Brother International MFC9440CN Software Users Manual - English
Brother International MFC9440CN - MFC Color Laser Manual
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Brother International MFC9440CN manual content summary:
- Brother International MFC9440CN | Software Users Manual - English - Page 1
SOFTWARE USER'S GUIDE MFC-9440CN MFC-9840CDW DCP-9040CN DCP-9045CDN Version A - Brother International MFC9440CN | Software Users Manual - English - Page 2
and DCP-9045CDN only 10 Output Color ...10 Restoring default printer settings...10 Calibration ...11 Auto Registration ...12 Manual Registration...13 Status Monitor...14 Turning on the status monitor...14 Monitoring the machine's status ...15 Printer driver settings...16 Features in the Windows - Brother International MFC9440CN | Software Users Manual - English - Page 3
using the WIA driver (For Windows Photo Gallery and Windows Fax and Scan users 53 Accessing the scanner ...53 Scanning a document into the PC ...54 Using the Scan key (For USB users)...57 Scan to USB (Not available for DCP-9040CN 58 Scan to E-mail ...62 Scan to Image ...63 Scan to OCR ...64 Scan - Brother International MFC9440CN | Software Users Manual - English - Page 4
OCR ...99 Scan to File...100 Scan to FTP...101 Scan to FTP Manual Method...105 5 Remote Setup (MFC-9440CN and MFC-9840CDW only) 107 Remote Setup...107 6 Brother PC-FAX Software (MFC-9440CN and MFC Address Book ...115 Brother Address Book ...116 Setting up a member in the Address Book 116 Speed - Brother International MFC9440CN | Software Users Manual - English - Page 5
Duplex (MFC-9840CDW and DCP-9045CDN only 134 Output Color ...134 Restoring default printer settings...134 Calibration ...135 Auto Registration ...135 Manual Registration...137 Status Monitor...138 Updating the machine's status ...138 Hiding or showing the window ...138 Quitting the window ...138 - Brother International MFC9440CN | Software Users Manual - English - Page 6
Macintosh 160 Pre-Scanning an image ...161 Settings in the Scanner window ...162 Using the Scan key (For USB cable users 165 Scan to USB (Not available for DCP-9040CN 166 Scan to E-mail ...170 Scan to Image ...171 Scan to OCR ...172 Scan to File...173 Using Presto!® PageManager® ...174 Features - Brother International MFC9440CN | Software Users Manual - English - Page 7
the Scan key...195 Scan to E-mail (PC)...196 Scan to E-mail (E-mail server, MFC-9840CDW 197 Scan to Image ...198 Scan to OCR ...199 Scan to File...200 Scan to FTP...201 Scan to FTP Manual Method...205 12 Remote Setup 207 Remote Setup (MFC-9440CN and MFC-9840CDW only 207 A Index 209 vi - Brother International MFC9440CN | Software Users Manual - English - Page 8
Section I Windows® I Printing 2 Scanning 39 ControlCenter3 70 Network Scanning 92 Remote Setup (MFC-9440CN and MFC-9840CDW only) 107 Brother PC-FAX Software (MFC-9440CN and MFC-9840CDW only) 109 Firewall settings (For Network users) 126 - Brother International MFC9440CN | Software Users Manual - English - Page 9
by following the Quick Setup Guide. The latest printer driver can also be downloaded from the Brother Solutions Center at: http://solutions.brother.com Windows® Printing The dedicated printer driver for Microsoft® Windows® 2000 Professional/XP/Windows Vista™ are available on the CD-ROM supplied - Brother International MFC9440CN | Software Users Manual - English - Page 10
envelopes. (See the User's Guide for information about the Paper Tray and Recommended paper.) a From your application, choose the Print command. If any other printer drivers are installed on your computer, choose Brother MFC-XXXX or DCP-XXXX Printer* as your printer driver from the Print or Print - Brother International MFC9440CN | Software Users Manual - English - Page 11
manual duplex function, it is possible that there may be paper jams or poor print quality. If there is a paper jam, see Paper jams in the User's Guide. If you have a print quality problem, see Improving the print quality in the User's Guide. Automatic duplex printing (MFC-9840CDW and DCP-9045CDN - Brother International MFC9440CN | Software Users Manual - English - Page 12
Manual duplex printing 1 1 The machine prints all the even-numbered pages on one side of the paper first. Then, the Windows® driver instructs you (with a pop-up message) to reinsert the paper. Before reinserting the paper, straighten it well, or you may get a paper jam. Very thin or thick paper - Brother International MFC9440CN | Software Users Manual - English - Page 13
while scanning a document into the computer. Fax sending will not be stopped during PC printing. However, when the machine is copying or receiving a fax on paper, it pauses the PC printing operation, and then continues printing when copying or fax receiving has finished. 6 - Brother International MFC9440CN | Software Users Manual - English - Page 14
entered. After the document is printed, the data will be cleared from the memory. To use this function, you need to set your password in the printer driver dialog box. If you turn the power switch Off, the secured data saved in memory will be cleared. a Press Secure. Note If the LCD displays - Brother International MFC9440CN | Software Users Manual - English - Page 15
mode 1 a For MFC-9440CN and MFC-9840CDW, press Menu, 4, 1. For DCP-9040CN and DCP-9045CDN, press Menu, 3, 1. b Press a or b to choose Auto, HP LaserJet or BR-Script 3. Press OK. c Press Stop/Exit. Note We recommend that you set the emulation setting with your application software or network - Brother International MFC9440CN | Software Users Manual - English - Page 16
a list of current printer settings. a For MFC-9440CN and MFC-9840CDW, press Menu, 4, 2, 2. For DCP-9040CN and DCP-9045CDN, press Menu, 3, 2, 2. b Press Black Start or Color Start. The machine prints the settings. c Press Stop/Exit. Test Print 1 If you are having problems with print quality, you - Brother International MFC9440CN | Software Users Manual - English - Page 17
4, 3. For MFC-9840CDW, press Menu, 4, 4. For DCP-9040CN, press Menu, 3, 3. For DCP-9045CDN, press Menu, 3, 4. b Press a or b to choose Auto, Color or B&W. Note For more information about the color settings, see Color/Mono on page 19. c Press OK. d Press Stop/Exit. Restoring default printer settings - Brother International MFC9440CN | Software Users Manual - English - Page 18
For MFC-9840CDW, press Menu, 4, 6. For DCP-9040CN, press Menu, 3, 5. For DCP-9045CDN, press Menu, 3, 6. b Press a or b to Reset. c Press OK. d Press 1 to select Yes. e Press Stop/Exit. Note If an error message is displayed, press Stop/Exit and try again. For more information, see Troubleshooting and - Brother International MFC9440CN | Software Users Manual - English - Page 19
1 If solid areas of color or images have cyan, magenta or yellow fringes, you can use the auto-registration feature to correct the problem. a For MFC-9440CN, press Menu, 4, 6, 1. For MFC-9840CDW, press Menu, 4, 7, 1. For DCP-9040CN, press Menu, 3, 6, 1. For DCP-9045CDN, press Menu, 3, 7, 1. b To - Brother International MFC9440CN | Software Users Manual - English - Page 20
you will need to perform manual registration. 1 1 a For MFC-9440CN, press Menu, 4, 7, 1. For MFC-9840CDW, press Menu, 4, 8, 1. For DCP-9040CN, press Menu, 3, 7, 1. For DCP-9045CDN, press Menu, 3, 8, 1. b Press Black Start or Color Start to start printing the color registration chart. c When the - Brother International MFC9440CN | Software Users Manual - English - Page 21
devices, allowing you to get immediate notification of errors such as paper empty or paper jam. Turning on the status monitor 1 a Click the Start/All Programs/Brother/MFC-XXXX (or DCP-XXXX)/Status Monitor on your computer. The Brother Status Monitor window will appear. b Right-click on the Status - Brother International MFC9440CN | Software Users Manual - English - Page 22
. Note • You can check the device status at anytime by double-clicking the icon in the tasktray or selecting the Status Monitor located in the Start/All Programs/Brother/MFC-XXXX (or DCP-XXXX) on your computer. • For more information about using the Status Monitor software, right click the Status - Brother International MFC9440CN | Software Users Manual - English - Page 23
Secure Print 1 Toner Save Mode Quick Print Setup 1 Administrator 1 Print Setting 1 Header-Footer Print 1 Color Calibration 1 1 These settings are not available with the BR-script printer driver for Windows®. 2 This setting is not available for MFC-9440CN and DCP-9040CN. Printing 1 1 16 - Brother International MFC9440CN | Software Users Manual - English - Page 24
Page, Orientation, Copies and Media Type (1). b Choose the Duplex/Booklet setting (2)(MFC-9840CDW and DCP-9045CDN only). c Choose the Color/Mono setting (3). d Choose the Paper Source (4). e Click OK to apply your chosen settings. To return to the default settings, click Default, then OK. 17 - Brother International MFC9440CN | Software Users Manual - English - Page 25
multiple pages to be printed on one sheet of paper or enlarge the image size for printing one page on multiple sheets of paper. 4 in 1 1 in 2x2 pages Page Order of copies that will be printed. Collate 1 With the Collate check box selected, one complete copy of your document will be printed and - Brother International MFC9440CN | Software Users Manual - English - Page 26
in 256 levels of gray. Auto The printer checks the content of your documents for color. If color is detected, it prints in color. If no color content is detected, it prints in monochrome. This operation may reduce the total printing speed. Note If the Cyan, Magenta or Yellow toner runs out - Brother International MFC9440CN | Software Users Manual - English - Page 27
Advanced tab Printing 1 1 Change the tab settings by clicking one of the appropriate icons: Print Quality (1) Duplex printing (2) Watermark (3) Page Setting (4) Device Options (5) 20 - Brother International MFC9440CN | Software Users Manual - English - Page 28
