Brother International MFC 685CW Users Manual - English

Brother International MFC 685CW - Color Inkjet - All-in-One Manual

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  • Brother International MFC 685CW | Users Manual - English - Page 1
    USER'S GUIDE MFC-685CW MFC-885CW Version A
  • Brother International MFC 685CW | Users Manual - English - Page 2
    to call Customer Service Please complete the following information for future reference: Model Number: MFC-685CW and MFC-885CW (Circle your model number) Serial Number: 1 Date of Purchase: Place of Purchase: 1 The serial number is on the back of the unit. Retain this User's Guide with your sales
  • Brother International MFC 685CW | Users Manual - English - Page 3
    for all your Fax Machine/Multi-Function Center needs. You can download the latest software documents and utilities, read FAQs and troubleshooting tips, and learn how to get the most from your Brother product. http://solutions.brother.com Note • You can check here for Brother driver updates. • To
  • Brother International MFC 685CW | Users Manual - English - Page 4
    Service Center Locator (USA only) For the location of a Brother authorized service center, call 1-800-284-4357. Service Center Locations (Canada only) For the location of a Brother authorized service center, call 1-877-BROTHER. ii
  • Brother International MFC 685CW | Users Manual - English - Page 5
    In USA: 1-877-552-MALL (6255) 1-800-947-1445 (fax) http://www.brothermall.com In Canada: 1-877-BROTHER http://www.brother.ca Description Ink Cartridge Standard Ink Cartridge (blue) Ink Cartridge (red) Ink Cartridge Premium Glossy Photo Paper (Letter size / 20
  • Brother International MFC 685CW | Users Manual - English - Page 6
    OUT OF THE USE OR INABILITY TO USE THE SOFTWARE EVEN IF BROTHER'S LICENSOR HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH Brother Industries Ltd., this manual has been compiled and published, covering the latest product descriptions and specifications. The contents of this manual and the specifications
  • Brother International MFC 685CW | Users Manual - English - Page 7
    but are not limited to print heads, toner, drums, ink cartridges, print cartridges, cordless handset battery, refill ribbons, therma PLUS paper and thermal paper. „ Except as otherwise provided herein, Brother warrants that the Machine and the accompanying Consumable and Accessory Items will
  • Brother International MFC 685CW | Users Manual - English - Page 8
    using the pre-paid freight bill supplied by Brother in accordance with the instructions provided by Brother. Since you will be in possession of two machines, Brother will require that you provide a valid major credit card number. Brother will issue a hold against the credit card account number that
  • Brother International MFC 685CW | Users Manual - English - Page 9
    a "Brother" Authorized Service Centre, together with your Canadian Proof of Purchase in the form of a Sales Receipt. When shipping or transporting your MFC/Fax machine, please refer to your Operation Manual for the proper packaging procedures. For Laser units: Failure to remove the Toner Cartridge
  • Brother International MFC 685CW | Users Manual - English - Page 10
    Using the documentation 2 Symbols and conventions used in the documentation 2 Accessing the Software User's Guide and Network User's Guide 2 Viewing Documentation 2 Accessing Brother Support (For Windows 5 Control panel overview 6 LCD display screen 9 Basic Operations 9 2 Loading documents
  • Brother International MFC 685CW | Users Manual - English - Page 11
    38 Overseas Mode 39 Delayed Faxing (Black & White only 39 Delayed Batch Transmission (Black & White only 39 Checking and canceling waiting jobs 39 Setting your changes as the new default 40 Restoring all settings to the factory settings 40 Sending a fax manually 40 Sending a fax at the end of
  • Brother International MFC 685CW | Users Manual - English - Page 12
    Fax/Tel mode when the power key is on 48 Fax/Tel mode when the power key is off 49 Telephone services Brother cordless external telephone (MFC-685CW only)..........59 Using remote codes 59 8 Dialing and storing numbers 60 How to Dial ...60 Manual dialing 60 Speed Dialing 60 Search ...60 Fax
  • Brother International MFC 685CW | Users Manual - English - Page 13
    Monitor 72 Recording a conversation (MFC-685CW only 72 10 Advanced fax operations (Black & White only) 73 Fax Forwarding...73 Paging ...74 Fax Storage ...75 Fax Preview ...75 How to preview a received fax 75 How to preview an outgoing fax 77 PC Fax Receive 77 Changing the destination PC
  • Brother International MFC 685CW | Users Manual - English - Page 14
    Section III Copy 13 Making copies 88 How to copy ...88 Entering Copy mode 88 Making a single copy 88 Making multiple copies 88 Stop copying 88 Copy settings ...89 Changing copy quality 89 Enlarging or reducing the image copied 89 Making N in 1 copies or a poster (page layout 90 Sorting
  • Brother International MFC 685CW | Users Manual - English - Page 15
    for copying 130 Trademarks...131 B Troubleshooting and Routine Maintenance 132 Troubleshooting 132 If you are having difficulty with your machine 132 Error messages 138 Error animation 141 Transferring your faxes or Fax Journal report 141 Document jam 143 Printer jam or paper jam 143 Dial
  • Brother International MFC 685CW | Users Manual - English - Page 16
    Text 174 D Specifications 175 General ...175 Print media...177 Fax ...178 Message Center 180 Digital Cordless Handset (MFC-885CW only 181 Cordless handset (BCL-D10 181 Battery ...182 Copy ...183 PhotoCapture Center 184 PictBridge ...185 Scanner ...186 Printer ...187 Interfaces ...188
  • Brother International MFC 685CW | Users Manual - English - Page 17
    Section I General I General Information 2 Loading documents and paper 10 General setup 21 Security features 30
  • Brother International MFC 685CW | Users Manual - English - Page 18
    Setup icons alert you to devices and operations that are not compatible with the machine. Accessing the Software User's Guide and Network User's Guide 1 This User's Guide does not contain all the information about the machine such as how to use the advanced features of the Printer, Scanner, PC Fax
  • Brother International MFC 685CW | Users Manual - English - Page 19
    with OCR application. How to find Network setup instructions 1 Your machine can be connected to a wireless or wired network. You can find basic setup instructions in the Quick Setup Guide. For more information, or if your access point supports SecureEasySetup™ or AOSS™, please see the Network
  • Brother International MFC 685CW | Users Manual - English - Page 20
    !® PageManager® application. How to find Network setup instructions 1 Your machine can be connected to a wireless or wired network. You can find basic setup instructions in the Quick Setup Guide. For more information, or if your access point supports SecureEasySetup™ or AOSS™, please see the
  • Brother International MFC 685CW | Users Manual - English - Page 21
    can find all the contacts you will need, such as Web support (Brother Solutions Center), Customer Service and Brother Authorized Service Centers on Brother numbers on page i and on the Brother CD-ROM. „ Click Brother Support on the main menu. The following screen will appear: General Information
  • Brother International MFC 685CW | Users Manual - English - Page 22
    -685CW 1 11 10 98 7 12 1 2 MFC-885CW 1 11 10 98 7 12 1 2 Note Most of the illustrations in this User's Guide show the MFC-685CW. 1 Dial Pad Use these keys to dial telephone and fax numbers and as a keyboard for entering information into the machine. (Canada only) The # key lets you
  • Brother International MFC 685CW | Users Manual - English - Page 23
    Lets you access Scan mode. „ Copy Lets you access Copy mode. „ PhotoCapture Lets you access PhotoCapture Center® mode. 4 Menu keys: „ Volume keys d c In Fax mode, you can press these keys to adjust the ring volume. 3 4 5 „ a Speed Dial Lets you look up and dial numbers that are stored
  • Brother International MFC 685CW | Users Manual - English - Page 24
    You can turn the machine on or off. 12 Message Center keys: „ Message Center Turns the Message Center on or off. Will also flash if you have new messages. „ Play/Record (MFC-685CW) Plays voice messages stored in the memory. Will also let you record telephone calls. „ Play (MFC-885CW) Plays voice
  • Brother International MFC 685CW | Users Manual - English - Page 25
    wireless connection. 0 Max 2 Memory Status Lets you see the available memory in the machine. 3 Ink indicator Lets you see the available ink volume. 4 Current Receive Mode Lets you see the current receive mode. „ Fax (Fax only) „ F/T (Fax/Tel) „ MC (Msg Ctr) „ Mnl (Manual Setup Mode Timer Paper Type
  • Brother International MFC 685CW | Users Manual - English - Page 26
    You can send a fax, make copies, and use cardboard, newspaper or fabric. „ Make sure documents written with ink are completely dry. a Fan the pages well. Make sure Ready. b Adjust the paper guides to fit the width of your documents. c Unfold the ADF Document Output Support Flap (1). 1 CAUTION DO
  • Brother International MFC 685CW | Users Manual - English - Page 27
    Supported 2 Length: Width: Weight: Up to 11.7 in. (297 mm) Up to 8.5 in. (215.9 mm) Up to 4.4 lb (2 kg) How to load documents 2 Note To use the scanner glass, the ADF must be empty you cannot scan on paper. 3 4 1 2 Usage Fax Copy Scan Document Top (1) Left (3) Size Bottom (2) Right
  • Brother International MFC 685CW | Users Manual - English - Page 28
