Epson WorkForce Pro WF-R4640 User Manual
Epson WorkForce Pro WF-R4640 Manual
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- Epson WorkForce Pro WF-R4640 | User Manual - Page 1
WF-R4640 User's Guide - Epson WorkForce Pro WF-R4640 | User Manual - Page 2
- Epson WorkForce Pro WF-R4640 | User Manual - Page 3
Contents WF-R4640 User's Guide ...15 Product Basics ...16 Using the Control Panel ...16 Control Panel Settings 36 Epson Connect Solutions for Smartphones, Tablets, and More 37 Using Epson Email Print ...38 Using the Epson iPrint Mobile App 38 Using Epson Remote Print ...39 Using Epson Scan to - Epson WorkForce Pro WF-R4640 | User Manual - Page 4
...57 Loading Paper in the Cassette ...57 Loading Paper and Envelopes in the Rear Paper Feed Slot 61 Paper Loading Capacity ...65 Available Epson Papers ...66 Paper or Media Type Settings - Printing Software 68 Selecting the Paper Settings for Each Source - Control Panel 69 Paper Type Settings - Epson WorkForce Pro WF-R4640 | User Manual - Page 5
Copying ...80 Copying Documents or Photos...80 Copying Options...81 Printing from a Computer ...84 Printing with Windows ...84 Selecting Basic Print Settings - Windows 84 Paper Source Options - Windows 87 Print Quality Options - Windows 87 Multi-Page Printing Options - Windows 87 Selecting - Epson WorkForce Pro WF-R4640 | User Manual - Page 6
132 Adding and Assigning Scan Jobs 134 Starting a Scan with Document Capture Pro or Document Capture 135 Starting a Scan Using the Epson Scan Icon 138 Starting a Scan from a Scanning Program 140 Selecting Epson Scan Settings ...142 Scan Modes...142 Selecting the Scan Mode...143 Scanning in - Epson WorkForce Pro WF-R4640 | User Manual - Page 7
X Using Image Capture 167 Available Scan Settings - OS X Image Capture 169 Scanning Special Projects...170 Scanning to a SharePoint Server or Cloud Service 170 Scanning Multi-Page Originals as Separate Files 172 Entering a User ID and Password for Scanning - Windows 173 Faxing...175 Connecting - Epson WorkForce Pro WF-R4640 | User Manual - Page 8
Windows 220 Sending Faxes Using the Fax Utility - OS X 223 Receiving Faxes...226 Fax Reception ...226 Receiving Faxes Automatically 227 Receiving Faxes Manually...227 Forwarding Received Faxes...228 Receiving a Fax by Polling ...230 Viewing a Fax on the LCD Screen 231 Checking Fax Status ...231 - Epson WorkForce Pro WF-R4640 | User Manual - Page 9
Epson Ink and Maintenance Box 248 Ink Supply Units (Ink Packs) and Maintenance Box Part Numbers 248 Removing and Installing Ink Packs 249 Printing with Black Ink and Expended Color Ink Packs 253 Printing with Expended Color Ink Computer Utility 265 Flushing the Ink Tubes...267 Print Head - Epson WorkForce Pro WF-R4640 | User Manual - Page 10
...280 Status Menu Error Codes ...281 Running a Product Check ...284 Resetting Control Panel Defaults ...286 Solving Setup Problems ...287 Product Does Not Turn On or Off 288 Noise After Ink Installation ...288 Software Installation Problems ...288 Solving Network Problems ...289 Product Cannot - Epson WorkForce Pro WF-R4640 | User Manual - Page 11
Printout ...311 Solving Print Quality Problems ...312 White or Dark Lines in Problems ...317 Scanning Software Does Not Operate Correctly 317 Cannot Start Epson Scan ...318 Solving Scanned Image Quality Problems are Cropped 322 Solving Faxing Problems...322 Cannot Send or Receive Faxes 323 - Epson WorkForce Pro WF-R4640 | User Manual - Page 12
Fax Quality is Poor ...327 Received Fax is Not Printed ...327 Solving USB Flash Drive Problems 327 Cannot View or Print from a USB Flash Drive 327 Cannot Save Files on a Instructions 343 Ink Pack Safety Instructions ...345 LCD Screen Safety Instructions 345 Wireless Connection Safety Instructions - Epson WorkForce Pro WF-R4640 | User Manual - Page 13
FCC Compliance Statement...346 Software Notice...349 Trademarks ...397 Copyright Notice...398 libTIFF Software Acknowledgment 398 A Note Concerning Responsible Use of Copyrighted Materials 399 Default Delay Times for Power Management for Epson Products 399 Copyright Attribution ...399 13 - Epson WorkForce Pro WF-R4640 | User Manual - Page 14
- Epson WorkForce Pro WF-R4640 | User Manual - Page 15
WF-R4640 User's Guide Welcome to the WF-R4640 User's Guide. For a printable PDF copy of this guide, click here. 15 - Epson WorkForce Pro WF-R4640 | User Manual - Page 16
learn about the basic features of your product. Using the Control Panel Product Parts Locations Using Eco Mode and Other Power Saving Settings Epson Connect Solutions for Smartphones, Tablets, and More Using AirPrint Using Google Cloud Print Using the Control Panel See these sections to learn about - Epson WorkForce Pro WF-R4640 | User Manual - Page 17
Control Panel Buttons and Lights 1 The power button and light 2 The home button 3 The Interrupt button 4 The Reset button 5 The Stop button 6 The LCD screen 7 The back button 8 The Status button and lights 9 The numeric keypad 10 The C clear button 11 The B&W button 12 The Color button 17 - Epson WorkForce Pro WF-R4640 | User Manual - Page 18
change the current network settings. Icons Description Displays additional information or instructions, such as on loading paper or placing a document. A document and check the status of the consumables. One or more of the ink cartridges are expended or the maintenance box is full. Press the Status - Epson WorkForce Pro WF-R4640 | User Manual - Page 19
No Wi-Fi connection. A Wi-Fi network error has occurred or the product is searching for errors that have occurred with the product. Select the error from the list to display the error message. Displays the current job and any jobs waiting to be processed. Displays the job history and any error codes - Epson WorkForce Pro WF-R4640 | User Manual - Page 20
: • System Administration Setup settings • Eco mode settings • Presets • Contacts Note: For more information on administration settings, see the Administrator's Guide. 1. Press the home button, if necessary. 2. Select Setup. You see a screen like this: 3. Scroll down and select Admin Settings - Epson WorkForce Pro WF-R4640 | User Manual - Page 21
panel is locked, you must enter the password to access any of the locked settings. Note: If you forget your password, contact Epson for assistance. Entering Characters on the LCD Screen Using Presets Parent topic: Using the Control Panel Related tasks Setting User Feature Restrictions (Access - Epson WorkForce Pro WF-R4640 | User Manual - Page 22
Entering Characters on the LCD Screen Follow these guidelines to enter characters for passwords and other settings. • To move the cursor, select or . • To change the case of letters, select . • To delete the previous character, select . • To enter numbers or symbols, select . • To enter - Epson WorkForce Pro WF-R4640 | User Manual - Page 23
2. Select Presets. Enter the Administrator password, if necessary. You see a screen like this: 3. Select Add New. 4. Select the function for which you want to set up a preset. You see the main screen for that function, such as the Copy screen: 5. Select the settings you want to save, and select Save - Epson WorkForce Pro WF-R4640 | User Manual - Page 24
been set up in Web Config, you must enable them using the product control panel. Note: For more information on administration settings, see the Administrator's Guide. 1. Press the home button, if necessary. 2. Select Setup. 24 - Epson WorkForce Pro WF-R4640 | User Manual - Page 25
You see a screen like this: 3. Scroll down and select System Administration. 4. Scroll down and select Security Settings. You see a screen like this: 5. Select Access Control. 6. Select On. 7. Select whether to allow Jobs Without Authentication. 8. Select Done to return to the Security Settings menu - Epson WorkForce Pro WF-R4640 | User Manual - Page 26
Related tasks Setting a Password and Locking the Control Panel Entering a User ID and Password for Printing Entering a User ID and Password for Scanning - Windows Changing LCD Screen Language You can change the language used on the LCD screen. Note: This setting can be locked by an administrator. If - Epson WorkForce Pro WF-R4640 | User Manual - Page 27
Note: This setting can be locked by an administrator. If you cannot access or change this setting, contact your administrator for assistance. 1. Press the home button, if necessary. 2. Select Setup. You see a screen like this: 3. Scroll down and select System Administration. 4. Select Common - Epson WorkForce Pro WF-R4640 | User Manual - Page 28
You see a screen like this: 3. Scroll down and select System Administration. 4. Select Common Settings. 5. Select LCD Brightness. 6. Adjust the screen brightness by selecting a brightness level or by pressing the left and right arrow buttons. 7. Select OK to exit. Parent topic: Using the Control - Epson WorkForce Pro WF-R4640 | User Manual - Page 29
You see a screen like this: 3. Scroll down and select System Administration. 4. Select Common Settings. 5. Scroll down and select Operation Time Out. 6. Select Off. Parent topic: Using the Control Panel Preventing PC Connection via USB You can disable access from a USB-connected computer. This - Epson WorkForce Pro WF-R4640 | User Manual - Page 30
You see a screen like this: 3. Scroll down and select System Administration. 4. Select Printer Settings. You see a screen like this: 5. Select PC Connection via USB. 6. Select Disable. Parent topic: Using the Control Panel Product Parts Locations See these sections to identify the parts on your - Epson WorkForce Pro WF-R4640 | User Manual - Page 31
Product Parts - Back Parent topic: Product Basics Product Parts - Top 1 ADF (Automatic Document Feeder) cover 2 ADF edge guide 3 ADF input tray 4 ADF output tray 5 Ink cases 6 Paper cassettes 7 Paper cassette cover 31 - Epson WorkForce Pro WF-R4640 | User Manual - Page 32
1 Edge guides 2 Paper support 3 Feeder guard 4 Rear paper feed 5 Output tray 6 Edge guides 7 Paper cassette Parent topic: Product Parts Locations 32 - Epson WorkForce Pro WF-R4640 | User Manual - Page 33
Product Parts - Inside 1 Document cover 2 Scanner glass 3 Control panel 4 USB Type A port for external devices 5 Print head 6 Front cover (opened) Parent topic: Product Parts Locations 33 - Epson WorkForce Pro WF-R4640 | User Manual - Page 34
Product Parts - Back 1 Line port 2 EXT port 3 USB port 4 LAN port 5 Rear cover (duplexer) 6 AC inlet Parent topic: Product Parts Locations Using Eco Mode and Other Power Saving Settings Your product enters sleep mode automatically and turns off the LCD screen if it is not used for a period of time. - Epson WorkForce Pro WF-R4640 | User Manual - Page 35
Changing the Eco Settings You can use the product's control panel to change the Eco settings. Note: The Sleep Timer setting in Eco Mode overrides the Sleep Timer setting in the Common Settings menu. If you turn on Eco Mode, 2-sided copying is selected by default. The Eco Mode setting can be locked - Epson WorkForce Pro WF-R4640 | User Manual - Page 36
Note: This setting can be locked by an administrator. If you cannot access or change this setting, contact your administrator for assistance. The Sleep Timer setting in Eco Mode overrides this Sleep Timer setting. 1. Press the home button, if necessary. 2. Select Setup. 3. Scroll down and select - Epson WorkForce Pro WF-R4640 | User Manual - Page 37
Select Power Off Timer. 6. Select a time period between 30minutes and 12h (12 hours). Parent topic: Using Eco Mode and Other Power Saving Settings Epson Connect Solutions for Smartphones, Tablets, and More You can print documents, photos, emails, and web pages from your home, office, or even across - Epson WorkForce Pro WF-R4640 | User Manual - Page 38
, send it as an email, or upload it to an online service such as Box, Dropbox, Evernote, or Google Drive. 1. Set up your product on a network as described in this manual. See the link below. 2. Visit epson.com/connect to learn more about Epson iPrint and check the compatibility of your mobile device - Epson WorkForce Pro WF-R4640 | User Manual - Page 39
Scan to Cloud The Epson Scan to Cloud service sends your scanned files to a destination that you have registered with Epson Connect. 1. Set up your product for network scanning as described in this manual. See the link below. 2. Visit epson.com/connect for instructions on registering an account - Epson WorkForce Pro WF-R4640 | User Manual - Page 40
. You can also print from Chromebooks and the Google Chrome browser without drivers or cables. Set up your Epson product for network printing as described in this manual. See the link below. Note: Make sure your Epson printer and computer are connected to the same network before starting the Google - Epson WorkForce Pro WF-R4640 | User Manual - Page 41
Services option, turn your product off and back on. If the option still doesn't appear, select the Firmware Update option and follow the on-screen instructions drivers or cables. Set up your Epson product for network printing as described in this manual. See the link below. Note: Make sure your Epson - Epson WorkForce Pro WF-R4640 | User Manual - Page 42
Google Account and can be accessed from any Chromebook, iPhone, or Android phone with Internet access. For more information on using Google Cloud Print, visit Epson Support. Parent topic: Using Google Cloud Print Related topics Wi-Fi or Wired Networking 42 - Epson WorkForce Pro WF-R4640 | User Manual - Page 43
your computer using a wireless router or access point. The wireless router or access point can be connected to your computer over a wireless or wired network. 1 Epson product 2 Wireless router or access point 43 - Epson WorkForce Pro WF-R4640 | User Manual - Page 44
product control panel. To install your product on a wireless network, follow the instructions on the Start Here sheet and install the necessary software by downloading it from the Epson website. The installer program guides you through network setup. Note: Breakdown or repair of this product may - Epson WorkForce Pro WF-R4640 | User Manual - Page 45
and select Disable Wi-Fi instead. Then follow the instructions on changing to a wired network connection in this guide. 5. Select the name of your wireless network or enter the name manually. Note: To enter the wireless network name manually, select Other Networks and select the Network (SSID) field - Epson WorkForce Pro WF-R4640 | User Manual - Page 46
Direct Mode Setup You can set up your product to communicate directly with your computer or another device without requiring a wireless router or access point. 1 Epson product 2 Computer with a wireless interface 46 - Epson WorkForce Pro WF-R4640 | User Manual - Page 47
3 Other wireless device Your product automatically selects one of these modes to communicate with your computer or device: Access point mode If your product is not already connected to a wireless network, it enters access point mode and the product itself acts as the network access point for up to - Epson WorkForce Pro WF-R4640 | User Manual - Page 48
You see a screen like this: 4. Scroll down and select Wi-Fi Direct Setup. 5. Select Connection Setup. 6. Select Change Password and select Yes. Note: If you have already connected devices or computers to your product via Wi-Fi Direct, they are disconnected when you change the password. 7. Enter - Epson WorkForce Pro WF-R4640 | User Manual - Page 49
You see a screen like this: 9. Scroll down to view the SSID (Wi-Fi network name) and password. 10. Use your computer or wireless device to select the Wi-Fi network name (SSID) displayed on the LCD screen, then enter the password shown. 11. Press the home button. You see either an AP or Direct - Epson WorkForce Pro WF-R4640 | User Manual - Page 50
the network. 1. Press the home button, if necessary. 2. Press . 3. Select Wi-Fi Setup. You see a screen like this: 4. Select Push Button Setup (WPS). 5. Follow the instructions on the LCD screen to complete WPS setup. 6. Press the home button. 50 - Epson WorkForce Pro WF-R4640 | User Manual - Page 51
: Wi-Fi Protected Setup (WPS) Printing a Network Status Sheet You can print a network status sheet to help you determine the causes of any problems you may have using your product on a network. 1. Press the home button, if necessary. 2. Select Setup. You see a screen like this: 3. Select Network - Epson WorkForce Pro WF-R4640 | User Manual - Page 52