options are available in Color Mode: • Normal This is the default color mode. • Vivid The color of all elements are adjusted to become a more vivid color. • Auto The printer driver automatically selects the Color Mode type. • None Turns off color matching. Improve Gray Color You can improve the - Brother International MFC9440CN | Software Users Manual - English - Page 29
Printing Setting If you want to change the color settings such as brightness, contrast, intensity or saturation, click the 1 vivid image. • Browse (7) By clicking the Browse button, you can change the image shown in the preview window. The file must be a bitmap file. • Print (8) You can - Brother International MFC9440CN | Software Users Manual - English - Page 30
Unit (MFC-9840CDW and DCP-9045CDN only) Check the Duplex box and then choose Use Duplex Unit. In this mode, the machine prints on both sides of the paper automatically. There are six types of automatic duplex binding directions available for each orientation. Manual Duplex Check Manual Duplex - Brother International MFC9440CN | Software Users Manual - English - Page 31
watermark. You can choose one of the preset Watermarks, or you can use a bitmap file that you have created. Check Use Watermark, and then choose the watermark you want to use. Transparent 1 Check Transparent to print the watermarked image in the background of your document. If this feature is not - Brother International MFC9440CN | Software Users Manual - English - Page 32
Watermark Setting Printing 1 1 You can change the watermark's size and position on the page by Watermark Text Enter your Watermark Text into the Text box, and then choose the Font, Size, Style and colors. Watermark Bitmap Enter the file name and location of your bitmap image in the File box, or - Brother International MFC9440CN | Software Users Manual - English - Page 33
if you want to print the document as it appears on your screen. Check Fit to Paper Size if your document has an unusual size, or if you have only the standard size paper. Check Free if you want to change the size. You can also use the Mirror Print or Reverse Print feature for - Brother International MFC9440CN | Software Users Manual - English - Page 34
Printing 1 1 You can change the following printer functions: Secure Print Toner Save Mode Quick Print Setup Administrator Print Setting Header-Footer Print Color Calibration Secure Print • Secure Print: Secure documents are documents that are password protected when they are sent - Brother International MFC9440CN | Software Users Manual - English - Page 35
a check in the selection boxes for the following functions you can choose which will be available in the quick print setting. • Multiple Page • Manual Duplex (MFC-9440CN and DCP-9040CN only) • Duplex (MFC-9840CDW and DCP-9045CDN only) • Toner Save Mode • Paper Source • Media Type • Color/Mono - Brother International MFC9440CN | Software Users Manual - English - Page 36
into this box. • Set Password Click here to change the password. • Copies Lock Lock the copy pages selection to prevent multiple copy printing. • Multiple Page & Scaling Lock Lock the scaling setting and multiple page setting. • Color/Mono Lock Lock the Color/Mono settings as Mono to - Brother International MFC9440CN | Software Users Manual - English - Page 37
Support tab Printing 1 1 Version (1) Displays the printer driver version. Brother Solutions Center (2) The Brother Solutions Center (http://solutions.brother.com) is a web site offering information about your Brother product including FAQs (Frequently Asked Questions), user's guides, driver - Brother International MFC9440CN | Software Users Manual - English - Page 38
optional unit devices and serial No. and then shows the available settings in the printer driver. You can manually add or remove options. Note The Auto Detect function is not available under following conditions. • The printer power switch is off. • The printer is in an error state. • The printer is - Brother International MFC9440CN | Software Users Manual - English - Page 39
® 3™ language emulation) printer driver 1 1 For more information, see the Help text in the printer driver. Note The screens in this section are from Windows® XP. The screens on your PC may vary depending on your operating system. Device Settings tab 1 Choose the options you have installed. 32 - Brother International MFC9440CN | Software Users Manual - English - Page 40
Printing Preferences dialog box by clicking Printing Preferences... in the General tab of the Brother MFC-XXXX BR-Script3 Properties (or Brother DCP-XXXX BR-Script3 Properties) dialog box. Layout tab You can change the layout setting by choosing the settings for Orientation, Print on Both Sides - Brother International MFC9440CN | Software Users Manual - English - Page 41
Paper/Quality tab Choose the Paper Source and Color. Printing 1 • Paper Source You can choose Auto Select, Tray1, MP tray or Manual Feed. • Color Choose how to print color graphics either Black and White or Color. 34 - Brother International MFC9440CN | Software Users Manual - English - Page 42
with Device Font (the default) to use equivalent printer fonts for printing documents that contain TrueType fonts. This will permit faster printing; however, you might lose special characters not supported by the printer font. Click Download as Softfont to download TrueType fonts for printing - Brother International MFC9440CN | Software Users Manual - English - Page 43
can change settings by choosing the setting in the Printer Features list (3): Printing 1 Media Type You can use the following types of media in your machine. For the best print quality, select the type of media that you wish to use. Plain Paper Post card Thin Paper Envelopes Thick Paper Env - Brother International MFC9440CN | Software Users Manual - English - Page 44
On, print appears 1 lighter. The default setting is Off. Note We do not recommend Toner Save Mode to On for printing Photo or grayscale images. Color/Mono You can change the Color/Mono settings as follows: • Color If you want the printer to use Color mode even when printing monochrome document - Brother International MFC9440CN | Software Users Manual - English - Page 45
the printing 1 speed will be slower. BR-Script Level You can change the BR-script emulation language level. Choose the level from the drop-down list. Ports tab 1 If you want to change the port where your printer is connected or the path to the network printer you are using, choose or add the port - Brother International MFC9440CN | Software Users Manual - English - Page 46
TWAIN driver 2 TWAIN compliant 2 The Brother MFL-Pro Suite software includes a TWAIN compliant scanner driver. TWAIN drivers meet Note The instructions for scanning in this Guide are for when you use ScanSoft™ PaperPort™ 11SE. The scanning steps may vary when using other software applications. b - Brother International MFC9440CN | Software Users Manual - English - Page 47
® XP/Windows Vista™: Choose TW-Brother MFC-XXXX (TW-Brother DCP-XXXX) or TW-Brother MFC-XXXX LAN 2 (TW-Brother DCP-XXXX LAN). • For other operating systems: Choose Brother MFC-XXXX (Brother DCP-XXXX) or Brother MFC-XXXX LAN (Brother DCP-XXXX LAN). (Where XXXX is your model name) e Check the - Brother International MFC9440CN | Software Users Manual - English - Page 48
Type (3) Brightness (4) Contrast (5) Document Size (6) Scanning 2 2 2 c Click Start. When scanning is finished, click Cancel to return to the PaperPort™ 11SE window. Note After you select a document size, you can adjust the scanning area further by clicking the left mouse button and dragging - Brother International MFC9440CN | Software Users Manual - English - Page 49
Scanning Scanning a duplex document (MFC-9840CDW and DCP-9045CDN only) 2 a Put the document face up in the ADF. b Check Duplex (Two-sided) Scanning and choose Long scanning area. • You can not use legal size paper for duplex scanning. • You can not use the PreScan button to preview an image. 42 - Brother International MFC9440CN | Software Users Manual - English - Page 50
Scanning Pre-Scanning to crop a portion you want to scan 2 You can preview your image and crop unwanted portions before scanning by using the PreScan button. When you are satisfied with the preview, click the Start button in the Scanner Setup dialog box to scan the image. a Put the document face - Brother International MFC9440CN | Software Users Manual - English - Page 51
dpi 600 × 600 dpi 1200 × 1200 dpi 2400 × 2400 dpi 4800 × 4800 dpi 9600 × 9600 dpi 19200 × 19200 dpi Black & White/ Gray (Error Diffusion) Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes 256 color Yes Yes Yes Yes Yes Yes No No No No No True Gray/24 bit - Brother International MFC9440CN | Software Users Manual - English - Page 52
times larger than a file created with 256 Color. It requires the most memory and has the longest transfer time. Brightness 2 Adjust the setting (-50 to 50) to get the best image. The default value is 0, representing an average. You can set the Brightness level by dragging the slide bar to the - Brother International MFC9440CN | Software Users Manual - English - Page 53
dialog box appears. Enter the Name, Width and Height for the document. You can choose 'mm' or 'inch' as the unit for Width and Height. Note You can see the actual paper size you chose on the screen. • Width: shows the width of scanning area • Height: shows the height of scanning area - Brother International MFC9440CN | Software Users Manual - English - Page 54
For Windows® XP/Windows Vista™: Choose WIA-Brother MFC-XXXX (WIA-Brother DCP-XXXX) or WIA-Brother MFC-XXXX LAN (WIA-Brother DCP-XXXX LAN). • For other operating systems: Choose Brother MFC-XXXX (Brother DCP-XXXX) or Brother MFC-XXXX LAN (Brother DCP-XXXX LAN). (Where XXXX is your model name) e Check - Brother International MFC9440CN | Software Users Manual - English - Page 55