    are using in the machine. To get the printer driver or in the Paper Type setting of the menu. (See Paper Type on page 23) „ When you print on Brother photo paper, load the instruction printers/copiers may stain your next document. Use only transparencies recommended for inkjet printing. Improper Setup
  • Brother International MFC 685CW | Users Manual - English - Page 29
    Loading documents and paper Choosing the right media 2 Paper type and size for each operation 2 Paper Type Paper Size Usage 2 Fax Copy Photo Printer Capture Cut Sheet Letter 8 1/2 × 11 in. (216 × 279 mm) Yes Yes Yes Yes A4 8.3 × 11.7 in. (210 × 297 mm) Yes Yes Yes Yes Legal 8
  • Brother International MFC 685CW | Users Manual - English - Page 30
    Chapter 2 Paper weight, thickness and capacity 2 Paper Type Cut Plain Paper Sheet Inkjet Paper Glossy Paper Cards Photo 4"×6" Index Card Post Card Envelopes Transparencies Weight Thickness 17 to 32 lb (64 to 120 g/m2) 0.003 to 0.006 in. (0.08 to 0.15 mm) 17 to 53 lb (64 to 200 g/m2) 0.003 to
  • Brother International MFC 685CW | Users Manual - English - Page 31
    18. a If the paper support flap is open, close it, and then pull the paper tray completely out of the machine. Lift the output paper tray cover (1). Loading documents and paper b Press and slide the paper side guides (1) and paper length guide (2) to fit
  • Brother International MFC 685CW | Users Manual - English - Page 32
    paper tray. f Close the output paper tray cover. g Slowly push the paper tray completely into the machine. e Gently adjust the paper side guides to the paper with both hands. Make sure the paper side guides touch the sides of the paper. h While holding the paper tray in place, pull out the paper
  • Brother International MFC 685CW | Users Manual - English - Page 33
    . CAUTION Do not use any of the following types of envelopes, as they will cause paper feed problems: • That are of a baggy construction. • That are embossed (have raised writing on them). the paper side guides (1) and paper length guide (2) to fit the size of the envelopes or post cards. 1 2 17
  • Brother International MFC 685CW | Users Manual - English - Page 34
    Chapter 2 If you have problems when printing on envelopes, try the following suggestions:2 a Open the envelope flap. b Make sure the clicks into the photo printing position. 1 1 Photo Bypass Tray b Press and slide the paper side guides (1) and paper length guide (2) to fit the paper size. 1 2 18
  • Brother International MFC 685CW | Users Manual - English - Page 35
    paper into the photo bypass tray and gently adjust the paper side guides to the paper. Make sure the paper side guides touch the sides of the paper. Loading documents and paper Removing small printouts from the machine 2 When the machine ejects small paper onto the output paper tray you may not
  • Brother International MFC 685CW | Users Manual - English - Page 36
    depends on the settings in the application you are using. The figures below show the unprintable areas on cut sheet paper and envelopes. The machine can only print in the shaded areas when the Borderless print feature is available and turned on. Cut Sheet Paper 3 4 1 Envelopes 34 1 2 2 Cut
  • Brother International MFC 685CW | Users Manual - English - Page 37
    machine's On/Off key. The factory setting is Fax Receive:Off.(MFC-685CW) and Fax Receive:On (MFC-885CW). Your 3 machine Fax Receive:On, you can receive faxes or calls even when the machine is switched off. (See On/Off key on this page.) a Press Menu. b Press a or b to choose General Setup
  • Brother International MFC 685CW | Users Manual - English - Page 38
    Black Start or Color Start. 2 You can receive telephone calls by lifting the handset 3 When an external TAD is connected and Easy Receive is turned on. 4 Set before you switch off the machine. MFC-885CW On/Off setting Receive mode Fax Receive: Fax Only On 1 2 Fax/Tel (factory setting) Manual
  • Brother International MFC 685CW | Users Manual - English - Page 39
    takes after the last Scan, Copy or PhotoCapture operation before it returns to Fax mode. If you choose Off, the machine stays in the mode you used last. a Press Menu. b Press a or b to choose General Setup. Press OK. c Press a or b to choose Mode Timer. d Press d or c to choose 0Sec, 30Secs, 1Min
  • Brother International MFC 685CW | Users Manual - English - Page 40
    , you will need to change the paper size setting at the same time so your machine can fit an incoming fax on the page. a Press Menu. b Press a or b to choose General Setup. Press OK. c Press a or b to choose Paper Size. d Press d or c to choose Letter, Legal, A4, A5 or 4"x6". Press OK. e Press
  • Brother International MFC 685CW | Users Manual - English - Page 41
    Beeper Volume 3 When the beeper is on, the machine will beep when you press a key, make a mistake or after you send or receive a fax. You can choose a range of volume levels, from High to Off. a Press Menu. b Press a or b to choose General Setup. Press OK. c Press a or b to choose Volume. Press
  • Brother International MFC 685CW | Users Manual - English - Page 42
    Chapter 3 Handset Volume (MFC-685CW only) 3 a Press Menu. b Press a or b to choose General Setup. Press OK. c Press a or b to choose Volume. again. Choosing the Handset Volume (For Volume Amplify) (MFC-685CW only) 3 Before you begin to use the machine, you must decide if you need to set the handset
  • Brother International MFC 685CW | Users Manual - English - Page 43
    Choosing the Handset Volume (For Volume Amplify) (MFC-685CW only) on page 26. a Press Menu. b Press a or b to choose General Setup. Press OK. c Press a or b to /Exit. Automatic Daylight Savings Time 3 You can set the machine to change automatically for daylight savings time. It will reset itself
  • Brother International MFC 685CW | Users Manual - English - Page 44
    for the backlight 3 You can set how long the LCD backlight stays on after the last key press. a Press Menu. b Press a or b to choose General Setup. Press OK. c Press a or b to choose LCD Settings. Press OK. d Press a or b to choose Dim Timer. e Press d or c to choose 10Secs, 20Secs, 30Secs or Off
  • Brother International MFC 685CW | Users Manual - English - Page 45
    the LCD stays on after the last key press. This is a power saving feature. The machine can print, scan and receive faxes and voice calls when the LCD is off. a Press Menu. b Press a or b to choose General Setup. Press OK. c Press a or b to choose LCD Settings. Press OK. d Press a or b to choose Off
  • Brother International MFC 685CW | Users Manual - English - Page 46
    to the machine. You will not be able to continue to schedule Delayed Faxes or Polling jobs. However, any prescheduled Delayed Faxes will be sent (If Fax Storage was already On) „ Cordless handset (MFC-885CW only) • Making a call • Receiving a call • Viewing Caller ID (with subscriber service) While
  • Brother International MFC 685CW | Users Manual - English - Page 47
    Turning on the memory security lock 4 a Press Menu. b Press a or b to choose Fax. Press OK. c Press a or b to choose 4 Miscellaneous. Press OK. d Press . Press OK. f Enter the registered 4-digit password. Press OK. The machine goes offline and the LCD shows Secure Mode. Note If there is a
  • Brother International MFC 685CW | Users Manual - English - Page 48
    Chapter 4 32
  • Brother International MFC 685CW | Users Manual - English - Page 49
    Section II Fax II Sending a fax 34 Receiving a Fax 42 Telephone Services and External devices 47 Dialing and storing numbers 60 Message Center 68 Advanced fax operations (Black & White only) 73 Printing Reports 83 Polling 85
  • Brother International MFC 685CW | Users Manual - English - Page 50
    dial pad, Speed Dial or Search. Note You can preview a fax message before sending it by pressing Fax Preview. For details, see How to preview an outgoing fax (Black & White only) on page 77. d Press Black Start or Color Start. The machine starts scanning the document. Note • To cancel, press Stop
  • Brother International MFC 685CW | Users Manual - English - Page 51
    you use most often by setting it as default. (See page 40.) Color fax transmission 5 Your machine can send a color fax to machines that support this feature. Color faxes cannot be stored in the memory. When you send a color fax, the machine will send it in real time (even if Real Time TX is set to
  • Brother International MFC 685CW | Users Manual - English - Page 52
    up to 50 manually dialed numbers in the same broadcast. After the broadcast is finished, a Broadcast Report will be printed. a Press (Fax). b Load Black Start. Note • If you did not use up any of the numbers for Groups, you can 'broadcast' faxes to as many as 210 (MFC-685CW) or 250 (MFC-885CW
  • Brother International MFC 685CW | Users Manual - English - Page 53
    c Press d or c to choose an option. d Go back to b to change more settings. Note • Most settings are temporary and the machine returns to its default settings after you send a fax. • You can save some of the settings you use most often by setting them as default. These settings will stay until you
  • Brother International MFC 685CW | Users Manual - English - Page 54
    . Note If the Out of Memory message appears while scanning documents, press Stop/Exit to cancel or Black Start to send the scanned pages. Real time transmission 5 When you are sending a fax, the machine will scan the documents into the memory before sending. Then, as soon as the telephone line is
  • Brother International MFC 685CW | Users Manual - English - Page 55
