatures. Note: If the users that fill in the PDF form are using Adobe Reader, you must choose either FDF or XFDF for the Export Format > Clear Form feature, which is available to you when you create and edit Acrobat forms. However, you can set up your reset button so that it clears only - Adobe 22020807 | User Guide - Page 219
Data action searches the Acrobat or Adobe Reader folder, the current folder, the System folder, the Windows folder, My Documents\Adobe\Acrobat, and the folders "Manage form data files" on page 216 "Add a button to an Acrobat PDF form" on page 207 CGI export values An export value is the information - Adobe 22020807 | User Guide - Page 220
Reader 7.05 or later, even if they don't have QuickBooks. You then collect the data from the submitted forms and import it into your QuickBooks company file. Adobe tests with and supports the QuickBooks features in Acrobat 9 Pro and Acrobat response data to a new PDF, select the files you want - Adobe 22020807 | User Guide - Page 221
with Acrobat 9 (PDF) at www.adobe.com/go/learn_lc_qbtempl_customize_en. 1 Choose Forms > QuickBooks > Edit QuickBooks Template. 2 Select a QuickBooks form template. By default, the Acrobat installation adds QuickBooks templates in \Program Files\Adobe\Acrobat 9.0\Acrobat\QuickBooksTemplates - Adobe 22020807 | User Guide - Page 222
the data from the selected forms is added to the response file. Each returned form appears as a component file of a PDF Portfolio. Add user data to an existing response file 1 In Acrobat, open the response file. 2 In the left navigation panel, click Add. 3 In the Add Returned Forms dialog box, click - Adobe 22020807 | User Guide - Page 223
PDF form as a data file in another file format. Later, you can reuse the data to fill in the form again or another form with the same fields and field names. 1 In Acrobat box, select a file format option in File Of Type option (Acrobat Form Data Files or All Files). Then locate the form files that - Adobe 22020807 | User Guide - Page 224
ACROBAT 9 PRO 218 Forms More Help topics "Tracker overview" on page 156 "Distribute (send) forms to recipients" on page 196 Filling in forms Is the form fillable? Not all forms are fillable. Sometimes form creators don't convert their PDFs form. In the free Reader, you can use the Typewriter tool - Adobe 22020807 | User Guide - Page 225
save the PDF to your computer. (Click the Save icon in the upper-left corner of the PDF form.) Open the PDF form in Acrobat, and choose Tools > Typewriter > Typewriter. Note: Reader users form content. For troubleshooting tips on completing forms, see Troubleshooting forms. Last updated 9/30/2011 - Adobe 22020807 | User Guide - Page 226
that you found and corrected later, edit the list in the preferences. Enable the Auto-Complete option 1 Choose Edit > Preferences (Windows) or Acrobat/Adobe Reader > Preferences (Mac OS). 2 Select Forms on the left. 3 Under Auto-Complete, choose Basic or Advanced from the menu. 4 Select Remember - Adobe 22020807 | User Guide - Page 227
To enable the Typewriter tool, choose Tools > Typewriter > Enable Typewriter Tool In Adobe Reader. This option displays the Typewriter toolbar in a purple message bar when the form is opened in either Acrobat or Reader. If the form is opened in a browser, the Typewriter toolbar appears instead. The - Adobe 22020807 | User Guide - Page 228
USING ACROBAT 9 PRO 222 Forms Clear unsaved form entries ❖ Choose File > Revert. Sample forms page 184 "Add text using the Typewriter tool" on page 329 "Create forms using Acrobat" on page 187 "Enable Reader users to save form data" on page 188 "Export form data" on page 217 Last updated 9/30 - Adobe 22020807 | User Guide - Page 229
Adobe PDFs. You can use a certificate to encrypt PDFs so that only an approved list of users can open them. If you want to save security settings for later use, you can create a security policy that stores security settings. Opening secured documents Security alerts Acrobat® and Reader® alert - Adobe 22020807 | User Guide - Page 230
APIs from running in their environment. If a PDF tries to access a blacklisted JavaScript, a message appears in the yellow document message bar below the toolbar area. The type of message depends on your version of Acrobat or Reader, recent updates from Adobe, and any fine-tuning by enterprise - Adobe 22020807 | User Guide - Page 231
version of Acrobat or Reader. (See "Security alerts" on page 223.) Important: Acrobat and Reader 9.3 and 8.2 enable enhanced security by default. Adobe recommends locations and files in several ways, depending on the action the PDF is attempting to complete. • Use the privileged locations feature in - Adobe 22020807 | User Guide - Page 232
you can enter www.adobe.com, but not www.adobe.com/products. To only allow higher privileges for files accessed from secure connections, select the option for Secure Connections Only (https:). 2 Click OK to complete the task. Restrict URLs and attachments in PDFs Acrobat and Reader warn you any time - Adobe 22020807 | User Guide - Page 233
Note: If you open a protected PDF and receive a prompt to allow or block a URL, select Remember My Action For This Site. This reply adds the URL to this list. Load Trusted Root Certificates From An Adobe Server Allows Acrobat to automatically download trust settings from an Adobe server. Ask Before - Adobe 22020807 | User Guide - Page 234
USING ACROBAT 9 PRO 228 Security Sign a document When a document is sent to you that requires your signature, you can sign it with an existing digital ID. Or, - Adobe 22020807 | User Guide - Page 235
the required password, a digital ID, or access to Adobe LiveCycle® Rights Management ES. Acrobat provides different security methods with which to specify document You can secure multiple documents by embedding them in a PDF envelope. Envelopes can be encrypted to prevent unauthorized users - Adobe 22020807 | User Guide - Page 236
adobe.com/go/lrvid4201_a9 More Help topics "Removing sensitive content" on page 252 "Setting up security policies" on page 241 "Modify form field properties" on page 198 "Run a predefined batch sequence" on page 344 Choosing security methods within FIPS mode (Windows) Acrobat and Reader A PDF file - Adobe 22020807 | User Guide - Page 237
information, see Document Security User Guide For Adobe Acrobat and Adobe Reader (PDF) at www.adobe.com/go/learn_acr_security_en. Securing documents beneficial. All Adobe products enforce the restrictions set by the permissions password. However, if third-party products do not support or respect - Adobe 22020807 | User Guide - Page 238
type to open the PDF file. Note: If PDF file's security settings. If the file is opened in Acrobat, the user can view the file but must enter the specified Permissions password to change the security and permissions settings. If the file is opened in Illustrator®, Photoshop for the PDF document. • - Adobe 22020807 | User Guide - Page 239
USING ACROBAT 9 PRO 233 Security Changes Allowed Defines which editing actions are allowed in the PDF document. • None Prevents contents of a PDF. Enable Text Access For Screen Reader Devices For The Visually Impaired Lets visually impaired users read the document with screen readers, but doesn't - Adobe 22020807 | User Guide - Page 240
7.0 or later to open the document. • If you select 256-bit AES, Adobe Acrobat 9 or later or Adobe Reader 9 or later is required to open the document. 6 Create a recipient list for the encrypted PDF. Always include your own certificate in the recipient list so that you are later able to open the - Adobe 22020807 | User Guide - Page 241
issued by different certification authorities. For complete information on sharing certificates, see Document Security User Guide For Adobe Acrobat and Adobe Reader (PDF) at www.adobe.com/go/learn_acr_security_en. Note: Third-party security providers usually validate identities by using proprietary - Adobe 22020807 | User Guide - Page 242
9 PRO 236 Security More Help topics "Encrypt a PDF with a certificate" on page 234 Request a certificate from another user 1 Do one of the following: • In Acrobat, choose Advanced > Manage Trusted Identities. • In Reader, choose Document > Manage Trusted Identities. 2 Click Request Contact - Adobe 22020807 | User Guide - Page 243
-click the certificate file and choose Install PFX. 2 Follow the onscreen instructions to add the certificate to the Windows certificate store. 3 If you' to exchange encrypted PDFs. 1 Do one of the following: • In Acrobat, choose Advanced > Manage Trusted Identities. • In Reader, choose Document > - Adobe 22020807 | User Guide - Page 244
or for ID files that you import. For more information about verifying certificates, see Digital Signature User Guide for Adobe Acrobat and Adobe Reader (PDF) at www.adobe.com/go/learn_acr_security_en. The Certificate Viewer dialog box provides the following information: • The certificate validation - Adobe 22020807 | User Guide - Page 245
service provider. 5 Click OK twice, and then click Close. Delete a certificate from trusted identities 1 Do one of the following: • In Acrobat, choose Advanced > Manage Trusted Identities. • In Reader Signature User Guide for Adobe Acrobat and Adobe Reader (PDF) at www.adobe.com/go/learn_acr_security_en. Last - Adobe 22020807 | User Guide - Page 246
the FDF, double-click it, or do one of the following: • In Acrobat, choose Advanced > Security Settings. • In Reader, choose Document > Security Settings. 2 Select Directory Servers on the left, and " on page 246 Securing documents with Adobe LiveCycle Rights Management ES Last updated 9/30/2011 - Adobe 22020807 | User Guide - Page 247
USING ACROBAT 9 PRO 241 Security Adobe LiveCycle Rights Management ES Adobe LiveCycle Rights Management ES is a server-based security system that provides dynamic control over PDFs. Adobe LiveCycle Rights Management ES can be configured to run with LDAP, ADS, and other enterprise systems. - Adobe 22020807 | User Guide - Page 248
in Acrobat 9 (or Reader 9), they must authenticate their identities. If the user is granted access to the PDF, the PDF is decrypted and opens with whatever permissions are specified in the policy. Administer events and modify access By logging in to an Adobe LiveCycle Rights Management ES account - Adobe 22020807 | User Guide - Page 249
with certificates" on page 233 "Securing documents with passwords" on page 231 "Securing documents with Adobe LiveCycle Rights Management ES" on page 240 Create a password policy 1 In Acrobat, choose Advanced > Security > Manage Security Policies. 2 Click New. 3 Select Use Passwords, and then click - Adobe 22020807 | User Guide - Page 250
USING ACROBAT 9 PRO 244 Security For example, when you send confidential documents, including non-PDF files, you Adobe LiveCycle Rights Management ES web page. 1 Do one of the following: • For a single PDF or a component PDF in a PDF Portfolio, open the PDF. • For a PDF Portfolio, open the PDF - Adobe 22020807 | User Guide - Page 251
to attachments in Outlook You can send different types of files as secure PDF attachments in Microsoft Outlook. This option is available only if Adobe LiveCycle Rights Management ES is set up and available in Acrobat. 1 In Outlook, choose File > New > Mail Message. 2 In the toolbar, click the Attach - Adobe 22020807 | User Guide - Page 252
the document. 1 Do one of the following: • For a single PDF or a component PDF in a PDF Portfolio, open the PDF and log in to Adobe LiveCycle Rights Management ES. • For a PDF Portfolio, open the PDF Portfolio, log in to Adobe LiveCycle Rights Management, and choose View > Portfolio > Cover Sheet - Adobe 22020807 | User Guide - Page 253
USING ACROBAT 9 PRO 247 Security 2 Choose Advanced > Security > Adobe LiveCycle Rights Management > Revoke Document. 3 safe place. You must have a digital ID to sign, certify, and apply certificate encryption to PDFs. You can get a digital ID from a third-party provider, or you can create a self- - Adobe 22020807 | User Guide - Page 254
this task. 1 Do one of the following: • In Acrobat, choose Advanced > Security Settings. • In Reader, choose Document > Security Settings. 2 Select Digital IDs on connected to your computer. 5 Click Next, and follow the onscreen instructions to register your digital ID. Create a new digital ID If you - Adobe 22020807 | User Guide - Page 255
ACROBAT 9 PRO 249 Security 6 (Optional) To use Unicode values for extended characters, select Enable Unicode Support is stored on a server and can be downloaded-at the subscriber's request-to the roaming subscriber : • In Acrobat, choose Advanced > Security Settings. • In Reader, choose Document - Adobe 22020807 | User Guide - Page 256
To avoid being prompted to select a digital ID each time your sign or certify a PDF, you can select a default digital ID. 1 Do one of the following: • In Acrobat, choose Advanced > Security Settings. • In Reader, choose Document > Security Settings. 2 Click Digital IDs on the left, and then select - Adobe 22020807 | User Guide - Page 257
