Brother International HL-720 Email Printing Users Manual - English
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- Brother International HL-720 | Email Printing Users Manual - English - Page 1
Automatic E-Mail Printing OPERATION MANUAL © Copyright Brother 1999 No part of this publication may be reproduced in any form or by any means without permission in writing from the publisher. The contents of this manual and the specifications of this software are subject to change without notice - Brother International HL-720 | Email Printing Users Manual - English - Page 2
THE SUPPLIED DISK...5 2. INSTALL WITH THE FILE DOWNLOADED FROM BROTHER HOME PAGE 8 CHAPTER 4 DELETE AUTOMATIC E-MAIL PRINTING 9 CHAPTER 5 USING AUTOMATIC E-MAIL PRINTING 10 1. AFTER INSTALLATION IS COMPLETED 10 2. USER REGISTRATION...10 3. MAIN WINDOW ...11 4. PROPERTIES...12 5. SERVER ...13 - Brother International HL-720 | Email Printing Users Manual - English - Page 3
instructions about the Brother Automatic E-Mail Printing software. Read this manual before using the software. 2. SPECIFICATIONS Software Name: Brother Automatic E-Mail Printing System Requirements: Microsoft® Windows 95/98 Conditions: This software works only with Brother laser printers - Brother International HL-720 | Email Printing Users Manual - English - Page 4
ABOUT AUTOMATIC E-MAIL PRINTING The Brother Automatic E-Mail Printing software allows you to download mail automatically, to receive and mail software. Share the PC with multiple e-mail users The Automatic E-Mail Printing software supports a multi-user system and allows you to share the e-mail - Brother International HL-720 | Email Printing Users Manual - English - Page 5
User Mike reads a lot of news which is sent to him by e-mail every day. He is very bothered that he has to access to his Internet service provider every morning to download the mail. He wishes that he could automatically access to his provider to download from the printer at the reception - Brother International HL-720 | Email Printing Users Manual - English - Page 6
allows you to print automatically all mail sent to your boss from the printer beside you. You can check them and give your boss only the has to read them during break. Solution The Automatic E-Mail Printing software supports a multi-user system and allows you to share it with multiple people on one - Brother International HL-720 | Email Printing Users Manual - English - Page 7
Install the Automatic E-Mail Printing software with the disk supplied with the printer. (1) Insert the floppy disk labeled 'Automatic E-Mail Printing for Microsoft Windows 95, Printer driver disk for Microsoft Windows NT 4.0' into the drive A (or B) of your computer. (2) Click Start, then select - Brother International HL-720 | Email Printing Users Manual - English - Page 8
(5) Select the language you want to use and click the Next button. (6) Click the Next button. Installation of Automatic E-Mail Printing will start automatically. - Brother International HL-720 | Email Printing Users Manual - English - Page 9
(7) Click the Finish button. - Brother International HL-720 | Email Printing Users Manual - English - Page 10
2. INSTALL WITH THE FILE DOWNLOADED FROM BROTHER HOME PAGE Install the Automatic E-Mail Printing software with the file downloaded from the Brother home page. (1) Double-click the downloaded file. (2) Click the Next button in the Welcome screen. (3) Specify the folder where the setup program is to - Brother International HL-720 | Email Printing Users Manual - English - Page 11
4 DELETE AUTOMATIC E-MAIL PRINTING Delete the Automatic E-Mail Printing software from 'Add/Remove Programs' in Control Panel. (1) Click Start in Windows, then select Settings. (2) Select Control Panel. (3) Double-click the 'Add/Remove Programs' icon. (4) Select the Delete tab. (5) Select Automatic - Brother International HL-720 | Email Printing Users Manual - English - Page 12
is case sensitive. When you enter your password you must use the same capitalization as when you created the password. 2. USER REGISTRATION The 'User Settings' dialog box and the 'Register User' dialog box below appear when running the Automatic E-Mail Printing software for the first time. Enter the - Brother International HL-720 | Email Printing Users Manual - English - Page 13
K J The name and description of each button on the main window are as follows; A: Print button Prints the mail selected in view screen. D: New Mail button Gets new mail of all registered users. E: Properties button Opens the User Registration dialog box. F: Hide log button Hides the log view. - Brother International HL-720 | Email Printing Users Manual - English - Page 14