    data that is printed on each page. Delayed Batch Transmission (Black & White only) 5 Before sending the delayed faxes, your machine will help you economize by sorting all the faxes in the memory by destination and scheduled time. All delayed faxes that are scheduled to be sent at the same time to
  • Brother International MFC 685CW | Users Manual - English - Page 56
    document. c To listen for a dial tone do one of the following: „ (MFC-685CW)Press Speaker Phone or pick up the handset. „ (MFC-885CW) Press Speaker Phone on the machine. d Dial the fax number. e When you hear the fax tone, press Black Start or Color Start. If you are using the scanner glass press
  • Brother International MFC 685CW | Users Manual - English - Page 57
    get an Out of Memory message while scanning the first page of a fax, press Stop/Exit to cancel the fax. If you get an Out of Memory message while scanning a subsequent page, you will have the option to press Black Start to send the pages scanned so far, or to press Stop/Exit
  • Brother International MFC 685CW | Users Manual - English - Page 58
    you are using Distinctive Ring subscriber service from your telephone company, see Voice machine for fax only? Yes Fax Only Fax/Tel No Manual* Yes * We recommend you set Easy Receive to On. To set a receive mode follow the instructions below. a Press Menu. b Press a or b to choose Initial Setup
  • Brother International MFC 685CW | Users Manual - English - Page 59
    are using the Distinctive Ring feature or you are using an external TAD. To receive a fax in manual mode lift the handset of the machine or an external telephone. When you hear fax tones (short repeating beeps), press Black Start or Color Start. You can also use the Easy Receive feature to receive
  • Brother International MFC 685CW | Users Manual - English - Page 60
    machine rings before it answers in Fax Only or Fax/Tel mode. If you have external or extension telephones on the same line as the machine or subscribe to the telephone company's Distinctive Ring service b Press a or b to choose Fax. Press OK. c Press a or b to choose Setup Receive. Press OK. d Press
  • Brother International MFC 685CW | Users Manual - English - Page 61
    them, set Easy Receive to Off. • (MFC-885CW) If you typically carry the cordless handset away from the machine, we recommend that you turn on Easy Receive. If Easy Receive is turned off and you answer a fax call you will have to go to the machine and press Black Start or Color Start. Receiving
  • Brother International MFC 685CW | Users Manual - English - Page 62
    when you are at your machine. (If you have chosen Fax Preview see Fax Preview on page 75.) a Press Menu. b Press a or b to choose Fax. Press OK. c Press a or b to choose Advanced Fax Operation. Press OK. d Press a or b to choose Print Fax. Press OK. e Press Black Start. f Press Stop/Exit. Note
  • Brother International MFC 685CW | Users Manual - English - Page 63
    either with the handset, the cordless handset (MFC-885CW only), the speaker phone, or an external telephone, by dialing manually, or by using Quick Dial numbers. Note If you have the MFC-885CW, please see the Digital Cordless Handset BCL-D10 User's Guide. Making a telephone call 7 a Do one of the
  • Brother International MFC 685CW | Users Manual - English - Page 64
    Hold on the machine. Tone or Pulse (Canada only) 7 If you have a Pulse dialing service, but need to send Tone signals (for example, for telephone banking), follow the instructions below: a Do one of the following: „ (MFC-685CW) Pick up the handset or press Speaker Phone. „ (MFC-885CW) Pick up the
  • Brother International MFC 685CW | Users Manual - English - Page 65
    pseudo/double-rings, you can also pick up the call at an external or extension telephone. Telephone services 7 Your machine supports the Caller ID and Distinctive Ring subscriber telephone services that some telephone companies offer. Features like Voice Mail, Call Waiting, Call Waiting/Caller ID
  • Brother International MFC 685CW | Users Manual - English - Page 66
    the telephone. Unanswered fax and voice calls will go to your Voice Mail. (To set the machine in MANUAL Mode, see Choosing the Receive Mode on page 42.) Distinctive Ring 7 Brother uses the term 'Distinctive Ring' but different telephone companies have other names for this service such as Smart Ring
  • Brother International MFC 685CW | Users Manual - English - Page 67
    get a new fax number, make sure you reset this feature. Before you choose the ring pattern to register 7 You can only register one Distinctive Ring pattern with the machine. Some ring patterns cannot be registered. The ring patterns below are supported by your Brother machine. Register the one
  • Brother International MFC 685CW | Users Manual - English - Page 68
    . Turning off Distinctive Ring 7 a Press Menu. b Press a or b to choose Fax. Press OK. c Press a or b to choose Miscellaneous. Press OK. d Press Stop/Exit. Note If you turn off Distinctive Ring, the machine will stay in Manual receive mode. You will need to set the Receive Mode again. (See
  • Brother International MFC 685CW | Users Manual - English - Page 69
    service available in your area. Setting up your area code (USA only) 7 When returning calls from the caller ID history your machine area code, you may experience problems returning calls automatically from the . a Press Menu. b Press a or b to choose Fax. 7 Press OK. c Press a or b to choose
  • Brother International MFC 685CW | Users Manual - English - Page 70
    list. When the thirty-first call comes in to the machine, it replaces information about the first call. a Press Menu. b Press a or b to choose Fax. Press OK. c Press a or b to choose Miscellaneous the LCD. f Press Black Start or Color Start. g After printing has finished, press Stop/Exit. 54
  • Brother International MFC 685CW | Users Manual - English - Page 71
    CNG tones left for the fax 'handshake'. Make sure you carefully follow the instructions in this guide for recording your outgoing message. We do not recommend using the toll saver feature on your external answering machine if it exceeds five rings. Telephone Services and External devices Note • If
  • Brother International MFC 685CW | Users Manual - English - Page 72
    . e Set the TAD to answer calls. f Set the Receive Mode to Manual with Easy Receive turned on. (See Choosing the Receive Mode on page 42.) silence because the machine cannot hear fax tones over a resonant or loud voice. You may try omitting this pause, but if your machine has trouble receiving, then
  • Brother International MFC 685CW | Users Manual - English - Page 73
    Services busy and a second fax call is received, the fax call will be sent to a line that does not have a fax machine. Your machine will work best on Your machine must be plugged into an RJ11 jack. RJ11 and RJ14 jacks may be equal in size and appearance and both may contain four wires (black, red
  • Brother International MFC 685CW | Users Manual - English - Page 74
    by a switchboard operator we recommend that you set the Receive Mode to Manual. We cannot guarantee that your machine will operate properly under all circumstances when connected to a PBX. Any difficulties with sending or receiving faxes should be reported first to the company who handles your PBX
  • Brother International MFC 685CW | Users Manual - English - Page 75
    receiving a manual fax. Press l 5 1 and wait for the chirp or until the LCD shows Receiving, and then hang up. Note You can also use the Easy Receive feature to make your machine automatically take the call. (See Easy Receive on page 45.) Using a non-Brother cordless external telephone (MFC-685CW
  • Brother International MFC 685CW | Users Manual - English - Page 76
    8 Dialing and storing numbers 8 How to Dial 8 Manual dialing 8 Press all of the digits of the fax or telephone number. Speed Dialing 8 a Press Speed Dial. You can also choose Speed Dial by pressing (Fax). b Press a or b to choose Search. Press OK. c Press the two-digit Speed Dial number. (See
  • Brother International MFC 685CW | Users Manual - English - Page 77
    fax manually and the line is busy, press Redial/Pause, and then press Black machine will automatically redial once after five minutes. a Press Redial/Pause. b Press a or b to choose the number you want to redial. Press OK. c Press a or b to choose Send a fax. Press OK. d Press Black service offered by
  • Brother International MFC 685CW | Users Manual - English - Page 78
    machine to do the following types of easy dialing: Speed Dial and Groups for broadcasting faxes. MFC-885CW) 2-digit Speed Dial locations with a name, and each name can have two numbers. When you dial you will only have to press a few keys (For example: Speed Dial, OK, the two-digit number, and Black
  • Brother International MFC 685CW | Users Manual - English - Page 79
    from the Caller ID history 8 If you have the Caller ID subscriber service from your telephone company you can also store Speed Dial numbers from incoming calls in the Caller ID History. (See Caller ID on page 53.) a Press (Fax). b Press a or b to choose Caller ID hist.. Press OK. c Press a or
  • Brother International MFC 685CW | Users Manual - English - Page 80
    a or b to choose Change. Press OK. „ Press a or b to choose Delete. Press OK. Press 1 to confirm. Go to step h. e Press a or b to choose Name, Fax/Tel1: or Fax/Tel2:. Press OK. f Do one of the following: „ If you chose Name, enter the new name (up to 16 characters) using the dial pad
  • Brother International MFC 685CW | Users Manual - English - Page 81