9 PRO 251 Security Note: You can delete only self-signed digital IDs that you created in Acrobat. 1 Do one of the following: • In Acrobat, choose Advanced > Security Settings. • In Reader, choose Document > Security Settings. 2 Select Digital IDs on the left, and then select the digital ID - Adobe 22020807 | User Guide - Page 258
USING ACROBAT 9 PRO 252 Security Removing sensitive content Preparing PDFs for distribution Before you distribute a PDF, you may want to may be hidden or not immediately apparent. For example, if you created the PDF, the document metadata likely lists your name as the author. You may also want - Adobe 22020807 | User Guide - Page 259
USING ACROBAT 9 PRO 253 Security 2 Make sure that the check boxes are selected only added by third-party plug-ins and applications; and special features that enable Adobe Reader users to review, sign, and fill in PDF documents. 4 Choose File > Save, and specify a filename and location. If - Adobe 22020807 | User Guide - Page 260
USING ACROBAT 9 PRO 254 Security Text using the redaction tools in legal situations, see http://blogs.adobe.com/acrolaw/. Search and redact words Use the Search And Redact tool tool . 2 Specify if you want to search the current PDF or all PDFs in another location. 3 Do one of the following: • To - Adobe 22020807 | User Guide - Page 261
USING ACROBAT 9 PRO 255 Security 5 In the search results, click the plus overwrite the original file, save the file to a different name, location, or both. More Help topics "Searching PDFs" on page 351 Change the look of redaction markers By default, black boxes appear in place of redacted images - Adobe 22020807 | User Guide - Page 262
USING ACROBAT 9 PRO 256 Security Auto-Size Text To Fit Redaction Region Resizes set and click Remove Set. • To export a code set to a separate XML file that you can reuse in other PDFs or share with others, select the code set and click Export Set, specify a filename and location, and click Save. - Adobe 22020807 | User Guide - Page 263
in PDF and Acrobat: www.acrobatusers.com/tutorials/digital-signatures-pdf-acrobat • Migrating and Sharing Security Settings: www.adobe.com/devnet/acrobat/pdfs/sharing_security_settings_90.pdf • Adobe Acrobat 9 Digital Signatures, Changes, and Improvements (PDF): www.adobe.com/devnet/reader/articles - Adobe 22020807 | User Guide - Page 264
only available if you selected them using the Advanced Preferences section of the Preferences dialog box (Security > Advanced Preferences > Creation tab). For more information, see Adobe Acrobat 9 Digital Signature Appearances (PDF) at www.adobe.com/go/learn_acr_security_en. Last updated 9/30/2011 - Adobe 22020807 | User Guide - Page 265
USING ACROBAT 9 PRO 259 Digital signatures More Help topics "Enable right-to-left . From this menu, you can select the option that best describes your reason for signing the PDF. Show Location And Contact Information When Signing Adds your location information to the signature field. Contact - Adobe 22020807 | User Guide - Page 266
(CIC), provide this capability in an Acrobat supported plug-in. These plug-ins may limit your access of certain encryption features in Acrobat. For more information about third-party providers, visit the Adobe website. Signing PDFs Before you sign a PDF You can expedite the signing process and - Adobe 22020807 | User Guide - Page 267
Advanced > Extend Features in Adobe Reader. Sign a PDF with a digital signature For best results, use Preview Document mode to add your signature. See "Sign in Preview Document mode" on page 263. 1 Click the signature field, or do one of the following: • In Acrobat, choose Advanced > Sign & Certify - Adobe 22020807 | User Guide - Page 268
additional unsigned signature fields or if the document is managed with Adobe LiveCycle® Workflow server. 7 If you selected advanced digital sign a PDF with an ink signature, do one of the following: • In Acrobat, choose Advanced > Sign & Certify > Apply Ink Signature. • In Reader, choose Document - Adobe 22020807 | User Guide - Page 269
the author of the document about the problems listed in the report. You can Adobe Reader, enable usage rights to let Adobe Reader users add a digital signature (choose Advanced > Extend Features In Adobe Reader). • Certify or sign a PDF , see Adobe LiveCycle Designer Help. Acrobat Forms authors - Adobe 22020807 | User Guide - Page 270
the on-screen instructions to select a digital ID, if prompted. Specify a default ID to avoid being prompted each time you sign a PDF. 5 In the ID for signing it installed. To delete the signature field in Acrobat, choose Tools > Advanced Editing > Select Object Tool, select the signature field, and - Adobe 22020807 | User Guide - Page 271
, validate the signature manually to determine the problem and possible solution. If the signature status is invalid, contact the signer about the problem. For more information about signature warnings and valid and invalid signatures, see the Digital Signature User Guide (PDF) at www.adobe.com/go - Adobe 22020807 | User Guide - Page 272
Acrobat and Reader can embed all the required elements, as long as the elements are available. The PDF creator must enable usage rights for Reader users (Advanced > Extend Features In Adobe Reader a contract using a laptop while traveling by air. The computer cannot communicate with the Internet to - Adobe 22020807 | User Guide - Page 273
USING ACROBAT 9 PRO 267 Digital signatures 2 Choose Add Verification Information. The command is dialog box, and select Security on the left. 2 To automatically validate all signatures in a PDF when you open the document, select Verify Signatures When The Document Is Opened. This option is - Adobe 22020807 | User Guide - Page 274
USING ACROBAT 9 PRO timestamp server. You can establish a trust relationship using the following instruction, but first you need to make sure you are familiar timestamp appears as unverified, and you must validate the timestamp manually. 1 Click the Signatures button in the navigation pane, select - Adobe 22020807 | User Guide - Page 275
USING ACROBAT 9 PRO 269 Digital signatures View previous versions of a signed document Each time a document is signed, a signed version of the PDF is saved with the PDF. Each version is saved as appendonly and the original cannot be modified. All signatures and their corresponding versions can be - Adobe 22020807 | User Guide - Page 276
, and low vision. Accessibility features in Adobe Acrobat, Adobe Reader®, and Adobe Portable Document Format (PDF) enable people with disabilities to use PDF documents, with or without screen readers, screen magnifiers, and braille printers. Making PDFs accessible tends to benefit all users. For - Adobe 22020807 | User Guide - Page 277
all of the characters to text for purposes other than displaying text on the screen. Acrobat extracts characters to Unicode text when you read a PDF with a screen reader or the Read Out Loud feature. Acrobat also extracts characters to Unicode when you save as text for a braille printer. This - Adobe 22020807 | User Guide - Page 278
copying, extracting, adding comments to, or editing text. The text of an accessible PDF must be available to a screen reader. You can use Acrobat to ensure that security settings don't interfere with the ability of the screen reader to convert the on-screen text to speech. For more information about - Adobe 22020807 | User Guide - Page 279
to attempt to use the document with the tools that your readers will use. However, even if you don't have a screen reader or braille printer, you can still use any of several methods provided by Acrobat for checking the accessibility of a PDF. • Use Quick Check to check for document structure tags - Adobe 22020807 | User Guide - Page 280
assistive software and the accessibility features in Acrobat (such as the Read Out Loud and readers. To check for other types of accessibility problems that may be present in the PDF can be more efficient. 4 Select an accessibility standard (Adobe PDF, Section 508 (U.S.), or W3C) from the Name menu, - Adobe 22020807 | User Guide - Page 281
indicate accessibility problems. Delete all accessibility comments from the PDF after you guidelines. Select Adobe PDF to choose from options for the Adobe PDF accessibility standard: to screen readers and other assistive software. Fonts must contain enough information for Acrobat to correctly - Adobe 22020807 | User Guide - Page 282
-impaired users. These preferences control how PDFs appear on the screen and how they are read by a screen reader. Most preferences related to accessibility are available through the Accessibility Setup Assistant, which provides onscreen instructions for setting these preferences. Some preferences - Adobe 22020807 | User Guide - Page 283
to from web pages to open in the web browser instead of a separate Acrobat window. Deselect this preference for greater control when navigating a document in a screen reader. This preference corresponds to the Display PDF Documents In The Web Browser option in the Accessibility Setup Assistant - Adobe 22020807 | User Guide - Page 284
only when you encounter problems in poorly tagged PDFs. This preference corresponds to . For instructions on setting the default page layout to Single Page, see "Preferences for viewing PDFs" on if you use a screen reader with long or complex PDFs. It allows Acrobat to deliver an entire small - Adobe 22020807 | User Guide - Page 285
Acrobat or are available only after you shift the focus to the PDF. For information about accessibility features, see www.adobe.com/accessibility. More Help topics "Keys for navigating a PDF Access Tools. Note: Some screen readers do not work with Acrobat single-key accelerators. Scroll automatically - Adobe 22020807 | User Guide - Page 286
menu. In Acrobat, if you are saving the file for further braille processing, you can also choose .doc or .rtf. Reflow a PDF You can reflow a PDF to temporarily problems. If the problem is that words don't hyphenate the way you expect them to, you can insert special characters to resolve the problem. - Adobe 22020807 | User Guide - Page 287
instructions for using this software or device with Acrobat. For more information about using screen readers, see www.adobe.com/accessibility/pdfs/accessing-pdf-sr.pdf. Read a PDF to read your PDFs. Note: Read Out Loud isn't a screen reader, and some operating systems may not support it. Activate or - Adobe 22020807 | User Guide - Page 288
is completed. Acrobat reads the state you have typed, use a screen reader. Interrupt reading out loud ❖ Do PDF. 2 As needed, add fillable form fields and descriptions, and set the tab order. 3 Add other accessibility features to the PDF. 4 Tag the PDF. 5 Evaluate the PDF and repair tagging problems - Adobe 22020807 | User Guide - Page 289
For more information about creating accessible PDFs, see these online resources: • Guide to creating accessible PDFs, General Services Administration: www.section508.gov/docs/PDFGuidanceForGovernment.pdf • Acrobat plug-in for creating Section 508-compliant PDFs: www.commonlook.com/documents/english - Adobe 22020807 | User Guide - Page 290
. If you tag a document from within Acrobat, the application generates an error report after it completes the tagging process. Use this report as a guide to repair tagging problems. You can identify other tagging, reading order, and accessibility problems for any PDF by using the Full Check tool or - Adobe 22020807 | User Guide - Page 291
Acrobat, choose File > Create PDF > From Web Page, enter the web page address, and then click Settings. • In Microsoft Internet Explorer, in the Adobe PDF untagged PDFs results in a partially tagged PDF that isn't accessible to people with disabilities. Some users-such as those using screen readers- - Adobe 22020807 | User Guide - Page 292
the text labels for all the fields can run together into a single line. Screen readers can't interpret these fields as individual labels. Such reading order problems can require time-consuming work in Acrobat Pro or Acrobat Pro Extended to split the labels apart. In this case, producing an untagged - Adobe 22020807 | User Guide - Page 293
to select options or list items 3. Tag the PDF form and correct tagging issues. If the PDF form is already tagged, use the TouchUp Reading Order tool in Acrobat to tag each form field. This tool also enables you to fix any reading order problems of the text labels for the form fields. For - Adobe 22020807 | User Guide - Page 294
the figure is a background design element, not an illustration that conveys valuable meaning to the user. In the reader, you would add the missing alternate text. Note: The Add Tags Report highlights tagging-related problems up future iterations of the PDF in Acrobat. You use the TouchUp Reading - Adobe 22020807 | User Guide - Page 295
the Clear Page Structure button, Acrobat clears tags from all visible pages Setting Reading Order in a PDF Document. TouchUp Reading Order options the image and is not read by screen readers. Form Field Tags the selection as a form existing structure contains too many problems. Show Order Panel Opens - Adobe 22020807 | User Guide - Page 296