Print. 6. Press one of the buttons to print the network status sheet. Examine the settings shown on the network status sheet to diagnose any problems you have. Parent topic: Wi-Fi or Wired Networking Changing or Updating Network Connections See these sections to change or update how your product - Epson WorkForce Pro WF-R4640 | User Manual - Page 53
For more information on the Web Config utility see the Administrator's Guide. 1. Print a network status sheet. 2. Locate the IP your product. 2. Download and install your product software from the Epson website using the instructions on the Start Here sheet. Parent topic: Changing or Updating Network - Epson WorkForce Pro WF-R4640 | User Manual - Page 54
Go to the next step. 2. Download and install your product software from the Epson website using the instructions on the Start Here sheet. Parent topic: Changing or Updating Network Connections Related tasks utility. For more information on the Web Config utility see the Administrator's Guide. 54 - Epson WorkForce Pro WF-R4640 | User Manual - Page 55
Server Settings. You see a screen like this: 8. Select one of the options shown above, then select the settings you want to use. Contact your internet service provider if necessary to confirm the authentication method for the email server. 9. Select OK to save and select Done to exit. 55 - Epson WorkForce Pro WF-R4640 | User Manual - Page 56
your network connection type or need to solve a problem with your network connection. Note: Before disabling Wi-Fi features, make a note of your product's SSID (network name) and password, and any network settings selected for the Epson Connect services you may use. 1. Press the home button, if - Epson WorkForce Pro WF-R4640 | User Manual - Page 57
of printing you will do. Loading Paper in the Cassette Loading Paper and Envelopes in the Rear Paper Feed Slot Paper Loading Capacity Available Epson Papers Paper or Media Type Settings - Printing Software Selecting the Paper Settings for Each Source - Control Panel Selecting Default Paper Settings - Epson WorkForce Pro WF-R4640 | User Manual - Page 58
2. Pull out the paper cassette. If you are loading paper in cassette 2, remove the paper cassette cover. 3. Slide the edge guides outward. Note: If you are using legal-size paper, squeeze the tab and extend the paper cassette. 58 - Epson WorkForce Pro WF-R4640 | User Manual - Page 59
4. Set the front edge guide to the paper size you are using. 5. Load a stack of paper, printable side down, against the edge guide as shown. Note: Make sure the paper is loaded against the edge guide and not sticking out from the end of the cassette. 59 - Epson WorkForce Pro WF-R4640 | User Manual - Page 60
too tightly. If you are loading paper in cassette 2, reattach the paper cassette cover. Caution: To prevent paper feeding problems, make sure the paper fits beneath the top edges of the guides. 7. Keep the cassette flat as you gently insert it. 8. Extend the output tray and open the paper stopper - Epson WorkForce Pro WF-R4640 | User Manual - Page 61
or pre-printed paper top edge first. • Do not load paper above the arrow mark inside the edge guides. • Check the paper package for any additional loading instructions. Parent topic: Loading Paper Related references Paper Loading Capacity Related tasks Loading Paper and Envelopes in the Rear Paper - Epson WorkForce Pro WF-R4640 | User Manual - Page 62
2. Open the feeder guard and pull up the paper support. 3. Slide out the edge guides. 62 - Epson WorkForce Pro WF-R4640 | User Manual - Page 63
of the following: • Insert paper, glossy or printable side up and short edge first, in the center of the tray. Caution: To prevent paper feeding problems, make sure you do not load too much paper in the slot. 63 - Epson WorkForce Pro WF-R4640 | User Manual - Page 64
printed paper top edge first. • Do not load paper above the arrow mark inside the edge guides. • If you have trouble loading a stack of envelopes, press each envelope flat before loading it or load one envelope , or too thin. • Check the paper package for any additional loading instructions. 64 - Epson WorkForce Pro WF-R4640 | User Manual - Page 65
mm]) 250 sheets Legal (8.5 × 14 inches [216 × 356 mm]) 200 sheets Epson Presentation Paper Matte - Thick paper (cardstock up to 68 lb - [256 g/m2]) capacity - rear paper feed slot 80 sheets 1 sheet 50 sheets 20 sheets for manual two-sided printing 80 sheets 10 sheets Letter (8.5 × 11 inches [216 × - Epson WorkForce Pro WF-R4640 | User Manual - Page 66
sheets 10 envelopes Parent topic: Loading Paper Available Epson Papers You can purchase genuine Epson ink and paper at Epson Supplies Central at epson.com/ink3 (U.S. sales) or epson.ca (Canadian sales). You can also purchase supplies from an Epson authorized reseller. To find the nearest one, call - Epson WorkForce Pro WF-R4640 | User Manual - Page 67
Photo Paper Glossy 4 × 6 inches (102 × 152 mm) 5 × 7 inches (127 × 178 mm) 8 × 10 inches (203 × 254 mm) Letter (8.5 × 11 inches [216 × 279 mm]) Epson Ultra Premium Photo Paper 4 × 6 inches (102 × 152 mm) Glossy 5 × 7 inches (127 × 178 mm) 8 × 10 inches (203 × 254 mm) Letter (8.5 × 11 inches [216 - Epson WorkForce Pro WF-R4640 | User Manual - Page 68
Type Settings - Printing Software For this paper Select this paper Type or Media Type setting Plain paper Plain Paper / Bright White Paper Epson Bright White Paper Letterhead paper Letterhead Recycled paper Recycled Color paper Color Preprinted paper Preprinted Envelopes Envelope - Epson WorkForce Pro WF-R4640 | User Manual - Page 69
Parent topic: Loading Paper Selecting the Paper Settings for Each Source - Control Panel You can change the default paper size and paper type for each source using the control panel on the product. 1. Press the home button, if necessary. 2. Select Setup. You see a screen like this: 3. Select Paper - Epson WorkForce Pro WF-R4640 | User Manual - Page 70
topic: Loading Paper Paper Type Settings - Control Panel home button. For this paper Select this Paper Type setting Plain paper Plain Paper Epson Bright White Paper Letterhead paper Letterhead Recycled paper Recycled Color paper Color Preprinted paper Preprinted Envelopes Envelope - Epson WorkForce Pro WF-R4640 | User Manual - Page 71
Parent topic: Selecting the Paper Settings for Each Source - Control Panel Selecting Default Paper Settings - Administrator You can adjust default paper settings as an administrator that apply to all print jobs sent to the product. Note: These settings can be locked by an administrator. If you - Epson WorkForce Pro WF-R4640 | User Manual - Page 72
occurs, or to print the data that the printer could process when a memory full error occurs. • Turn off this setting to display an error message and stop printing if an error occurs. 7. When you are finished, press the home button. Paper Source Settings Options Parent topic: Selecting Default Paper - Epson WorkForce Pro WF-R4640 | User Manual - Page 73
automatically print on paper from any source containing paper that matches your paper settings. Select On for either of these settings to display an error message when the selected paper type or size does not match the loaded paper. Parent topic: Selecting the Default Printer Settings Setting the - Epson WorkForce Pro WF-R4640 | User Manual - Page 74
You see this screen: 4. Select Universal Print Settings. 5. Adjust the settings as necessary. 6. When you are finished, press the home button. Universal Print Settings Options Parent topic: Selecting Default Paper Settings - Administrator Universal Print Settings Options Select the Universal Print - Epson WorkForce Pro WF-R4640 | User Manual - Page 75
Universal Print Settings option Dry Time Skip Blank Page Available settings Description Standard Long Longer On Off Select the ink drying time you want to use when performing double-sided printing. Select On to skip printing of blank pages automatically. Parent topic: Setting the Universal - Epson WorkForce Pro WF-R4640 | User Manual - Page 76
Placing Originals on the Product Follow the instructions here to place your original documents or photos on the product. Caution: Do not place anything on top of your product or use its cover - Epson WorkForce Pro WF-R4640 | User Manual - Page 77
2. Place your original facedown on the scanner glass with the top facing into the corner. Slide the original to the edges of the indicated corner. Note: You can place multiple originals on the scanner glass. Just make sure they are at least 0.8 inch (20 mm) away from each other. 3. Close the - Epson WorkForce Pro WF-R4640 | User Manual - Page 78
1. Slide the ADF edge guide outward. 2. Fan your stack of originals and tap them gently on a flat surface to even the edges. 3. Insert the originals into the ADF faceup and top-edge first. 78 - Epson WorkForce Pro WF-R4640 | User Manual - Page 79
The ADF icon on the control panel lights up. 4. Slide the ADF edge guide against the originals, but not too tightly. Parent topic: Placing Originals on the Product Related references Automatic Document Feeder (ADF) Specifications Related topics Copying Scanning Faxing 79 - Epson WorkForce Pro WF-R4640 | User Manual - Page 80
. Copying Documents or Photos Copying Options Copying Documents or Photos You can copy documents or photos onto various sizes and types of paper, including Epson special papers. 1. Place your original document or photo on the scanner glass, or place multi-page documents in the ADF. 2. Load the paper - Epson WorkForce Pro WF-R4640 | User Manual - Page 81
one of the buttons. Note: To cancel printing, press the Stop button or select Cancel. Parent topic: Copying Related references Available Epson Papers Copying Options Related tasks Using Presets Related topics Loading Paper Placing Originals on the Product Copying Options Select the copying options - Epson WorkForce Pro WF-R4640 | User Manual - Page 82
Copying option Layout Document Size Paper Source Zoom 2-Sided Document Orientation Quality Density Available settings With Border 2-up Copy 4-up ID Card Various sizes Various sources Custom Size Actual Size Auto Fit Page Letter->4x6in and other conversions Off 2>2-Sided 1>2-Sided 2>1-Sided Portrait - Epson WorkForce Pro WF-R4640 | User Manual - Page 83
Copying option Available settings Remove Shadow Off On Remove Punch Holes Collate Copy Dry Time Advanced Settings Off On Off On Standard Long Longer Various settings Description Select On to erase the shadows that appear in the center of a document when copying a book or that appear around a - Epson WorkForce Pro WF-R4640 | User Manual - Page 84
for updates to your product software on Epson's support website. If you see a Software Update screen, select Enable automatic checking and click OK. The update scans your system to see if you have the latest product software. Follow the on-screen instructions - Epson WorkForce Pro WF-R4640 | User Manual - Page 85
2. Select the print command in your application. Note: You may need to select a print icon on your screen, the Print option in the File menu, or another command. See your application's help utility for details. 3. If necessary, select your product name as the printer you want to use. Note: You may - Epson WorkForce Pro WF-R4640 | User Manual - Page 86
6. Select the orientation of your document. Note: If you are printing an envelope, select Landscape. 7. Select the type of paper you loaded as the Paper Type setting. Note: The setting may not exactly match the name of your paper. Check the paper type settings list for details. 8. Select the Quality - Epson WorkForce Pro WF-R4640 | User Manual - Page 87
Paper Source Options - Windows You can select any of the available options in the Paper Source menu to print on the paper loaded in that source. Note: Paper Cassette 2 is available only if your product has two cassettes. Auto Select Automatically selects the paper source based on the selected paper - Epson WorkForce Pro WF-R4640 | User Manual - Page 88
2-Up and 4-Up Prints 2 or 4 pages on one sheet of paper. Click the Page Order button to select page layout and border options. 2×1 Poster, 2×2 Poster, 3×3 Poster, 4×4 Poster Prints one image on multiple sheets of paper to create a larger poster. Click the Settings button to select image layout and - Epson WorkForce Pro WF-R4640 | User Manual - Page 89
You see this window: 3. Select the double-sided printing options you want to use. 4. Click OK to return to the Main tab. 5. Click the Print Density button. 89 - Epson WorkForce Pro WF-R4640 | User Manual - Page 90
return to the Main tab. 9. Print a test copy of your double-sided document to test the selected settings. 10. Follow any instructions displayed on the screen during printing. Double-sided Printing Options - Windows Print Density Adjustments - Windows Parent topic: Printing with Windows Related tasks - Epson WorkForce Pro WF-R4640 | User Manual - Page 91
to adjust the print quality of your double-sided print job. Print Density Sets the level of ink coverage for double-sided printing. Increase Ink Drying Time Sets the amount of time required for drying ink after printing on one side of the paper before printing the other side in double-sided printing - Epson WorkForce Pro WF-R4640 | User Manual - Page 92
Selecting Additional Layout and Print Options - Windows You can select a variety of additional layout and printing options for your document or photo on the More Options tab. 1. To change the size of your printed document or photo, select the Reduce/Enlarge Document checkbox and select one of these - Epson WorkForce Pro WF-R4640 | User Manual - Page 93
• Select Custom and click the Advanced button to manually adjust the color correction settings or turn off color management in your printer software. • Select Image Options to access additional settings for improving printed images. - Epson WorkForce Pro WF-R4640 | User Manual - Page 94
Custom Color Correction Options - Windows You can select any of the available options in the Color Correction window to customize the image colors for your print job. Color Controls Lets you select a Color Mode setting, individual settings for Brightness, Contrast, Saturation, and Density, and - Epson WorkForce Pro WF-R4640 | User Manual - Page 95
ICM Lets you manage color using installed color printing profiles. No Color Adjustment Turns off color management in your printer software so you can manage color using only your application software. Parent topic: Selecting Additional Layout and Print Options - Windows Image Options and Additional - Epson WorkForce Pro WF-R4640 | User Manual - Page 96
High Speed Speeds up printing but may reduce print quality. Mirror Image Flips the printed image left to right. Parent topic: Selecting Additional Layout and Print Options - Windows Header/Footer Settings - Windows You can select any of the Header/Footer Settings options to add headers or footers - Epson WorkForce Pro WF-R4640 | User Manual - Page 97
Selecting a Printing Preset - Windows For quick access to common groups of print settings, you can select a printing preset on the Main or More Options tab. Note: You can create your own preset by clicking the Add/Remove Presets button. 1. Click the Main or More Options tab. You see the available - Epson WorkForce Pro WF-R4640 | User Manual - Page 98
2. Place your cursor over one of the Printing Presets to view its list of settings. 3. Click on a preset to change its settings, or use any of the available options on the screen to control your printing presets. 4. To choose a preset for printing, select it. 5. Click OK. Parent topic: Printing with - Epson WorkForce Pro WF-R4640 | User Manual - Page 99
on the Extended Settings window. Enable EPSON Status Monitor 3 Enables product monitoring for ink and paper supplies and other issues. Check setting is incorrect; may reduce print speed. Thick Paper and Envelopes Prevents ink from smearing when you print on envelopes or other thick paper. Separator - Epson WorkForce Pro WF-R4640 | User Manual - Page 100
Standard Resolution Reduces the resolution of print data to correct printing problems. Refine screening pattern Prints graphics with a finer screening pattern. matching. Always Use the Driver's Paper Source Setting Prints using the paper source setting in the printer driver, rather than the setting - Epson WorkForce Pro WF-R4640 | User Manual - Page 101