    can assign up to 158 numbers (MFC-685CW) or 198 numbers (MFC-885CW) in a large Group if you have 2 numbers in each location. (See Storing Speed Dial numbers on page 62 and Broadcasting (Black & White only) on page 36.) a Press Speed Dial. b Press a or b to choose Setup Groups. Press OK. c Press a or
  • Brother International MFC 685CW | Users Manual - English - Page 82
    example, type NEW CLIENTS). f Press a or b to choose Complete. Press OK. g Press Stop/Exit. Deleting a Group 8 a Press Speed Dial. b Press a or b to choose Setup Groups. Press OK. c Press a or b to choose the Group you want to delete. Press OK. d Press a or b to choose Delete. Press OK. Press
  • Brother International MFC 685CW | Users Manual - English - Page 83
    which number you want to send to. d Press a or b to choose Send a fax. Press OK. e Press a or b to choose Speed Dial. Press OK. f Press a h Press Black Start or Color Start. You will dial '555-7000'. To temporarily change a number, you can substitute part of the number with manual dialing using
  • Brother International MFC 685CW | Users Manual - English - Page 84
    is received and your machine is set to Fax/Tel mode. The caller will not be able to leave a message. See Fax/Tel OGM (Announcement) on page 69. Your OGM must be less than 20 seconds long. a Press Menu. b Press a or b to choose Fax. Press OK. c Press a or b to choose Setup Msg Ctr. Press OK
  • Brother International MFC 685CW | Users Manual - English - Page 85
    will be played by your Brother machine to a caller. Unlike the TAD OGM, the caller will not be able to leave a message. To record your Fax/Tel OGM follow the instructions on Outgoing message (OGM) on page 68 and choose F/T OGM (not Msg Ctr OGM). If you need to review the steps for setting up
  • Brother International MFC 685CW | Users Manual - English - Page 86
    To erase voice messages individually 9 a Press Play/Record or Play. The machine will sound a two second beep and begins message playback. Each message is preceded by one long beep, and followed by two short beeps. b To erase a specific message, press Erase immediately after the two short beeps, or
  • Brother International MFC 685CW | Users Manual - English - Page 87
    9 Setting maximum time for incoming messages 9 Your machine's default setting will save incoming messages up to 30 seconds long. To change this setting follow the steps below: a Press Menu. b Press a or b to choose Fax. Press OK. c Press a or b to choose Setup Msg Ctr. Press OK. d Press a or b to
  • Brother International MFC 685CW | Users Manual - English - Page 88
    come in. a Press Menu. b Press a or b to choose Fax. Press OK. c Press a or b to choose Setup Msg Ctr. Press OK. d Press a or b to choose ICM Rec.Monitr. e Use d or c to choose Off or On. Press OK. f Press Stop/Exit. Recording a conversation (MFC
  • Brother International MFC 685CW | Users Manual - English - Page 89
    is a power failure before the fax is forwarded or a problem at the receiving machine. • The machine can store faxes approximately 24 hours if there is a power failure. • When Fax Forwarding is turned on your machine will only receive black & white faxes into memory. Color faxes will not be received
  • Brother International MFC 685CW | Users Manual - English - Page 90
    8 9 # # h Press Stop/Exit. Note • You cannot change a paging number or PIN remotely. • If Paging is turned on your machine cannot receive a color fax unless the sending machine converts it to black & white. • If you want to be paged for voice messages, make sure you pressed MC on/off key to turn the
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    Storage is turned on your machine cannot receive a color fax unless the sending machine converts it to black & white. Fax Preview 10 How to preview a received fax 10 If you choose Fax Preview you can view received faxes on the LCD by pressing the Fax Preview key. When the machine is in Ready mode
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    is open the control panel keys will perform the operations shown below. Key a or b d or c Black Start Description Enlarge the fax. Reduce the fax. Scroll vertically. Scroll horizontally. Rotate the fax clockwise. Delete the fax. Press 1 to confirm. Go back to the previous page. Go to the next page
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    your PC and the PC-FAX Receiving software runs, your machine transfers your faxes to your PC automatically. To transfer the received faxes to your PC you must have the PC-FAX Receiving software running on your PC. (For details, see PC-FAX receiving in the Software User's Guide on the CD-ROM.) If
  • Brother International MFC 685CW | Users Manual - English - Page 94
    not supported in the Mac OS®. • Before you can set up PC Fax Receive you must install the MFL-Pro Suite software on you PC. Make sure your PC is connected and turned on. (For details see PC-FAX Receiving in the Software User's Guide on the CD-ROM.) • In the event of a power failure, the machine
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    the memory will not be erased or printed and the setting will be unchanged. If received faxes are left in the machine's memory when you change to PC Fax Receive from another option [Fax Forward, Paging, Fax Storage or 10 Fax Preview], press a or b to choose the PC. The LCD will ask you the following
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    Code 10 a Dial your fax number from a touch tone telephone or another fax machine. b When your machine answers, enter your remote machine will beep three times if you enter an invalid command. e Press 9 0 to reset the machine when you have finished. f Hang up. Note If your machine is set to Manual
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    Advanced fax operations (Black & White only) Remote Fax commands 10 Follow the commands below to access features when you are away from the machine. When you call the machine and enter your remote access code (3 digits followed by l), the system will give two short beeps and you must enter a remote
  • Brother International MFC 685CW | Users Manual - English - Page 98
    messages. c When you hear two short beeps, press 9 6 2. d Wait for the long beep, enter the number (up to 20 digits) of the remote fax machine you want your fax messages sent to using the dial pad, then enter # #. Note You cannot use l and # as dial numbers. However, press # if you want to create
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    . e Press d or c to choose On, On+Image, Off or Off+Image. Press OK. f Press Stop/Exit. Fax Journal (activity report) 11 You can set the machine to print a journal at specific intervals (every 50 faxes, 6, 12 or 24 hours, 2 or 7 days). If you set the interval to Off, you can still print the
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    your machine. „ faxes. (TX: Transmit.) (RX: Receive.) „ User Settings Lists your settings. „ Network Config Lists your Network settings. How to print a report 11 a Press Menu. b Press a or b to choose Print Reports. Press OK. c Press a or b to choose the report you want. Press OK. d Press Black
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    support polling. Polling receive 12 Polling receive lets you call another fax machine to receive a fax. Setup to receive polling 12 a Press (Fax). b Press a or b to choose Polling RX. c Press d or c to choose On (or Off). Press OK. d Enter the fax number you are polling. e Press Black
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    Chapter 12 Polled transmit (Black & White only) 12 Polled transmit lets you set up your machine to wait with a document so another fax machine can call and retrieve it. The document will be stored and can be retrieved by any other fax machine until you delete it from the memory. (See Checking and
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    Section III Copy I II Making copies 88
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    , press OK. Note The default setting is Fax mode. You can change the amount of time that the machine stays in Copy mode after the last copy Loading documents on page 10.) c Enter the number of copies you want. d Press Black Start or Color Start. Note To sort the copies, press a or b to choose
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    . These settings are temporary, and the machine returns to its default settings 1 minute after page 23.) If you have finished choosing settings, press Black Start or Color Start. If you want to choose more „ Fast Fast copy speed and lowest amount of ink used. Use to save time printing documents to be
  • Brother International MFC 685CW | Users Manual - English - Page 106
    also produce a poster. When you use the poster feature your machine divides your document into sections, then enlarges the sections so you settings, press Black Start or Color Start to scan the page. If you are making a poster or placed the document in the ADF, the machine scans the pages
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    paper has been chosen in the Paper Type setting for N in 1 copies, the machine will print the images as if Plain paper had been chosen. Place your document face . f If you do not want to change additional settings, press Black Start or Color Start. Note Page Layout options are not available with
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    settings, press Black Start or Color Start. Paper Options 13 Paper Type 13 If you are copying on special paper, set the machine for the Paper, Inkjet Paper, Brother Photo, Other Photo or Transparency. Press OK. f If you do not want to change additional settings, press Black Start or Color Start.