by a screen reader or other assistive technology. Check and correct reading order You can quickly check the reading order of tagged PDFs by using the of tagging problems that are outlined in the report that Acrobat generates when you add tags to a PDF. Reading-order problems are readily apparent - Adobe 22020807 | User Guide - Page 297
Order tool to create tags in untagged PDFs or to add new tags to an existing structure. However, this manual tagging doesn't provide the same level dialog box to specify the tag type. Change the tag for a region If Acrobat tags a page element incorrectly, you can change the tag type for the - Adobe 22020807 | User Guide - Page 298
in the TouchUp Reading Order dialog box. Apply a heading tag To help readers navigate a document and find the information they need, make sure that from the tag structure When tagging a PDF, Acrobat can't always distinguish between instructive figures and decorative page elements. Items that - Adobe 22020807 | User Guide - Page 299
USING ACROBAT 9 PRO 293 Accessibility, tags, and reflow Edit tags for figures the dialog box. Check and add alternate text for figures If you want screen readers to describe graphical elements that illustrate important concepts in a document, you must provide the description using alternate text. - Adobe 22020807 | User Guide - Page 300
to check and correct some of these tags manually. By viewing table tags, you can determine creating a tag for each cell. To correct complex tagging problems for tables, you often must use the Tags tab. structure tags If adding tags to a PDF in Adobe Acrobat results in a tagging structure that is - Adobe 22020807 | User Guide - Page 301
tagged the Adobe PDF during conversion from an authoring application, the links and URLs in the document are probably already active and included in the tag tree so that they are accessible to screen readers. You probably don't have to do this task unless you want to add more links. Acrobat provides - Adobe 22020807 | User Guide - Page 302
to the content. If your assistive technology product is registered with Adobe as a Trusted Agent, you can read PDFs that might be inaccessible to another assistive technology product. Acrobat recognizes when a screen reader or other product is a Trusted Agent and overrides security settings that - Adobe 22020807 | User Guide - Page 303
add a watermark that doesn't interfere with screen readers is to insert an untagged PDF of the watermark into a tagged PDF. More Help topics "Add and edit watermarks" on page 126 Editing document structure with the Content and Tags tabs Correct reflow problems with the Content tab Use the Content - Adobe 22020807 | User Guide - Page 304
Defines selected objects as artifacts. Artifacts are not read by a screen reader or by the Read Out Loud feature. Page numbers, headers, and footers to the PDF Reference Sixth Edition: Adobe Portable Document Format Version 1.7, on the PDF reference page (English only) of the Adobe website. Though - Adobe 22020807 | User Guide - Page 305
contain a uniquely defined tag set. By mapping these custom tags to predefined tags in Acrobat, custom tags are easier to identify and edit. Tag Annotations When selected, all new this option. Document Is Tagged PDF Flags the PDF as a tagged document. Deselect to remove the flag. Last updated 9/ - Adobe 22020807 | User Guide - Page 306
you want to make a document available to a screen reader, the PDF should contain alternate text for figures, language properties for have a screen reader tell a user to "go to the Acrobat accessibility page of adobe.com" rather than "go to http://www.adobe.com/products/acrobat/solutionsacc.html." You - Adobe 22020807 | User Guide - Page 307
of your table, you may prefer to re-create the table in the authoring application before you convert it as an accessible PDF. Adding tags on a cell level in Acrobat is a labor-intensive procedure. Before you make any changes to table elements, use the TouchUp Reading Order tool to determine that the - Adobe 22020807 | User Guide - Page 308
software can check this role map and properly interpret the tags. Tagging PDFs by using one of the methods described here generally produces a correct role available in the TouchUp Properties dialog box in Acrobat Pro or Acrobat Pro Extended. Adobe strongly encourages using these tag types because - Adobe 22020807 | User Guide - Page 309
USING ACROBAT 9 PRO 303 Accessibility, tags, and reflow Block-level elements are page elements that consist of text laid out in paragraph-like forms. Block-level elements - Adobe 22020807 | User Guide - Page 310
USING ACROBAT 9 PRO 304 Accessibility, tags, and reflow Table elements Table elements A hyperlink that is embedded within a document. The target can be in the same document, in another PDF document, or on a website. Note Note entry element. Explanatory text or documentation, such as a footnote - Adobe 22020807 | User Guide - Page 311
a PDF as a snapshot of your original file. Use Adobe® Acrobat® 9 In Adobe Reader®, when you move a page thumbnail, you move the corresponding page. In Acrobat, when Acrobat does not create them automatically. Note: Acrobat no longer supports embedding and unembedding page thumbnails. However, Acrobat - Adobe 22020807 | User Guide - Page 312
USING ACROBAT 9 PRO 306 Editing PDFs More Help topics "PostScript options" on page 420 Create page the intention of the authoring application. If the document was created in an earlier version of Acrobat, the tab order is Unspecified by default. With this setting, form fields are tabbed through - Adobe 22020807 | User Guide - Page 313
see these online resources: • Creating bookmarks in Adobe Acrobat: http://www.sokolconsulting.com/swf/abt_bkmks/index.htm • Bookmarks and initial view options in Acrobat 9: http://www.sokolconsulting.com/pdfs/tips/abt9_bkmrks.pdf • Bookmarks in Acrobat: www.adobepress.com/articles/index.asp?st=41891 - Adobe 22020807 | User Guide - Page 314
9 PRO 308 Editing PDFs 4 Choose New Bookmark from the options menu . 5 Type or edit the name of the new bookmark. Edit a bookmark In Acrobat, you can change a bookmark's attributes at any time. More Help topics "Action types" on page 316 Rename a bookmark ❖ Select the bookmark in the Bookmarks - Adobe 22020807 | User Guide - Page 315
USING ACROBAT 9 PRO 309 Editing PDFs Create a bookmark hierarchy You can nest a list of bookmarks to show a relationship between topics. Nesting creates a parent/child relationship. You can expand and collapse this - Adobe 22020807 | User Guide - Page 316
Adobe InDesign® and Microsoft Word, create structured documents. When you convert these documents to PDF, the structure is converted to tags, which support . You can use links to initiate actions or to ensure that your reader has immediate access to related information. You can also add actions to - Adobe 22020807 | User Guide - Page 317
USING ACROBAT 9 PRO 311 Editing PDFs Note: If the filename is too long to fit in the text box, Appearance. 4 Select Invisible Rectangle for Link Type if you don't want users to see the link in the PDF. An invisible link is useful if the link is over an image. 5 Select the Locked option if you - Adobe 22020807 | User Guide - Page 318
USING ACROBAT 9 PRO 312 Editing PDFs Note: The link properties in the Create Link Linked documents may be stored in different locations; file attachments are always saved with the PDF. 1 Open a PDF that contains a PDF file attachment. 2 Go to where you want to create a link. If that location - Adobe 22020807 | User Guide - Page 319
USING ACROBAT 9 PRO 313 Editing PDFs Destinations A destination is the end point of a link and is represented by text in the Destinations panel. Destinations enable you to set navigation paths across a collection of PDFs. Linking to a destination is recommended when linking across documents - Adobe 22020807 | User Guide - Page 320
. Any changes you make are not applied to the attachment. Instead, save changes to the file, and then reattach it to the PDF document. Note: Acrobat does not open EXE, VBS, and ZIP file formats because these formats are associated with malicious programs, macros, and viruses that can damage - Adobe 22020807 | User Guide - Page 321
USING ACROBAT 9 PRO 315 Editing PDFs If you selected a single attachment, you have the option to must be installed. IFilters are typically installed with their applications, but can also be downloaded from product websites. Search attachments from the Attachments panel 1 In the Attachments panel, - Adobe 22020807 | User Guide - Page 322
another file, and places it in the active form. Multimedia Operation (Acrobat 9 And Later) Executes a specified action for a multimedia object in and opens a file. If you are distributing a PDF file with a link to another file, the reader needs the native application of that linked file to open - Adobe 22020807 | User Guide - Page 323
settings. Show/Hide A Field Toggles between showing and hiding a field in a PDF document. This option is especially useful in form fields. For example, if in Acrobat The JavaScript language was developed by Netscape Communications as a means to create interactive web pages more easily. Adobe has - Adobe 22020807 | User Guide - Page 324
how to create JavaScript scripts, download the JavaScript manuals from the Adobe website. Developing Acrobat® Applications Using JavaScript™ contains In Web Browser. • To open a linked page, right-click a link in the PDF version of the web page, and choose Open Web Link In Browser. The browser opens - Adobe 22020807 | User Guide - Page 325
ACROBAT 9 PRO 319 Editing PDFs scrolling and zooming required. The article feature enables you to guide readers through material presented in multiple columns and across a series generate article threads automatically as you convert the files to Adobe PDF. If the file you're viewing has articles, - Adobe 22020807 | User Guide - Page 326
USING ACROBAT 9 PRO 320 Editing PDFs View and edit an article Use the Article tool to create, display, and make changes to an article box in the PDF document. View articles on the page ❖ Choose Tools > Advanced Editing > Article Tool. View articles in the PDF 1 Choose View > Navigation Panels > - Adobe 22020807 | User Guide - Page 327
USING ACROBAT 9 PRO 321 Editing PDFs An example of resizing an article box Edit article properties 1 you ideas about where best to reduce file size. You can also reduce the size of your PDF by using the Reduce File Size command. Important: Some methods of compression may make images unusable in - Adobe 22020807 | User Guide - Page 328
box, the Settings menu automatically switches to Custom. 3 From the Make Compatible With menu, choose Retain Existing to keep the current PDF version, or choose an Acrobat version. (The options available in panels vary depending on this choice.) 4 Select the check box next to a panel (for example - Adobe 22020807 | User Guide - Page 329
ACROBAT 9 PRO 323 Editing PDFs Images panel The Images panel of the PDF Optimizer lets you set options for color, grayscale, and monochrome image compression, and image downsampling. Change the PDF compatibility in the Images panel of the PDF better choice for illustrations with large areas of - Adobe 22020807 | User Guide - Page 330
during optimization. This ensures compatibility with Acrobat 4.0 and earlier, which doesn't support transparency. When you create flattening presets points used to build curves in CAD drawings, which results in smaller PDF files and faster on-screen rendering. Detect And Merge Image Fragments Looks - Adobe 22020807 | User Guide - Page 331
USING ACROBAT 9 PRO 325 Editing PDFs Discard Embedded Print Settings Removes embedded print to space characters, which improves Flate compression. Optimize The PDF For Fast Web View Restructures a PDF document for page-at-a-time downloading (byte-serving) from web servers. Last updated 9/ - Adobe 22020807 | User Guide - Page 332
USING ACROBAT 9 PRO 326 Editing PDFs Editing text and objects Choosing a tool A common misconception about PDF documents is that they should behave like any other document that contains images and text, letting you freely move or edit items on a page. A PDF is like a snapshot of your original - Adobe 22020807 | User Guide - Page 333
to deselect it and start over. Replace custom fonts with local fonts Documents scanned to PDF using the ClearScan option in Acrobat can't be edited until you replace the fonts. During the conversion to PDF, ClearScan converts the fonts in the document to custom fonts. To edit the scanned text - Adobe 22020807 | User Guide - Page 334
USING ACROBAT 9 PRO Editing PDFs 328 A B Replace custom fonts (A) with local fonts (B). 4 In the Font font you specify. You can select any font installed on your system or fully embedded in the PDF document. Document fonts are listed at the top; system fonts are listed below. Font Size Changes - Adobe 22020807 | User Guide - Page 335