You see your application's Print window, such as this one: 2. Click OK or Print to start printing. Parent topic: Printing with Windows Locking Printer Settings - Windows Administrators can lock some printer settings to prevent unauthorized changes. The following settings can be locked: • Anti-copy - Epson WorkForce Pro WF-R4640 | User Manual - Page 102
Optional Settings tab. Note: You can prevent access to the Optional Settings tab by changing the user or group permissions in the Security tab. 3. Click Driver Settings. 102 - Epson WorkForce Pro WF-R4640 | User Manual - Page 103
You see this window: 4. Select the checkbox for the function or functions you want to lock. To lock all print settings, select All Document Settings. 5. Under Advanced Settings, select the setting you want for each selected function. 6. Click OK. Administrator Lock Settings Parent topic: Printing - Epson WorkForce Pro WF-R4640 | User Manual - Page 104
is enabled on the product, a user ID and password may be required to print. You can enter the user ID and password in the printer driver. Note: If you do not know the user ID or password, contact your administrator for assistance. 104 - Epson WorkForce Pro WF-R4640 | User Manual - Page 105
1. Click the Maintenance tab. 2. Click the Printer and Option Information button. 3. Select the Save Access Control Settings checkbox. 4. Click the Settings button. 5. Enter your user name and password. 6. Click OK. Parent topic: Printing with Windows Selecting Default Print Settings - Windows When - Epson WorkForce Pro WF-R4640 | User Manual - Page 106
1. Access the Windows Desktop and right-click the product icon in the Windows taskbar. 2. Select Printer Settings. You see the printer settings window: 3. Select the print settings you want to use as defaults in all your Windows programs. 4. Click OK. These settings are now the defaults selected for - Epson WorkForce Pro WF-R4640 | User Manual - Page 107
2. Select Printer Settings. You see the printer settings window. 3. Click the Maintenance tab. You see the maintenance options: 4. Select the language you want to use as the Language setting. 5. Click OK to close the printer software window. The printer software screens appear in the language you - Epson WorkForce Pro WF-R4640 | User Manual - Page 108
to exit. Note: If you choose to disable the automatic update feature, you can check for updates manually. Parent topic: Printing with Windows Related tasks Checking for Software Updates Printing with OS X You can good idea to check for updates to your product software on Epson's support website. 108 - Epson WorkForce Pro WF-R4640 | User Manual - Page 109
Selecting Basic Print Settings - OS X Selecting Page Setup Settings - OS X Selecting Print Layout Options - OS X Selecting Double-sided Printing Settings - OS X Managing Color - OS X Selecting Printing Preferences - OS X Printing Your Document or Photo - OS X Parent topic: Printing from a Computer - Epson WorkForce Pro WF-R4640 | User Manual - Page 110
You see the expanded printer settings window for your product: Note: The print window may look different, depending on the version of OS X and the application you are using. 5. Select the Copies and Pages settings as necessary. Note: If you do not see these settings in the print window, check for - Epson WorkForce Pro WF-R4640 | User Manual - Page 111
6. Select the page setup options: Paper Size and Orientation. Note: If you do not see these settings in the print window, check for them in your application before printing. They may be accessible by selecting Page Setup from the File menu. 7. Select any application-specific settings that appear on - Epson WorkForce Pro WF-R4640 | User Manual - Page 112
You see these settings: 9. Select the Paper Source you wish to print from. 10. Select the type of paper you loaded as the Media Type setting. Note: The setting may not exactly match the name of your paper. Check the paper type settings list for details. 11. Select the Print Quality setting you want - Epson WorkForce Pro WF-R4640 | User Manual - Page 113
Printing Your Document or Photo - OS X Paper Source Options - OS X You can select any of the available options in the Paper Source menu to print on the paper loaded in that source. Auto Select Automatically selects the paper source based on the selected paper size. Cassette 1 Selects the paper in - Epson WorkForce Pro WF-R4640 | User Manual - Page 114
Grayscale Prints text and graphics in black or shades of gray. Mirror Image Lets you flip the printed image horizontally. Parent topic: Selecting Basic Print Settings - OS X Selecting Page Setup Settings - OS X Depending on your application, you may be able to select the paper size and orientation - Epson WorkForce Pro WF-R4640 | User Manual - Page 115
Selecting Print Layout Options - OS X You can select a variety of layout options for your document or photo by selecting Layout from the popup menu on the print window. • To print multiple pages on one sheet of paper, select the number of pages in the Pages per Sheet pop-up menu. To arrange the - Epson WorkForce Pro WF-R4640 | User Manual - Page 116
Selecting Double-sided Printing Settings - OS X You can print on both sides of the paper by selecting Two-sided Printing Settings from the pop-up menu on the print window. Note: Some options may be pre-selected or unavailable, depending on other settings you have chosen or if you are accessing the - Epson WorkForce Pro WF-R4640 | User Manual - Page 117
are printing as the Document Type setting. The software automatically sets the Adjustments options for that document type. 3. If necessary, customize the Adjustments settings as instructed on the screen. 4. Print a test copy of your double-sided document to test the selected settings. 5. Follow any - Epson WorkForce Pro WF-R4640 | User Manual - Page 118
to be bound on the short edge of the paper. Adjustments Print Density Sets the level of ink coverage for double-sided printing. Increased Ink Drying Time Sets the amount of time required for drying ink after printing on one side of the paper before printing the other side in double-sided printing - Epson WorkForce Pro WF-R4640 | User Manual - Page 119
Matching and Color Options - OS X You can select from these settings on the Color Matching and Color Options menus. Color Matching Settings EPSON Color Controls Lets you manage color using controls in your printer software or turn off color management. ColorSync Prints using standard color profiles - Epson WorkForce Pro WF-R4640 | User Manual - Page 120
Color Options Settings Manual Settings Lets you select manual color adjustments. Click the arrow next to Advanced Settings and select settings for Brightness, Contrast, & Fax, Print & Scan, or Printers & Scanners, select your product, and select Options & Supplies. 3. Select Driver or Options. 120 - Epson WorkForce Pro WF-R4640 | User Manual - Page 121
Preferences - OS X Parent topic: Printing with OS X Printing Preferences - OS X You can select from these settings on the Options or Driver tab. Thick Paper and Envelopes Prevents ink from smearing when you print on envelopes or other thick paper. Skip Blank Page Ensures that your product does not - Epson WorkForce Pro WF-R4640 | User Manual - Page 122
- OS X Parent topic: Printing with OS X Checking Print Status - OS X During printing, you can view the progress of your print job, control printing, and check ink status. 122 - Epson WorkForce Pro WF-R4640 | User Manual - Page 123
printing for all queued print jobs, click the Pause Printer icon. • To check ink status, click the Supply Levels icon. OS X 10.8/10.9: • To cancel printing all queued print jobs, click the large Pause button. • To check ink status, click the Settings icon, then click the Supply Levels tab. Parent - Epson WorkForce Pro WF-R4640 | User Manual - Page 124
scanning using one of these methods. Starting a Scan Using the Product Control Panel Starting a Scan with Document Capture Pro or Document Capture Starting a Scan Using the Epson Scan Icon Starting a Scan from a Scanning Program Parent topic: Scanning Related topics Placing Originals on the Product - Epson WorkForce Pro WF-R4640 | User Manual - Page 125
registered with Epson Connect. • Document Capture Pro allows you to scan over a network using your saved job settings in Document Capture Pro or Document only). To use this feature, you must first set up WSD (Web Services for Devices) on the computer. 6. Select Preset to save your scan settings - Epson WorkForce Pro WF-R4640 | User Manual - Page 126
Scan Jobs Parent topic: Starting a Scan Related tasks Using Epson Scan to Cloud Using Presets Entering Characters on the LCD Screen your emails are accurate. Note: You can also use the Scan to Document Capture Pro function to scan and email the scanned file. 1. Place your original on the product - Epson WorkForce Pro WF-R4640 | User Manual - Page 127
You see a screen like this: 4. Select Email. You see a screen like this: 5. Do one of the following: • Select Contacts and choose an email address. • Select Enter Email Address, then select Enter Email Address again to display the keyboard. Use the keyboard to enter the address for the recipient, - Epson WorkForce Pro WF-R4640 | User Manual - Page 128
8. Select Preset to save your scan settings. Note: Presets can be locked by an administrator. If you cannot access or change this setting, contact your administrator for assistance. 9. Press one of the buttons. Your product scans your original and emails the scanned file. Parent topic: Starting a - Epson WorkForce Pro WF-R4640 | User Manual - Page 129
You see a screen like this: 4. Select Network Folder/FTP. You see a screen like this: 5. Do one of the following: • Select Contacts and choose a saved location. • Select Enter Location, then select the Communication Mode, Location, and other settings. Note: Enter the folder path name for the - Epson WorkForce Pro WF-R4640 | User Manual - Page 130
7. Select Menu and select File Settings. Change the Filename Prefix if necessary, then press the back button to return to the Folder/FTP screen. 8. Select Preset to save your scan settings. Note: Presets can be locked by an administrator. If you cannot access or change this setting, contact your - Epson WorkForce Pro WF-R4640 | User Manual - Page 131
Scan to setting Location Format Resolution Scan Area 2-Sided Available options Communication Mode Location User Name Password Connection Mode Port Number JPEG PDF TIFF (Single Page) TIFF (Multi Page) 200dpi 300dpi 600dpi Letter A4 Legal Half Letter Executive Auto Cropping Max Area Off On - Epson WorkForce Pro WF-R4640 | User Manual - Page 132
Scan to setting Document Type Density Document Orientation Compression Ratio PDF Settings Attached File Max Size Available options Text Text & Image Photo -4 to +4 Portrait Landscape High Middle Low Document Open Password Permissions Password Various sizes Description Specifies the type of - Epson WorkForce Pro WF-R4640 | User Manual - Page 133
You see a screen like this: Note: You can print your list of contacts and groups if necessary. 4. Select Add Entry. You see a screen like this: 5. Do one of the following: • To create a contact for scanning to email, select Email. • To create a location for scanning to a network folder or FTP, - Epson WorkForce Pro WF-R4640 | User Manual - Page 134
option on the product control panel. You do this by accessing the scan jobs in the Document Capture Pro (Windows) or Document Capture (OS X) program. 1. Start Document Capture Pro or Document Capture on a computer connected to the product. 2. Click the Manage Job icon from the toolbar at the top of - Epson WorkForce Pro WF-R4640 | User Manual - Page 135
product control panel. Parent topic: Starting a Scan Using the Product Control Panel Starting a Scan with Document Capture Pro or Document Capture When you scan with Document Capture Pro (Windows) or Document Capture (OS X), the program automatically saves your scanned file on your computer in the - Epson WorkForce Pro WF-R4640 | User Manual - Page 136
• Windows (other versions): Click or Start, and select All Programs or Programs. Select EPSON Software, then select Document Capture Pro. • OS X: Open the Applications folder, select the Epson Software folder, and select Document Capture. Select your product and click OK, if necessary. You see a - Epson WorkForce Pro WF-R4640 | User Manual - Page 137
Scan, visit Epson's driver download site (U.S. downloads or Canadian downloads). 3. If you want to use a scan job that you created instead, select it from the Job list in the Document Capture Pro or Document Capture window, click the Start Job button, and skip the rest of these steps. 4. Select - Epson WorkForce Pro WF-R4640 | User Manual - Page 138
Click Scan. You see a preview of your scan in the Document Capture Pro or Document Capture window. 7. Check the scanned images and edit them as Placing Originals on the Product Starting a Scan Using the Epson Scan Icon You can start the Epson Scan program to select scan settings, scan, and - Epson WorkForce Pro WF-R4640 | User Manual - Page 139
scanning software. To download Epson Scan, visit Epson's driver download site (U.S. downloads or Canadian downloads). You see an Epson Scan window like this: Parent topic: Starting a Scan 139 - Epson WorkForce Pro WF-R4640 | User Manual - Page 140
TWAIN-compliant OCR scanning software. To download Epson Scan, visit Epson's driver download site (U.S. downloads or Canadian downloads). 1. Open your scanning program and select its scanning option. (See your scanning program help for instructions.) 2. Select your product. Note: In certain programs - Epson WorkForce Pro WF-R4640 | User Manual - Page 141
You see an Epson Scan window like this: Note: Epson Scan may start in a different mode when you first access it. Parent topic: Starting a Scan 141 - Epson WorkForce Pro WF-R4640 | User Manual - Page 142
Resolution Guidelines Selecting Scan File Settings Parent topic: Scanning Scan Modes Epson Scan provides a choice of scan modes with different levels of control your scanned image. Professional Mode You can manually customize all available settings, and preview and size your scanned image. Parent - Epson WorkForce Pro WF-R4640 | User Manual - Page 143
Scan mode you want to use from the Mode box in the upper right corner of the Epson Scan window: Parent topic: Selecting Epson Scan Settings Scanning in Office Mode When you scan in Office Mode, Epson Scan automatically saves your scanned file in PDF format in your operating system's Documents or My - Epson WorkForce Pro WF-R4640 | User Manual - Page 144
You see this window: 2. Select the Document Source setting indicating where you placed your original. To scan a 2-sided document in the ADF, select ADF-Double-sided. Note: If you are using the ADF, remove any documents from the scanner glass. 144 - Epson WorkForce Pro WF-R4640 | User Manual - Page 145
setting you want to use for your scan. 9. Click the Preview button. Epson Scan previews your original and displays the result in a separate Preview window. . 14. Change any of the necessary file save settings and click OK. Epson Scan scans your original, and saves the file in the selected folder or - Epson WorkForce Pro WF-R4640 | User Manual - Page 146
Selecting Scan File Settings Scanning in Professional Mode Available Document Source Settings - Office Mode You can select these Document Source options in Epson Scan Office Mode. Scanner Glass Selects the scanner glass as the location where the originals are placed on your product for scanning - Epson WorkForce Pro WF-R4640 | User Manual - Page 147
1. In the Preview window, click the Auto Locate icon to create a marquee (dotted line) on the preview image. 2. Do the following, as necessary, to work with the selected scan area: • If the marquee is correct, continue with the next step. • To move the marquee, click inside the scan area and drag - Epson WorkForce Pro WF-R4640 | User Manual - Page 148
original in your scan, click one of the Rotate icons. 3. Click inside each scan area and make any necessary settings in the Epson Scan window. Parent topic: Scanning in Office Mode Related concepts Image Preview Guidelines Scan Resolution Guidelines Related tasks Selecting Scan File Settings 148 - Epson WorkForce Pro WF-R4640 | User Manual - Page 149