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    message appears while scanning documents, press Stop/Exit to cancel or Black Start or Color Start to copy the scanned pages. You will need off Advanced Fax Operation. (See Turning off Advanced Fax Operations on page 79.) „ Print the faxes that are in the memory. (See Printing a fax from the memory
  • Brother International MFC 685CW | Users Manual - English - Page 110
    Chapter 13 94
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    Section IV Walk-up Photo Printing IV PhotoCapture Center®: Printing photos from a memory card or USB Flash memory drive 96 Printing photos from a camera 112
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    from your PC. (See PhotoCapture Center® for Windows® or Remote Setup & PhotoCapture Center®™ for Macintosh® in the Software User's Guide on the CD-ROM.) 96 Using a memory card or USB Flash memory drive 14 Your Brother machine has media drives (slots) for use with popular digital camera media
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    you use the same folder your digital camera uses. If the data is not saved to the same folder, the machine may not be able to read the file or print the image. „ (USB Flash memory drive users) This machine supports USB Flash memory drives that has been formatted by Windows®. 14 97
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    camera that uses the USB mass storage standard. Any other USB devices are not supported. „ PhotoCapture light is on, the memory card or USB Flash memory drive is the media drive (slot) or USB direct interface while the machine is reading or writing to the media (the PhotoCapture key is blinking). You
  • Brother International MFC 685CW | Users Manual - English - Page 115
    by Date (See page 103.) „ Print All Photos (See page 104.) „ Slide show (See page 104.) „ Trimming (See page 105.) Note If your digital camera supports DPOF printing, see DPOF printing on page 105. When the option you want is highlighted, press OK. Print Images 14 View Photo(s) 14 You can
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    . Do one of the following. „ If you chose Paper Type, press d or c to choose the type of paper you are using, Plain Paper, Inkjet Paper, Brother Photo or Other Photo. Press OK. „ If you chose Paper Size, press d or c to choose the paper size you are using, Letter or A4. Press
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    feature is supported by technology from Reallusion, Inc. Auto Correct 14 Auto Correct is available for most photos. The machine decides to choose Enhance Skin-Tone. Press OK. Note You can also adjust the effect level manually, by pressing a or b. e Press OK and a or b to increase or decrease
  • Brother International MFC 685CW | Users Manual - English - Page 118
    choose Enhance Scenery. Press OK. Note You can also adjust the effect level manually, by pressing a or b. e Press OK and a or b to to print. Remove Red-Eye 14 The machine detects eyes in your photos and will can convert your photo to black & white. a Make sure you have put a
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    PhotoCapture Center®: Printing photos from a memory card or USB Flash memory drive b Press a or b to choose Photo Effects. Press OK. c Press d or c to choose your photo. Press OK. d Press a or b to choose Monochrome. Press OK. e Press OK and a or b to increase or decrease the number of copies. f Do
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    Chapter 14 Print All Photos 14 You can print all the photos on your memory card. a Make sure you have put a memory card or USB Flash memory drive in the proper slot. Press (PhotoCapture). b Press a or b to choose Print All Photos. Press OK. c Enter the number of copies you want using the dial
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    images from a digital camera. If your digital camera supports DPOF printing, you will be able to choose ™, SecureDigital with DPOF information is put into your machine, you can print the chosen image easily. a problem. For instructions on how to delete or recreate the print order,
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    temporarily for the next printing. These settings are temporary, and the machine returns to its default settings 3 minutes after printing, unless you have Paper Size Options 1 Normal/Photo Plain Paper/Inkjet Paper/ Brother Photo/Other Photo Letter/A4/4"x 6"/5"x 7" Brightness Dark Light
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    14 Paper Type 14 a Press a or b to choose Paper Type. b Press d or c to choose the paper size you are using, Plain Paper, Inkjet Paper, Brother Photo or Other Photo. Press OK. c If you do not want to change additional settings, press Color Start to print. Options 2 - Page 108 - 109 - 109
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    Chapter 14 Adjusting Brightness, Contrast and Color 14 Brightness 14 a Press a or b to choose Brightness. b Press d to make a darker print or press c to make a lighter print. Press OK. c If you do not want to change additional settings, press Color Start to print. Contrast 14 You can choose
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    PhotoCapture Center®: Printing photos from a memory card or USB Flash memory drive Cropping 14 If your photo is too long or wide to fit the available space on your chosen layout, part of the image will automatically be cropped. The factory setting is On. If you want to print the whole image, turn
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    or Macintosh® in the Software User's Guide on the CD-ROM for keys. (For details, see Quick Setup Guide.) For example, the fifth image memory drive into your machine. WARNING DO NOT take change the quality, go to step f. „ Press Black Start or Color Start to start scanning without changing
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    to delete the current name. k Press Black Start or Color Start. Understanding the Error Messages 14 Once you are familiar with the types of errors that can occur while you are using PhotoCapture Center®, you can easily identify and troubleshoot any problems. „ Hub is Unusable. This message will
  • Brother International MFC 685CW | Users Manual - English - Page 128
    a PictBridge camera 15 Your Brother machine supports the PictBridge standard, allowing camera is set to use the Printer Settings (Default setting), the machine will print your photo using the and availability of each setting depends on the specification of your camera. Please refer to the
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    it easier to print images from a digital camera. If your digital camera supports DPOF printing, you will be able to choose on the digital camera the instructions from your camera. When the machine starts printing a photo, the LCD will show Printing. WARNING To prevent damage to your machine, do
  • Brother International MFC 685CW | Users Manual - English - Page 130
    before connecting a digital camera. a Make sure that your camera is turned off. Connect your camera to the USB direct interface (1) on the machine using the USB cable. 1 1 USB direct interface b Turn on the camera. For print settings, see Print Images on page 99 c Follow the steps in Print
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    that can occur while you are printing from a camera, you can easily identify and troubleshoot any problems. „ Out of Memory This message will appear if you are working with images that are too large for the machine's memory. „ Unusable Device This message will appear if you connect a camera which is
  • Brother International MFC 685CW | Users Manual - English - Page 132
    Chapter 15 116
  • Brother International MFC 685CW | Users Manual - English - Page 133
    Section V Software V Software and Network features 118
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    „ Network Scanning „ Wired and Wireless Network How to read HTML User's Guide This is a quick reference for using the HTML User's Guide. (For Windows®) Note If you have not installed the software, see Viewing Documentation on page 2. a From the Start menu, point to Brother, MFC-XXXX (where XXXX is
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    Section VI Appendixes VI Safety and Legal 120 Troubleshooting and Routine Maintenance 132 Menu and Features 158 Specifications 175 Glossary 192
  • Brother International MFC 685CW | Users Manual - English - Page 136
    DO NOT connect your machine to electrical outlets on the same circuit as large appliances or other equipment that might disrupt the power supply. • Avoid interference sources, such as speakers or the base units of non-Brother cordless telephones. • DO NOT place the MFC-885CW and the cordless handset
  • Brother International MFC 685CW | Users Manual - English - Page 137
    Safety and Legal To use the machine safely A Please keep these instructions for later reference and read them before attempting any maintenance. Note A If there are faxes in the machine's memory, you need to print them or save them before you unplug the machine from the AC power outlet for more
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    DO NOT put your hands on the edge of the machine under the document cover or the scanner cover. Doing this may cause injury. DO NOT put your hands on the edge of the paper tray
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    . Doing this may cause a fire or electrical shock. If the machine becomes hot, releases smoke, or generates any strong smells, immediately unplug the machine from the AC power outlet. Call Brother Customer Service. (See Brother numbers on page i.) If metal objects, water or other liquids get inside