USING ACROBAT 9 PRO 329 Editing PDFs 2 Ctrl-click where you want to add text. 3 In the New enables use of the Typewriter tool for that PDF. To enable use of the Typewriter tool, open the PDF and choose Tools > Typewriter > Enable Typewriter Tool In Adobe Reader. 1 Choose Tools > Typewriter > Show - Adobe 22020807 | User Guide - Page 336
characters (line breaks, soft hyphens, nonbreaking spaces, and em dashes) in a tagged PDF to improve the way it reflows. You can also insert these special characters in any PDF to improve the way it's read by a screen reader or simply to edit it for general readability purposes. You do not need to - Adobe 22020807 | User Guide - Page 337
tool is to combine content from two pages into one. See Donna Baker's tutorial at Combining Page Content in Acrobat 9 Pro. Note: Editing and saving a digitally signed PDF invalidates the signature. Move or edit an object A selected object usually shows a bounding box. Selection handles appear when - Adobe 22020807 | User Guide - Page 338
USING ACROBAT 9 PRO 332 Editing PDFs Move an object 1 Click the object with the TouchUp Object tool , the Select the PDF reflows and affecting accessibility. For example, changing the location of an object affects the order in which that object (or its alternate text) is read by a screen reader. - Adobe 22020807 | User Guide - Page 339
Note: If the image can't open in Adobe Photoshop, verify that Photoshop is configured correctly. If a message asks PDF when you bring Acrobat to the foreground. Important: For Photoshop, if the image is in a format supported by Photoshop 6.0 or later, your edited image is saved back into the PDF - Adobe 22020807 | User Guide - Page 340
sequences to change default settings for multiple documents. After you define the initial view of the PDF, you can add page transitions to selected pages or the entire document. Acrobat supports page transitions and bullet fly-ins from PowerPoint. More Help topics "View document properties" on page - Adobe 22020807 | User Guide - Page 341
USING ACROBAT 9 PRO 335 Editing PDFs • Set Open To Page to the page on which you want to start the presentation. 4 Select Open In Full Screen Mode to open the document - Adobe 22020807 | User Guide - Page 342
USING ACROBAT 9 PRO 336 Editing PDFs • In the Pages panel, select the page thumbnails you want to information is set by the person who created the document, and some is generated automatically. In Acrobat, you can change any information that can be set by the document creator, unless the file has - Adobe 22020807 | User Guide - Page 343
with the original fonts embedded in it. Initial View (Acrobat only) Describes how the PDF appears when it's opened. This includes the initial window size You can also set reading options that determine how the PDF is read by a screen reader or other assistive device. Add a description to Document - Adobe 22020807 | User Guide - Page 344
USING ACROBAT 9 PRO 338 Editing PDFs The Extensible Metadata Platform (XMP) provides Adobe applications with a common XML a file in XMP format. (To use the saved metadata in another PDF, open the document and use these instructions to replace or append metadata in the document.) • To save the - Adobe 22020807 | User Guide - Page 345
USING ACROBAT 9 PRO 339 Editing PDFs Use the Object Data tool to view object grouping and object data. More Help topics "Find text in multiple PDFs" on page 352 View object metadata 1 Choose Tools > Advanced Editing > TouchUp Object tool. 2 Select an object, right-click the selection, and choose - Adobe 22020807 | User Guide - Page 346
zoom in on a layer. To retain layers when you convert InDesign CS documents to PDF, make sure that Compatibility is set to Acrobat 6.0 (PDF 1.5) or higher. Additionally, make sure that Create Acrobat Layers is selected in the Export Adobe PDF dialog box. For a video on working with layers, see www - Adobe 22020807 | User Guide - Page 347
USING ACROBAT 9 PRO 341 Editing PDFs Note: In a nested layer group, if the parent layer is hidden layer name are the exception; they are effective immediately.) Note: You cannot save the view of a layered PDF by using the eye icon in the Layers panel to show and hide layers. When you save the file - Adobe 22020807 | User Guide - Page 348
USING ACROBAT 9 PRO 342 Editing PDFs Export Determines whether the layer appears in the resulting document when the PDF file is exported to an application or file format that supports layers. Any additional properties that the creator of the layered PDF has associated with a specific layer are - Adobe 22020807 | User Guide - Page 349
from the options menu . Editing layered content You can select or copy content in a layered PDF document using the Select tool or the Snapshot tool. (In Reader, the PDF must include usage rights.) In Acrobat, you can edit content using a touchup tool. These tools recognize and select any content - Adobe 22020807 | User Guide - Page 350
/lpt/articles/att03061.shtml • Batch conversion of text files to PDF: blogs.adobe.com/acrobatforlifesciences/batch_processing/ Developers can further enhance batch processing and other robust capabilities in Acrobat by using the Acrobat Software Development Kit (SDK) to create scripts and plug-ins - Adobe 22020807 | User Guide - Page 351
ACROBAT 9 PRO 345 Editing PDFs download long documents incrementally. Open All Opens all the specified files. This batch sequence creates PDFs for any input files if they are a supported predefined batch sequence to its default settings, you must manually remove any changes you made to it. If you - Adobe 22020807 | User Guide - Page 352
USING ACROBAT 9 PRO 346 Editing PDFs 4 To change the options for a particular command, select the command from the list on the right, and click Edit. (The Edit button is unavailable if - Adobe 22020807 | User Guide - Page 353
USING ACROBAT 9 PRO 347 Editing PDFs A B C Toggle Interactive Mode A. Interactive mode is not available. B. Interactive mode then click OK. Automate password entry for a batch sequence Before you batch process PDFs that are encrypted or password protected, you can set your digital ID to enter - Adobe 22020807 | User Guide - Page 354
locations in several web mapping services. Interact with geospatial PDFs When you open a geospatially enabled PDF, you can find locations, map of a state or country). When you search for a location within the city, Acrobat finds it in both the larger map and the city map. • When a document contains - Adobe 22020807 | User Guide - Page 355
, perimeter, and area on maps When you open a geospatial PDF, the Acrobat measuring tools read the geospatial information and measure distance and area to the clipboard for use with a web mapping service After you find a location on a geospatial PDF, you can copy the coordinates to the clipboard. - Adobe 22020807 | User Guide - Page 356
9 PRO 350 Editing PDFs Acrobat copies the data in this format: latitude then longitude, separated by a space. Paste the data into the address bar of a web mapping service that can interpret the location data. Change measurement units within a document To change the type of measurement units - Adobe 22020807 | User Guide - Page 357
searches in Adobe® Acrobat® 9 Pro. A search can be broad or narrow, including many different kinds of data and covering multiple Adobe PDFs. If you work with large numbers of related PDFs, you can define them as a catalog, which generates a PDF index for the PDFs. Searching the PDF index-instead - Adobe 22020807 | User Guide - Page 358
the PDF window. Arrange the PDF document window and Search window ❖ In the Search window, click Arrange Windows. Acrobat resizes and However, documents encrypted as Adobe Digital Editions are an exception and can be searched as part of a multiple-document search. 1 Open Acrobat on your desktop (not - Adobe 22020807 | User Guide - Page 359
. IFilters are typically installed with their applications, but can also be downloaded from product websites. 1 Open the PDF Portfolio in Acrobat on your desktop (not in a web browser). 2 In the Search box on the PDF Portfolio toolbar, type the search text. 3 To specify additional search criteria - Adobe 22020807 | User Guide - Page 360
USING ACROBAT 9 PRO 354 Searching and indexing Sort instances in the search results you want to make it visible. Attachment icon Opens a file that is attached to the searched parent PDF and shows the highlighted instances of the search terms. Advanced Search Options By default, the Search window - Adobe 22020807 | User Guide - Page 361
of open, opened, opens, and openly. This option applies to single words and phrases when you search the current PDF, a folder, or an index created with Acrobat 6.0 or later. Wildcard characters (*, ?) aren't permitted in stemming searches. Stemming isn't available if either Whole Words Only or Case - Adobe 22020807 | User Guide - Page 362
, refer to any standard text, website, or other resource with complete Boolean information. Search index files of cataloged PDFs A full-text index is created when someone uses Acrobat to define a catalog of PDFs. You can search that index rather than running a full-text search of each individual - Adobe 22020807 | User Guide - Page 363
USING ACROBAT 9 PRO 357 Searching and indexing Maximum Number Of Documents Returned In Results Limits the search results in the Search PDF window to a specific number of documents. The default value is 500, but you can enter any number from 1 to 10,000. Range Of Words For Proximity Searches - Adobe 22020807 | User Guide - Page 364
ACROBAT 9 PRO 358 Searching and indexing Preparing PDFs for indexing Begin by creating a folder to contain the PDFs you want to index. All PDFs platform search. To prevent this problem, consider these guidelines: • Rename by the Catalog feature does not support character codes 133 through 159.) • - Adobe 22020807 | User Guide - Page 365
indexing If you already have specialized training in Adobe PDF, you can define custom data fields, such as Document Type, Document Number, and Document Identifier, when you create the index. This is recommended only for advanced users and is not covered in Acrobat Complete Help. Create an index for - Adobe 22020807 | User Guide - Page 366
Adobe PDF v1.0 Files Select this option if your collection includes PDFs created before Acrobat as needed. Excluding words can make the index 10% to 15% smaller. A stop word can contain • The kind of documents indexed. • The search options supported. • The person to contact or a phone number to call - Adobe 22020807 | User Guide - Page 367
option is useful when you don't want to change long PDF filenames to MS-DOS filenames as you prepare documents for Acrobat. Acrobat then re-creates the index according to the flags in the BPDX file. For more information on scheduling an indexing update, search for BPDX at www.adobe.com/support - Adobe 22020807 | User Guide - Page 368
USING ACROBAT 9 PRO 362 Searching and indexing Moving collections and their indexes You can develop and test an indexed document collection on a local hard drive and then - Adobe 22020807 | User Guide - Page 369
which the media can be activated. The play area typically appears on the PDF page as an image or a rectangle, but can also be invisible. Any computer that has Adobe Reader® can play these files. • Media files created in Flash (FLV format) • Media files that comply with the H.264 standard for video - Adobe 22020807 | User Guide - Page 370
USING ACROBAT 9 PRO 364 Multimedia and 3D models Multimedia Trust preferences Multimedia files within PDFs sometimes need additional resources to play. For example, some files require resources from the Internet, such as a multimedia player. You can set trust settings to determine whether - Adobe 22020807 | User Guide - Page 371
) can be added to PDFs to provide complimentary tools for text. Examples of applications developed in Flash include an RSS Reader, calculator, and online maps. For more information about the interactive applications that you can download from Adobe, see www.adobe.com/go/learn_acr_interactive_en. For - Adobe 22020807 | User Guide - Page 372
players. Converted media requires Adobe Reader 9 or Acrobat 9 for play back. Users who attempt to play converted media in earlier versions of Adobe Reader or Acrobat are prompted to upgrade to Adobe Reader 9 or Acrobat 9. To insert files that are developed in Flash, use the following instructions - Adobe 22020807 | User Guide - Page 373
install the appropriate player before you add clips to the PDF. For example, install QuickTime if to embed an MOV file in a PDF. Advanced multimedia options • Pass Context Menu Click to Flash Movie SWF file developers can select this option to replace the Acrobat context menu with the context menu - Adobe 22020807 | User Guide - Page 374
ACROBAT option is only available when a video clip is first added to a PDF. • Set Poster Image From Current Frame The poster image is displayed when tool by using one of these methods: • Select the Video, Sound, or Flash tool from the Multimedia Toolbar. • Choose Tools > Multimedia, and then choose - Adobe 22020807 | User Guide - Page 375