Pre-Scanning to crop a portion you want to scan on page 43.) Scanning a document using the ADF 2 a Put the document face up in the ADF. 1 2 3 4 1 Paper source 2 Picture type 3 Adjust the quality of the scanned picture - Brother International MFC9440CN | Software Users Manual - English - Page 56
down list (1). c Choose the picture type (2). d Choose the Paper size from the drop-down list (4). 2 e If you need set as high as 1200 dpi. For resolutions greater than 1200 dpi, use the Brother Scanner Utility. (See Brother Scanner Utility on page 51.) f Click the Scan button in the Scan dialog - Brother International MFC9440CN | Software Users Manual - English - Page 57
Scan dialog box to scan the image. a Put the document face down on the scanner glass. 2 b Choose Flatbed in the Paper source drop-down list (1). 1 4 2 3 1 Paper source 2 Picture type 3 Adjust the quality of the scanned picture 4 Scanning area c Choose the picture type (2). d Click Preview. The - Brother International MFC9440CN | Software Users Manual - English - Page 58
paper size. If you want to set Legal size as the default size, use this utility to change the setting. You must restart your PC for the new settings to take effect. Running the utility You can run the utility by choosing Scanner Utility located in the Start/All Programs/Brother/MFC-XXXX (or DCP - Brother International MFC9440CN | Software Users Manual - English - Page 59
Note For Windows Vista™ the User Account Control screen appears, do the following. • For users who have administrator rights: Click Allow. Scanning 2 • For users who do not have administrator rights: Enter the administrator password and click OK. 52 - Brother International MFC9440CN | Software Users Manual - English - Page 60
Scanning Scanning a document using the WIA driver (For Windows Photo Gallery and Windows Fax and Scan users) 2 2 Accessing the scanner 2 a Open your software application to scan the document. Note Duplex scan is supported by the MFC-9840CDW and DCP-9045CDN only. b Do one of the following: For - Brother International MFC9440CN | Software Users Manual - English - Page 61
one side) or Feeder (Scan both sides) (MFC-9840CDW and DCP-9045CDN only) in the Source drop-down list (2). c Adjust the following settings, if needed, in the Scanner dialog box. 1 2 3 4 5 6 7 8 1 Profile 2 Source 3 Paper size 4 Color format 5 File type 6 Resolution 7 Brightness 8 Contrast Note - Brother International MFC9440CN | Software Users Manual - English - Page 62
Flatbed in the Source drop-down list. Adjust the following settings, if needed, in the Scanner dialog box. 1 2 3 8 4 5 6 7 1 Profile 2 Source 3 Color format 4 File type 5 Resolution 6 Brightness 7 Contrast 8 Scanning area c Click Preview. The whole image is scanned into the PC and appears in - Brother International MFC9440CN | Software Users Manual - English - Page 63
d Press and hold down the left mouse button and drag it over the portion you want to scan. Scanning 2 e Click the Scan button in the Scan dialog box. The machine starts scanning the document. This time only the chosen area of the document appears in your application window. 56 - Brother International MFC9440CN | Software Users Manual - English - Page 64
can use (Scan) on the control panel, you have to install the Brother MFL-Pro suite and connect the machine to your PC. If you installed the MFL-Pro Suite from the included CD-ROM then the correct drivers and ControlCenter3 are installed. Scanning by (Scan) follows the configuration on - Brother International MFC9440CN | Software Users Manual - English - Page 65
Scanning • Duplex scan is supported by the MFC-9840CDW and DCP-9045CDN only. • Duplex scan is available from the ADF only. • Duplex scan is not available for legal size paper. Scan to USB (Not available for DCP-9040CN) 2 2 You can scan black and white and color documents directly to a USB Flash - Brother International MFC9440CN | Software Users Manual - English - Page 66
Function Menu or the setting set manually on the panel, Black Start or Color Start do not change the settings. CAUTION The LCD change the setting, choose Change Setting. Press OK and go to g. To start scanning with the settings you set in the Function Menu (For MFC-9840CDW, Menu, 5, 2 and For DCP - Brother International MFC9440CN | Software Users Manual - English - Page 67
or the setting set manually on the panel, Black Start or Color Start do not change the settings. CAUTION The Changing the default setting 2 a For MFC-9440CN and MFC-9840CDW, press Menu, 5, 2, 1. For DCP-9045CDN, press Menu, 4, 2, 1. b Press a or b to choose Color 150 dpi, Color 300 dpi or Color - Brother International MFC9440CN | Software Users Manual - English - Page 68
Scanning Changing the default file name a For MFC-9440CN and MFC-9840CDW, press Menu, 5, 2, 2. For DCP-9045CDN, press Menu, 4, 2, 2. b Enter the file name (up to 6 characters.) Press OK. Note You cannot use a space for the first character. c Press Stop/Exit. 2 2 Understanding the Error Messages - Brother International MFC9440CN | Software Users Manual - English - Page 69
as a file attachment. You can change the scan configuration. (See E-mail on page 78.) a Put the document face up in the ADF, or face down on the scanner glass. 2 b Press (Scan). c Press a or b to choose Scan to E-mail. Press OK. If your machine is an MFC-9440CN or DCP-9040CN, go to Step e. If - Brother International MFC9440CN | Software Users Manual - English - Page 70
editing. You can change the scan configuration. (See Image (example: Microsoft® Paint) on page 75.) 2 a Put the document face up in the ADF, or face down on the scanner glass. b Press (Scan). c Press a or b to choose Scan to Image. Press OK. If your machine is an MFC-9440CN or DCP-9040CN, go to - Brother International MFC9440CN | Software Users Manual - English - Page 71
editing. You can change the (Scan) configuration. (See OCR (Word Processing program) on page 77.) 2 a Put the document face up in the ADF, or face down on the scanner glass. b Press (Scan). c Press a or b to choose Scan to OCR. Press OK. If your machine is an MFC-9440CN or DCP-9040CN, go to - Brother International MFC9440CN | Software Users Manual - English - Page 72
If your machine is an MFC-9440CN or DCP-9040CN, go to Step e. If your machine is an MFC-9840CDW or DCP-9045CDN, go to Step Color Start do not change the settings. • If you want the scanned data in color, choose color you would like to display the folder window after scanning the document, select Show - Brother International MFC9440CN | Software Users Manual - English - Page 73
Scanning Using ScanSoft™ PaperPort™ 11SE with OCR by NUANCE™ 2 Note ScanSoft™ PaperPort™ 11SE supports Windows® 2000 (SP4 or greater), XP (SP2 or greater), XP 2 Professional x64 Edition and Windows Vista™ only. ScanSoft™ PaperPort™ 11SE for Brother is a document management application. You can - Brother International MFC9440CN | Software Users Manual - English - Page 74
Scanning Viewing items 2 ScanSoft™ PaperPort™ 11SE gives several ways to view items: Desktop View displays the item in the chosen folder with a thumbnail (a small graphic that shows each item in a desktop or folder) or an icon. 2 You can see both PaperPort™ 11SE items (MAX files) and non- - Brother International MFC9440CN | Software Users Manual - English - Page 75
the Desktop. You can also use Windows® Explorer to manage the folders and items can manually create a link using the New Program Link command. ScanSoft™ PaperPort™ 11SE with OCR recognition software (OCR), which comes with PaperPort™ 11SE. PaperPort™ 11SE can use your preferred OCR application - Brother International MFC9440CN | Software Users Manual - English - Page 76
11SE without saving it. Uninstalling ScanSoft™ PaperPort™ 11SE with OCR 2 For Windows® 2000 Professional 2 a Click the Start button, Settings, , and click the Change or Remove Programs icon. b Choose ScanSoft PaperPort11 from the list and click Change or Remove. For Windows Vista™ 2 a - Brother International MFC9440CN | Software Users Manual - English - Page 77
Using ControlCenter3 3 3 ControlCenter3 is a software utility that lets you quickly and Using ControlCenter3 eliminates the need to manually launch specific applications. ControlCenter3 has the open the configuration window for each function and a link to the Brother Solutions Center by clicking the - Brother International MFC9440CN | Software Users Manual - English - Page 78
Modern ControlCenter3 3 3 Classic 3 Note • To be able to choose another connected model from the Model drop-down list, you must have the MFL-Pro Suite Software installed on your PC for that model. • For the Modern user interface, you need to install Adobe® Flash® Player 8 or greater. If you do - Brother International MFC9440CN | Software Users Manual - English - Page 79
Auto Load feature off 3 Once you start ControlCenter3 from the Start menu, the icon will appear on the task tray. You can open the ControlCenter3 window by double-clicking the icon. If you do not want ControlCenter3 to run automatically each time you start your PC: a Right-click the ControlCenter3 - Brother International MFC9440CN | Software Users Manual - English - Page 80
default E-mail software) Lets you scan a page or document directly into an E-mail application as a standard attachment. You can choose the file type and resolution for the attachment. File Lets you scan directly to a disk file. You can change PC and any printer driver for enhanced copy operations. - Brother International MFC9440CN | Software Users Manual - English - Page 81
PC-FAX address book. (See Brother Address Book on page 116.) Setup Lets you configure the PC-FAX sending settings. (See Sending setup on page 110.) Note PC-FAX supports Black and white faxing only. DEVICE SETTING 3 You can configure or check the machine settings. Remote Setup (MFC-9440CN and - Brother International MFC9440CN | Software Users Manual - English - Page 82