  • Brother International MFC 685CW | Users Manual - English - Page 140
    the cords during a lightning storm. WARNING IMPORTANT SAFETY INSTRUCTIONS When using your telephone equipment, basic safety precautions should always , for example, near a bath tub, wash bowl, kitchen sink or washing machine, in a wet basement or near a swimming pool. 2 Avoid using this product
  • Brother International MFC 685CW | Users Manual - English - Page 141
    the machine that will block received faxes. DO NOT place anything in the path of received faxes. 13 Wait until pages have exited the machine before warranty. Refer all servicing to a Brother Authorized Service Center. For the location of your nearest Brother Authorized Service Center, please call
  • Brother International MFC 685CW | Users Manual - English - Page 142
    change in performance, indicating a need for service. 16 To protect your product against power surges or in a wet basement. „ DO NOT use the machine during an electrical storm (there is the remote possibility of jack that is also compliant. See installation instructions for details. The REN is used
  • Brother International MFC 685CW | Users Manual - English - Page 143
    service. If trouble is experienced with this equipment, for repair or warranty information, please contact Brother Customer Service. (See Brother you are not able to solve a problem with your machine, call Brother Customer Service. (See Brother numbers on page i.) WARNING For protection
  • Brother International MFC 685CW | Users Manual - English - Page 144
    Brother International Party: Corporation 100 Somerset Corporate Boulevard Bridgewater, NJ 08807-0911 USA TEL: (908) 704-1700 declares, that the products Product Name: MFC-685CW and MFC-885CW installed and used in accordance with the instructions, may cause harmful interference to radio
  • Brother International MFC 685CW | Users Manual - English - Page 145
    Safety and Legal Industry Canada Compliance Statement (Canada only) A This Class B digital apparatus complies with Canadian ICES-003. Cet appareil numérique de la classe B est conforme à la norme NMB-003 du Canada. Operation is subject to the following two conditions: (1) this device may not cause
  • Brother International MFC 685CW | Users Manual - English - Page 146
    . This memorandum is intended to be a guide rather than a complete listing of every possible any particular questionable documents. The following documents issued by the United States/Canadian Government or any Stamps (canceled or uncanceled) „ Selective Service or draft papers „ Passports „ United
  • Brother International MFC 685CW | Users Manual - English - Page 147
    of International Business Machine Corporation. CompactFlash is software title is mentioned in this manual has a Software License Agreement specific to its proprietary programs. All other brand and product names mentioned in this User's Guide, the Software User's Guide and the Network User's Guide
  • Brother International MFC 685CW | Users Manual - English - Page 148
    ink cartridges on page 146.) Check to see if the LCD is showing an error message. (See Error messages on page 138.) Check that the correct printer driver has been installed and chosen. Make sure that the machine is online. Click Start and then Printers and Faxes. Right-click and choose Brother MFC
  • Brother International MFC 685CW | Users Manual - English - Page 149
    dirty with ink. (See Cleaning the machine printer or at the bottom of the page. platen on page 150.) Make sure you are using the paper support flap. (See Loading paper and other media on page 15.) The machine prints dense lines on Check Reverse Order in the Basic tab of the printer driver. the
  • Brother International MFC 685CW | Users Manual - English - Page 150
    may be dirty. Ask the sender to make a copy to see if the problem is with the sending machine. Try receiving from another fax machine. Received color fax prints only in black and white. Replace the color ink cartridges that are empty or nearly empty, and then ask the other person to send the color
  • Brother International MFC 685CW | Users Manual - English - Page 151
    to Call Waiting or some other custom service and its signal comes through the line while your machine is sending or receiving a fax, the signal can temporarily interrupt or disrupt the faxes. Brother's ECM feature should help overcome this problem. This condition is related to the telephone
  • Brother International MFC 685CW | Users Manual - English - Page 152
    the FaceFilter Studio application from the CD-ROM supplied with your machine. To install FaceFilter Studio see the Quick Setup Guide. Also, before you start FaceFilter Studio for the first time, you must make sure your Brother machine is turned On, and connected to your computer. This will allow
  • Brother International MFC 685CW | Users Manual - English - Page 153
    settings in the Software User's Guide on the CD-ROM. For Windows® XP SP1 user's, please visit the Brother Solutions Center. Your computer cannot find your machine. Firewall settings on you PC may be rejecting the necessary network connection. For detail, see the instruction above
  • Brother International MFC 685CW | Users Manual - English - Page 154
    your telephone line. You tried to poll a fax machine Check the other fax machine's polling that is not in Polled Waiting mode. setup. The scanner cover is not closed Lift the scanner cover and then close it completely. again. The ink cartridge cover is not completely closed. Firmly close the
  • Brother International MFC 685CW | Users Manual - English - Page 155
    Choose a larger image. to trim. One or more of the ink cartridges Replace the empty ink cartridges. (See are empty. The machine will stop Replacing the ink cartridges on page 146.) all print operations. While memory is available, black and white faxes will be stored in the memory. If a sending
  • Brother International MFC 685CW | Users Manual - English - Page 156
    Black Start or Color Start. „ Remove the paper and load it again and then press Black Start or Color Start. The paper is jammed in the machine. See Printer Speed Dial numbers on page 62.) Out of Memory The machine's memory is full. Fax sending or copy operation in progress Do one of the
  • Brother International MFC 685CW | Users Manual - English - Page 157
    solutions.brother.com. Wrong Paper Size Paper is not the correct size. Load the correct size of paper (Letter, Legal or A4), and then press Black Start or Color Start. Error animation B Error animation displays step-by-step instructions when paper gets jammed or ink cartridges become empty. You
  • Brother International MFC 685CW | Users Manual - English - Page 158
    Journal report to another fax machine B If you have not set up your Station ID, you cannot enter fax transfer mode. (See Setting your station ID in the Quick Setup Guide.) a Press Stop/Exit to interrupt the error temporarily. b Press Menu. c Press a or b to choose Service. Press OK. d Press
  • Brother International MFC 685CW | Users Manual - English - Page 159
    Troubleshooting and Routine Maintenance Document jam B Documents can jam in the ADF unit if they are not ADF cover properly by pressing it down in the middle. d Close the document cover. e Press Stop/Exit. Printer jam or paper jam B Take out the jammed paper depending on where it is jammed in the
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    place the jam clear cover face down as shown in the illustration. Doing this may damage the cover and cause paper jams. c Reset the machine by lifting the scanner cover from the front of the machine and then closing it. „ If you cannot remove the jammed paper from the front of the
  • Brother International MFC 685CW | Users Manual - English - Page 161
    . Make sure that there is no jammed paper left in the corners of the machine. 1 Troubleshooting and Routine Maintenance h Push the paper tray firmly back into the machine. Note Make sure you pull out the paper support until it clicks. B Note If the paper is jammed under the print head, unplug
  • Brother International MFC 685CW | Users Manual - English - Page 162
    sure to follow the LCD prompts to replace the ink cartridges in the correct order. Even though the machine tells you that an ink cartridge is empty, there will be a small amount of ink left in the ink cartridge. It is necessary to keep some ink in the ink cartridge to prevent air from drying out and
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    lever down and take out the ink cartridge for the color shown on the LCD. Troubleshooting and Routine Maintenance Improper Setup DO NOT touch the area shown in the illustration below. B Note If the protective yellow caps come off when you open the bag, the cartridge will not be damaged. e Each
  • Brother International MFC 685CW | Users Manual - English - Page 164
    only Genuine Brother Brand replacement ink cartridges. Use or attempted use of potentially incompatible ink and/or cartridges in the Brother machine may cause damage to the machine and/or may result in unsatisfactory print quality. Our warranty coverage does not apply to any problem that is caused
  • Brother International MFC 685CW | Users Manual - English - Page 165
    Troubleshooting and Routine Maintenance Clean the outside of the machine as follows: B a Pull the paper tray (1) completely out of the machine. 1 Cleaning the scanner B a Lift the document cover (1). Clean the scanner glass (2) and the white plastic (3) with a soft lint-free cloth moistened