Available Image Adjustments - Office Mode You can select these Image Adjustments options in Epson Scan Office Mode. Not all adjustment settings may be available, depending on other settings you have chosen. Note: Select the Image Option checkbox if you - Epson WorkForce Pro WF-R4640 | User Manual - Page 150
in OCR (Optical Character Recognition) programs. Parent topic: Scanning in Office Mode Scanning in Professional Mode When you scan in Professional Mode, Epson Scan automatically saves your scanned file in PDF format in your operating system's Documents or My Documents folder, or opens it in your - Epson WorkForce Pro WF-R4640 | User Manual - Page 151
You see this window: 151 - Epson WorkForce Pro WF-R4640 | User Manual - Page 152
setting you want to use for your scan. 7. Click the Preview button. Epson Scan previews your original and displays the result in a separate Preview window. 13. Change any of the necessary file save settings and click OK. Epson Scan scans your original, and saves the file in the selected folder or - Epson WorkForce Pro WF-R4640 | User Manual - Page 153
double-sided scanning. Parent topic: Scanning in Professional Mode Available Image Types - Professional Mode You can select these Image Type options in Epson Scan Professional Mode. 24-bit Color Select this setting for color photos. Color Smoothing Select this setting for color graphic images, such - Epson WorkForce Pro WF-R4640 | User Manual - Page 154
Parent topic: Scanning in Professional Mode Selecting a Scan Area - Professional Mode You can select a specific area in your preview image to include in your scanned image. You can select the entire image area or a portion of it. You can even select multiple scan areas to create multiple scanned - Epson WorkForce Pro WF-R4640 | User Manual - Page 155
1. Do one of the following to select your scan area in the Preview image: • Normal preview: Click the Auto Locate icon to create a marquee (dotted line) on the preview image. 155 - Epson WorkForce Pro WF-R4640 | User Manual - Page 156
• Thumbnail preview: Your scan area is selected automatically, but you can change it. Place your cursor in one corner of the desired scan area, then click and drag the cursor to the opposite corner to create a marquee (dotted line) on the preview image. 2. Do the following, as necessary, to work - Epson WorkForce Pro WF-R4640 | User Manual - Page 157
Scan window. Parent topic: Scanning in Professional Mode Available Image Adjustments - Professional Mode You can select these Adjustments options in Epson Scan Professional Mode. Not all adjustment settings may be available, depending on other settings you have chosen. Click the image adjustment - Epson WorkForce Pro WF-R4640 | User Manual - Page 158
Unsharp Mask Makes the edges of certain image areas clearer. Turn off this option to leave softer edges. Descreening Removes the ripple pattern that might appear in subtly shaded image areas, such as skin tones. This option improves results when scanning magazines or newspapers. (The results of - Epson WorkForce Pro WF-R4640 | User Manual - Page 159
image so you can use it to help crop the image in the correct proportions. 1. Click the Preview button to preview your image. 2. In the Epson Scan window, select the size you want your scanned image to be from the Target Size list. Note: If you need to rotate the orientation - Epson WorkForce Pro WF-R4640 | User Manual - Page 160
the scan area, place your cursor over the edge or corner of the marquee, then click and drag the edge where you want it. Note: Manually adjusting the marquee will not change the target size of the scanned file. The marquee only indicates the area of the image that will be - Epson WorkForce Pro WF-R4640 | User Manual - Page 161
4. To create a scanned image size that is not available in the Target Size list, click the Customize option. You see this window: 5. Name the custom size, enter the size, click Save, and click OK. Then adjust the marquee on the preview image. The marquee is automatically proportioned for your custom - Epson WorkForce Pro WF-R4640 | User Manual - Page 162
so you can adjust the scan settings using the preview as a guide. There are two types of preview available, depending on the scan so you can select the scanned image area and other settings manually. Parent topic: Selecting Epson Scan Settings Scan Resolution Guidelines If you plan to enlarge a - Epson WorkForce Pro WF-R4640 | User Manual - Page 163
size but enlarge it later in an image-editing program. Increase Epson Scan's Resolution setting in your scan. Increase the resolution by the to 600 dpi. • You will scan the image at 100% or smaller size. Select Epson Scan's Resolution setting based on how you will use the scanned image: • Email/view - Epson WorkForce Pro WF-R4640 | User Manual - Page 164
the location, name, and format of your scan file on the File Save Settings window. You can also select various optional settings that control how Epson Scan behaves when you scan and save files. The File Save Settings window may appear after you click Scan on the - Epson WorkForce Pro WF-R4640 | User Manual - Page 165
want to use by selecting their checkboxes. 6. Click OK. If you selected PDF or Multi-TIFF as the Type setting, you see this window after Epson Scan scans your document: 7. Choose one of the following options: • If you are scanning only one page, click Save File. • If you need to scan - Epson WorkForce Pro WF-R4640 | User Manual - Page 166
until the program re-scans the page and close the program, if necessary. Available Scanned File Types and Optional Settings Parent topic: Selecting Epson Scan Settings Available Scanned File Types and Optional Settings You can select from a variety of scanned file types and optional settings on the - Epson WorkForce Pro WF-R4640 | User Manual - Page 167
photo correction features for enhancing scanned images, and provides an interface for TWAIN-compliant OCR scanning software. To download Epson Scan, visit Epson's driver download site (U.S. downloads or Canadian downloads). 1. Open an image editing application, such as Image Capture. 2. Select your - Epson WorkForce Pro WF-R4640 | User Manual - Page 168
4. Select the Scan Mode setting indicating where you placed your original (if available). Select any other available scan settings as necessary. 168 - Epson WorkForce Pro WF-R4640 | User Manual - Page 169
Note: If you are scanning a multi-page document in the ADF, you can have Image Capture combine all the pages into a single document. After all pages have been scanned, you see the message No document loaded. 5. Select the folder in which you want to save your scanned file in the Scan To pop-up menu. - Epson WorkForce Pro WF-R4640 | User Manual - Page 170
a SharePoint server or a cloud service. 1. Do one of the following to start Document Capture Pro: • Windows 8.x: Navigate to the Apps screen and select Document Capture Pro. • Windows (other versions): Click or Start, and select All Programs or Programs. Select EPSON Software, then select Document - Epson WorkForce Pro WF-R4640 | User Manual - Page 171
or Document Capture for details. 4. Click Scan. You see a preview of your scan in the Document Capture Pro or Document Capture window. 5. Click one of the cloud service Destination icons to choose where to save your scanned file. • Web Folder (WebDAV) • Evernote (Windows only) • Google Drive - Epson WorkForce Pro WF-R4640 | User Manual - Page 172
of the following to start Document Capture Pro: • Windows 8.x: Navigate to the Apps screen and select Document Capture Pro. • Windows (other versions): Click or Start, and select All Programs or Programs. Select EPSON Software, then select Document Capture Pro. You see this window: 3. Click the Scan - Epson WorkForce Pro WF-R4640 | User Manual - Page 173
Document Capture Pro option on the product control panel. Parent topic: Scanning Special Projects Entering a User ID and Password for Scanning - Windows If Access Control is enabled on the product, a user ID and password may be required to scan. You can enter the user ID and password in Epson Scan - Epson WorkForce Pro WF-R4640 | User Manual - Page 174
4. Click OK. Parent topic: Scanning 174 - Epson WorkForce Pro WF-R4640 | User Manual - Page 175
Faxing See these sections to fax using your product. Note: This product allows you to store names, telephone numbers, and fax data in its memory even when the power is turned off. Make sure you restore all of the default settings if you give away or dispose of the product. This will erase all of - Epson WorkForce Pro WF-R4640 | User Manual - Page 176
1. Connect a phone cable to your telephone wall jack and to the LINE port on your product. Note: If you have a DSL or ISDN connection, you must connect the appropriate DSL filter, or ISDN terminal adapter or router to the wall jack to be able to use the line for faxing or voice calls using your - Epson WorkForce Pro WF-R4640 | User Manual - Page 177
2. If you are connecting a telephone or answering machine to your product using a second phone cable, remove the cap from the EXT port on your product. 3. Connect a second phone cable to your telephone or answering machine and to the EXT port on your product. 177 - Epson WorkForce Pro WF-R4640 | User Manual - Page 178
the EXT port for your product to detect an incoming fax call when the phone is picked up. Epson cannot guarantee compatibility with VoIP, cable phone systems, or fiberoptic digital services such as FIOS. Parent topic: Faxing Related tasks Receiving Faxes Automatically Setting Up Fax Features Before - Epson WorkForce Pro WF-R4640 | User Manual - Page 179
Note: If you change the country or region, your fax settings return to their defaults and you must select them again. This setting can be locked by an administrator. If you can't access or change this setting, contact your administrator for assistance. 1. Press the home button, if necessary. 2. - Epson WorkForce Pro WF-R4640 | User Manual - Page 180
Note: Changing the country or region restores the fax settings to the default settings. Parent topic: Setting Up Basic Fax Features Selecting the Date and Time Before faxing, select the current date, time, and daylight saving phase in your area, and choose your preferred date and time format. Note: - Epson WorkForce Pro WF-R4640 | User Manual - Page 181
5. Select Date/Time Settings. You see a screen like this: 6. Select Daylight Saving Time. 7. Select the setting that applies to your area: • Winter: it is winter or your region does not use Daylight Saving Time (DST) • Summer: it is spring or summer and your region uses Daylight Saving Time (DST) - Epson WorkForce Pro WF-R4640 | User Manual - Page 182
Using the Fax Setup Wizard You can setup the product's basic fax settings using the Fax Setting Wizard. This wizard is automatically displayed when the product is turned on for the first time. You can also change these settings individually from the Fax Settings menu. Note: These settings can be - Epson WorkForce Pro WF-R4640 | User Manual - Page 183
the source of the faxes you send. 9. On the Distinctive Ring Setting screen, do one of the following: • If you have subscribed to a distinctive ring service from your telephone company, select Proceed. Select the ring pattern to be used for incoming faxes or select On. Go to step 12. • If you - Epson WorkForce Pro WF-R4640 | User Manual - Page 184
automatically or select No to receive faxes manually. Note: If you connect an external screen instructions to check the fax connection and print a report of the check result. If there are any errors reported used in office environments where an external access code such as "9" must be dialed to call - Epson WorkForce Pro WF-R4640 | User Manual - Page 185
2. Select Setup. 3. Scroll down and select System Administration. Enter the administrator password, if necessary. 4. Scroll down and select Fax Settings. 5. Select Basic Settings. 6. Select Line Type. 7. Select PBX. 185 - Epson WorkForce Pro WF-R4640 | User Manual - Page 186
You see a screen like this: 8. Select Use. 9. Select Access Code. 10. Use the displayed keypad to enter the external access code such as 9, and select OK. Parent topic: Setting Up Basic Fax Features Setting the Number of Rings to Answer If you connect an external answering - Epson WorkForce Pro WF-R4640 | User Manual - Page 187
2. Select Setup. 3. Scroll down and select System Administration. Enter the administrator password, if necessary. 4. Scroll down and select Fax Settings. 5. Select Receive Settings. 187 - Epson WorkForce Pro WF-R4640 | User Manual - Page 188
6. Select Rings to Answer. 7. Select the number of rings, and select OK. Make sure to select a number higher than the number of rings your answering machine is set to for answering a call. Note: An answering machine picks up every call faster than the product, but the product can detect fax tones - Epson WorkForce Pro WF-R4640 | User Manual - Page 189
2. Select Setup. 3. Scroll down and select System Administration. Enter the administrator password, if necessary. 4. Scroll down and select Fax Settings. You see a screen like this: 189 - Epson WorkForce Pro WF-R4640 | User Manual - Page 190
want to use for faxing. Setting Resolution Density Options Standard Fine Super Fine Ultra Fine Photo Auto Document Size (Glass) ADF 2-Sided Manual Half Letter A5 Letter A4 Off On Description Adjusts the scan resolution and print quality of outgoing faxes. Automatically adjusts the darkness of - Epson WorkForce Pro WF-R4640 | User Manual - Page 191
On Continuous Scan from Off ADF On Transmission Report Print on Error Print Do Not Print Description Select On to send black-and- options you want to use for incoming faxes. Setting Receive Mode Options Manual Auto Description Lets you confirm whether an incoming fax should be printed; - Epson WorkForce Pro WF-R4640 | User Manual - Page 192
Setting Distinctive Ring Rings to Answer Remote Receive Options All Single Double Triple Double&Triple 1 to 9 Off On Start Code Description If you are using a Distinctive Ring Service on your phone line, your telephone company can assign two or more phone numbers to the same line and assign - Epson WorkForce Pro WF-R4640 | User Manual - Page 193
in the product's memory. You can view the faxes on the LCD screen and print if needed. To use this option, you must use the Epson FAX Utility. Select Yes and Print to have faxes saved to your computer and printed automatically. Saves incoming faxes to a connected memory device or USB - Epson WorkForce Pro WF-R4640 | User Manual - Page 194
(33,600bps) Medium(14,400bps) Slow(9,600bps) On Off Description Sets the speed at which you send and receive faxes. Turns on Error Correction Mode (ECM) to automatically correct errors in sent or received fax data. Turns off Error Correction Mode (ECM); color faxes cannot be sent or received. 194 - Epson WorkForce Pro WF-R4640 | User Manual - Page 195
Exchange, the type of phone line used in office environments where an access code such as 9 must be used to call an outside line. Select contacts list or history. Requires you to enter fax numbers twice to prevent errors. Selects whether or not to display a recipient confirmation screen before a fax - Epson WorkForce Pro WF-R4640 | User Manual - Page 196
the following: • Windows 8.x: Navigate to the Apps screen. • Windows (other versions): Click 2. Select FAX Utility. You see this window: or Start > Programs or All Programs > EPSON Software. 196 - Epson WorkForce Pro WF-R4640 | User Manual - Page 197
3. Select Fax Settings for Printer. (Select your product, if prompted.) You see this window: 4. Select Fax Settings. 5. Follow the prompts that appear on the screen to enter your fax header information and select your fax settings. Note: For detailed information, select the FAX Utility Help option. - Epson WorkForce Pro WF-R4640 | User Manual - Page 198
You see this window: 3. Select your FAX product in the Printer list. 4. Select Fax Settings. 5. Follow the prompts that appear on the screen to enter your fax header information and select your fax settings. Note: For detailed information, select the FAX Utility ? icon. Parent topic: Setting Up Fax - Epson WorkForce Pro WF-R4640 | User Manual - Page 199
Note: Contacts can be locked by an administrator. If you cannot access or change contacts, contact your administrator for assistance. Creating a Contact Editing or Deleting a Contact Creating a Contact Group Editing or Deleting a Contact Group Parent topic: Setting Up Contacts and Contact Groups - Epson WorkForce Pro WF-R4640 | User Manual - Page 200