PROPERTIES The Properties dialog box will appear as follows when the registration of the user name and password is completed. First of all, you have to set the 5 'Server'. Check: Refer to Section 6 'Check'. Page Setup: Refer to Section 7 'Page Setup'. Print: Refer to Section 8 'Print'. Filter: - Brother International HL-720 | Email Printing Users Manual - English - Page 15
5. SERVER After you register a user name and password, you have to set the POP3 server or IP of the POP3 server. If you do not know the name of your POP server, ask your Internet service provider or network administrator. POP3 Port The default value is 110. You do not have to change it normally - Brother International HL-720 | Email Printing Users Manual - English - Page 16
button is removed from the POP3 server. Print Function • If you check 'Delete the mail from the local PC after printing', mail which has been downloaded into the local PC is deleted after printing. • If you check 'Remove the mail from the Server after printing', mail is deleted from the POP3 - Brother International HL-720 | Email Printing Users Manual - English - Page 17
7. PAGE SETUP Print Area Set the print area of the mail message. You can enter the value in each text box or specify the area by - Brother International HL-720 | Email Printing Users Manual - English - Page 18
8. PRINT Printer Select the printer to be used. If you want to change the printer driver setting, click the Setup button. Print a cover page If you check it, the mail log index information such as 'From', 'Subject', 'Date' are printed as a cover page. - Brother International HL-720 | Email Printing Users Manual - English - Page 19
allow you to set the mail size to download and to print your selected mail. Delivery If you check 'Download mail of the following size', you can setting'. (2) Click the Setting button. (3) The 'Setting the receive mail' window appears. (4) Click the Add button. (5) The 'Setting the receive mail' - Brother International HL-720 | Email Printing Users Manual - English - Page 20
], [ends with] [print], [export] (1) If you want to print mail from '[email protected]'; Select "the [from] of the mail [contains] [email protected] [print]". (2) If you want to print mail from '[email protected]' including 'e-mail' in [subject]; Select "the [from] of the mail - Brother International HL-720 | Email Printing Users Manual - English - Page 21
(modem) connection. I use a LAN connection / I connect manually Check it when you want to connect to your POP3 server The 'New connection' wizard appears, follow the instructions that appear on the screen. If you want user name and password If you check it, you can use the current settings of the user - Brother International HL-720 | Email Printing Users Manual - English - Page 22
view your mail. The default setting is Notepad (notepad.exe). Password Check If you check 'Change the user properties and delete user', you have to enter the password when changing the user properties and deleting a user. Hide the log If you check it, the mail log is not displayed on the screen for - Brother International HL-720 | Email Printing Users Manual - English - Page 23
ones are returned to the default. • 'POP server settings' in 'Server'. • 'Printer' in 'Print'. • 'connection' in 'Connection'. 13. CHANGE USER SETTINGS If you want to change the various settings for the registered user, follow the steps below; (1) Select 'Properties' in the 'Mail' menu, or click - Brother International HL-720 | Email Printing Users Manual - English - Page 24
14. ADD NEW USER If you want to add a new user, select 'Add user' in the 'Mail' menu. The 'Register User' dialog box appears. The 'Register User' dialog box also appears when you select 'Properties' in the 'Mail' menu to open the 'User Settings' dialog box as below, click the New button. Enter a new - Brother International HL-720 | Email Printing Users Manual - English - Page 25
can use it in Microsoft Windows NT 4.0 Service Pack 2 Intel processor version, or higher, under the LAN environment. However, the software is designed for Windows 95/98. If you use it in Windows NT, consult your PC administrator. Q3) Can I use the software with the 16 bit TCP/IP driver? A3) No. The
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Brother Automatic E-Mail
Printing
OPERATION MANUAL
© Copyright Brother 1999
No part of this publication may be reproduced in any form or by any means without permission in writing
from the publisher.
The contents of this manual and the specifications of this software are subject to change without notice.