OCR, Scan to E-mail and Scan to File applications. Note You can configure your machine's Scan key for each ControlCenter3 button in the Device Button tab. To change . To change the default settings, right-click the Image button, click ControlCenter Configuration and click the Software Button tab - Brother International MFC9440CN | Software Users Manual - English - Page 83
check Duplex (two-sided) Scanning and choose Long-edge binding or Short-edge binding. (MFC-9840CDW and DCP-9045CDN only) 3 Change the other settings, if needed. To change the Software Button tab. Note This function is also available for Scan to E-mail and Scan to OCR. The window may vary depending on - Brother International MFC9440CN | Software Users Manual - English - Page 84
the Add button. To delete an application, click the Delete button in the Software Button tab. If you want to scan a duplex document, check Duplex (two-sided) Scanning and choose Long-edge binding or Short-edge binding. (MFC-9840CDW and DCP-9045CDN only) If you want to scan and then crop a portion of - Brother International MFC9440CN | Software Users Manual - English - Page 85
are having trouble using a custom application with ControlCenter3 you should choose an application from the list. If you want to scan a duplex document, check Duplex (two-sided) Scanning and choose Long-edge binding or Short-edge binding. (MFC-9840CDW and DCP-9045CDN only) You can also change the - Brother International MFC9440CN | Software Users Manual - English - Page 86
and click the Software Button tab. 3 You can change the File Name. save the file to the default folder shown in the check the Show Save as Window box. If you want to scan a duplex document, check Duplex (two-sided) Scanning and choose Long-edge binding or Short-edge binding. (MFC-9840CDW and DCP - Brother International MFC9440CN | Software Users Manual - English - Page 87
into any image viewer/editor software. You can choose any image editor application on your PC. Scan to OCR Converts scanned documents into editable and create a quick send list of E-mail addresses chosen from your E-mail address book. Scan to File Lets you save a scanned image to any folder on - Brother International MFC9440CN | Software Users Manual - English - Page 88
Customizing a user-defined button 3 To configure a button, right-click the button, then click the ControlCenter Configuration button to see the configuration window. Scan to Image General tab 3 3 To create the button name, enter a name in the Please enter a name for the Custom Button - Brother International MFC9440CN | Software Users Manual - English - Page 89
to 30 characters). Choose the type of scan from the Scan Action field. 3 Settings tab Choose the Target Application, File Type, OCR Software, OCR Language, Resolution, Scan Type, Document Size, Duplex (two-sided) Scanning (if necessary), Show Scanner Interface, Brightness and Contrast settings - Brother International MFC9440CN | Software Users Manual - English - Page 90
ControlCenter3 Scan to E-mail 3 General tab To create the button name, enter a name in the Please enter a name for the Custom Button text field (up to 30 characters). Choose the type of scan from the Scan Action field. 3 Settings tab Choose the E-mail Application, File Type, Resolution, - Brother International MFC9440CN | Software Users Manual - English - Page 91
drop-down list. Save the file to the default folder which is shown in the Destination Folder box or choose your preferred folder by clicking the icon. Check Show Folder to show where the scanned image is saved after scanning. Check Show Save As Window to specify the destination of the scanned image - Brother International MFC9440CN | Software Users Manual - English - Page 92
to scan a duplex document, check Duplex (two-sided) Scanning and choose Long-edge binding or Short-edge binding. (MFC-9840CDW and DCP-9045CDN only) Before finishing the Copy button configuration, choose the Printer Name and click the Print Options button to display the printer driver settings. 85 - Brother International MFC9440CN | Software Users Manual - English - Page 93
ControlCenter3 3 In the printer driver settings dialog box, you can choose advanced settings for printing. Note • You must configure each of the copy buttons before they can be used. • The Print Options screen will vary depending on your model. 86 - Brother International MFC9440CN | Software Users Manual - English - Page 94
and MFC-9840CDW only) 3 The PC-FAX option lets you send and receive faxes. You can also configure the address book and change some general machine settings. 3 Send 3 The Send button lets you scan a document and automatically send the image as a fax from the PC using the Brother PC-FAX software. (See - Brother International MFC9440CN | Software Users Manual - English - Page 95
-FAX Receive function, you must select the PC-FAX Receive option from the control panel menu of the Brother machine. (See Running the PC-FAX Receiving software on your PC on page 122.) 3 To configure the PC-FAX Receive software, see Setting up your PC on page 123. When the PC-FAX receiving - Brother International MFC9440CN | Software Users Manual - English - Page 96
button lets you add, amend or delete contacts from your address book. To edit this button, click the Address Book button to open the dialog box. (See Brother Address Book on page 116.) 3 Setup 3 By clicking the Setup button, you can configure the user settings of the PC-FAX application. (See Setting - Brother International MFC9440CN | Software Users Manual - English - Page 97
the machine setting menus. Note For details, see Remote Setup on page 107. Quick-Dial (MFC-9440CN and MFC-9840CDW only) 3 The Quick-Dial button lets you open the Set Quick-Dial window in the Remote Setup Program. You can then easily register or change the Quick-Dial numbers from your PC. 90 - Brother International MFC9440CN | Software Users Manual - English - Page 98
you to monitor the status of one or more devices, allowing you to get immediate notification of errors such as paper empty or paper jam. (See Status Monitor on page 14) User's Guide 3 The User's Guide button lets you view the Software User's Guide and the Network User's Guide in HTML format. 91 - Brother International MFC9440CN | Software Users Manual - English - Page 99
be configured with a TCP/IP address. You can set or change the address settings from the control panel (See Control Panel Setup in the Network User's Guide) or by using the BRAdmin Professional software. If you installed the machine following the instructions for a network user in the Quick Setup - Brother International MFC9440CN | Software Users Manual - English - Page 100
Network Scanning 4 b Do one of the following: For Windows 2000 and Windows Vista™, select your Brother machine from the list and click the properties button. For Windows XP, right-click the Scanner Device icon and choose Properties. The Network Scanner Properties dialog box appears. For - Brother International MFC9440CN | Software Users Manual - English - Page 101
. d Click the Scan To Button tab and enter your PC name in the Display Name field. The machine's LCD displays the name you enter. The default setting is your PC name. You can enter any name that you like (Max. 15 characters). e If you want to avoid receiving unwanted documents, enter - Brother International MFC9440CN | Software Users Manual - English - Page 102
as an attachment. You can change the scan configuration. (See E-mail on page 78.) a Put the document face up in the ADF, or face down on the scanner glass. b Press (Scan). c Press a or b to choose Scan to E-mail. Press OK. If your machine is an MFC-9440CN or DCP-9040CN, go to Step f. If - Brother International MFC9440CN | Software Users Manual - English - Page 103
(S)edge. Press OK. If your machine is DCP-9045CDN, go to Step f. Note If you or Color Start do not change the settings. • If you want the scanned data in color, choose color in for color. Note Scan to E-mail (E-mail Server) requires SMTP/POP3 mail server support. (See the Network User's Guide on - Brother International MFC9440CN | Software Users Manual - English - Page 104
or Speed Dial number. Press Black Start or Color Start. The machine starts the scanning process. Using number. d Press Black Start or Color Start. The machine starts the scanning process. Note • Scan the Device Button tab, Black Start or Color Start do not change the settings. • You can store the - Brother International MFC9440CN | Software Users Manual - English - Page 105
PC. You can change the Scan configuration. (See Image (example: Microsoft® Paint) on page 75.) a Put the document face up in the ADF, or face down on the scanner glass. b Press (Scan). c Press a or b to choose Scan to Image. 4 Press OK. If your machine is an MFC-9440CN or DCP-9040CN, go to - Brother International MFC9440CN | Software Users Manual - English - Page 106
PC. You can change the Scan configuration. (See OCR (Word Processing program) on page 77.) a Put the document face up in the ADF, or face down on the scanner glass. b Press (Scan). 4 c Press a or b to choose Scan to OCR. Press OK. If your machine is an MFC-9440CN or DCP-9040CN, go to Step - Brother International MFC9440CN | Software Users Manual - English - Page 107
in ControlCenter3. You can change the Scan configuration. (See File on page 79.) a Put the document face up in the ADF, or face down on the scanner glass. b Press (Scan). c Press a or b to choose Scan to File. 4 Press OK. If your machine is an MFC-9440CN or DCP-9040CN, go to Step e. If - Brother International MFC9440CN | Software Users Manual - English - Page 108
you choose Scan to FTP, you can scan a black and white or color document directly to an FTP server on your local network or on the internet. The details required to use Scan to FTP can be entered manually at the control panel or by using Web Based Management to pre-configure - Brother International MFC9440CN | Software Users Manual - English - Page 109