USING ACROBAT 9 PRO 369 Multimedia and 3D models Create alternate renditions Multimedia that is developed in Flash can be played on any computer that has Adobe Reader 9. For multimedia in other formats, create alternate renditions or add other renditions to ensure that users can play the video - Adobe 22020807 | User Guide - Page 376
Type is set automatically. Changing the Content Type setting may cause problems playing the media.) • Rendition Alternate Text Type a description media player supports player controls. • Repeat Lets you replay a clip two or more times, or continuously. • Player List Click Add to specify a player and - Adobe 22020807 | User Guide - Page 377
define new actions for the various mouse movements, and then click Close. Set Acrobat 5.0-compatible properties 1 Select the Sound tool or the Select Object tool , 4 On the Playback tab, select from the following options: Show Player Controls Displays a controller bar at the bottom of the play area. - Adobe 22020807 | User Guide - Page 378
toolbar and content, and create additional views. For additional 3D features, such as the ability to convert 3D files to PDF or add JavaScript to 3D objects, consider upgrading to Acrobat Pro Extended. More Help topics "3D toolbar overview" on page 374 "3D properties" on page 372 Add a 3D model to - Adobe 22020807 | User Guide - Page 379
determines how the animation runs in Acrobat. Add Default Views Allows you Click Browse to add a JavaScript file to the PDF. Launch Settings Enable When Specifies when the 3D model a script. Binding When adding files that are developed in Flash as a resource for a 3D model, binding determines how - Adobe 22020807 | User Guide - Page 380
B. 3D toolbar C. 3D object Note: Creating and editing PDFs from 3D models requires Acrobat Pro Extended. Acrobat Pro users can add 3D models to PDFs. 3D toolbar overview The 3D toolbar appears after you click the same context menu. This option isn't available in Adobe Reader. Last updated 9/30/2011 - Adobe 22020807 | User Guide - Page 381
USING ACROBAT 9 PRO 375 Multimedia and 3D models 3D navigation tools Rotate Turns 3D and orthographic projection of Model Render Mode menu Determines how the 3D shape appears. For an illustrated guide, see "Examples of model rendering modes" on page 376. Enable Extra Lighting menu Lists the - Adobe 22020807 | User Guide - Page 382
USING ACROBAT 9 PRO 376 Multimedia and 3D models Background Color Opens the modes The model rendering modes include combinations of factors that affect the appearance of the 3D object. The illustration below shows a simple object rendered in each of the available modes. A B C D E F G H - Adobe 22020807 | User Guide - Page 383
the 3D toolbar. Or, right-click the 3D model and choose Show Model Tree. Note: Using the Model Tree requires version 7.0.7 or later of either Acrobat or Adobe Reader. Users with earlier versions can interact with 3D models but not with the Model Tree. The Model Tree has three panes, each of which - Adobe 22020807 | User Guide - Page 384
is not available for Adobe Reader. Object Data pane The lower pane displays other information, including properties and metadata, if any, about the object or part. You cannot edit this information for 3D objects in Acrobat menu. The author of the PDF can set up a 3D model - Adobe 22020807 | User Guide - Page 385
USING ACROBAT 9 PRO 379 Multimedia and 3D models A B C D Manipulating parts A. Selected part B. Hidden The View pane hides views related to the assembly or other parts, including custom views created in Acrobat. You can add parts to the view by selecting them in the Model Tree. You can also - Adobe 22020807 | User Guide - Page 386
USING ACROBAT 9 PRO a selected node. The file can be opened in any program that supports CSV formatting, such as Microsoft Excel. Note: If the 3D model includes Product dialog box remains on top if you focus or interact with the underlying PDF. To close it, click the Close button in the upper-right - Adobe 22020807 | User Guide - Page 387
USING ACROBAT 9 PRO 381 Multimedia and 3D models Align To 3 Points Cuts the pointer over the 3D model, specific points and edges are highlighted. The 3D Measurement Tool supports four types of measurements: perpendicular distance between two straight edges, linear distance between two points, the - Adobe 22020807 | User Guide - Page 388
USING ACROBAT 9 PRO 382 Multimedia and 3D models 3D measurement display 1 Click a 3D model in a PDF to enable it. 2 Click the 3D Measurement Tool icon on the 3D toolbar. (If the 3D toolbar view is set for consolidated tools, select the - Adobe 22020807 | User Guide - Page 389
how 3D data is measured. These options appear in the Measuring (3D) panel of the Preferences dialog box. Note: In Adobe Reader, these preferences apply to PDFs that have commenting enabled. Use Scales And Units From Model (When Present) Displays measurements based on the model units, if present - Adobe 22020807 | User Guide - Page 390
USING ACROBAT 9 PRO 384 Multimedia and 3D models 3D Snap Settings Turns on snap and specifies whether points, arcs, edges, silhouette edges, or faces are snapped to. - Adobe 22020807 | User Guide - Page 391
USING ACROBAT 9 PRO 385 Multimedia and 3D models Set 3D views The default view of a toolbar and in the View pane of the Model Tree. You can also create additional views of the 3D model in Acrobat that let you quickly navigate the 3D content as you want (such as top, bottom, left, right, inside, - Adobe 22020807 | User Guide - Page 392
USING ACROBAT 9 PRO 386 Multimedia and 3D models 3 From the Select Action menu, choose Go To For Legacy Video Cards Forces the use of a hardware accelerator for even video adapters that do not support a pixel shader. Enable Double-Sided Rendering Some model parts have two sides. To save time and - Adobe 22020807 | User Guide - Page 393
use whichever setting the author used when adding the 3D model to the PDF. Enable Selection For The Hand Tool Lets the user select and highlight : Adding comments to 3D model views requires version 7.0.7 or later of Acrobat or Reader. When the view of a 3D object is changed, any comment associated - Adobe 22020807 | User Guide - Page 394
ACROBAT 9 PRO 388 Multimedia and 3D models If you don't want a comment to be associated with a 3D view, add the comment outside the 3D object area. More Help topics "Enable commenting for Reader Adobe Reader users can add comments to a PDF if the document author enables commenting for that PDF. - Adobe 22020807 | User Guide - Page 395
USING ACROBAT 9 PRO 389 Multimedia and 3D models Display comments for a 3D object 1 Do added. Run a JavaScript If a separate JavaScript file is associated with the 3D model PDF, you can activate it. 1 Open the PDF in Acrobat. 2 Click the 3D model with the Hand tool to enable it, and then right - Adobe 22020807 | User Guide - Page 396
) C. Devices What is a color management system? Color-matching problems result from various devices and software using different color spaces. One tells a color management system how your scanner "sees" colors. Adobe color management uses ICC profiles, a format defined by the International Color - Adobe 22020807 | User Guide - Page 397
ACROBAT was saved with tonal or color balance problems. It provides an environment where you can . For example, you or your print service provider can tailor CMYK images and specify different output devices and media without having to manually adjust colors in documents or original graphics. This - Adobe 22020807 | User Guide - Page 398
USING ACROBAT 9 PRO 392 Color management • Remove colorful background patterns on your monitor desktop for contract proofs in your country. Keeping colors consistent About color management in Adobe applications Adobe color management helps you maintain the appearance of colors as you bring images - Adobe 22020807 | User Guide - Page 399
ACROBAT . If your document will be commercially printed, contact your service provider to determine the profile for the printing device or Install a color profile" on page 404.) 4. Set up color management in Adobe applications. The default color settings are sufficient for most users. However, you - Adobe 22020807 | User Guide - Page 400
Browse. To open Bridge directly, either choose Adobe Bridge from the Start menu (Windows) or double-click the Adobe Bridge icon (Mac OS). 2 Choose Edit Acrobat color settings are a subset of those used in InDesign, Illustrator, and Photoshop. In certain situations, such as if your service provider - Adobe 22020807 | User Guide - Page 401
Adobe applications come with several standard color libraries, which you can load using the Swatches panel menu. • (Acrobat, Illustrator, Illustrator or InDesign, use CMYK equivalent values instead. For instructions on switching between Lab values and CMYK values for spot colors, search Illustrator - Adobe 22020807 | User Guide - Page 402
in Adobe applications: • Embed an ICC-compliant profile when you save the file. The file formats that support embedded profiles are JPEG, PDF, PSD (Photoshop), AI (Illustrator), INDD (InDesign), Photoshop EPS, Note: You can also view or change profiles for objects in Acrobat. Last updated 9/30/2011 - Adobe 22020807 | User Guide - Page 403
Adobe color settings, but you can verify that sRGB is selected in the Color Settings dialog box (Photoshop, Illustrator, InDesign) or the Color Management preferences (Acrobat RGB working space is set to sRGB.) In Photoshop and InDesign, you can also manually convert the colors to sRGB using the Edit - Adobe 22020807 | User Guide - Page 404
ACROBAT 9 PRO 398 Color management Color-managing HTML documents for online viewing Many web browsers do not support color management. Of the browsers that do support you want to simulate. • Choose Custom (Photoshop and InDesign) or Customize (Illustrator) to create a custom proof setup for a - Adobe 22020807 | User Guide - Page 405
safe CMYK workflow. Rendering Intent (Photoshop and Illustrator) When the Preserve Numbers option to the proof profile. Not all profiles support this option. Simulate Black Ink Simulates the custom proof setup, click Load. Soft-proof colors (Acrobat) 1 Choose Advanced > Print Production > Output - Adobe 22020807 | User Guide - Page 406
support this option. Color-managing documents when printing Printing with color management Color management options for printing let you specify how you want Adobe the application determine colors. • (Photoshop and InDesign) Do not use color Search Help for additional instructions. If you select - Adobe 22020807 | User Guide - Page 407
problems PDFs for printing When you create Adobe PDFs PDF. • (Illustrator and InDesign) Converts colors that have embedded profiles to the destination color space, but preserves the numbers for those colors without embedded profiles. You can manually select this option in the Output section of the PDF - Adobe 22020807 | User Guide - Page 408
USING ACROBAT 9 PRO 402 Color management Working with color profiles About , B=107 is just a set of numbers that different devices will display differently. But when tagged with the Adobe RGB color space, these numbers specify an actual color or wavelength of light-in this case, a specific color - Adobe 22020807 | User Guide - Page 409
USING ACROBAT 9 PRO 403 Color management A B C D Managing color with profiles A. Profiles describe the color spaces of the input device and the document. B. Using the profiles' descriptions, the - Adobe 22020807 | User Guide - Page 410
instructions on how to manually assign Illustrator, InDesign, or Photoshop, you must save or export the document in a format that supports ICC profiles. 1 Save or export the document in one of the following file formats: Adobe PDF, PSD (Photoshop), AI (Illustrator), INDD (InDesign), JPEG, Photoshop - Adobe 22020807 | User Guide - Page 411
Adobe Help for additional instructions. Embed a color profile (Acrobat) You can embed a color profile in an object or an entire PDF. Acrobat . The only times you should manually change a color profile are when Assign or remove a color profile (Illustrator, Photoshop) 1 Choose Edit > Assign Profile. - Adobe 22020807 | User Guide - Page 412
USING ACROBAT 9 images (InDesign)" on page 396 Convert document colors to another profile (Photoshop) 1 Choose Edit > Convert To Profile. 2 Under Destination Space, document colors to another profile You convert colors in a PDF using the Convert Colors tool on the Print Production toolbar. For - Adobe 22020807 | User Guide - Page 413
Acrobat, you must create the file in InDesign, Illustrator, or Photoshop, and then save it in the default Settings folder. It will then be available in the Color Management category of the Preferences dialog box. You can also add settings manually will use colors within the Adobe RGB (1998) gamut. - Adobe 22020807 | User Guide - Page 414
, see Acrobat Help. Adobe applications ship with a standard set of working space profiles that have been recommended and tested by Adobe Systems for . For more information, see the Photoshop support knowledgebase at www.adobe.com/support/products/photoshop.html. About missing and mismatched color - Adobe 22020807 | User Guide - Page 415
