Adobe 22020807 User Guide - Page 223

USING ACROBAT 9 PRO 217 Forms Export form data You can save the information in a completed PDF form as a data file in another file format. Later, you can reuse the data to fill in the form again or another form with the same fields and field names. 1 In Acrobat, open the completed form file. 2 Choose Forms > Manage Form Data > Export Data. 3 In the Export Form Data As dialog box, select the format in which you want to save the form data (FDF, XFDF, XML, or TXT). Then select a location and filename, and click Save. Note: Some file formats are available only for specific types of PDF forms, depending on how the form was created. Merge exported data files to a spreadsheet If you want to compile data from forms that are not already in a data set, use the following process. 1 Choose Forms > Manage Form Data > Merge Data Files Into Spreadsheet. 2 In the Export Data From Multiple Forms dialog box, click Add Files. 3 In the Select file Containing Form Data dialog box, select a file format option in File Of Type option (Acrobat Form Data Files or All Files). Then locate the form files that you want to merge into the spreadsheet, select them, and click Select. 4 Repeat the previous step to add form data files that are in other locations, as needed. 5 Click Export. Then select a folder and filename for the spreadsheet, and click Save. 6 In the Export Progress dialog box, click either View File Now to open the spreadsheet file or Close Dialog to return to Acrobat. Note: When returned forms are in a response file, the most efficient way to export the information into a spreadsheet is to use the Export Data button in the left navigation panel for the PDF Portfolio response file. About Forms Tracker Use Tracker to manage the forms that you have distributed or received. Tracker allows you to view and edit the location of the response file, track which recipients have responded, add more recipients, email all recipients, and view the responses for a form. Track forms 1 Choose Forms > Track Forms. 2 In the left navigation panel, expand Forms. 3 Select a form and do one of the following: • To view all responses for a form, click View Responses. • To modify the location of the response file, in Responses File Location, click Edit File Location. • To view the original form, click Open Original Form. • To send the form to more recipients, click Add Recipients. For a video on using the Forms Tracker to collect and track responses, see http://www.acrobatusers.com/tutorials/2008/06/a9video_understanding_form_tracker. Last updated 9/30/2011