with the FTP server for the machine (up to 32 characters). d Enter the Password for access to the FTP server (up to 32 characters). e Enter the destination folder where your document will be stored on the FTP server (for example 4 /brother/abc/) (up to 60 characters). f Choose the file name - Brother International MFC9440CN | Software Users Manual - English - Page 110
Network Scanning Creating a user defined File Name 4 In addition to the seven present file names you can store two user defined file names that can be used for creating an FTP Server Profile. a From the Scan to FTP screen in Web Based Management, choose Create a User Defined File Name. 4 b - Brother International MFC9440CN | Software Users Manual - English - Page 111
Press OK. If your machine is an MFC-9440CN or DCP-9040CN, go to Step e. If your machine is an MFC-9840CDW or DCP-9045CDN, go to Step d. d Press password. Press OK. k Do one of the following: If you want to start scanning, press Black Start or Color Start and go to Step n. If you want to change - Brother International MFC9440CN | Software Users Manual - English - Page 112
the settings, Black Start or Color Start do not change the settings. Scan to FTP Manual Method 4 4 a Put the document face up in the ADF, or face down on the scanner glass. b Press (Scan). c Press a or b to choose Scan to FTP. Press OK. If your machine is an MFC-9440CN or DCP-9040CN, go to Step - Brother International MFC9440CN | Software Users Manual - English - Page 113
password. Press OK. n Do one of the following: If you want to start scanning, press Black Start or Color Start and go to Step q. If you want to change or Color Start and go to Step q. Note If you want to change the file name manually, go to step p p Press a or b to choose . Press - Brother International MFC9440CN | Software Users Manual - English - Page 114
Start button, All Programs, Brother, MFC-XXXX (or MFC-XXXX LAN), and Remote Setup. Note • If your machine is connected via a Network, you have to enter your password. 5 • The default password is "access". You can use BRAdmin Light or Web Based Management to change this password (See the Network - Brother International MFC9440CN | Software Users Manual - English - Page 115
your PC during the installation of MFL-Pro Suite (see the Quick Setup Guide), you need to specify the new machine. Open the properties of the the Properties of Remote Setup Program, click the Start button, All Programs, Brother, MFC-XXXX, and Remote Setup. • If your PC is protected by a firewall, - Brother International MFC9440CN | Software Users Manual - English - Page 116
the latest information and updates on the Brother PC-FAX feature, visit http://solutions.brother.com. Note • If you are using Windows® 2000 Professional, Windows® XP and Windows Vista™ you must log on with Administrator rights. 6 • The PC-FAX software can only send Black & White fax documents - Brother International MFC9440CN | Software Users Manual - English - Page 117
Software (MFC-9440CN and MFC-9840CDW only) a Click the Start button, All Programs, Brother, MFC-XXXX (where XXXX is your model name), PC-FAX Sending, then PC-FAX Setup. The Brother the User Information separately for each Windows® account. Sending setup From the Brother PC-FAX Setup dialog box, click - Brother International MFC9440CN | Software Users Manual - English - Page 118
Brother PC-FAX Software (MFC-9440CN and MFC-9840CDW only) Include header To add header information to the top of the fax pages, check Include header. User interface Choose the user interface from two choices: Simple style or Facsimile style. Simple style 6 Facsimile style 6 6 Setting up - Brother International MFC9440CN | Software Users Manual - English - Page 119
Brother PC-FAX Software (MFC-9440CN and MFC-9840CDW only) Entering cover page information 6 Note If browse button to choose the BMP file, and then choose the alignment style. Count cover page Check Count cover page to include the cover page in the page numbering. Sending a file as a PC-FAX - Brother International MFC9440CN | Software Users Manual - English - Page 120
Software (MFC-9440CN and MFC-9840CDW only) c Choose Brother PC-FAX as your printer, and then click Print. The Facsimile style user interface appears: Note If the Simple style user interface appears, change the Address Book button, and then choose a member or group from the Address Book. If you - Brother International MFC9440CN | Software Users Manual - English - Page 121
Brother PC-FAX as your printer, and then click Print. The Simple style user interface appears: Note If the Facsimile style user interface appears, change numbers from the Address Book. If you make a mistake, click Clear to delete all the entries. e To send a cover page and note, check Cover Page On. - Brother International MFC9440CN | Software Users Manual - English - Page 122
PC-FAX Software (MFC-9440CN and MFC-9840CDW only) Address Book 6 If Outlook or Outlook Express is installed on your PC, you can choose in the Address Book tab which address book to use for PC-FAX sending. There are four types: Brother Address Book, Outlook, Outlook Express or Windows Mail Address - Brother International MFC9440CN | Software Users Manual - English - Page 123
Software (MFC-9440CN and MFC-9840CDW only) Brother Address Book 6 a Click the Start button, All Programs, Brother, MFC-XXXX or MFC-XXXX LAN (where XXXX is your model name), PC-FAX sending, then PC-FAX Address Book. The Brother Address Book dialog box appears: Setting up a member in the Address Book - Brother International MFC9440CN | Software Users Manual - English - Page 124
Brother PC-FAX Software (MFC-9440CN and MFC-9840CDW only) Speed Dial setup 6 From the Brother PC-FAX Setup dialog box, click the Speed Dial tab. (To use this feature, you must choose the Facsimile style user interface.) 6 You can register a - Brother International MFC9440CN | Software Users Manual - English - Page 125
Software (MFC-9440CN and MFC-9840CDW only) Setting up a group for broadcasting 6 You can create a group to send the same PC-FAX to several recipients at one time. a In the Brother Address Book dialog box, click the icon to create a Group. The Brother Address Book icon. c Change the member or - Brother International MFC9440CN | Software Users Manual - English - Page 126
Brother PC-FAX Software (MFC-9440CN and MFC-9840CDW only) Exporting the Address Book 6 You can export the whole Address Book to an ASCII text file (*.csv). You can also create a vCard for an address book member that can be attached to an outgoing E-mail. (A vCard is an electronic business card that - Brother International MFC9440CN | Software Users Manual - English - Page 127
Brother PC-FAX Software (MFC-9440CN and MFC-9840CDW only) Importing to the Address Book 6 You can import ASCII text files (*.csv) or vCards (electronic business cards) into your Address Book. Importing an ASCII text file 6 a Do one of the following: From the Address Book, click File, Import, - Brother International MFC9440CN | Software Users Manual - English - Page 128
use PC-FAX receiving with a Windows® XP / Windows Vista™ computer that is protected by a firewall, the Network PC-FAX receiving program must be excluded from the firewall setting. See Troubleshooting and Routine Maintenance of the User's Guide or visit the Brother Solutions Center (http://solutions - Brother International MFC9440CN | Software Users Manual - English - Page 129
automatically erased from your machine's memory when they have been successfully sent your PC. Running the PC-FAX Receiving software on your PC 6 Click the Start button, All Programs, Brother, MFC-XXXX or MFC-XXXX LAN, PC-FAX Receiving and Receive. The PC-FAX icon appears in your PC tasktray. 122 - Brother International MFC9440CN | Software Users Manual - English - Page 130
document format. The default format is .tif. d To play wave files (.wav sound files) when receiving a fax, check Play wave file when receiving FAX, and enter the path of the wave file. e To automatically start the PC-FAX receiving software when you start Windows®, check Add to Startup folder - Brother International MFC9440CN | Software Users Manual - English - Page 131
Brother PC-FAX Software (MFC-9440CN and MFC-9840CDW only) Configuring the Network PC-FAX Receiving Settings 6 The settings to send received faxes to your computer were automatically configured during the installation of MFL-Pro Suite (See the Quick Setup Guide the correct Brother machine you want - Brother International MFC9440CN | Software Users Manual - English - Page 132
Brother PC-FAX Software (MFC-9440CN and MFC-9840CDW only) Viewing new PC-FAX messages 6 Each time your PC is receiving a PC-FAX, the icon will alternate between and . Once the fax has been received, the icon will change to . The icon will change to been viewed. a Run PaperPort™. b Open the - Brother International MFC9440CN | Software Users Manual - English - Page 133
using the Brother software 7 Windows® Firewall settings on your PC may reject the necessary network connection for network printing, network scanning and PC Fax. If you are using any other personal Firewall software, see the User's Guide for your software or contact the software manufacturer. UDP - Brother International MFC9440CN | Software Users Manual - English - Page 134
g If you still have trouble with your network connection, click the Add button. h Add port 137 for network scanning, network printing and Network PC-Fax receiving by entering the information below: 1 In Description of service: Enter any description, for example "Brother Network Print". 2 In Name - Brother International MFC9440CN | Software Users Manual - English - Page 135
Firewall and click Change settings. b When the User Account Control screen appears, do the following. Users who have administrator rights: Click Continue. For users who do not have administrator rights: Enter the administrator password and click OK. 7 c Make sure that Windows Firewall on the - Brother International MFC9440CN | Software Users Manual - English - Page 136