ACROBAT The Grayscale option is available for Photoshop only.) Choose from the following ) This option is available in InDesign and Illustrator for CMYK. Preserves color numbers when opening to use color management to view colors accurately in Adobe applications. Select this option if you want to use - Adobe 22020807 | User Guide - Page 416
Color Settings, and select Advanced Mode (Illustrator and InDesign) or More Options (Photoshop). In Acrobat, select the Color Management category of rendering intent for the selected color setting, which has been tested by Adobe Systems to meet industry standards. For example, if you choose a color - Adobe 22020807 | User Guide - Page 417
USING ACROBAT 9 PRO 411 Color management Absolute Colorimetric Leaves colors that fall particularly useful for previewing how paper color affects printed colors. Advanced controls in Photoshop In Photoshop you display advanced controls for managing color by choosing Edit > Color Settings and - Adobe 22020807 | User Guide - Page 418
document to an outside service provider, or print a computer you wish to print an Adobe® PDF from must be connected either to troubleshoot printing problems, click the Printing Tips button at the bottom of the Print dialog box. Options in the Print dialog box Most of the options in the Adobe Acrobat - Adobe 22020807 | User Guide - Page 419
the range of pages to print in the open PDF. Separate numbers in a range by using a hyphen if the Pages box shows 3-5, 7-10, selecting Reverse Pages prints pages 10-7, and then 5-3. Page Scaling Reduces, must support duplex printing (printing on both sides of the sheet). Acrobat automatically - Adobe 22020807 | User Guide - Page 420
Save As PostScript command isn't available in Adobe Reader®. Note: You don't need to have the Adobe website for information on how to troubleshoot printing problems. Advanced multiple documents in PDF Portfolios. See "Print a comment summary" on page 175. More Help topics "Downloading Asian fonts to - Adobe 22020807 | User Guide - Page 421
Acrobat, convert the source document to PDF using a preset that preserves layers, such as Acrobat 6 (PDF a document, you can avoid manually setting certain options in the Print dialog box each For best results, the selected printer should support duplex printing if you select a duplex option - Adobe 22020807 | User Guide - Page 422
ACROBAT 9 PRO 416 Printing Print Page Range Prepopulates the Pages box in the Print Range section of the Print dialog box with the page ranges you enter here. This setting is useful in a workflow where documents include both instruction print PDFs supports duplex printing, check the printer manual - Adobe 22020807 | User Guide - Page 423
USING ACROBAT 9 PRO 417 Printing 4 Choose additional page handling options. The Preview image changes as you specify options. Booklet Subset Determines which sides of the paper print. Choose Both Sides to automatically print both sides of the paper (your printer must support automatic duplex - Adobe 22020807 | User Guide - Page 424
USING ACROBAT 9 PRO 418 Printing To rename a file or change the order of files within a PDF portfolio, use the File Details view. See "View and edit components of a PDF Portfolio" on page 114. 1 Open the PDF Portfolio. To print only certain PDFs, select those PDFs. 2 Choose File > Print, and then - Adobe 22020807 | User Guide - Page 425
of "Printing tips" document on the Adobe website. Advanced print settings About advanced print only). Or, if a PDF uses fonts that aren't embedded, you must download the fonts to the printer an option, the Settings value automatically updates from Acrobat Default to Custom, and the new settings - Adobe 22020807 | User Guide - Page 426
with the settings you want, choose it from the Settings menu. Otherwise, choose Acrobat Default. To learn more about an option, select it. A description of it to handle nonresident printer fonts and whether to download Asian fonts. If a PDF contains device-dependent settings, such as halftones and - Adobe 22020807 | User Guide - Page 427
the fonts to your computer using the Custom or Complete installation option during installation of Acrobat. If Download Asian Fonts is not selected, the PDF prints correctly only if the referenced fonts are installed on the printer. If the printer has similar fonts, the printer substitutes - Adobe 22020807 | User Guide - Page 428
ACROBAT 9 PRO 422 Printing Note: Some fonts cannot be downloaded is useful for printing devices that don't support overprinting and is available only if you choose are treated while the current PDF is open. More Help topics Ask your service provider how fine a line screen its press can - Adobe 22020807 | User Guide - Page 429
USING ACROBAT 9 PRO 423 Printing A B C D Line screens A. 65 lpi: Coarse screen for how information is transferred from the film to the printing plates, you may need to give your service provider film negatives or positives, with emulsion side up or down. Emulsion refers to the photosensitive - Adobe 22020807 | User Guide - Page 430
Separations from the Color menu. Include marks and bleeds You can place printer marks on the page to indicate the boundaries of document boxes supported by Adobe PDF, such as trim boxes and bleed boxes. These marks are not added as page content; however, they are included in the PostScript output - Adobe 22020807 | User Guide - Page 431
box. More Help topics "Embed printer marks in a PDF" on page 448 Marks And Bleeds options All Marks Creates colors are represented using process colors. Your service provider uses these marks to adjust ink density or at the printing device. • Acrobat color management Enables you to select an ICC Profile - Adobe 22020807 | User Guide - Page 432
USING ACROBAT 9 PRO 426 Printing • Printer Color Management Sends the document's color on another. Printing color For information on color workflows, see www.adobe.com/studio/print/pdfs/CS3_color_workflows.pdf. Preview how colors overprint Overprint preview provides an onscreen simulation that - Adobe 22020807 | User Guide - Page 433
ACROBAT 9 PRO 427 Printing About composite printing When you print a color PDF printer that supports overprinting. Since most desktop printers don't support overprinting, you greatly in color reproduction quality; thus, proofs from your service provider are the best way to verify how the finished - Adobe 22020807 | User Guide - Page 434
Level 2 device whose RIP supports inRIP separations. For more information on high-end PDF printing, see these resources: • Adobe PDF in the Print Production Workflow: www.adobe.com/studio/print/pdfs/PDF_wp_A9_updates_july08.pdf. • Adobe Creative Suite 4 Printing Guide: www.adobe.com/designcenter/cs4 - Adobe 22020807 | User Guide - Page 435
service provider from adding potentially conflicting trapping commands to the file. Trapping information can either be imported with other PostScript information from the authoring application, or it can be created in Acrobat using trapping presets supported by Adobe In-RIP Trapping. 1 Open the PDF - Adobe 22020807 | User Guide - Page 436
USING ACROBAT 9 PRO 430 Printing More Help topics "Adobe In-RIP trapping" on page 433 Saving separations as PostScript Depending on the prepress software available, a service provider may be able to perform such prepress activities as trapping, imposition, separating, and OPI replacement at the - Adobe 22020807 | User Guide - Page 437
working on a creative piece or a print service provider preparing an Adobe® PDF for final output, you'll find the print production tools essential to getting your job done. Tools for high-end output Print production tools overview Adobe Acrobat adds sophisticated print production tools that enable - Adobe 22020807 | User Guide - Page 438
Guide to Transparency for Print Output: www.adobe.com/designcenter/creativesuite/articles/cs3ip_transguide.pdf. • Reliable JDF Job Ticketing with Adobe Creative Suite using Acrobat 9 Pro: www.adobe.com/studio/print/pdfs/JDF-WP_A9_updates_july08.pdf. • Achieving accurate content in a PDF: www.adobe - Adobe 22020807 | User Guide - Page 439
Level 2 or later output device that uses a RIP that supports Adobe In-RIP Trapping. To find out if a PostScript output device supports Adobe In-RIP Trapping, contact the manufacturer or your print service provider. Trap a PDF Trapping is a complex process that depends on the interaction of - Adobe 22020807 | User Guide - Page 440
of trap settings you can apply to pages in a PDF. Use the Trap Presets dialog box for entering trap settings a new document. Note: In Acrobat, trap presets and their assignments apply to the document only . For more information, consult with your print service provider, and see the other trapping topics. - Adobe 22020807 | User Guide - Page 441
You can change trap preset options whenever you create or edit a trap preset. The same trap preset options are available in Acrobat and InDesign. In Acrobat, you can view trap presets by choosing Tools > Print Production > Trap Presets. In InDesign, choose Window > Output > Trap Presets. Trap widths - Adobe 22020807 | User Guide - Page 442
USING ACROBAT 9 PRO value you specified will continue to be displayed, because if you switch to Adobe In-RIP Trapping, traps larger than 4 points are applied as you specified Trap Preset or Modify Trap Preset Options dialog box. The default is 10%. For best results, use a value from 8% to 20%. Lower - Adobe 22020807 | User Guide - Page 443
USING ACROBAT 9 PRO 437 and those saved in raster PDF files) and vector objects (such as those from a drawing program and vector PDF files). Each trapping engine handles black is any black color that uses a support screen-additional percentages of one or more process inks to strengthen the black. - Adobe 22020807 | User Guide - Page 444
USING ACROBAT 9 PRO 438 Print production tools The Black Color setting is light elements in the foreground, so that the light elements retain their sharpness. You control the distance of support screens from the edges of black areas by specifying the Black trap width value. Note: If the element - Adobe 22020807 | User Guide - Page 445
USING ACROBAT 9 PRO 439 Print production tools Other spot inks Some spot colors, for these situations. It's usually best not to change the default settings, unless your prepress service provider recommends changing them. Note: The speciality inks and varnishes used in the document may have - Adobe 22020807 | User Guide - Page 446
USING ACROBAT 9 PRO 440 Print production tools Previewing output Output Preview dialog box overview The Output Preview dialog box simulates how your PDF looks in different conditions. The top part of the dialog box has several controls for previewing your document. The Preview menu allows you to - Adobe 22020807 | User Guide - Page 447
ACROBAT 9 PRO 441 Print production tools For a video on previewing output, see www.adobe on your monitor can help you detect problems without the expense of printing separations, it . Those settings are best verified with your print service provider using integral or overlay proofs. Note: Objects - Adobe 22020807 | User Guide - Page 448
USING ACROBAT 9 be accomplished with 60C, 60M, 60Y, and 100K. Ask your print service provider for the maximum ink coverage of the press you use for printing. is used unintentionally on type. To diagnose such color problems before handing off a PDF for high-end output, you can use the various color - Adobe 22020807 | User Guide - Page 449
spaces. For images and other objects in the PDF that contain embedded color profiles, Acrobat uses the information in the profile to determine how on local press conditions. For a video on converting colors in a PDF: www.adobe.com/go/lrvid4083_a9. More Help topics "Why colors sometimes don't match" - Adobe 22020807 | User Guide - Page 450
Print production tools Convert Colors dialog box overview If you output your PDF to a high-end device or incorporate it in a prepress workflow, you can convert color objects to CMYK or another color space. Unlike other Acrobat features that temporarily convert colors during printing or viewing, the - Adobe 22020807 | User Guide - Page 451
USING ACROBAT 9 PRO 445 Print production tools • Objects set in spot colors can be total of three profiles. This process is useful if your RIP performs color management of PDFs or if you are sharing PDFs with other users. 7 Select Convert Colors To Output Intent and specify the output intent - Adobe 22020807 | User Guide - Page 452
Acrobat uses that colorant. For colors with more than one colorant, Acrobat finds the color with the smallest color difference. 10 object colors If certain objects in the PDF don't match the color space of the same spot color has two different names, a service provider can map the two to a single - Adobe 22020807 | User Guide - Page 453