You see a screen like this: 4. Select Menu. You see a screen like this: Note: You can print your list of contacts and groups if necessary. 5. Select Add Entry. 6. Select the number you want to use for the contact you are adding. 200 - Epson WorkForce Pro WF-R4640 | User Manual - Page 201
characters. Note: If necessary, enter an outside line access code (such as 9) at the beginning of the fax number. If the access code has been set up in the Line Type setting, enter the # pound sign instead of the code. 10. Set the Fax Speed, if necessary. 11. Select Save. - Epson WorkForce Pro WF-R4640 | User Manual - Page 202
You see a screen like this: 3. Select Contacts. Enter the administrator password, if necessary. 4. Select the contact you want to edit or delete. You see a screen like this: 5. Do one of the following: • To delete the contact, select Delete and select Yes on the confirmation screen. • To edit the - Epson WorkForce Pro WF-R4640 | User Manual - Page 203
Note: You can create up to 200 contacts and contact groups combined. 1. Press the home button, if necessary. 2. Select Fax. You see a screen like this: 3. Select Contacts. Enter the administrator password, if necessary. 4. Select Menu. You see a screen like this: Note: You can print your list of - Epson WorkForce Pro WF-R4640 | User Manual - Page 204
You see a screen like this: 7. Select the Name field, use the displayed keyboard to enter the group name (up to 30 characters), and press . 8. Select the Index Word field, use the displayed keyboard to enter a word to use when searching for a group (up to 30 characters), and press . (This field is - Epson WorkForce Pro WF-R4640 | User Manual - Page 205
You see a screen like this: 3. Select Contacts. Enter the administrator password, if necessary. You see a screen like this, showing both individual contacts and contact groups: 4. Select the group you want to edit. 205 - Epson WorkForce Pro WF-R4640 | User Manual - Page 206
group dial entries combined. 1. Do one of the following: • Windows 8.x: Navigate to the Apps screen. • Windows (other versions): Click or Start > Programs or All Programs > EPSON Software. 2. Select FAX Utility. 206 - Epson WorkForce Pro WF-R4640 | User Manual - Page 207
You see this window: 3. Select Fax Settings for Printer. (Select your product, if prompted.) 207 - Epson WorkForce Pro WF-R4640 | User Manual - Page 208
You see this window: 4. Select Speed Dial/Group Dial List. 208 - Epson WorkForce Pro WF-R4640 | User Manual - Page 209
You see this window: 5. Select an empty entry and click the icon. Note: To edit an entry, select it and click the icon. To delete an entry, select it and click the icon. 6. Do one of the following: • To create a speed dial entry, select Speed Dial, enter a name and fax number, and click OK. • To - Epson WorkForce Pro WF-R4640 | User Manual - Page 210
Setting Up Speed/Group Dial Lists Using the Fax Utility - OS X You can set up your speed dial and group dial lists using the FAX Utility. The utility also lets you import fax numbers from the MacAddress Book and back up fax numbers to your product's memory. Note: You can create up to 60 speed dial - Epson WorkForce Pro WF-R4640 | User Manual - Page 211
You see this window: 5. To add an entry, double-click an empty entry. Note: To edit an entry, select it and change the information. To delete an entry, select it and press the Delete key on your keyboard. 6. Do one of the following: • To create a speed dial entry, select Speed Dial, enter a name and - Epson WorkForce Pro WF-R4640 | User Manual - Page 212
Sending Faxes See these sections to send faxes using your product. Sending Faxes from the Product Control Panel Sending Faxes Using the Fax Utility - Windows Sending Faxes Using the Fax Utility - OS X Parent topic: Faxing Sending Faxes from the Product Control Panel See these sections to send faxes - Epson WorkForce Pro WF-R4640 | User Manual - Page 213
documents in color.) 4. Do one of the following to select fax recipients: • Manually enter a fax number: Press the Enter a Fax Number field and enter a fax necessary, enter an outside line access code (such as 9) at the beginning of the fax number. If the access code has been set up in the Line - Epson WorkForce Pro WF-R4640 | User Manual - Page 214
6. If you want to preview your fax in black-and-white on the LCD, select Preview. (If the preview looks incorrect, select Retry, reposition the document or change the fax settings, and repeat this step.) Note: If you do not touch the preview screen for 20 seconds, your product sends the fax - Epson WorkForce Pro WF-R4640 | User Manual - Page 215
Fine Super Fine Ultra Fine Photo Auto Document Size (Glass) ADF 2-Sided Manual Half Letter A5 Letter A4 Off On Direct Send Off On Priority Send Off On Continuous Scan from Off ADF On Transmission Report Print on Error Print Do Not Print Description Adjusts the scan resolution and print - Epson WorkForce Pro WF-R4640 | User Manual - Page 216
Parent topic: Sending Faxes from the Product Control Panel Sending a Fax at a Specified Time You can send a fax at a time of your choice. Note: Make sure the product's date and time settings are correct. You can only send faxes in black-andwhite when you use this option. 1. Place your original on - Epson WorkForce Pro WF-R4640 | User Manual - Page 217
After scanning your originals, your product dials the number and sends the fax at the specified time. Note: If the product is turned off at the specified time, the fax is sent when it is powered on. Parent topic: Sending Faxes from the Product Control Panel Related references Fax Sending Options - Epson WorkForce Pro WF-R4640 | User Manual - Page 218
Your document is scanned and stored until you overwrite or delete it. You can store only one document at a time. Subsequent documents overwrite the existing document. You can also delete a stored document from the Status Menu. Parent topic: Sending Faxes from the Product Control Panel Related - Epson WorkForce Pro WF-R4640 | User Manual - Page 219
You see a screen like this: 9. Select Job Monitor. 10. Select Communication Job. 11. Select the stored fax job you want to send. 12. Select Send/View and select Send. You can store only one document at a time. Subsequent documents overwrite the existing document. You can also delete a stored - Epson WorkForce Pro WF-R4640 | User Manual - Page 220
5. Select Send. Note: Your product now communicates with the recipient's fax machine. Do not hang up the telephone. 6. When you hear a fax tone, press one of the buttons to start sending the fax. Note: If your recipient's fax machine does not print in color, your fax is automatically sent in - Epson WorkForce Pro WF-R4640 | User Manual - Page 221
You see a window like this: 2. Select your product with the FAX option as the printer. 3. To change the Paper Size, Orientation, Color, Image Quality, or Character Density settings, click the Preferences or Properties button. Note: If you see a Setup, Printer, or Options button, click it. Then click - Epson WorkForce Pro WF-R4640 | User Manual - Page 222
If you're faxing for the first time, you see a window like this one: 6. Enter your sender information so that recipients can identify the origin of the fax. Then click OK to save the sender information. 222 - Epson WorkForce Pro WF-R4640 | User Manual - Page 223
like this: 7. Enter the recipient's name and fax number or select a recipient from the phonebook, then click Next. Note: For detailed instructions on using the Epson FAX Utility, click Help. 8. Select a cover sheet and enter a subject and message, then click Next. 9. Click Send to transmit your fax - Epson WorkForce Pro WF-R4640 | User Manual - Page 224
2. Select the print command in your application. Note: You may need to select a print icon on your screen, the Print option in the File menu, or another command. See your application's help utility for details. 3. Select your product FAX option as the Printer setting. 4. If necessary, click the - Epson WorkForce Pro WF-R4640 | User Manual - Page 225
You see this window: 7. Do one of the following to choose your recipient: • Select a name or group from the Recipient List. • Enter a name, company, and fax number and click the + button. • Click the icon and select a recipient from your address book. 8. Select Fax Settings from the pop-up menu. 225 - Epson WorkForce Pro WF-R4640 | User Manual - Page 226
with your product. Fax Reception Receiving Faxes Automatically Receiving Faxes Manually Forwarding Received Faxes Receiving a Fax by Polling Viewing a faxes and voice calls, you can also set your product to receive faxes manually. This allows you to check for a fax tone using the telephone and press - Epson WorkForce Pro WF-R4640 | User Manual - Page 227
telephone before receiving a fax. 1. To change the Receive Mode, select Setup > System Administration > Fax Settings > Receive Settings > Receive Mode and select Manual. 2. When the connected telephone rings, answer the call. 3. If you hear a fax tone, select Start Fax on the LCD display. 4. Select - Epson WorkForce Pro WF-R4640 | User Manual - Page 228
Related tasks Receiving Faxes Automatically Forwarding Received Faxes You can forward received faxes to another fax machine, or convert the faxes into PDF documents and forward them to a shared folder on the network or to an email address. Forwarded faxes are deleted from the product's memory. - Epson WorkForce Pro WF-R4640 | User Manual - Page 229
3. Scroll down and select System Administration. Enter the administrator password, if necessary. 4. Scroll down and select Fax Settings. 5. Select Output Settings. 6. Select Fax Output. 7. Select Settings. 8. Select Forward. 9. Select On. Note: If you want to print the fax automatically before - Epson WorkForce Pro WF-R4640 | User Manual - Page 230
a Fax by Polling You can use polling to receive a fax from another fax machine (such as a fax information service). Note: This procedure does not work if the fax information service includes audio guidance. 1. Press the home button, if necessary. 2. Select Fax. You see a screen like this: 3. Select - Epson WorkForce Pro WF-R4640 | User Manual - Page 231
to view. You see the fax displayed on the screen. 6. Select Menu. 7. Select one of the printing or deleting options, and follow the on-screen instructions. Note: Delete faxes after you print or view them to prevent the product's memory from filling up. When the memory is full, you cannot receive - Epson WorkForce Pro WF-R4640 | User Manual - Page 232
You see a screen like this: 2. Do one of the following: • To check the status of currrent fax jobs, select Job Monitor, select Communication Job, and select the fax job you want to check. • To check the history of faxes that have been sent or received, select Job History, select Receive Job or Send - Epson WorkForce Pro WF-R4640 | User Manual - Page 233
You see a screen like this: 3. Select Menu, select Fax Report, and select the report you want to print. Fax Report Options Parent topic: Faxing Fax Report Options Select the fax report or list you want to print. Fax Settings List Print a list of the current fax communication settings. Fax Log View - Epson WorkForce Pro WF-R4640 | User Manual - Page 234
Using USB Flash Drives With Your Product Follow the instructions here to work with a USB flash drive inserted Insert your USB flash drive into the USB port on the front of the product. Note: Epson cannot guarantee the compatibility of your device. Make sure the files on the device are compatible - Epson WorkForce Pro WF-R4640 | User Manual - Page 235
Parent topic: Inserting a USB Flash Drive Removing a USB Flash Drive After you finish working with a USB flash drive, follow these steps to remove it. 1. If your product is connected to your computer using a USB cable, do one of the following: • Windows: Open the My Computer, Computer, or Windows - Epson WorkForce Pro WF-R4640 | User Manual - Page 236
You see a screen like this: Note: If you have more than 999 JPEG images on your device, the images are divided into groups, and you must first select the group you want to display. 4. Do one of the following to select your photos: • To select individual photos, select the thumbnail image of the - Epson WorkForce Pro WF-R4640 | User Manual - Page 237
Printing TIFF Files You can select and print files in the TIFF format from a USB flash drive or other device. 1. Press the home button, if necessary. 2. Select Memory Device. 3. Select TIFF. You see a list of the available files. 4. Select the file you want to print. You see information about the - Epson WorkForce Pro WF-R4640 | User Manual - Page 238
Related references Print Setting Options - Device Mode Printing PDF Files You can select and print files in the PDF format from a USB flash drive or other device. 1. Press the home button, if necessary. 2. Select Memory Device. 3. Select PDF. You see a list of the available files. 4. Select the file - Epson WorkForce Pro WF-R4640 | User Manual - Page 239
Photo adjustment settings Fix Photo Available options On Off P.I.M. Fix Red-Eye Off - This Image On - This Image Off - All Image On - All Image Description Automatically adjusts the brightness, contrast, and saturation of the photo based on the Advanced > Scene Detection setting that is - Epson WorkForce Pro WF-R4640 | User Manual - Page 240
Print settings Fit Frame Bidirectional 2-Sided Print Order Available options On Off On Off On Off Last Page on Top First Page on Top Description Automatically crops the photo to fit into the selected photo layout Turns off automatic cropping Prints at normal speed Slows down printing to improve - Epson WorkForce Pro WF-R4640 | User Manual - Page 241
3. Scroll down and select System Administration. Enter the administrator password, if necessary. 4. Select Printer Settings. 5. Select Memory Device Interface. You see a screen like this: 6. Make sure Memory Device is set to Enable. 7. Select File Sharing. 8. Select the way your computer is - Epson WorkForce Pro WF-R4640 | User Manual - Page 242
• OS X with a network connection: Select the hard drive icon on your desktop or select Computer from the Go menu, select your product in the SHARED section of the sidebar (you may need to widen the sidebar to see the name), and select the USBSTORAGE icon. 4. Select the folder that contains your - Epson WorkForce Pro WF-R4640 | User Manual - Page 243
that gets flushed from the system during print head cleaning. When ink is expended or the maintenance box is at the end of its service life, you need to replace it. Note: Please dispose of your used Epson branded ink packs and maintenance boxes responsibly and in accordance with local requirements - Epson WorkForce Pro WF-R4640 | User Manual - Page 244
Maintenance Box Status Related tasks Removing and Installing Ink Packs Replacing the Maintenance Box Checking Ink and Maintenance Box Status With Windows A low ink reminder appears if you try to print when ink is low, and you can check your ink or maintenance box status at any time using a utility - Epson WorkForce Pro WF-R4640 | User Manual - Page 245
pack as indicated on the screen. Note: If any of the ink packs installed in the product is broken, incompatible with the product model, or improperly installed, Epson Status Monitor will not display an accurate ink status. 3. To disable promotional offers, right-click the product icon in the Windows - Epson WorkForce Pro WF-R4640 | User Manual - Page 246
You see this window: 4. Deselect the Display Epson Offers checkbox. Parent topic: Check Ink and Maintenance Box Status Related tasks Removing and Installing Ink Packs Replacing the Maintenance Box 246 - Epson WorkForce Pro WF-R4640 | User Manual - Page 247
Box Status with OS X You can check the status of your ink and maintenance box using a utility on your Mac. 1. In the select Options & Supplies. Select Utility and select Open Printer Utility. 2. Select EPSON Status Monitor. You see this window: 3. Do the following as necessary: • You can - Epson WorkForce Pro WF-R4640 | User Manual - Page 248
Box Status Related tasks Removing and Installing Ink Packs Replacing the Maintenance Box Purchase Epson Ink and Maintenance Box You can purchase genuine Epson ink, maintenance boxes, and paper at Epson Supplies Central at epson.com/ink3 (U.S. sales) or epson.ca (Canadian sales). You can also - Epson WorkForce Pro WF-R4640 | User Manual - Page 249