"Brother PC-Fax" . 2 In Port number: Enter "54926". 3 Make sure UDP is selected. Then, click OK. i Make sure that the new setting is added and is checked, and then click OK. j If you still have trouble with your network connection such as Network Scanning or Printing, check File and Printer Sharing - Brother International MFC9440CN | Software Users Manual - English - Page 137
Section II Apple® Macintosh® II Printing and Faxing 131 Scanning 159 ControlCenter2 177 Network Scanning 193 Remote Setup 207 - Brother International MFC9440CN | Software Users Manual - English - Page 138
is entered. After the document is printed, the data will be cleared from the memory. To use this function, you need to set your password in the printer driver dialog box. 8 a Press Secure. Note If the LCD displays No Data !, there is no secured data in the memory. b Press a or b to choose the - Brother International MFC9440CN | Software Users Manual - English - Page 139
mode 8 a For MFC-9440CN and MFC-9840CDW, press Menu, 4, 1. For DCP-9040CN and DCP-9045CDN, press Menu, 3, 1. b Press a or b to choose Auto, HP LaserJet or BR-Script 3. Press OK. c Press Stop/Exit. Note We recommend that you set the emulation setting with your application software or network - Brother International MFC9440CN | Software Users Manual - English - Page 140
a list of current printer settings. a For MFC-9440CN and MFC-9840CDW, press Menu, 4, 2, 2. For DCP-9040CN and DCP-9045CDN, press Menu, 3, 2, 2. b Press Black Start or Color Start. The machine prints the settings. c Press Stop/Exit. 8 8 Test Print 8 If you are having problems with print quality - Brother International MFC9440CN | Software Users Manual - English - Page 141
For MFC-9840CDW, press Menu, 4, 4. For DCP-9040CN, press Menu, 3, 3. For DCP-9045CDN, press Menu, 3, 4. b Press a or b to choose Auto, Color or B&W. Note For more information about the color settings, see Color/Mono on page 144. 8 8 c Press OK. d Press Stop/Exit. Restoring default printer settings - Brother International MFC9440CN | Software Users Manual - English - Page 142
For DCP-9040CN, press Menu, 3, 5. For DCP-9045CDN, press Menu, 3, 6. b Press a or b to Reset. c Press OK. d Press 1 to select Yes. Note If an error message is displayed, press Stop/Exit and try again. For more information, see Troubleshooting and routine maintenance in the User's Guide. 8 8 Auto - Brother International MFC9440CN | Software Users Manual - English - Page 143
You can set the interval time you want to carry out the auto registration. a For MFC-9440CN, press Menu, 4, 6, 2. For MFC-9840CDW, press Menu, 4, 7, 2. For DCP-9040CN, press Menu, 3, 6, 2. For DCP-9045CDN, press Menu, 3, 7, 2. b Press a or b to choose Low, Medium, High or Off. Press OK. c Press - Brother International MFC9440CN | Software Users Manual - English - Page 144
you will need to perform manual registration. a For MFC-9440CN, press Menu, 4, 7, 1. For MFC-9840CDW, press Menu, 4, 8, 1. For DCP-9040CN, press Menu, 3, 7, 1. For DCP-9045CDN, press Menu, 3, 8, 1. b Press Black Start or Color Start to start printing the color registration chart. c When the machine - Brother International MFC9440CN | Software Users Manual - English - Page 145
software tool for monitoring the status of the machine, letting you see error messages such as paper empty or paper jam at pre-set update intervals. You can also access the Color tab of ControlCenter2. Quitting the window 8 Go to the menu bar and choose Quit Brother Status Monitor. Web Based - Brother International MFC9440CN | Software Users Manual - English - Page 146
8 This can help you to improve color density by letting the printer driver use the color calibration data stored in your machine. Get device data Go to menu bar, Control, Color Calibration and choose Get device data. The printer driver will attempt to get the color calibration data from your machine - Brother International MFC9440CN | Software Users Manual - English - Page 147
Features in the printer driver (For Macintosh®) 8 This printer supports Mac OS® X 10.2.4 or greater. Note The screens in this section are from Mac OS® X 10.4. The screens on your Macintosh® will vary depending on your operating system version. Page Setup 8 You can set the Paper Size, Orientation and - Brother International MFC9440CN | Software Users Manual - English - Page 148
the cover page, enter text in the Billing Info box. Layout 8 8 Pages per Sheet Choose how many pages will appear on each side of the paper. Layout Direction When you specify the pages per sheet, you can also specify the direction of the layout. Border If you want to add a border - Brother International MFC9440CN | Software Users Manual - English - Page 149
Use duplex unit (MFC-9840CDW and DCP-9045CDN only) • For Mac OS® X 10.3 or greater Select Layout. Choose Long-edged binding or Short-edged binding in Two-Sided. Printing and Faxing 8 • For Mac OS® X 10.2 8 Select Duplex. Check the Duplex check box. Choose Use Duplex Unit and then choose - Brother International MFC9440CN | Software Users Manual - English - Page 150
Manual duplex (For Mac OS® X 10.3 or greater) Select Paper Handling. Choose Odd numbered pages and print, and then choose Even numbered pages and print. Secure Print 8 8 Secure Print: Secure documents are documents that are password Print and check Secure Print. b Enter your password, user name - Brother International MFC9440CN | Software Users Manual - English - Page 151
Paper • Thin Paper • Thick Paper 8 • Thicker Paper • Bond Paper • Recycled Paper • Envelopes • Envelope Thin • Envelope Thick • Postcard • Label Color/Mono You can change the Color/Mono settings as follows: • Auto The printer checks the content of your documents for color. If color - Brother International MFC9440CN | Software Users Manual - English - Page 152
. Since the print data is much larger than in normal mode, processing time, data transfer time and printing time will be longer. Color Mode You can change the color mode as follows: • Normal This is the default color mode. • Vivid The color of all elements are adjusted to become a more vivid - Brother International MFC9440CN | Software Users Manual - English - Page 153
the image quality of shaded areas by ticking the Improve Gray Color check box. Enhance Black Printing If a black graphic cannot be printed correctly, choose this setting. Setting If you want to change the color settings such as brightness, contrast, intensity or saturation, click the Setting - Brother International MFC9440CN | Software Users Manual - English - Page 154
Removing the Printer driver for Macintosh® 8 For Mac OS® X 10.2 8 a Disconnect the USB cable between the Macintosh® and your printer. b the CLaser06 folder (from the Macintosh HD (Startup Disk), choose Library, Printers, Brother) into the Trash and then empty the Trash. f Restart the Macintosh - Brother International MFC9440CN | Software Users Manual - English - Page 155
interface cable. (See Printer Emulation Support on page 132.) • The BR-Script3 printer driver does not support the PC-Fax Sending. • For network users, see the Network User's Guide for installation steps. You need to install the BR-Script3 printer driver using the following instructions. Note If you - Brother International MFC9440CN | Software Users Manual - English - Page 156
Printing and Faxing c Open the Printer Setup Utility icon. For Mac OS® X 10.2 X users, open the Print Center icon. d Click Add. 8 For Mac OS® 10.2.4 to 10.3 users, go to e. For Mac OS® 10.4 or greater users, go to f. e Choose USB. 149 - Brother International MFC9440CN | Software Users Manual - English - Page 157
and make sure that Brother in Printer Model (Print Using) and the model name which shows BR-Script in Model Name (Model) are selected, and then click Add. For Mac OS® 10.2.4 to 10.3 users: For Mac OS® 10.4 or greater users: 8 g Choose Quit Printer Setup Utility from the Printer Setup Utility menu - Brother International MFC9440CN | Software Users Manual - English - Page 158
Printing and Faxing Features in the BR-Script (PostScript® 3™ language emulation) printer driver 8 Page Setup 8 You can set the Paper Size, Orientation and Scale. Copies & Pages You can set the number of Copies and what Pages will be printed. 8 8 151 - Brother International MFC9440CN | Software Users Manual - English - Page 159
the cover page, enter text in the Billing Info box. Layout 8 8 Pages per Sheet Choose how many pages will appear on each side of the paper. Layout Direction When you specify the pages per sheet, you can also specify the direction of the layout. Border If you want to add a border - Brother International MFC9440CN | Software Users Manual - English - Page 160
binding in Two-Sided. • For Mac OS® X 10.2 Select Duplex. Check the Duplex check box. Choose Use Duplex Unit and then choose Flip on Long Edge or Flip on Short Edge. 8 Manual duplex (For Mac OS® X 10.3 or greater) Select Paper Handling. Choose Odd numbered pages and print, and then choose - Brother International MFC9440CN | Software Users Manual - English - Page 161
type of media that you wish to use. Plain Paper Thin Paper Thick Paper Thicker Paper Bond Paper Label Post card Envelopes Env. Thick Env. Thin Recycled Paper 8 Job Spooling Secure Print allows you to secure documents that are password protected when they are sent to the machine. Only - Brother International MFC9440CN | Software Users Manual - English - Page 162
and Faxing Sending a fax (MFC-9440CN and MFC-9840CDW only) 8 For Macintosh® 8 You can send a fax directly from a Macintosh® application. Note Fax documents will be sent in Black and White only. a Create a document in a Macintosh® application. b Click File, then Print. The Printer dialog box appears - Brother International MFC9440CN | Software Users Manual - English - Page 163