  • Brother International MFC 685CW | Users Manual - English - Page 166
    from the AC power outlet before cleaning the printer platen (1). If ink is scattered on or around the printer platen wipe it off with a soft, dry, lint-free cloth. a Using both hands, use the plastic tabs on both sides of the machine to lift the scanner cover until it locks securely into the open
  • Brother International MFC 685CW | Users Manual - English - Page 167
    cord. Cleaning the print head B To maintain good print quality, the machine will automatically clean the print head. You can start the cleaning process manually if there is a print quality problem. Clean the print head and ink cartridges if you get a horizontal line in the text or graphics on your
  • Brother International MFC 685CW | Users Manual - English - Page 168
    the ink cartridge for the clogged color. After replacing the ink cartridge, check the print quality. If the problem still exists, repeat the cleaning and test print procedures at least five times for the new ink cartridge. If ink is still missing, call Brother Customer Service. (See Brother numbers
  • Brother International MFC 685CW | Users Manual - English - Page 169
    cartridge. a Press Ink. b Press a or b to choose Ink Volume. Press OK. The LCD shows the ink volume. c Press Stop/Exit. Note You can check the ink volume from your computer. (See Printing for Windows® or Printing and Faxing for Macintosh® in the Software User's Guide on the CD-ROM.) Troubleshooting
  • Brother International MFC 685CW | Users Manual - English - Page 170
    c Attach the side cover. b Align the recessed arrows on the cradle with those on the machine, and then slide the cradle toward the front of the machine until it clicks into place. Installing the handset and handset cradle B a Remove the side cover. c Connect the curled handset cord to the
  • Brother International MFC 685CW | Users Manual - English - Page 171
    has stopped. Not allowing the machine to finish this parking process may lead to print problems and possible damage to the print head. a Open the ink cartridge cover. b Pull the lock release levers down and take out all the ink cartridges. (See Replacing the ink cartridges on page 146.) c Install
  • Brother International MFC 685CW | Users Manual - English - Page 172
    is connected. g Lift the scanner cover (1) to release the lock. Gently push the scanner cover support down (2) and close the scanner cover (3). i (MFC-885CW) Rotate the machine's antenna to the down position. j Wrap the machine in the bag and put it in the original carton with the original packing
  • Brother International MFC 685CW | Users Manual - English - Page 173
    used ink cartridges in the carton. Note If you are returning your machine to Brother as part of the Exchange Service, pack only the machine. Keep all separate parts and printed materials to use with your 'Exchange' machine. Troubleshooting and Routine Maintenance (MFC-685CW) (MFC-885CW) B l Close
  • Brother International MFC 685CW | Users Manual - English - Page 174
    -by-step on-screen instructions to help you program your machine. All you need to do is follow the instructions as they guide you through the menu stored permanently. Also, you will not lose your settings in the PhotoCapture, Fax and Copy mode key menus if you have chosen Set New Default. You
  • Brother International MFC 685CW | Users Manual - English - Page 175
    machine's programs. The factory settings are shown in Bold with an asterisk. Menu ( ) Level1 Level2 General Setup Fax mode. C 1Min 2Mins* Paper Type - 5Mins Plain Paper* Sets the type of paper in 23 the paper tray. Inkjet Paper Brother High Handset (MFC-685CW only) Low* High Adjusts the
  • Brother International MFC 685CW | Users Manual - English - Page 176
    Setup Volume (Continued) (Continued) Volume Amplify On (MFC MFC-680CW only) Fax Receive:On Customizes the On/Off 21 Fax Receive:Off* key to receive faxes even in off mode. On/Off Setting - Fax Receive:On* (MFC-885CW only) LCD Settings Fax Echo Control - (MFC-885CW only) 30Mins - level1
  • Brother International MFC 685CW | Users Manual - English - Page 177
    45 without pressing the Black Start or Color Start key. Allows you to answer all 59 calls at an extension or external telephone and use codes to turn the machine on or off. You can personalize these codes. Reduces the size of 46 incoming faxes. Initial setup for 83 Transmission Verification
  • Brother International MFC 685CW | Users Manual - English - Page 178
    or Off. Prohibits most functions 30 except receiving faxes into memory. Adjusts the modem speed 146 to help resolve transmission problems. Uses the Telephone 50 company's Distinctive Ring subscriber service to register the ring pattern with the machine. View or print a list of the 53 last
  • Brother International MFC 685CW | Users Manual - English - Page 179
    allocates the IP address from the link-local address range. Auto* 100B-FD 100B-HD Chooses the Ethernet link mode. 10B-FD See Network User's Guide on the CD-ROM. The factory settings are shown in Bold with an asterisk. 10B-HD 163
  • Brother International MFC 685CW | Users Manual - English - Page 180
    IP Address Subnet Mask Gateway Node Name WINS Config WINS Server DNS Server APIPA Setup Wizard SecureEasySetup See Network User's Guide on the CD-ROM. The factory settings are shown in Bold with an . - You can configure your print server. - You can configure the wireless network easily. 164
  • Brother International MFC 685CW | Users Manual - English - Page 181
    WLAN - Yes No See Network User's Guide on the CD-ROM. The factory settings are shown in Bold with an asterisk. Descriptions You can configure the wireless network easily. You can see the current wireless network status. You can see the current wireless network signal strength. C You can
  • Brother International MFC 685CW | Users Manual - English - Page 182
    Network Config - Machine Info. Serial No. - Initial Setup Receive Mode - (MFC-685CW only) Receive Mode - Numerical Order - - - - Fax Only* Fax/Tel Manual Fax Only Lets you check the serial 155 number of your machine. Choose the receive mode 42 that best suits your needs. (MFC-885CW only) Date
  • Brother International MFC 685CW | Users Manual - English - Page 183
    you send. C Alphabetical You can dial by pressing only 60 Order a few keys (and Start). Set Speed Dial - Setup Groups - Outgoing Call Make a phone - call Send a fax Add to Speed Dial Numerical Order - - - Stores Speed Dial numbers, 62 so you can dial by pressing only a few keys (and Start
  • Brother International MFC 685CW | Users Manual - English - Page 184
    machine with an document to be retrieved by another fax machine. Sets up your machine to poll another fax machine. Page 86 85 If you are having difficulty 39 sending faxes Software User's Guide on the CD-ROM You can have your text document converted to an editable text file. You can scan a black
  • Brother International MFC 685CW | Users Manual - English - Page 185
    x6"iLTR 198% 4"x6"iA4 200% Custom(25-400%) Plain Paper* Choose the paper type that 92 matches the paper in the Inkjet Paper tray. Brother Photo Other Photo Transparency Letter* Legal A4 Choose the paper size that 92 matches the paper in the tray. A5 4"x6" Light +2 +1 Adjusts the brightness
  • Brother International MFC 685CW | Users Manual - English - Page 186
    Level1 RED Adjust Level2 Level3 - Options +2 +1 Descriptions Adjusts the amount of Red in copies. Page 92 GREEN Adjust -1 -2 - Adjusts the amount of +2 Green in copies. +1 BLUE Adjust -1 -2 - Adjusts the amount of Blue +2 in copies. +1 -1 -2 Stack/Sort - - Stack* Sort Page
  • Brother International MFC 685CW | Users Manual - English - Page 187
    your photos on the LCD. You can print a thumbnail page. Page 99 100 Brother Photo Other Photo C Paper Size - Letter* Print Photos - - Photo Effects Auto 104 your memory card or USB Flash memory drive. The machine starts a slide 104 show of your photos. You can trim your photo 105 and print
  • Brother International MFC 685CW | Users Manual - English - Page 188
    Print Settings Option1 Option2 Print Quality Normal Option3 - Option4 - Photo* Paper Type Plain Paper - - Inkjet Paper Brother Photo Paper Size Other Photo* Letter 4"x 6"* 5"x 7" A4 (When A4 or - Letter is chosen) 4"x 3" 5"x 3.5" 6"x 4" 7"x 5" 8"x 6" Brightness Light (Does
  • Brother International MFC 685CW | Users Manual - English - Page 189
    Menu and Features Option1 Option2 Option3 Option4 Descriptions Page Cropping On* - - Crops the image around the 109 margin to fit the paper size Off or print size. Turn this feature off if you want to print whole images or prevent unwanted cropping. Borderless On* - - Expands
  • Brother International MFC 685CW | Users Manual - English - Page 190
    ID, you may need to enter text into the machine. Most dial pad keys have three or four letters L O R V Y four times 2 3 4 5 6 S 8 Z Putting spaces C To enter a space in a fax number, press c once between numbers. To enter a space in a name, press c twice between characters. Making corrections
  • Brother International MFC 685CW | Users Manual - English - Page 191
    size Paper Tray 100 Sheets [20 lb (80 g/m2)] Printer Type Ink Jet Print Method Black: Piezo with 94 × 1 nozzle Color: Piezo with 94 × 3 nozzles LCD (liquid crystal display) (MFC-685CW) Wide 3.3 in. (83.8 mm) Color LCD 1 (MFC-885CW) Wide 4.2 in. (106.7 mm) Color LCD 1 Power Source AC
  • Brother International MFC 685CW | Users Manual - English - Page 192