Yellow Part number Standard-capacity R12 High-capacity R12X Parent topic: Purchase Epson Ink and Maintenance Box Removing and Installing Ink Packs Make sure you have your replacement ink packs handy before you begin. You must install new ink packs immediately after removing the old ones. 1. If an - Epson WorkForce Pro WF-R4640 | User Manual - Page 250
4. Lift up the ink pack and remove it from the ink case. Warning: If ink gets on your skin, wash it thoroughly with soap and water. If ink gets into your eyes, flush them immediately with water. If ink gets into your mouth, spit it out and see a doctor right away. Keep ink packs out of the - Epson WorkForce Pro WF-R4640 | User Manual - Page 251
6. Remove any protective materials, and do not touch the green chip on the handle area. 7. Shake the ink pack horizontally 20 times as shown. Caution: Do not remove any labels or seals, or ink will leak. 251 - Epson WorkForce Pro WF-R4640 | User Manual - Page 252
8. Place the ink pack in the case. Make sure the bottom of the ink pack fits over the base as shown. 9. Place the ink pack handle on the holder as shown. 10. Press in the handle until it clicks into place. 252 - Epson WorkForce Pro WF-R4640 | User Manual - Page 253
. 12. When you are finished, close the ink case. Parent topic: Replacing Ink Supply Units (Ink Packs) and Maintenance Boxes Related concepts Purchase Epson Ink and Maintenance Box Printing with Black Ink and Expended Color Ink Packs When a color ink pack is expended, you can temporarily continue - Epson WorkForce Pro WF-R4640 | User Manual - Page 254
Black/Grayscale checkbox. 7. Click OK. 8. Print your document. Epson Status Monitor 3 displays a print message. 9. Click Print in black ink, click the Delete icon to cancel your print job. (OS X 10.8/10.9: Click the icon to cancel your print job. If an error Supplies. 5. Select Driver or Options. 254 - Epson WorkForce Pro WF-R4640 | User Manual - Page 255
the Grayscale option. 14. Click Print to print your document. Parent topic: Printing with Black Ink and Expended Color Ink Packs Conserving Low Black Ink with Windows When black ink runs low and there is more color ink, you may see a message telling you that you can print with a mixture of color - Epson WorkForce Pro WF-R4640 | User Manual - Page 256
setting, and depends on other selected print settings. To use this feature, Epson Status Monitor must be enabled. • Click Yes to use a mixture of color inks to create black, or No to continue using the remaining black ink for the document you are printing. • Click Disable this feature to continue - Epson WorkForce Pro WF-R4640 | User Manual - Page 257
your mouth, spit it out and see a doctor right away. Keep the maintenance box out of the reach of children and do not drink the ink. 5. Place the used maintenance box in the plastic bag that came with the new maintenance box. Seal the bag and dispose of it carefully. 6. Insert - Epson WorkForce Pro WF-R4640 | User Manual - Page 258
7. Replace the rear cover. Parent topic: Replacing Ink Supply Units (Ink Packs) and Maintenance Boxes Related concepts Purchase Epson Ink and Maintenance Box 258 - Epson WorkForce Pro WF-R4640 | User Manual - Page 259
Print Head Maintenance Print Head Alignment Cleaning the Paper Guide Print Head Maintenance If your printouts become too light to clean the print head nozzles. Cleaning uses ink, so clean the nozzles only if print quality 1. Make sure there are no errors on the LCD screen and plain paper is loaded - Epson WorkForce Pro WF-R4640 | User Manual - Page 260
4. Select Maintenance. You see a screen like this: 5. Select Print Head Nozzle Check. You see a screen like this: 6. Press the Color button. The nozzle pattern prints. 260 - Epson WorkForce Pro WF-R4640 | User Manual - Page 261
the pattern is faint, select Clean the Print Head and continue. 9. Follow the instructions on the screen to clean the print head, check the nozzles, and repeat the print head again. If quality still does not improve, contact Epson. Parent topic: Print Head Nozzle Check Related concepts Print Head - Epson WorkForce Pro WF-R4640 | User Manual - Page 262
• OS X: In the Apple menu or the Dock, select System Preferences. Select Print & Fax, Print & Scan, or Printers & Scanners, select your product, and select Options & Supplies. Select Utility and select Open Printer Utility. 3. Select Nozzle Check. You see a window like this: 4. Click Print. 262 - Epson WorkForce Pro WF-R4640 | User Manual - Page 263
clogged nozzles, you can clean the print head. Note: You cannot clean the print head if ink is expended, and may not be able to clean it when ink is low. You must replace the ink pack first. Cleaning the Print Head Using the Product Control Panel Cleaning the Print Head Using a Computer - Epson WorkForce Pro WF-R4640 | User Manual - Page 264
Parent topic: Print Head Maintenance Related tasks Removing and Installing Ink Packs Cleaning the Print Head Using the Product Control Panel You can clean the print head using the control panel on your product. 1. Make sure there are no errors on the LCD screen and plain paper is loaded in the - Epson WorkForce Pro WF-R4640 | User Manual - Page 265
, turn the product off and wait at least 6 hours. Then try cleaning the print head again. If quality still does not improve, contact Epson. Parent topic: Print Head Cleaning Related tasks Cleaning the Print Head Using a Computer Utility Cleaning the Print Head Using a Computer Utility You can clean - Epson WorkForce Pro WF-R4640 | User Manual - Page 266
1. Load a few sheets of plain paper in the product. 2. Do one of the following: • Windows: Access the Windows Desktop and right-click the product icon in the Windows taskbar. • OS X: In the Apple menu or the Dock, select System Preferences. Select Print & Fax, Print & Scan, or Printers & Scanners, - Epson WorkForce Pro WF-R4640 | User Manual - Page 267
improve, contact Epson. Parent topic: Print Head Cleaning Related tasks Cleaning the Print Head Using the Product Control Panel Flushing the Ink Tubes You can run Power Ink Flushing to clear the print head nozzles if necessary. Note: Power Ink Flushing may shorten the maintenance box service life - Epson WorkForce Pro WF-R4640 | User Manual - Page 268
3. Select Yes and follow the instructions on the screen. You see a message during the flushing process, which takes about 9 minutes. 4. When flushing is complete, select Print Nozzle Check Pattern. 5. Press the - Epson WorkForce Pro WF-R4640 | User Manual - Page 269
print head using the control panel on your product. 1. Make sure there are no errors on the LCD screen and plain paper is loaded. 2. Press the home button, regular intervals, select Horizontal Alignment. 7. Follow the on-screen instructions to print an alignment sheet. Note: Do not cancel printing - Epson WorkForce Pro WF-R4640 | User Manual - Page 270
8. Check the printed patterns on the alignment sheet and do one of the following: • If you printed a ruled line alignment sheet, select the number representing the pattern with the least misaligned vertical line, then select Done. • If you printed a vertical alignment sheet, select the number - Epson WorkForce Pro WF-R4640 | User Manual - Page 271
1. Make sure there are no errors on the LCD screen. 2. Load a few sheets of plain paper in the cassette. 3. Do one of the following: • Windows: Access the Windows Desktop and right- - Epson WorkForce Pro WF-R4640 | User Manual - Page 272
Check the printed pattern and follow the instructions on the screen to choose the number Head Alignment Cleaning the Paper Guide If you see ink on the back of a printout, you can clean the paper guide rollers to remove any excess ink. 1. Make sure there are no errors on the LCD. 2. Press - Epson WorkForce Pro WF-R4640 | User Manual - Page 273
You see a screen like this: 5. Scroll down and select Paper Guide Cleaning. 6. Select the paper source to clean. 7. Follow the instructions on the screen and press the Color button. 8. Check the back of the ejected paper to see if it is clean. 9. Repeat as necessary until - Epson WorkForce Pro WF-R4640 | User Manual - Page 274
Cleaning and Transporting Your Product See these sections if you need to clean or transport your product. Cleaning Your Product Transporting Your Product Cleaning Your Product To keep your product working at its best, you should clean it several times a year. Note: Close the rear paper feed slot and - Epson WorkForce Pro WF-R4640 | User Manual - Page 275
5. Clean the scanner glass and the glass area on the left with a soft, lint-free cloth (microfiber is recommended) moistened with a little glass cleaner. Caution: Do not spray glass cleaner directly on the glass and do not press the glass surface with any force. Note: If lines appear on the printout - Epson WorkForce Pro WF-R4640 | User Manual - Page 276
packs before transportation as described here, but leave the maintenance box installed; otherwise ink may leak. 1. Turn off the product. 2. Remove all the paper from the product. 3. Unplug the power cable. 4. Disconnect any connected cables. 5. Close the rear paper support and the output tray. 276 - Epson WorkForce Pro WF-R4640 | User Manual - Page 277
. 7. Press the handle on the ink pack. The ink pack pops out. 8. Lift up the ink pack and remove it from the ink case. 9. Push in the pop-out section and close the ink case. 10. Follow the previous steps to remove the color ink packs on the other side of the product. 11. Carefully transport - Epson WorkForce Pro WF-R4640 | User Manual - Page 278
with cushioning around the product. Make sure the box adequately protects the product control panel. Keep the product level during transportation. Reinstall the ink packs as soon as possible after transportation to prevent the print head from drying out. If print quality has declined when you print - Epson WorkForce Pro WF-R4640 | User Manual - Page 279
Software Updates Periodically, it's a good idea to check Epson's support website for free updates to your product software. You can select Download the Latest Software from the Home screen of this manual or visit Epson's driver download site (U.S. downloads or Canadian downloads). • Windows: Your - Epson WorkForce Pro WF-R4640 | User Manual - Page 280
the solutions in this manual. Recovery mode An error has occurred during firmware updating. Connect your product using a USB cable and try downloading the Firmware Update utility from the Epson support site. If you still need help, contact Epson for support. Parent topic: Solving Problems 280 - Epson WorkForce Pro WF-R4640 | User Manual - Page 281
Ink Supply Units (Ink Packs) and Maintenance Boxes Status Menu Error Codes If a job does not complete successfully, you can check the error code deleted. The job was printed 1-sided because the loaded paper does not support 2-sided printing. Available memory is running low. Reduce the size of the - Epson WorkForce Pro WF-R4640 | User Manual - Page 282
Code 203 204 205 206 207 208 301 401 302 402 303 304 404 305 select a different location for saving the file. The external memory device has been removed. Reinsert the device. An error occurred while saving data to an external memory device. Reinsert the memory device or use a different device. If - Epson WorkForce Pro WF-R4640 | User Manual - Page 283
Code 311 321 411 421 312 412 313 413 314 315 327 322 323 324 325 328 331 332 333 334 Condition/solution A DNS error has occurred. Check the DNS settings Location settings for scanning to Network folder/FTP. A communication error occurred while acquiring the destination list. Make sure the product - Epson WorkForce Pro WF-R4640 | User Manual - Page 284
Code 341 422 423 425 428 Condition/solution A communication error has occurred. Make sure the product is connected to the computer or network correctly. Make sure you have installed Document Capture Pro the Setup menu. Parent topic: Solving Problems Related tasks Connecting a Telephone or Answering - Epson WorkForce Pro WF-R4640 | User Manual - Page 285
on the results of the product check: • If the page prints and the nozzle check pattern is complete, the product is operating properly. Any operation problem you may have could be caused by your computer, cable, software, or selected 285 - Epson WorkForce Pro WF-R4640 | User Manual - Page 286
align the print head. • If the page does not print, the product may have a problem. Check the other solutions in this manual. If they do not work, contact Epson. Parent topic: Solving Problems Related concepts Print Head Cleaning Print Head Alignment When to Uninstall Your Product Software Related - Epson WorkForce Pro WF-R4640 | User Manual - Page 287
. You see a confirmation screen. 6. Select Yes to reset the selected settings. (Select No if you want to cancel the operation.) Parent topic: Solving Problems Solving Setup Problems Check these sections if you have problems while setting up your product. Product Does Not Turn On or Off Noise After - Epson WorkForce Pro WF-R4640 | User Manual - Page 288
may prime improperly and use excess ink the next time you turn it Epson for help. Parent topic: Solving Setup Problems Software Installation Problems If you have problems problems installing software, disconnect the cable and carefully follow the instructions you see any error message or your software - Epson WorkForce Pro WF-R4640 | User Manual - Page 289
Parent topic: Solving Problems Product Cannot Connect to a Wireless Router or Access Point If your product has trouble finding or connecting to band (2.4 GHz and 5 GHz) mode. See your router documentation for instructions. • Verify that your router or access point is operating correctly by connecting - Epson WorkForce Pro WF-R4640 | User Manual - Page 290
name (SSID), follow the instructions that came with your product to enter your wireless network name manually. • Make sure you are Access Point Mode, you may have trouble accessing a low-priority Internet connection utility. Parent topic: Solving Network Problems Related concepts Wi-Fi Direct Mode - Epson WorkForce Pro WF-R4640 | User Manual - Page 291
initializing it. 4. Download your product software from the Epson website using the instructions on the Start Here sheet. • If you have 5 GHz) mode. See your router documentation for instructions. Parent topic: Solving Network Problems Related concepts When to Uninstall Your Product Software Related - Epson WorkForce Pro WF-R4640 | User Manual - Page 292
GHz) mode. See your router documentation for instructions. Parent topic: Solving Network Problems Related concepts When to Uninstall Your Product Software network does not assign IP addresses using DHCP, set the IP address manually. • Make sure your computer and product are both using the same - Epson WorkForce Pro WF-R4640 | User Manual - Page 293
software. Parent topic: Solving Network Problems Related concepts When to Uninstall Your Cannot Scan Over a Network If you cannot start Epson Scan for scanning over a network, try these for instructions. • If you are scanning a large original at a high resolution, a network communication error may - Epson WorkForce Pro WF-R4640 | User Manual - Page 294
images, and provides an interface for TWAIN-compliant OCR scanning software. To download Epson Scan, visit Epson's driver download site (U.S. downloads or Canadian downloads). Parent topic: Solving Network Problems Related tasks Starting a Scan Using the Product Control Panel Starting a Scan Using - Epson WorkForce Pro WF-R4640 | User Manual - Page 295
performing routine maintenance. This is normal. Parent topic: Solving Copying Problems Originals Do Not Feed From the Automatic Document Feeder If your the size, weight, and number of your originals are supported by the ADF. • Make sure the originals are loaded correctly. • Try cleaning - Epson WorkForce Pro WF-R4640 | User Manual - Page 296
, try cleaning the paper guide using an Epson cleaning sheet. • Be instructions that came with the paper. Parent topic: Solving Paper Problems Related references Paper Jam Problems Inside the Product Paper Jam Problems in the Rear Paper Feed Slot Paper Jam Problems in the Cassette Paper Jam Problems - Epson WorkForce Pro WF-R4640 | User Manual - Page 297