d Choose Facsimile from the Output pop-up menu. Printing and Faxing e Enter a fax number in the Input Fax Number box, and then click Print to send the fax. Note 8 If you want to send a fax to more than one number, click Add after entering the first fax number. The destination fax numbers will - Brother International MFC9440CN | Software Users Manual - English - Page 164
You can address a fax number using a vCard (an electronic business card) from the Mac OS® X Address Book application. a Click Address Book. b Drag a vCard from the Mac OS® X Address Book application to the Destination Fax Numbers field. 8 Note If both work and home fax numbers are stored in the - Brother International MFC9440CN | Software Users Manual - English - Page 165
c When you are finished addressing your fax, click Print. Printing and Faxing Note The vCard used must contain a work fax or home fax number. 8 158 - Brother International MFC9440CN | Software Users Manual - English - Page 166
located in Macintosh HD/Library/Printers/Brother/Utilities/DeviceSelector or from the Model pop-up menu of ControlCenter2. Accessing the scanner 9 Run your Macintosh® TWAIN-compliant application. The first time you use the Brother TWAIN driver, set it as the default driver by choosing Select Source - Brother International MFC9440CN | Software Users Manual - English - Page 167
in your graphics application. Scanning a duplex document (MFC-9840CDW and DCP-9045CDN only) a Put the document face up in the ADF. b Check Duplex (Two-sided) Scanning and choose Long- scanning area. • Duplex scan is not available for legal size paper. • Duplex scan is available from the ADF only. 160 - Brother International MFC9440CN | Software Users Manual - English - Page 168
and Contrast in the Scanner Setup dialog box as needed. f Click Start. This time only the chosen area of the document appears in the application window. g You can refine the image in your editing software. 161 - Brother International MFC9440CN | Software Users Manual - English - Page 169
in the Scanner window 9 Resolution 9 You can change the scanning resolution from the Resolution pop-up menu. Higher resolutions take more memory and transfer time, but produce a finer scanned image. The following table shows the resolutions you can choose and the available colors. Resolution 100 - Brother International MFC9440CN | Software Users Manual - English - Page 170
Scanning Document size 9 Choose one of the following document sizes: A4 JIS B5 Letter Legal A5 Executive 9 Business Card To scan business cards, choose the Business Card size, and then place the business card face down in the center of the left hand side of the scanner - Brother International MFC9440CN | Software Users Manual - English - Page 171
best image. The default value is 0, representing an average, and is usually suitable for most images. You can set the Brightness level by dragging the slide Black & White, Gray (Error Diffusion) or True Gray. 9 Contrast You can increase or decrease the contrast level by moving the slide bar - Brother International MFC9440CN | Software Users Manual - English - Page 172
(Scan) key on the control panel, you have to install the Brother MFL-Pro Software Suite and connect the machine to your Macintosh®. If you installed the MFL-Pro Suite from the included CD-ROM, then the correct drivers - Brother International MFC9440CN | Software Users Manual - English - Page 173
Scanning • Duplex scan is supported by the MFC-9840CDW and DCP-9045CDN only. • Duplex scan is available from the ADF only. • Duplex scan is not available for legal size paper. Scan to USB (Not available for DCP-9040CN) 9 You can scan black and white and color documents directly to a USB Flash - Brother International MFC9440CN | Software Users Manual - English - Page 174
Start or Color Start do not change the settings. CAUTION The LCD shows Scanning while reading the data. DO NOT unplug the power cord or remove a USB flash memory drive from the machine while it is reading the data. You could lose your data or damage the card. For MFC-9840CDW and DCP-9045CDN - Brother International MFC9440CN | Software Users Manual - English - Page 175
or the setting set manually on the panel, Black Start or Color Start do not change the settings. CAUTION The Changing the default setting 9 a For MFC-9440CN and MFC-9840CDW, press Menu, 5, 2, 1. 9 For DCP-9045CDN, press Menu, 4, 2, 1. b Press a or b to choose Color 150 dpi, Color 300 dpi, Color - Brother International MFC9440CN | Software Users Manual - English - Page 176
Scanning Changing the default file name 9 a For MFC-9440CN and MFC-9840CDW, press Menu, 5, 2, 2. For DCP-9045CDN, press Menu, 4, 2, 2. b Enter the file name (up to 6 characters.) Press OK. Note You cannot use a space for the first character. c Press Stop/Exit. Understanding the Error Messages - Brother International MFC9440CN | Software Users Manual - English - Page 177
and white or color document into your E-mail application as a file attachment. You can change Scan configuration. (See E-mail on page 183.) a Load your document. b Press the (Scan) key. c Press a or b to choose Scan to E-mail. Press OK. If your machine is an MFC-9440CN or DCP-9040CN, go to Step - Brother International MFC9440CN | Software Users Manual - English - Page 178
for viewing and editing. You can change the Scan configuration. (See Image (example: Apple® Preview) on page 180.) a Load your document. b Press the (Scan) key. c Press a or b to choose Scan to Image. Press OK. If your machine is an MFC-9440CN or DCP-9040CN, go to Step e. If your machine - Brother International MFC9440CN | Software Users Manual - English - Page 179
for viewing and editing. You can change the Scan configuration. (See OCR (word processing application) on page 182.) a Load your document. b Press the (Scan) key. c Press a or b to choose Scan to OCR. Press OK. If your machine is an MFC-9440CN or DCP-9040CN, go to Step e. If your machine - Brother International MFC9440CN | Software Users Manual - English - Page 180
Scan to File. Press OK. If your machine is an MFC-9440CN or DCP-9040CN, go to Step e. If your machine is an MFC-9840CDW or DCP-9045CDN, go to Step d. d Press a or b tab, Black Start or Color Start do not change the settings. • If you want the scanned data in color, choose color in the scan type on - Brother International MFC9440CN | Software Users Manual - English - Page 181
read documents with the OCR software built into Presto!® Guide. Note The complete NewSoft Presto!® PageManager® 7 User's Guide can be viewed from the Help icon in NewSoft Presto!® PageManager® 7. Features 9 OCR Window: View and arrange your folder hierarchy for easy access. Thumbnail Window - Brother International MFC9440CN | Software Users Manual - English - Page 182
Scanning NewSoft Technical Support 9 For USA Company name: Postal Address: Telephone: Fax: E-mail Address: 59 per minute) 9 [email protected] http://de.newsoft.eu.com Avanquest UK The Software Centre East Way, Lee Mill Industrial Estate Plymouth Devon. PL21 9GE 44-01752-201148 44-01752- - Brother International MFC9440CN | Software Users Manual - English - Page 183
Italy Company name: Postal Address: Telephone: E-mail Address: URL: Spain Company name: Postal Address: Telephone: E-mail Address: Other countries E-mail Address: Scanning 5CA Not Open 0899399878 (For callers from within Italy, this is not a toll-free call, Caller will be charged at Euro 0.80 per - Brother International MFC9440CN | Software Users Manual - English - Page 184
is a software utility that lets you quickly and easily access your often used applications. Using ControlCenter2 eliminates the need to manually launch specific applications. The icon will appear on the menu bar. To open the ControlCenter2 window, click the the - Brother International MFC9440CN | Software Users Manual - English - Page 185
to close the window. Note The ControlCenter2 application icon is in Macintosh HD/Library/Printers/Brother/Utilities/ ControlCenter. SCAN 10 There are four scan buttons for the Scan to Image, Scan to OCR, Scan to E-mail and Scan to File 10 applications. Image (Default: Apple® Preview) Lets - Brother International MFC9440CN | Software Users Manual - English - Page 186
you can direct the copy output to any standard printer driver installed on your Macintosh® including network printers. PC-FAX - Lets you scan a page or document and automatically send the image as a fax from the Macintosh®. (MFC-9440CN and MFC-9840CDW only) You can configure your preferred settings - Brother International MFC9440CN | Software Users Manual - English - Page 187
choose Software Button. 10 If you want to scan and then crop a portion of a page after pre-scanning the document, check the Show Scanner Interface box. If you want to scan a duplex document, check Duplex (two-sided) Scanning and choose Long-edge binding or Short-edge binding. (MFC-9840CDW and DCP - Brother International MFC9440CN | Software Users Manual - English - Page 188
the other settings, if needed. To change the destination application, choose the destination application from the Target Application popup menu. You can add Delete button. 10 Note This function is also available for Scan to E-mail and Scan to OCR. The window may vary depending on the function. 181 - Brother International MFC9440CN | Software Users Manual - English - Page 189
change the default word processing application. To configure Scan to OCR, click the button while holding down the Ctrl key and choose Software Button. To change pre-scanning the document, check the Show Scanner Interface box. If you want to scan a duplex document, check Duplex (two-sided) Scanning - Brother International MFC9440CN | Software Users Manual - English - Page 190
change the default E-mail application or attachment file type, click the button while holding down the Ctrl key and choose Software Button. To change document, check Duplex (two-sided) Scanning and choose Long-edge binding or Short-edge binding. (MFC-9840CDW and DCP-9045CDN only) Supported file - Brother International MFC9440CN | Software Users Manual - English - Page 191