    mm) 7.1 in. (180 mm) 15.7 in. (398 mm) 18.7 in. (476 mm) 13.8 in. (351 mm) 17.4 in. (443 mm) Weight Noise Temperature Humidity MFC-685CW MFC-885CW Operating: Operating: Best Print Quality: Operating: Best Print Quality: 18.5 lb (8.4 kg) 19.0 lb (8.6 kg) 50 dB or less 1 50° F to 95° F (10 to
  • Brother International MFC 685CW | Users Manual - English - Page 193
    Specifications Print media D Paper Input Paper Output Paper Tray „ Paper type: Plain paper, inkjet paper (coated paper), removing printed pages from the output paper tray immediately after they exit the machine to avoid smudging. 3 See Paper type and size for each operation on page 13. 177
  • Brother International MFC 685CW | Users Manual - English - Page 194
    Fax 208 mm) 8.03 in. (204 mm) 256 levels Standard, Sequential: (Black only) Automatic/Light/Dark (manual setting) „ Horizontal 203 dot/in. (8 dot/mm) „ Vertical Standard × 2 numbers (MFC-685CW) 100 stations × 2 numbers (MFC-885CW) Up to 6 210 stations (MFC-685CW) 250 stations (MFC-885CW) 1 time after
  • Brother International MFC 685CW | Users Manual - English - Page 195
    480 1/400 2 pages Out of Paper Reception Up to 480 1/400 2 pages 1 'Pages' refers to the 'Brother Standard Chart No. 1' (a typical business letter, Standard resolution, MMR code). Specifications and printed materials are subject to change without prior notice. 2 'Pages' refers to the 'ITU-T Test
  • Brother International MFC 685CW | Users Manual - English - Page 196
    Message Center D Message Center ICM Recording Time Toll Saver Recording Conversation (MFC-685CW only) OGM OGM Recording Time Yes Max. 29 minutes / Max. 99 messages (Max.180 secs / 1 message) Yes Yes Yes 20 secs 180
  • Brother International MFC 685CW | Users Manual - English - Page 197
    Specifications Digital Cordless Handset (MFC-885CW only) D Cordless handset (BCL-D10) D Frequency Technology Multi Handset Capability Dimensions 5.8 GHz FHSS (Frequency Hopping Spread Spectrum) Up to 4 handsets 3 6.06 in. (154 mm) D 1.24
  • Brother International MFC 685CW | Users Manual - English - Page 198
    Battery D Type Rating BCL-BT10 Ni-MH 3.6 V 730 mAh R 837 E 1 80 ECYCL RBRC TM Ni-MH 0.822.8 ATTENTION: The product you have purchased is powered by Nickel Metal Hydride battery which is recyclable. (For USA) At the end of their useful lives, under various state and local laws, it is illegal to
  • Brother International MFC 685CW | Users Manual - English - Page 199
    Specifications Copy D Color/Black . 11.7 in. (297 mm) Copy Width: Max. 8.26 in. (210 mm) Black: Up to 22 pages/minute (Letter paper) 1 Color: Up to 20 pages/minute ( Stacks/Sorts up to 99 pages 25% to 400% (in increments of 1%) (Black & White) „ Scans up to 600×1200 dpi „ Prints up to 1200×1200
  • Brother International MFC 685CW | Users Manual - English - Page 200
    such as Compact LAN card and Compact Modem card are not supported.) Memory Stick® Memory Stick Pro™ (Not available for music DCF Photo Print: JPEG 5 Scan to Media: JPEG, PDF (Color) TIFF, PDF (Black) True2Life® Auto Correct, Enhance Skin-Tone, Enhance Scenery, Trimming, Slide Show, Remove Red-
  • Brother International MFC 685CW | Users Manual - English - Page 201
    PictBridge Compatibility Interface Specifications D Supports the Camera & Imaging Products Association PictBridge standard CIPA DC-001. VIsit http://www.cipa.jp/pictbridge for more information. USB direct interface D 185
  • Brother International MFC 685CW | Users Manual - English - Page 202
    Black Up to 19200 × 19200 dpi (interpolated) 2 Up to 600 × 2400 dpi (optical) Black: Up to 3.59 sec. Color: Up to 5.66 sec. (Letter size at 100 × 8.26 in. (210 mm) 256 levels 1 Windows® XP in this User's Guide includes Windows® XP Home Edition, Windows® XP Professional, and Windows® XP Professional
  • Brother International MFC 685CW | Users Manual - English - Page 203
    Specifications Printer D Printer Driver Resolution Print Speed Printing Width Disk-Based Fonts Borderless Windows® 2000 Professional/XP/XP Professional x64 Edition/Windows Vista™ driver supporting Brother Native Compression mode Mac OS® X 10.2.4 or greater : Brother Ink Driver Up to 1200 × 6000
  • Brother International MFC 685CW | Users Manual - English - Page 204
    with USB 2.0 Hi-Speed; however, the maximum data transfer rate will be 12 Mbits/s. The machine can also be connected to a computer that has a USB 1.1 interface. 2 Third party USB ports are not supported for Macintosh®. 3 See the Network User's Guide for detailed network specifications. 188
  • Brother International MFC 685CW | Users Manual - English - Page 205
    Fax supports black and white only. 5 PaperPort™ 11SE supports Microsoft® SP4 or higher for Windows® 2000 and SP2 or higher for XP. 6 Presto!® PageManager® on the CD-ROMsupports Mac OS® X 10.3.9 or higher. For Mac OS® X 10.2.4-10.3.8 Presto!® PageManager® is available as a download from the Brother
  • Brother International MFC 685CW | Users Manual - English - Page 206
    items D Ink Service Life of Ink Cartridge Replacement Consumables The machine uses individual Black, Yellow, Cyan and Magenta ink cartridges that are separate from the print head assembly. The first time you install the ink cartridges the machine will use extra ink to fill the ink delivery tubes
  • Brother International MFC 685CW | Users Manual - English - Page 207
    Specifications Network (LAN) D LAN Support for Protocols Network Security SecureEasySetup™ AOSS You can connect your machine to a network for Network Printing, Network Scanning, PC Fax Send and PC Fax Receive 1 (Windows® only). Also included is Brother BRAdmin Light 2 Network Management software.
  • Brother International MFC 685CW | Users Manual - English - Page 208
    features and terms that appear in Brother manuals. Availability of these features depends Fax Sends your fax at a specified time later. Distinctive Ring A subscriber service purchased from the telephone company that gives you another telephone number on an existing telephone line. The Brother machine
  • Brother International MFC 685CW | Users Manual - English - Page 209
    shows the date and time when the machine is idle. Manual fax Depending on your model, you can lift the handset, cordless handset, or handset of the external telephone or you can press Hook or Speaker Phone to hear the receiving fax machine answer before you press Black Start or Color Start to begin
  • Brother International MFC 685CW | Users Manual - English - Page 210
    recognition) The bundled ScanSoft® PaperPort® SE with OCR or Presto!® PageManager® software application converts an image of text to text you can edit. Out of Paper Reception Receives faxes into the machine's memory when the machine is out of paper. Overseas Mode Makes temporary changes to the
  • Brother International MFC 685CW | Users Manual - English - Page 211
    easy dialing. You must press Speed Dial, the two digit code, and Black Start or Color Start to start the dialing process. Standard resolution 203 × 97 of sending faxes over the phone lines from your machine to the receiving fax machine. Transmission Verification Report A listing for each fax sent,
  • Brother International MFC 685CW | Users Manual - English - Page 212
    10, 34 Answering machine (TAD 55 connecting 56 Apple® Macintosh® See Software User's Guide on the CD-ROM Automatic fax receive 42 Easy Receive 45 B Broadcasting 36 setting up Groups for 65 Brother accessories and supplies iii Brother numbers i Customer Service i FAQs (frequently asked
  • Brother International MFC 685CW | Users Manual - English - Page 213
    messages on LCD 138 Comm. Error 138 Ink Empty 139 Near Empty 139 No Paper Fed 140 Not Registered Fax Forwarding changing remotely 81, 82 programming a number 73 Fax Storage 75 printing from memory 46 turning off 79 turning on 75 Fax, from PC See Software User's Guide on the CD-ROM Fax
  • Brother International MFC 685CW | Users Manual - English - Page 214
    Macintosh® See Software User's Guide on the CD-ROM Maintenance, routine replacing ink cartridges 146 Manual dialing 60 Guide on the CD-ROM Scanning See Software User's Guide on the CD-ROM O On/Off key 21 On/Off setting 21 Outgoing Message (Msg Ctr OGM) ......... 68 P Packing the machine
  • Brother International MFC 685CW | Users Manual - English - Page 215
    drivers 187 fax from memory 46 paper jams 143 report 84 resolution 187 specifications 187 Printing on small paper 19 See Software User's Guide on the CD-ROM Programming your machine TAD 42 Fax Only 42 Fax/Tel 42 Manual 42 Redial/Pause 61 Reducing copies 89 incoming faxes 46 Remote
  • Brother International MFC 685CW | Users Manual - English - Page 216
    Instructions 121, 125 Scannable area 11 Scanning See Software User's Guide on the CD-ROM Serial Number how to find See inside front cover Shipping the machine 155 SimpleBiz Fax your faxes or Fax Journal report 141 Transparencies 12, 13, 14, 177 Troubleshooting 132 checking ink volume 153
  • Brother International MFC 685CW | Users Manual - English - Page 217
    EQUIPMENT ATTACHMENT LIMITATIONS (Canada only) NOTICE This product meets the applicable Industry Canada technical specifications. NOTICE The Ringer Equivalence Number is an indication of the maximum number of devices allowed to be connected to a telephone interface. The termination on an
  • Brother International MFC 685CW | Users Manual - English - Page 218
    Corporation (Canada) Ltd. 1 rue Hôtel de Ville, Dollard-des-Ormeaux, QC, Canada H9B 3H6 Visit us on the World Wide Web http://www.brother.com These machines are made for use in the USA and Canada only. We cannot recommend using them overseas because it may violate the Telecommunications Regulations
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USER’S GUIDE
MFC-685CW
MFC-885CW
Version A