has the Use Standard Lab Values For Spots option. A B C Ink Manager A. Process ink B. Aliased Spot ink C. Spot ink Open the Ink Manager in Acrobat Do one of the following: • Choose Tools > Print Production > Ink Manager. • Choose File > Print, and click Advanced. In the Output panel of the - Adobe 22020807 | User Guide - Page 454
of marks are needed to help the print service provider align separation films for producing proofs, measure film for correct calibration and ink density, trim film to size, and so on. Printer marks indicate the boundaries of document boxes supported by Adobe PDF, such as trim boxes and bleed boxes - Adobe 22020807 | User Guide - Page 455
USING ACROBAT 9 PRO 449 Print production tools You can switch between boxes 128 Fix hairlines Very thin lines, called hairlines, are problematic in offset printing. If left as is in PDFs, they might not appear in the final printed piece. The Fix Hairlines tool can find most hairlines and replace - Adobe 22020807 | User Guide - Page 456
be necessary when you print or when you save or export to other formats that don't support transparency. To retain transparency without flattening when you create PDF files, save your file as Adobe PDF 1.4 (Acrobat 5.0) or later. You can specify flattening settings and then save and apply them as - Adobe 22020807 | User Guide - Page 457
ACROBAT 9 PRO 451 Print production tools Overlapping art is divided when flattened. For more information, search for transparency-related documents on the Adobe website at www.adobe from other dialog boxes in the application, including PDF Optimizer, the Advanced Print Setup dialog box, and the - Adobe 22020807 | User Guide - Page 458
USING ACROBAT 9 PRO 452 Print production tools Flattener Preview dialog box displays a preview of current PDF page using preview Flattener Preview palette (or dialog box): • In Illustrator, choose Window > Flattener Preview. • In Acrobat, choose Advanced > Print Production > Flattener Preview. - Adobe 22020807 | User Guide - Page 459
of producing stitching problems (depending on the printer driver settings and the rasterization resolution). To minimize stitching problems, select Clip for service providers who need to see graphics that require attention to print properly. Expanded Patterns (Illustrator and Acrobat) Highlights - Adobe 22020807 | User Guide - Page 460
The All Rasterized Regions option also shows raster graphics (such as Photoshop files) involved in transparency, and raster effects such as drop specified resolution. Acrobat and InDesign allow a maximum of 9600 pixels per inch (ppi) for line art, and 1200 ppi for gradient mesh. Illustrator allows a - Adobe 22020807 | User Guide - Page 461
to service providers, clients, or others in your workgroup. Once you create a custom flattener preset, you can edit it in PDF Optimizer. Flattener presets are stored in the same location as printer settings files: (Windows XP) \Documents and Settings\[current user]\Application Data\Adobe\Acrobat - Adobe 22020807 | User Guide - Page 462
Adobe\Acrobat\9.0\Preferences (Mac OS) Users/[current user]/Library/Preferences/Acrobat/9.0 Note: Flattener presets created in Acrobat have a different file format from the presets created in other Adobe page range, and click Apply. • In the PDF Optimizer, select Transparency on the left, and then - Adobe 22020807 | User Guide - Page 463
, follow these recommendations: • If you created PDFs using Acrobat Distiller, InDesign, or Illustrator, optimize them for print or press. Use either the predefined settings in Distiller or InDesign PDF styles, or settings provided by your print service provider. • Embed all fonts from within the - Adobe 22020807 | User Guide - Page 464
USING ACROBAT 9 PRO 458 Preflight C A D B E Preflight dialog box A. Views B. Preflight profiles, checks, or fixes C. Display Settings Alert (off by default) D. Groups E. Profile description Run a preflight inspection You can use or modify an existing profile, or create your own. 1 Open the PDF - Adobe 22020807 | User Guide - Page 465
.com/go/lrvid4084_a9 • Assigning objects to layers using Preflight: http://tv.adobe.com/#vi+f1588v1748 More Help topics "About preflight profiles" on page 467 "Convert PDFs to PDF/X, PDF/A, or PDF/E" on page 482 Preflight preferences Use the Preflight Preferences dialog box to control how results - Adobe 22020807 | User Guide - Page 466
USING ACROBAT 9 PRO 460 Preflight Output Condition A description of the intended printing condition fields are dimmed. Highlighting tab The Highlighting tab includes options for identifying problem objects on a PDF page. The Highlighting preferences control the appearance of masks in mask reports - Adobe 22020807 | User Guide - Page 467
USING ACROBAT 9 PRO 461 Preflight Preflight dialog box with problem objects The icons at the top of the click Results to get back to the Results list. • To see an object in context on the PDF page, double-click the item. The object is highlighted with a dotted line for easier identification. This - Adobe 22020807 | User Guide - Page 468
USING ACROBAT 9 PRO 462 Preflight Problem object on the PDF page More Help topics "Preflight preferences" on page 459 "Run a preflight inspection" on page 458 Use Snap View to view a problem object Use Snap View to isolate an item when you're working with pages containing complex, overlapping - Adobe 22020807 | User Guide - Page 469
USING ACROBAT 9 PRO 463 Preflight View resources and general information The Overview page 473 View results as comments You can embed preflight results as comments in the PDF and then view them as you would any PDF comments. For example, you can click Comments in the navigation pane to list each - Adobe 22020807 | User Guide - Page 470
video on embedding an audit trail, see www.adobe.com/go/lrvid4084_a9. Preflight reports Create a results problem object-for example, where the object is located on the page. Problems Highlighted By Transparent Masks places a colored mask, similar to a Photoshop mask, over areas to make the problem - Adobe 22020807 | User Guide - Page 471
USING ACROBAT 9 and process the preflight results. For details, contact your print service provider. Text Report Produces a report in plain text format, not filter the PDF content. Together, a preflight inspection report and an inventory report can help you identify and fix problems. The information - Adobe 22020807 | User Guide - Page 472
left. 3 (Optional) Save the report. Advanced inspections Viewing preflight problems inside the PDF structure For detailed information on PDF structure, see the documents on the Adobe PDF Technology Center at www.adobe.com/go/learn_acr_pdftechnology_en (English only). If you have advanced knowledge - Adobe 22020807 | User Guide - Page 473
each glyph. You can determine the source of various preflight problems, such as mismatches caused by inconsistent glyph widths. Before you Adobe Acrobat includes several predefined preflight profiles, organized into groups, such as Digital Printing, PDF Analysis, Prepress, and PDF/A, PDF/E, or PDF/X - Adobe 22020807 | User Guide - Page 474
USING ACROBAT 9 PRO 468 Preflight To help you determine what document properties the preflight profile analyzes, you can review information about each selected check in the Preflight - Adobe 22020807 | User Guide - Page 475
USING ACROBAT 9 PRO 469 Preflight A B C D Preflight Edit Profile dialog box A. Profile B. A preflight profile must contain at least one check or fix and one property that validate the PDF content. When you build a check from scratch, you can use existing properties or create new properties - Adobe 22020807 | User Guide - Page 476
profiles can be shared with other users. For example, print service providers can provide them to their customers to ensure that jobs pass also import a preflight profile by dragging the file to the Acrobat window or Acrobat application icon. Export a preflight profile 1 If needed, rename the - Adobe 22020807 | User Guide - Page 477
USING ACROBAT 9 PRO 471 Preflight Lock, unlock, and password-protect profiles You can prevent unauthorized changes to preflight profiles by locking profiles and giving them passwords. This - Adobe 22020807 | User Guide - Page 478
USING ACROBAT 9 PRO 472 Preflight 4 Change any of the following settings: • Enter a checks in this category). Choose this option for mismatches that will not affect the output quality of the PDF document. You must change the state from Inactive to any other state to make the text boxes available. - Adobe 22020807 | User Guide - Page 479
of additional checks (called rules in previous versions of Acrobat) that you can add to a profile. These checks are available from the Custom Checks section of each profile. You can modify these checks in a variety of ways, depending on the PDF property they describe. You can also create single - Adobe 22020807 | User Guide - Page 480
Alternate color spaces enable Acrobat to display or print (such as Adobe Illustrator and Adobe InDesign). A Photoshop image with metadata is placed in an InDesign document, and the document is converted to PDF represent the various document boxes supported by Adobe PDF 1.3 and later technology ( - Adobe 22020807 | User Guide - Page 481
Lists all the standard entries that can also be accessed by the Document Info dialog box in Acrobat, and information that has been standardized by the ISO 15930 standard (PDF/X). Document Metadata Includes information embedded within the document, such as its title, author, copyright, and keywords - Adobe 22020807 | User Guide - Page 482
Duplicate Check K. Edit Check L. Delete Check Add checks to a profile Acrobat includes several predefined preflight profiles, which you can use as is or modify some amount of cyan, magenta, and yellow. Because this could be a problem when you print small text, you could modify the check so that it - Adobe 22020807 | User Guide - Page 483
USING ACROBAT 9 PRO 477 Preflight • To add a check to the profile, select password-protect profiles" on page 471 "See where a check or property is used" on page 478 "Correcting problem areas" on page 478 Create or modify custom checks Although you can modify any unlocked predefined check, it's - Adobe 22020807 | User Guide - Page 484
USING ACROBAT 9 Edit Check dialog box to see which profiles use the check. Correcting problem areas About preflight fixups You can use the Preflight tool to fix many outside the trim and bleed boxes. • Prepare the PDF for PDF/X, PDF/E, or PDF/A conversions. • Set document information. Add fixups to - Adobe 22020807 | User Guide - Page 485
USING ACROBAT 9 PRO 479 Preflight 2 Expand the category with the profile you want, and then expand the profile. 3 If necessary, unlock the profile so that you can - Adobe 22020807 | User Guide - Page 486
USING ACROBAT 9 PRO 480 Preflight 5 Select a fixup from the column on the right used, what color conversions take place, how images are compressed and sampled, and what PDF compatibility level the PDF must support. Although you can modify any of the predefined fixups, as long as they are unlocked - Adobe 22020807 | User Guide - Page 487
USING ACROBAT 9 PRO 481 Preflight Create a fixup for a profile 1 In the Profiles panel of the Preflight dialog box, click the Select Profiles button . 2 Select a profile and click - Adobe 22020807 | User Guide - Page 488
can also create PDF/X-, PDF/A-, and PDF/E-compliant files using Acrobat Distiller. For a shortcut on creating PDF/X-, PDF/A-, and PDF/E-compliant files, see Donna Baker's Preflight and Export Shortcuts. For a video on creating PDF/X-compliant PDFs using Preflight, see www.adobe.com/go/lrvid4083_a9 - Adobe 22020807 | User Guide - Page 489
from problem files, and creates reports in designated locations. In addition, hot folders can convert multiple file types (JPEG, HTML, RTF, and so on) to PDF or to PDF/X using conversion settings you specify; inspect the files using specified profiles; and output them in any format Acrobat supports - Adobe 22020807 | User Guide - Page 490
you choose a profile that includes a fixup for correcting problems. Copy PDF File Places a copy of the PDF in the Success or Error folder. Move PDF File Moves the inspected PDF to the Success or Error folder. Save Alias Of PDF File Places a link to the PDF in the Success or Error folder, so that the - Adobe 22020807 | User Guide - Page 491
ACROBAT 9 PRO 485 Preflight Output intents About output intents in PDFs An output intent describes the final destination device you will use to reproduce the color in the PDF profile associated with the named intent. More Help topics "Adobe PDF settings" on page 100 Create output intents 1 On the - Adobe 22020807 | User Guide - Page 492
USING ACROBAT 9 PRO 486 Preflight Export an ICC profile from an output intent 1 On the Output Intents tab of Preflight Preferences, select the output intent and click - Adobe 22020807 | User Guide - Page 493
devices. Using JDF, content creators and print service providers can describe the intent of a printed (InDesign files or PDFs, for example) but also instructions to interact with JDF Acrobat or based on a JDF template supplied by the print provider. These templates typically include Adobe PDF - Adobe 22020807 | User Guide - Page 494