Related topics Loading Paper Paper Jam Problems Inside the Product If paper has jammed inside the product, follow the steps here , carefully remove it. 6. Follow the prompts on the LCD screen to clear any error messages. If you still see a paper jam message, check the other paper jam solutions. 297 - Epson WorkForce Pro WF-R4640 | User Manual - Page 298
paper feed slot, carefully remove the paper. Parent topic: Solving Paper Problems Related references Paper Jam Problems Inside the Product Paper Jam Problems in the Cassette Paper Jam Problems in the Duplexer (Rear Cover) Paper Jam Problems in the Cassette If paper has jammed in the cassette, follow - Epson WorkForce Pro WF-R4640 | User Manual - Page 299
3. Pull out the paper cassette. 4. Carefully remove any paper jammed inside the product. 5. Carefully follow all paper loading instructions and reload the paper. 6. Keep the cassette flat as you gently insert it. 299 - Epson WorkForce Pro WF-R4640 | User Manual - Page 300
the prompts on the LCD screen to clear any error messages. If you still see a paper jam message, check the other paper jam solutions. Parent topic: Solving Paper Problems Related references Paper Jam Problems Inside the Product Paper Jam Problems in the Duplexer (Rear Cover) Document Jams in the - Epson WorkForce Pro WF-R4640 | User Manual - Page 301
it. 6. Follow the prompts on the LCD screen to clear any error messages. If you still see a paper jam message, check the other paper jam solutions. Parent topic: Solving Paper Problems Related references Paper Jam Problems Inside the Product Paper Jam Problems in the Rear Paper Feed Slot Paper Jam - Epson WorkForce Pro WF-R4640 | User Manual - Page 302
Document Jams in the Automatic Document Feeder If you have problems with document jams in the automatic document feeder (ADF), follow the steps here to clear the jam. 1. Cancel the print job, if necessary. 2. Remove your - Epson WorkForce Pro WF-R4640 | User Manual - Page 303
5. Close the ADF cover, then raise the document cover. 6. Carefully remove any jammed pages as shown: 7. Lower the document cover. 303 - Epson WorkForce Pro WF-R4640 | User Manual - Page 304
on the LCD screen to clear any error messages. If you still see a paper jam message, check the other paper jam solutions. Parent topic: Solving Paper Problems Related references Paper Jam Problems Inside the Product Paper Jam Problems in the Cassette Paper Jam Problems in the Duplexer (Rear Cover - Epson WorkForce Pro WF-R4640 | User Manual - Page 305
AirPrint, the available print settings are different from those covered in this manual. See the Apple website for details. Nothing Prints Product Icon Does Not Appear in Windows Taskbar Printing is Slow Parent topic: Solving Problems Nothing Prints If you have sent a print job and nothing prints - Epson WorkForce Pro WF-R4640 | User Manual - Page 306
for assistance. • If you are using AirPrint, make sure AirPrint is enabled with the correct settings using Web Config. Parent topic: Solving Problems Printing from a Computer Related tasks Running a Product Check Using AirPrint Entering a User ID and Password for Printing Product Icon Does Not - Epson WorkForce Pro WF-R4640 | User Manual - Page 307
Maintenance tab. 4. Click the Extended Settings button. 5. Select Enable EPSON Status Monitor 3, then click OK. 6. Click the Monitoring Preferences 8. Click OK to close the open program windows. Parent topic: Solving Problems Printing from a Computer Printing is Slow If printing becomes slow, try - Epson WorkForce Pro WF-R4640 | User Manual - Page 308
Check these sections if you have problems with the layout or content of your printed pages. Note: When printing using AirPrint, the available print settings are different from those covered in this manual. See the Apple website for details. Inverted Image Too Many Copies Print Blank Pages Print - Epson WorkForce Pro WF-R4640 | User Manual - Page 309
operating system version.) Note: Leave these options turned on when you print on Epson Iron-on Cool Peel Transfer paper, if available for your product. Parent topic: Solving Page Layout and Content Problems Related tasks Selecting Additional Layout and Print Options - Windows Selecting Basic Print - Epson WorkForce Pro WF-R4640 | User Manual - Page 310
the preview option in your printer software to check your margins before you print. Parent topic: Solving Page Layout and Content Problems Related tasks Selecting Basic Print Settings - Windows Selecting Basic Print Settings - OS X Related topics Loading Paper Incorrect Characters Print If incorrect - Epson WorkForce Pro WF-R4640 | User Manual - Page 311
you print. Parent topic: Solving Page Layout and Content Problems Related tasks Selecting Basic Print Settings - Windows Selecting Printout If your printouts are slanted, try these solutions: • Slide the edge guides against the edges of the paper. • Select a higher print quality setting in - Epson WorkForce Pro WF-R4640 | User Manual - Page 312
manual. See the Apple website for details. White or Dark Lines in Printout Blurry or Smeared Printout Faint Printout or Printout Has Gaps Grainy Printout Incorrect Colors Parent topic: Solving Problems to replace the ink packs. Parent topic: Solving Print Quality Problems Related concepts Print Head - Epson WorkForce Pro WF-R4640 | User Manual - Page 313
support sheet with special paper, or load special paper one sheet at a time. • Make sure your paper meets the specifications for your product. • Use Epson papers to ensure proper saturation and absorption of genuine Epson inks in all directions. Parent topic: Solving Print Quality Problems 313 - Epson WorkForce Pro WF-R4640 | User Manual - Page 314
Guide ink, and you may need to replace them. • Make sure the paper type setting matches the type of paper you loaded. • Make sure your paper is not damp, curled, old, or loaded incorrectly in your product. • Align the print head. • Clean the paper path. Parent topic: Solving Print Quality Problems - Epson WorkForce Pro WF-R4640 | User Manual - Page 315
Windows Selecting Basic Print Settings - OS X Cleaning the Paper Guide Related topics Replacing Ink Supply Units (Ink Packs) and Maintenance Boxes Loading Paper Grainy Printout If your file sizes manageable. Parent topic: Solving Print Quality Problems Related concepts Print Head Nozzle Check 315 - Epson WorkForce Pro WF-R4640 | User Manual - Page 316
management system to get as close as possible. Try using the color management options in your printer software. • For best results, use genuine Epson ink and paper. Parent topic: Solving Print Quality Problems Related concepts Print Head Nozzle Check Print Head Cleaning Related references Available - Epson WorkForce Pro WF-R4640 | User Manual - Page 317
, and provides an interface for TWAIN-compliant OCR scanning software. To download Epson Scan, visit Epson's driver download site (U.S. downloads or Canadian downloads). Parent topic: Solving Scanning Problems Related concepts When to Uninstall Your Product Software Related references Windows System - Epson WorkForce Pro WF-R4640 | User Manual - Page 318
an interface for TWAIN-compliant OCR scanning software. To download Epson Scan, visit Epson's driver download site (U.S. downloads or Canadian downloads). Parent topic: Solving Scanning Problems Related tasks Starting a Scan Using the Epson Scan Icon Scanning with OS X Using Image Capture Entering - Epson WorkForce Pro WF-R4640 | User Manual - Page 319
for scanning facing the correct way. • If you are scanning using the Epson Scan Black & White setting, adjust the Threshold setting and scan again. Parent topic: Solving Scanned Image Quality Problems Related references Available Image Adjustments - Office Mode Related topics Placing Originals on - Epson WorkForce Pro WF-R4640 | User Manual - Page 320
the Unsharp Mask setting. • Adjust the Auto Exposure setting. • Increase the Resolution setting. Parent topic: Solving Scanned Image Quality Problems Related topics Selecting Epson Scan Settings Image Colors are Patchy at the Edges If you are scanning a thick or warped original, cover its edges with - Epson WorkForce Pro WF-R4640 | User Manual - Page 321
• Brightness • Histogram Adjustment • Check the brightness and contrast settings of your computer monitor. Parent topic: Solving Scanned Image Quality Problems Related topics Selecting Epson Scan Settings Back of Original Image Appears in Scanned Image If an image from the back of a thin original - Epson WorkForce Pro WF-R4640 | User Manual - Page 322
the next settings. • Adjust the Tone Correction setting. • Adjust the Auto Exposure setting. Parent topic: Solving Scanned Image Quality Problems Related topics Selecting Epson Scan Settings Scan Area is Not Adjustable in Thumbnail Preview If you cannot adjust the scan area while viewing a Thumbnail - Epson WorkForce Pro WF-R4640 | User Manual - Page 323
Parent topic: Solving Problems Cannot Send or Receive Faxes If you cannot send or receive faxes, try these solutions: • If an error code is displayed on the control panel, try the solutions suggested in the error code list. • If you are faxing from a computer, use the Epson FAX Utility to send - Epson WorkForce Pro WF-R4640 | User Manual - Page 324
lines. Epson cannot guarantee that fax transmission will work when using VoIP. If your phone line includes voice mail answering services, calls or faxes may be inadvertently received by your voice mail service. Parent topic: Solving Faxing Problems Related references Status Menu Error Codes Related - Epson WorkForce Pro WF-R4640 | User Manual - Page 325
to your product's EXT port. • Make sure the Receive Mode is set to Manual. Note: When answering a call that is a fax, wait until the product's Faxing Problems Related tasks Connecting a Telephone or Answering Machine Using the Fax Setup Wizard Fax Memory Full Error Appears If you see an error - Epson WorkForce Pro WF-R4640 | User Manual - Page 326
fax without using the Direct Send feature, the product may automatically lower the resolution. • Try enabling the error correction mode (ECM) setting. Parent topic: Solving Faxing Problems Related references Basic Settings - Fax Fax Sending Options Related tasks Cleaning Your Product Sent Fax is - Epson WorkForce Pro WF-R4640 | User Manual - Page 327
quality fax, try these solutions: • Try enabling the error correction mode (ECM) setting. • Contact the fax sender and ask them to send the fax in a higher resolution. • Try reprinting the received fax. Parent topic: Solving Faxing Problems Related references Basic Settings - Fax Received Fax is Not - Epson WorkForce Pro WF-R4640 | User Manual - Page 328
- Fax Related tasks Setting Up File Sharing for File Transfers From Your Computer Cannot Transfer Files To or From a USB Flash Drive If you have problems transferring files to or from a USB flash drive inserted in your product, try these solutions: • Make sure your flash drive is compatible with the - Epson WorkForce Pro WF-R4640 | User Manual - Page 329
Software If you have a problem that requires you to uninstall and re-install your software, follow the instructions for your operating system. Click or Start, and select All Programs or Programs. Select EPSON, select your product, then click EPSON Printer Software Uninstall. Note: If you see a User - Epson WorkForce Pro WF-R4640 | User Manual - Page 330
However, you can download the Uninstaller utility from the Epson support website to uninstall your product software as described here. Note problem, contact Epson. 1. To download the Uninstaller utility, visit the Epson download site (U.S. downloads or Canadian downloads). 2. Follow the instructions - Epson WorkForce Pro WF-R4640 | User Manual - Page 331
contact Epson for technical support services, use the following support options. Internet Support Visit Epson's support website at epson.com/support (U.S.) or epson.ca/support (Canada) for solutions to common problems. You can download drivers and documentation, get FAQs and troubleshooting advice - Epson WorkForce Pro WF-R4640 | User Manual - Page 332
Specifications These sections list the technical specifications for your product. Note: Epson offers a recycling program for end of life products. Please go to Specifications Paper Specifications Printable Area Specifications Ink Pack Specifications Dimension Specifications Electrical Specifications - Epson WorkForce Pro WF-R4640 | User Manual - Page 333
only print. Scanning and any additional included software are not supported. Note: Visit Epson's support website at epson.com/support (U.S.) or epson.ca/support (Canada) for the latest in compatibility and drivers for your product. Parent topic: Technical Specifications OS X System Requirements - Epson WorkForce Pro WF-R4640 | User Manual - Page 334
Scanning Specifications Scanner type Photoelectric device Effective pixels Document size Scanning resolution Output resolution Image data Light source Flatbed, color CIS 10200 × 14040 pixels at 1200 dpi; scanning area may be restricted if resolution setting is large Maximum: A4 (8.3 × 11.7 inches - Epson WorkForce Pro WF-R4640 | User Manual - Page 335
topic: Technical Specifications Fax Specifications Fax type Supported lines Speed Resolution Speed dial numbers Page memory type of paper may be changed by the manufacturer at any time, Epson cannot guarantee the quality of any non-Epson brand or type of paper. Always test a sample of paper stock - Epson WorkForce Pro WF-R4640 | User Manual - Page 336
print quality and cause paper jams or other problems. If you encounter problems, switch to a higher grade of paper. [184 × 267 mm]) 16:9 wide (4 × 7.1 inches [102 × 181 mm]) Plain paper and paper distributed by Epson 0.003 (0.08 mm) to 0.004 inch (0.11 mm) Plain paper: 17 lb (64 g/m2) to 24 lb ( - Epson WorkForce Pro WF-R4640 | User Manual - Page 337
Single sheets 1 Margin: 0.12 inch (3 mm) minimum 2 Quality border/top: 1.77 inch (45 mm) 3 Quality border/bottom: 1.97 inch (50 mm) Envelopes 1 Left/right margins: 0.12 inch (3 mm) minimum 2 Top/bottom margins: 0.20 inch (5 mm) minimum 337 - Epson WorkForce Pro WF-R4640 | User Manual - Page 338
0.71 inch (18 mm) 4 Quality border/left: 1.77 inch (45 mm) Parent topic: Technical Specifications Ink Pack Specifications Note: This product uses only genuine Epson-brand ink packs. Other brands of ink supplies are not compatible and, even if described as compatible, may not function properly. The - Epson WorkForce Pro WF-R4640 | User Manual - Page 339
17.1 inches (435 mm) Printing: 25.8 inches (655 mm); with the output tray extension extended Weight 52.5 lb (23.8 kg) (without ink packs or power cord) Parent topic: Technical Specifications Electrical Specifications Input voltage range Rated frequency range Input frequency range Rated current - Epson WorkForce Pro WF-R4640 | User Manual - Page 340
flash drive: 2 TB maximum capacity, formatted in FAT, FAT32, or exFAT Note: Epson cannot guarantee the operation of externally connected devices. External storage devices that are powered via bit) WPA-PSK (TKIP/AES); complies with WPA2 with support for WPA/WPA2 Personal WPA2-Enterprise 2.4 GHz 340 - Epson WorkForce Pro WF-R4640 | User Manual - Page 341
Communication mode Ethernet Standard Communication mode Infrastructure mode Ad hoc mode Wi-Fi Direct Note: Wi-Fi Direct Simple AP mode available even if you connect the product to an Ethernet network. IEEE802.3i/u/ab, IEEE802.3az Ethernet 100BASE-TX/10BASE-T Ethernet 1000BASE-T; use a category-5e - Epson WorkForce Pro WF-R4640 | User Manual - Page 342
to Part 15 of FCC Rules and RSS-210 of the IC Rules. Epson cannot accept responsibility for any failure to satisfy the protection requirements resulting from a operation of the device. To prevent radio interference to the licensed service, this device is intended to be operated indoors and away from - Epson WorkForce Pro WF-R4640 | User Manual - Page 343
for important notices about your product. Note: Epson offers a recycling program for end of life products. Please go to this site for information on how to return your products for proper disposal. General Product Safety Instructions FCC Compliance Statement Software Notice Trademarks Copyright - Epson WorkForce Pro WF-R4640 | User Manual - Page 344
do not attempt to service the product yourself. • Unplug the product and refer servicing to qualified service personnel under the following performance. Adjust only those controls that are covered by the operating instructions. • When storing or transporting the product, do not tilt it, stand - Epson WorkForce Pro WF-R4640 | User Manual - Page 345
