Brother International QL-570VM Users Manual - English - Page 74

Reception Mode

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6 Reception Mode 6-1. Receptionist Procedures The receptionist can prepare for visitors by using two different methods: 1. Receptionist enters visitor information, issues badges, and signs in visitors as they arrive. Receptionist signs out visitors as they leave. 2. If a host provides the receptionist with visitor information prior to their arrival, the receptionist can pre-enter the required visitor information (make a reservation). The receptionist will then have the option of either printing the badge prior to the visitor's arrival (and simply signing them in upon arrival) or waiting for the visitor to arrive to print the badge and sign them in. When the visitor leaves, the receptionist signs the visitor out. Making a reservation and signing in a visitor 1. Enter information in a visitor information form. 2. Click the [Reserve] button. 3. When the visitor arrives, select the visitor from the "Reserved"/ "Pre-registered" list. 4. Click the [Sign In and Print Badge] button to sign the visitor in and print the visitor badge. NOTE • To print badge prior to visitor's arrival, select the visitor from the "Reserved"/"Pre-registered" list and click the [Print Badge] button. When visitor arrives, select the visitor badge ID from the list and click the [Sign In] button. Signing out a visitor 1. Select the visitor information from the "Signed in" list and click the [Sign Out] button. 74

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74
6
Reception Mode
6-1.
Receptionist Procedures
The receptionist can prepare for visitors by using two different methods:
1.
Receptionist enters visitor information, issues badges, and
signs in visitors as they arrive. Receptionist signs out visitors as
they leave.
2.
If a host provides the receptionist with visitor information prior to
their arrival, the receptionist can pre-enter the required visitor
information (make a reservation). The receptionist will then
have the option of either printing the badge prior to the visitor's
arrival (and simply signing them in upon arrival) or waiting for
the visitor to arrive to print the badge and sign them in. When
the visitor leaves, the receptionist signs the visitor out.
Making a reservation and signing in a visitor
1.
Enter information in a visitor information form.
2.
Click the
[Reserve]
button.
3.
When the visitor arrives, select the visitor from the "Reserved"/
"Pre-registered" list.
4.
Click the
[Sign In and Print Badge]
button to sign the visitor in
and print the visitor badge.
NOTE
•
To print badge prior to visitor's arrival, select the visitor from the
"Reserved"/"Pre-registered" list and click the
[Print Badge]
button. When
visitor arrives, select the visitor badge ID from the list and click the
[Sign
In]
button.
Signing out a visitor
1.
Select the visitor information from the "Signed in" list and click
the
[Sign Out]
button.