definition in Acrobat contains references to the files to be printed as well as instructions and information for print service providers at blank job definition. Based On The Document Uses the properties of a currently open PDF, such as size and number of pages. Select a document from the list on - Adobe 22020807 | User Guide - Page 495
of sources, including InDesign CS2 and later, and Acrobat 7.0 Professional and later. You can edit these job component in the print job. More Help topics "Adobe PDF presets" on page 97 "Adobe PDF settings" on page 100 "Preflight profiles" on page instructions" on page 493.) Last updated 9/30/2011 - Adobe 22020807 | User Guide - Page 496
ACROBAT 9 PRO 490 Job Definition Format Preflight Profile Uses the criteria in the selected preflight profile to validate the Adobe PDF files in the print job. The preflight profile is determined by the production site specified in the Submit To option. PDF Conversion Settings Converts non-Adobe - Adobe 22020807 | User Guide - Page 497
USING ACROBAT 9 PRO 491 Job Definition Format Add a contact to a job definition 1 In the JDF Job Definitions dialog box, select a job definition, and click Edit. 2 Click the - Adobe 22020807 | User Guide - Page 498
USING ACROBAT 9 PRO 492 Job Definition Format 5 Update the media specifications, as needed definitions You can reuse and share JDF job definitions with other users. For example, print service providers can provide them to their customers to ensure that print jobs are specified correctly before - Adobe 22020807 | User Guide - Page 499
USING ACROBAT 9 PRO 493 Job Definition Format Remove job definitions from the job the submission process. More Help topics "Adobe PDF presets" on page 97 "Adobe PDF settings" on page 100 "Run a preflight inspection" on page 458 Create submission site instructions 1 In the JDF Job Definitions - Adobe 22020807 | User Guide - Page 500
ACROBAT 9 PRO 494 Job Definition Format PDF Conversion Settings When the job definition is sent through the submission process, any referenced non-Adobe PDF files are converted to Adobe PDF. The conversion settings come from either the PDF an output device that supports Job Messaging Format (JMF - Adobe 22020807 | User Guide - Page 501
If you selected Preflight in the Submission Site dialog box, Acrobat performs a preflight inspection of the PDF and displays the results. 8 Click OK to close the device. More Help topics "Create submission site instructions" on page 493 "About preflight results" on page 460 Last updated 9/30/2011 - Adobe 22020807 | User Guide - Page 502
Windows only) Check Box, Radio Button, List Box, Combo Box, Button, Digital Signature, Barcode 3D tool M Cycle through Multimedia tools: Flash, Video Shift+M TouchUp Text tool T Cycle through TouchUp tools: TouchUp Text, TouchUp Reading Order, TouchUp Object Shift+T Measuring tool B Mac - Adobe 22020807 | User Guide - Page 503
USING ACROBAT 9 PRO 497 Keyboard shortcuts Keys for working with comments To Action S E K U Shift+U D Q X J Shift+J Tab Shift+Tab Return Keys for navigating a PDF Result Previous screen Next screen First page Last page Previous page Next page Previous open document Next open document Scroll up - Adobe 22020807 | User Guide - Page 504
USING ACROBAT 9 PRO 498 Keyboard shortcuts Result Scroll (when Hand tool is selected) Zoom in Zoom out Windows/UNIX Action Spacebar Ctrl+equal sign Ctrl+hyphen Mac - Adobe 22020807 | User Guide - Page 505
USING ACROBAT 9 PRO 499 Keyboard shortcuts Keys for working with navigation panels Result Windows/UNIX Action Open and move focus to navigation pane Ctrl+Shift+F5 Move - Adobe 22020807 | User Guide - Page 506
USING ACROBAT 9 PRO 500 Keyboard shortcuts Keys for accessibility Result Windows Action Quick Check tool Shift+Ctrl+6 Change reading settings for the current Shift+Ctrl+5 document Reflow a tagged PDF, and return to unreflowed view Ctrl+4 Activate and deactivate Read Out Loud Shift+Ctrl+Y - Adobe 22020807 | User Guide - Page 507
106 naming files 95 settings 95, 97, 99 watched folders 96 Acrobat Self-Sign Security. See Default Certificate Security Acrobat. See Adobe Acrobat Acrobat.com about 145 preferences 147 sharing files on 145 sharing PDF Portfolios on 118 uploading documents to 145 using for forms distribution 149 - Adobe 22020807 | User Guide - Page 508
downloading 420, 421 Asian language PDFs 56 Asian text adding comments in 170 converting to PDF (Windows) 56 converting web pages to PDF generation 104 black point compensation 410 USING ACROBAT 9 PRO 502 Index black, in breaks, line 330 Bridge. See Adobe Bridge browsers. See web browsers buttons - Adobe 22020807 | User Guide - Page 509
357 CCITT compression filters 108 CD-ROM, publishing PDF files to 357 certificates automatic download 224 creating 248 directory servers and 239 setting color conversions 410 color management policies 408 customizing 407 for Adobe applications 394 presets for 407 rendering intents 410 synchronizing - Adobe 22020807 | User Guide - Page 510
a print job, viewing 488 composite printing 427 compressing about 108 files by image type 108 files in Acrobat Distiller 108 images 139 in PDF Optimizer 322 line art 101 with Adobe Photoshop 108 compression options JPEG 139 lossy and lossless 322 methods 108 PNG 140 reducing file size 322 setting - Adobe 22020807 | User Guide - Page 511
PDF Optimizer) 322 displaying art, trim, and bleed boxes 41 large images 37 low-resolution images 140 distance measurements 349 Distance tool 3D models 381 about 48 Distiller. See Acrobat for 438 double-byte fonts 110 downloading documents from web 35 downloads updates, plug-ins, and tryouts - Adobe 22020807 | User Guide - Page 512
30/2011 USING ACROBAT 9 PRO 506 -To-Left Language Options option 56 Enable Unicode Support option 249 encoding video 366 encrypted documents creating See preflight fixups Flash add to 3D model 373 adding to PDF 367 video in PDF 365 Flash movies. See media clips Flash Player 363 flattening See - Adobe 22020807 | User Guide - Page 513
ACROBAT 9 PRO 507 Index previewing 452 transparency 322 floating panels 29 folders Preflight 483 searching for fonts 110 watched 96 font installation 2 Font property group 474 font substitution, in copied text 142 fonts See also Asian text Adobe PDF settings 102 changing 328 downloading guides - Adobe 22020807 | User Guide - Page 514
Acrobat Distiller 101 image editor, selecting 333 Image property group 474 images conversion settings 101 converting to CalRGB 103 converting to PDF 61 converting web pages to PDF 93 copying and pasting 143 deleting versions 324 displaying large 37 downloading inspecting PDFs 457 installing Adobe - Adobe 22020807 | User Guide - Page 515
ACROBAT 9 PRO 509 Index inventory report, PDF content 465 ISO standards 482 J Japanese language PDFs 56 Japanese text See also Asian text adding comments in 170 JavaScript with 3D content 389 in forms 188 in media clips 370 running a JavaScript action 317 support up objects, guides 47 Link tool - Adobe 22020807 | User Guide - Page 516
tools 48 media clips Acrobat 5 compatible properties 371 Acrobat 6 compatible properties 371 adding actions 317 adding to PDFs 365 play mode Window command 46 nonbreaking spaces, inserting 330 noncompliant PDF/X files 106 non-English language support 56 non-PostScript printers, and paper size 72 - Adobe 22020807 | User Guide - Page 517
in Acrobat Distiller 106 deleting 486 exporting embedded ICC profiles 486 extracting embedded 485 for PDF/A or PDF/X 475 for PDF/A or PDF/X (ICC setting 335 page triggers 317 page view, defining 334 page-at-a-time downloading 35, 37, 63 pages deleting 132 displaying 31 jumping to 316 layout 44 - Adobe 22020807 | User Guide - Page 518
personal information, removing from PDFs 322 photographs, compressing 109 Photoshop. See Adobe Photoshop PICT file format flattening and 433 preferences 3D content 386 accessing the dialog box 24 Acrobat Distiller 95 Acrobat.com 147 autosaving 136 Catalog indexing 361 Documents panel 37 forms 184 - Adobe 22020807 | User Guide - Page 519
USING ACROBAT 470 problem areas 457 running an inspection 458 viewing problems in PDF structure 466 instructions, creating and removing 493 prologue files 105 Proof Setup command 398 proofreading marks and comments 165 properties Adobe PDF printer 71 groups for preflight checks 473 movies 371 PDF - Adobe 22020807 | User Guide - Page 520
474 page display 37 setting in Acrobat Distiller 100 restoring files 135 toolbars PDF, Adobe PDF settings 98 right-to-left language options 56 roaming ID, signing PDFs 249 rollovers 210 Rotate Pages command 45 rotating pages 130 changing view 45 RSA security 249 RSS, subscribing to 157 ruler guides - Adobe 22020807 | User Guide - Page 521
, Adobe PDF settings 98 smart cards, signing and 249 Snap To Grid command 47 Snap View, activating 462 Snapshot tool copying text and images 144 selecting print area 414 soft-proofing about 398 in Acrobat 399 in Photoshop, Illustrator and InDesign 398 software activation 1 downloads 4 registration - Adobe 22020807 | User Guide - Page 522
101 subscribing to web services 157 subsetting fonts specifying a threshold 102 text editing 330 summarizing comments 175 support screens 437 SWOP standards Coverage option 441 USING ACROBAT 9 PRO 516 Index touch up tools 326 TouchUp Reading Order tool 288 tracked PDF documents, review 153 Tracker - Adobe 22020807 | User Guide - Page 523
ACROBAT 9 PRO 517 Index Trim Marks option 425 troubleshooting preflight problems 457 Trust Manager 224 trusted identities adding contacts 237 checking 235 for distributing encrypted documents 233 tryouts 4 tutorial creating forms 13 creating PDFs 7 digital signatures 19 live collaboration 10 PDF - Adobe 22020807 | User Guide - Page 524
zooming changing magnification 41 default setting 37 Dynamic Zoom tool 41 Loupe tool 43 Pan & Zoom Window 42 selecting tools temporarily 23 view 41 USING ACROBAT 9 PRO 518 Index
-
1 -
2 -
3 -
4 -
5 -
6 -
7 -
8
-
9
-
10
-
11
-
12
-
13
-
14
-
15
-
16
-
17
-
18
-
19
-
20
-
21
-
22
-
23
-
24
-
25
-
26
-
27
-
28
-
29
-
30
-
31
-
32
-
33
-
34
-
35
-
36
-
37
-
38
-
39
-
40
-
41
-
42
-
43
-
44
-
45
-
46
-
47
-
48
-
49
-
50
-
51
-
52
-
53
-
54
-
55
-
56
-
57
-
58
-
59
-
60
-
61
-
62
-
63
-
64
-
65
-
66
-
67
-
68
-
69
-
70
-
71
-
72
-
73
-
74
-
75
-
76
-
77
-
78
-
79
-
80
-
81
-
82
-
83
-
84
-
85
-
86
-
87
-
88
-
89
-
90
-
91
-
92
-
93
-
94
-
95
-
96
-
97
-
98
-
99
-
100
-
101
-
102
-
103
-
104
-
105
-
106
-
107
-
108
-
109
-
110
-
111
-
112
-
113
-
114
-
115
-
116
-
117
-
118
-
119
-
120
-
121
-
122
-
123
-
124
-
125
-
126
-
127
-
128
-
129
-
130
-
131
-
132
-
133
-
134
-
135
-
136
-
137
-
138
-
139
-
140
-
141
-
142
-
143
-
144
-
145
-
146
-
147
-
148
-
149
-
150
-
151
-
152
-
153
-
154
-
155
-
156
-
157
-
158
-
159
-
160
-
161
-
162
-
163
-
164
-
165
-
166
-
167
-
168
-
169
-
170
-
171
-
172
-
173
-
174
-
175
-
176
-
177
-
178
-
179
-
180
-
181
-
182
-
183
-
184
-
185
-
186
-
187
-
188
-
189
-
190
-
191
-
192
-
193
-
194
-
195
-
196
-
197
-
198
-
199
-
200
-
201
-
202
-
203
-
204
-
205
-
206
-
207
-
208
-
209
-
210
-
211
-
212
-
213
-
214
-
215
-
216
-
217
-
218
-
219
-
220
-
221
-
222
-
223
-
224
-
225
-
226
-
227
-
228
-
229
-
230
-
231
-
232
-
233
-
234
-
235
-
236
-
237
-
238
-
239
-
240
-
241
-
242
-
243
-
244
-
245
-
246
-
247
-
248
-
249
-
250
-
251
-
252
-
253
-
254
-
255
-
256
-
257
-
258
-
259
-
260
-
261
-
262
-
263
-
264
-
265
-
266
-
267
-
268
-
269
-
270
-
271
-
272
-
273
-
274
-
275
-
276
-
277
-
278
-
279
-
280
-
281
-
282
-
283
-
284
-
285
-
286
-
287
-
288
-
289
-
290
-
291
-
292
-
293
-
294
-
295
-
296
-
297
-
298
-
299
-
300
-
301
-
302
-
303
-
304
-
305
-
306
-
307
-
308
-
309
-
310
-
311
-
312
-
313
-
314
-
315
-
316
-
317
-
318
-
319
-
320
-
321
-
322
-
323
-
324
-
325
-
326
-
327
-
328
-
329
-
330
-
331
-
332
-
333
-
334
-
335
-
336
-
337
-
338
-
339
-
340
-
341
-
342
-
343
-
344
-
345
-
346
-
347
-
348
-
349
-
350
-
351
-
352
-
353
-
354
-
355
-
356
-
357
-
358
-
359
-
360
-
361
-
362
-
363
-
364
-
365
-
366
-
367
-
368
-
369
-
370
-
371
-
372
-
373
-
374
-
375
-
376
-
377
-
378
-
379
-
380
-
381
-
382
-
383
-
384
-
385
-
386
-
387
-
388
-
389
-
390
-
391
-
392
-
393
-
394
-
395
-
396
-
397
-
398
-
399
-
400
-
401
-
402
-
403
-
404
-
405
-
406
-
407
-
408
-
409
-
410
-
411
-
412
-
413
-
414
-
415
-
416
-
417
-
418
-
419
-
420
-
421
-
422
-
423
-
424
-
425
-
426
-
427
-
428
-
429
-
430
-
431
-
432
-
433
-
434
-
435
-
436
-
437
-
438
-
439
-
440
-
441
-
442
-
443
-
444
-
445
-
446
-
447
-
448
-
449
-
450
-
451
-
452
-
453
-
454
-
455
-
456
-
457
-
458
-
459
-
460
-
461
-
462
-
463
-
464
-
465
-
466
-
467
-
468
-
469
-
470
-
471
-
472
-
473
-
474
-
475
-
476
-
477
-
478
-
479
-
480
-
481
-
482
-
483
-
484
-
485
-
486
-
487
-
488
-
489
-
490
-
491
-
492
-
493
-
494
-
495
-
496
-
497
-
498
-
499
-
500
-
501
-
502
-
503
-
504
-
505
-
506
-
507
-
508
-
509
-
510
-
511
-
512
-
513
-
514
-
515
-
516
-
517
-
518
-
519
-
520
-
521
-
522
-
523
-
524
 |
 |
USING
ADOBE
ACROBAT
9
PRO
®
®