after pre-scanning the document, check the Show Scanner Interface box. If you want to scan a duplex document, check Duplex (two-sided) Scanning and choose Long-edge binding or Short-edge binding. (MFC-9840CDW and DCP-9045CDN only) Note For supported file types, see Supported file types on page 183 - Brother International MFC9440CN | Software Users Manual - English - Page 192
and the configuration window appears. There are four scan functions: Scan to Image, Scan to OCR, Scan to software. You can choose any image editor application on your Macintosh® as a destination. Scan to OCR of E-mail addresses chosen from your E-mail address book. Scan to File Lets you save a - Brother International MFC9440CN | Software Users Manual - English - Page 193
Scan to Image General tab Enter a name in Name for Custom (up to 30 characters) to create the button name. Choose the type of scan from the Scan Action field. ControlCenter2 10 Settings tab 10 Choose the Target Application, File Type, Resolution, Scan Type, Document Size, Duplex (two-sided) - Brother International MFC9440CN | Software Users Manual - English - Page 194
the type of scan from the Scan Action field. ControlCenter2 10 Settings tab 10 Choose the Target Application, File Type, OCR Software, OCR Language, Resolution, Scan Type, Document Size, Duplex (two-sided) Scanning (if necessary), Show Scanner Interface, Brightness and Contrast settings. 187 - Brother International MFC9440CN | Software Users Manual - English - Page 195
Scan to E-mail General tab Enter a name in Name for Custom (up to 30 characters) to create the button name. Choose the type of scan from the Scan Action field. ControlCenter2 10 Settings tab 10 Choose the E-mail Application, File Type, Resolution, Scan Type, Document Size, Duplex (two-sided - Brother International MFC9440CN | Software Users Manual - English - Page 196
format from the File Type pop-up menu. Save the file to the default folder or choose your preferred folder by clicking the Browse button. 10 Choose file name if you want to change it. If you want to specify the destination of the scanned image, check Show Save As Window. If you want to scan and - Brother International MFC9440CN | Software Users Manual - English - Page 197
ControlCenter2 COPY / PC-FAX (PC-FAX is MFC-9440CN and MFC-9840CDW only) 10 The Copy1-Copy4 buttons can be customized to let you use advanced copy and fax functions such as N in 1 printing. To use the Copy buttons, configure the printer driver by clicking the button while holding down the Ctrl key. - Brother International MFC9440CN | Software Users Manual - English - Page 198
DEVICE SETTINGS You can configure the machine settings. ControlCenter2 10 Remote Setup (MFC-9440CN and MFC-9840CDW only) 10 The Remote Setup button lets you open the Remote Setup Program window to configure the machine setting menus. Note For details, see Remote Setup on page 207. 10 191 - Brother International MFC9440CN | Software Users Manual - English - Page 199
-Dial window in the Remote Setup Program, so you can easily register or change the dial numbers on your Macintosh®. 10 Status Monitor 10 The Status Monitor button allows you to monitor the status of one or more devices, allowing you to get immediate notification of errors such as a paper jam. (See - Brother International MFC9440CN | Software Users Manual - English - Page 200
, Brother, Utilities and DeviceSelector, and then double-click Device Selector. The Device Selector window appears. This window can also be opened from ControlCenter2. For more information, see Using ControlCenter2 on page 177. b Specify your machine by IP address or mDNS service Name. To change - Brother International MFC9440CN | Software Users Manual - English - Page 201
Network Scanning Note • To use 'Scan To' button features on the machine, click the check box for Register your computer with the "Scan To" functions at the machine. Then enter the name you want to be displayed on the machines - Brother International MFC9440CN | Software Users Manual - English - Page 202
Back Landscape Front Back LCD Message (L)edge (Long edge) Front Back Front Back (S)edge (Short edge) Document Layout Table • Duplex scan is supported by the MFC-9840CDW and DCP-9045CDN only. 11 • Duplex scan is available from the ADF only. • Duplex scan is not available for legal size - Brother International MFC9440CN | Software Users Manual - English - Page 203
® as an attachment. You can change the scan configuration. (See E-mail on page 183.) a Put the document face up in the ADF, or face down on the scanner glass. b Press (Scan). c Press a or b to choose Scan to E-mail. Press OK. If your machine is an MFC-9440CN or DCP-9040CN, go to Step f. If - Brother International MFC9440CN | Software Users Manual - English - Page 204
MFC-9840CDW) 11 When you choose Scan to E-mail (E-mail Server) you can scan a black and white or color color. Note Scan to E-mail (E-mail server) requires SMTP/POP3 mail server support. (See the Network User's Guide b to choose Change Setting. Press OK. If you do not have to change the quality, - Brother International MFC9440CN | Software Users Manual - English - Page 205
®. You can change the Scan configuration. (See Image (example: Apple® Preview) on page 180.) 11 a Put the document face up in the ADF, or face down on the scanner glass. b Press (Scan). c Press a or b to choose Scan to Image. Press OK. If your machine is an MFC-9440CN or DCP-9040CN, go to - Brother International MFC9440CN | Software Users Manual - English - Page 206
the OCR software installed change the Scan configuration. (See OCR (word processing application) on page 182.) a Put the document face up in the ADF, or face down on the scanner glass. b Press (Scan). c Press a or b to choose Scan to OCR. Press OK. If your machine is an MFC-9440CN or DCP-9040CN - Brother International MFC9440CN | Software Users Manual - English - Page 207
change the Scan configuration. (See File on page 184.) a Put the document face up in the ADF, or face down on the scanner glass. b Press (Scan). c Press a or b to choose Scan to File. Press OK. If your machine is an MFC-9440CN or DCP-9040CN Press Black Start or Color Start. 11 The machine starts - Brother International MFC9440CN | Software Users Manual - English - Page 208
you choose Scan to FTP, you can scan a black and white or color document directly to an FTP server located locally on your network or on the internet. The details required to use Scan to FTP can be entered manually at the control panel or by using Web Based Management to pre - Brother International MFC9440CN | Software Users Manual - English - Page 209
characters). d Enter the Password for access to the FTP server for the Username that was registered (up to 32 characters). e Enter the destination folder where your document will be stored on the FTP server (for example /brother/abc/) (up to 60 characters). f Choose the file name you want to use for - Brother International MFC9440CN | Software Users Manual - English - Page 210
Network Scanning Creating a user defined File Name 11 In addition to the seven present file names you can store two user defined file names that can be used for creating an FTP Server Profile. a From the Scan to FTP screen in Web Based Management, choose Create a User Defined File Name. b Enter - Brother International MFC9440CN | Software Users Manual - English - Page 211
Press OK. If your machine is an MFC-9440CN or DCP-9040CN, go to Step e. If your machine is an MFC-9840CDW or DCP-9045CDN, go to Step d. d Press password. Press OK. k Do one of the following: If you want to start scanning, press Black Start or Color Start and go to Step n. If you want to change - Brother International MFC9440CN | Software Users Manual - English - Page 212
settings, Black Start or Color Start do not change the settings. Scan to FTP Manual Method 11 a Put the document face up in the ADF, or face down on the scanner glass. b Press (Scan). c Press a or b to choose Scan to FTP. Press OK. If your machine is an MFC-9440CN or DCP-9040CN, go to Step - Brother International MFC9440CN | Software Users Manual - English - Page 213
password. Press OK. n Do one of the following: If you want to start scanning, press Black Start or Color Start and go to Step q. If you want to change Start or Color Start and go to Step q. Note If you want to change the file name manually, go to step p. p Press a or b to choose . Press - Brother International MFC9440CN | Software Users Manual - English - Page 214
on your machine will be downloaded automatically to your Macintosh® and displayed on your Macintosh® screen. If you change the settings, you can upload them directly to the machine. Note The Remote Setup application icon is in Macintosh HD/Library/Printers/Brother/Utilities. 12 OK Lets you - Brother International MFC9440CN | Software Users Manual - English - Page 215
setting you export is saved as a single file. • If you need to change the machine that was registered to your Macintosh® during the installation of MFL-Pro Suite (see the Quick Setup Guide), or if the network environment was changed, you need to specify the new machine. Open the Device Selector and - Brother International MFC9440CN | Software Users Manual - English - Page 216
PC FAX Macintosh® (Send only 155 Windows 109 P PaperPort™ (Windows®) exporting 69 importing 69 OCR 68 Presto!® PageManager® (Macintosh 172, 174 Print quality 21 Printer driver 32 PS printer driver 32 R Remote Setup Macintosh 207 Windows 107 S Scan Macintosh® into Macintosh 160 - Brother International MFC9440CN | Software Users Manual - English - Page 217
Corporation (Canada) Ltd. 1 rue Hôtel de Ville, Dollard-des-Ormeaux, QC, CANADA H9B 3H6 Visit us on the World Wide Web http://www.brother.com These machines are made for use in the USA and CANADA only. We cannot recommend using them overseas because it may violate the Telecommunications
SOFTWARE
USER’S GUIDE
MFC-9440CN
MFC-9840CDW
DCP-9040CN
DCP-9045CDN
Version A