allow it to warm up at room temperature for at least 12 hours before using it. • Store ink packs with the bottom facing down. Parent topic: General Product Safety Instructions LCD Screen Safety Instructions • Use only a dry, soft cloth to clean the LCD screen. Do not use liquid or chemical cleansers - Epson WorkForce Pro WF-R4640 | User Manual - Page 346
Instructions When using telephone equipment, you should always follow basic safety precautions to reduce the risk of fire, electric shock, and personal injury, including the following: • Do not use the Epson . Applicable certification jack Universal Service Order Codes ("USOC") for the equipment - Epson WorkForce Pro WF-R4640 | User Manual - Page 347
will provide advance notice in order for you to make necessary modifications to maintain uninterrupted service. If you have problems with this product and require technical or customer support, please visit www.epson.com for more information. This product is not intended to be repaired by the - Epson WorkForce Pro WF-R4640 | User Manual - Page 348
equipment connected to AC power sources and that this is a major nationwide problem. This equipment has been tested and found to comply with the limits energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio or television reception. However, - Epson WorkForce Pro WF-R4640 | User Manual - Page 349
desire to receive the source code above, please contact the customer support of your region. You shall price. Our General Public Licenses are designed to make sure that you have the freedom to distribute copies of free software (and charge for this service if you wish), that you receive source code - Epson WorkForce Pro WF-R4640 | User Manual - Page 350
have. You must make sure that they, too, receive or can get the source code. And you must show them these terms so they know their rights. We protect know that what they have is not the original, so that any problems introduced by others will not reflect on the original authors' reputations. Finally - Epson WorkForce Pro WF-R4640 | User Manual - Page 351
other work under the scope of this License. 3. You may copy and distribute the Program (or a work based on it, under Section 2) in object code or executable form under the terms of Sections 1 and 2 above provided that you also do one of the following: a) Accompany it with the complete corresponding - Epson WorkForce Pro WF-R4640 | User Manual - Page 352
for a work means the preferred form of the work for making modifications to it. For an executable work, complete source code means all the source code for all modules it contains, plus any associated interface definition files, plus the scripts used to control compilation and installation of the - Epson WorkForce Pro WF-R4640 | User Manual - Page 353
spirit to the present version, but may differ in detail to address new problems or concerns. Each version is given a distinguishing version number. If the Foundation; we sometimes make exceptions for this. Our decision will be guided by the two goals of preserving the free status of all derivatives - Epson WorkForce Pro WF-R4640 | User Manual - Page 354
PERFORMANCE OF THE PROGRAM IS WITH YOU. SHOULD THE PROGRAM PROVE DEFECTIVE, YOU ASSUME THE COST OF ALL NECESSARY SERVICING, REPAIR OR CORRECTION. 12. IN NO EVENT UNLESS REQUIRED BY APPLICABLE LAW OR AGREED TO IN WRITING WILL ANY COPYRIGHT HOLDER, OR ANY OTHER PARTY - Epson WorkForce Pro WF-R4640 | User Manual - Page 355
software, we are referring to freedom of use, not price. Our General Public Licenses are designed to make sure that you have the freedom to distribute copies of free software (and charge for this service if you wish); that you receive source code or can get it if you want it; that you - Epson WorkForce Pro WF-R4640 | User Manual - Page 356
sure that they, too, receive or can get the source code. If you link other code with the library, you must provide complete object files to version, so that the original author's reputation will not be affected by problems that might be introduced by others. Finally, software patents pose a constant - Epson WorkForce Pro WF-R4640 | User Manual - Page 357
Library does and what the program that uses the Library does. 1. You may copy and distribute verbatim copies of the Library's complete source code as you receive it, in any medium, provided that you conspicuously and appropriately publish on each copy an appropriate copyright notice and disclaimer - Epson WorkForce Pro WF-R4640 | User Manual - Page 358
You may charge a fee for the physical act of transferring a copy, and you may at your option offer warranty protection in exchange for a fee. 2. You may modify your copy or copies of the Library or any portion of it, thus forming a work based on the Library, and copy and distribute such - Epson WorkForce Pro WF-R4640 | User Manual - Page 359
from that copy. This option is useful when you wish to copy part of the code of the Library into a program that is not a library. 4. You may copy the work is a derivative of the Library, you may distribute the object code for the work under the terms of Section 6. Any executables containing that - Epson WorkForce Pro WF-R4640 | User Manual - Page 360
user to the copy of this License. Also, you must do one of these things: a) Accompany the work with the complete corresponding machine-readable source code for the Library including whatever changes were used in the work (which must be distributed under Sections 1 and 2 above); and, if the work is - Epson WorkForce Pro WF-R4640 | User Manual - Page 361
b) Give prominent notice with the combined library of the fact that part of it is a work based on the Library, and explaining where to find the accompanying uncombined form of the same work. 8. You may not copy, modify, sublicense, link with, or distribute the Library except as expressly provided - Epson WorkForce Pro WF-R4640 | User Manual - Page 362
, but may differ in detail to address new problems or concerns. Each version is given a distinguishing version exceptions for this. Our decision will be guided by the two goals of preserving the free DEFECTIVE, YOU ASSUME THE COST OF ALL NECESSARY SERVICING, REPAIR OR CORRECTION. 16. IN NO EVENT - Epson WorkForce Pro WF-R4640 | User Manual - Page 363
If you develop a new library, and you want it to be of the greatest possible use to the public, we recommend making it free software that everyone can redistribute and change. You can do so by permitting redistribution under these terms (or, alternatively, under the terms of the ordinary General - Epson WorkForce Pro WF-R4640 | User Manual - Page 364
translation of a Source form, including but not limited to compiled object code, generated documentation, and conversions to other media types. "Work" including but not limited to communication on electronic mailing lists, source code control systems, and issue tracking systems that are managed by, - Epson WorkForce Pro WF-R4640 | User Manual - Page 365
3. Grant of Patent License. Subject to the terms and conditions of this License, each Contributor hereby grants to You a perpetual, worldwide, non-exclusive, no-charge, royalty-free, irrevocable (except as stated in this section) patent license to make, have made, use, offer to sell, sell, import, - Epson WorkForce Pro WF-R4640 | User Manual - Page 366
does not grant permission to use the trade names, trademarks, service marks, or product names of the Licensor, except as required thereof, You may choose to offer, and charge a fee for, acceptance of support, warranty, indemnity, or other liability obligations and/or rights consistent with this - Epson WorkForce Pro WF-R4640 | User Manual - Page 367
conditions are met: 1. Redistributions of source code must retain the above copyright notice, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR copyright notice and this permission notice appear in supporting documentation, and that the name of CMU - Epson WorkForce Pro WF-R4640 | User Manual - Page 368
(INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER 3: Cambridge Broadband Ltd. copyright notice (BSD) ----- Portions of this code are copyright (c) 2001-2003, Cambridge Broadband Ltd. All rights reserved. - Epson WorkForce Pro WF-R4640 | User Manual - Page 369
DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER provided that the following conditions are met: * Redistributions of source code must retain the above copyright notice, this list of conditions and - Epson WorkForce Pro WF-R4640 | User Manual - Page 370
provided that the following conditions are met: * Redistributions of source code must retain the above copyright notice, this list of conditions and DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER - Epson WorkForce Pro WF-R4640 | User Manual - Page 371
EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON aheared to. The following conditions apply to all code found in this distribution, be it the RC4, RSA, 371 - Epson WorkForce Pro WF-R4640 | User Manual - Page 372
BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS code cannot simply be copied and put under another distribution licence [including the GNU Public Licence.] Copyright 2002 Sun Microsystems, Inc. ALL RIGHTS RESERVED. ECC cipher suite support - Epson WorkForce Pro WF-R4640 | User Manual - Page 373
consists of the "PSK" (Pre-Shared Key) ciphersuites support (see RFC 4279) to OpenSSL. No patent licenses conditions are met: 1. Redistributions of source code must retain the above copyright notice, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR - Epson WorkForce Pro WF-R4640 | User Manual - Page 374
TRADE PRACTICE. Sun RPC is provided with no support and without any obligation on the part of Sun Mountain View, California 94043 Generic DES driver interface Keep this file hardware independent! Copyright Curve Public-Key Crypto Library (ECC Code) included herein is developed by SUN MICROSYSTEMS, - Epson WorkForce Pro WF-R4640 | User Manual - Page 375
the infringement."] and this note can be edited out; but please keep the Sun copyright notice and attribution. Copyright Patrick Powell 1995 This code is based on code written by Patrick Powell It may be used for any purpose as long as this notice remains intact on all source - Epson WorkForce Pro WF-R4640 | User Manual - Page 376
DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED van Oosten, [email protected], West Consulting B.V. Code adapted from ; the - Epson WorkForce Pro WF-R4640 | User Manual - Page 377
of source code must retain the (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) Corporation, consists of the "PSK" (Pre-Shared Key) ciphersuites support (see RFC 4279) to OpenSSL. No patent licenses or other rights - Epson WorkForce Pro WF-R4640 | User Manual - Page 378
NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR are met: 1. Redistributions of source code must retain the copyright notice, this or distributor shall be limited to the lesser of the price paid and 1,000 pounds sterling. This licence only fails - Epson WorkForce Pro WF-R4640 | User Manual - Page 379
provided that the following conditions are met: 1. Redistributions of source code must retain the above copyright notice, this list of conditions DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER - Epson WorkForce Pro WF-R4640 | User Manual - Page 380
conditions are met: 1. Redistributions of source code must retain the above copyright notice, NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR OR TRADE PRACTICE. Sun RPC is provided with no support and without any obligation on the part of Sun - Epson WorkForce Pro WF-R4640 | User Manual - Page 381
provided that the following conditions are met: 1. Redistributions of source code must retain the above copyright notice, this list of conditions DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER - Epson WorkForce Pro WF-R4640 | User Manual - Page 382
NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE. The Clarified Artistic License Preamble The intent of this document is to state the conditions under which a Package may be copied, such that the Copyright Holder maintains - Epson WorkForce Pro WF-R4640 | User Manual - Page 383
code or executable form, provided that you do at least ONE of the following: a) distribute a Standard Version of the executables and library files, together with instructions (in the manual . If you offer support for this Package, you may charge any fee you choose for that support. You may not charge - Epson WorkForce Pro WF-R4640 | User Manual - Page 384
provided that the above copyright notices appear in all copies and that both the copyright notice and this permission notice appear in supporting documentation. This software is provided "as is" without express or implied warranty. Copyright (C) The Internet Society (2001). All Rights Reserved. This - Epson WorkForce Pro WF-R4640 | User Manual - Page 385
above disclaimer and the following restrictions: 1. Redistributions of source code (in whole or in part) must retain the above copyright mail addresses or the Info-ZIP URL(s), such as to imply Info-ZIP will provide support for the altered versions. 4. Info-ZIP retains the right to use the names "Info - Epson WorkForce Pro WF-R4640 | User Manual - Page 386
Internet Society or other Internet organisations, except as needed for the purpose of developing Internet standards in which case the procedures for copyrights defined in the Internet Standards process shall be followed, or as required to translate it into languages other than English. The limited - Epson WorkForce Pro WF-R4640 | User Manual - Page 387
without the payment of fees or royalties provided that: 1. source code distributions include the above copyright notice, this list of conditions and DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER - Epson WorkForce Pro WF-R4640 | User Manual - Page 388
OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE. The names of the authors and copyright holders must not be used in advertising or otherwise to promote the sale, use or other dealing in this Software without specific, written prior - Epson WorkForce Pro WF-R4640 | User Manual - Page 389
Copyright (c) 2009 by Matthew Backes, Symas Corp. All rights reserved. Portions Copyright 1995, 2001-2003 IBM Corporation. All rights reserved. Portions Copyright (c) 1996, 1998 by Internet Software Consortium. Permission to use, copy, modify, and distribute this software for any purpose with or - Epson WorkForce Pro WF-R4640 | User Manual - Page 390
the right to make copies in any form for internal distribution and to freely use the information supplied in the creation of products supporting the Unicode (TM) Standard. The files in the Unicode Character Database can be redistributed to third parties or other organizations (whether for profit - Epson WorkForce Pro WF-R4640 | User Manual - Page 391
DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER provided that the following conditions are met: 1. Redistributions of source code must retain the above copyright notice, this list of conditions - Epson WorkForce Pro WF-R4640 | User Manual - Page 392
Copyright 2011 Devin J. Pohly Portions Copyright 2008, 2009, 2011 Howard Chu Copyright 2008 Emmanuel Dreyfus. All rights reserved. Copyright 2009 Jonathan Clarke . All rights reserved. Portions Copyright 2004 by IBM Corporation. All rights reserved. Copyright 2004 Sang Seok - Epson WorkForce Pro WF-R4640 | User Manual - Page 393
DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER provided that the following conditions are met: 1. Redistributions of source code must retain the above copyright notice, this list of conditions - Epson WorkForce Pro WF-R4640 | User Manual - Page 394
provided that the following conditions are met: 1. Redistributions of source code must retain the above copyright notice, this list of conditions DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER - Epson WorkForce Pro WF-R4640 | User Manual - Page 395
provided that the following conditions are met: 1. Redistributions of source code must retain the above copyright notice, this list of conditions DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER - Epson WorkForce Pro WF-R4640 | User Manual - Page 396
DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER provided that the following conditions are met: 1. Redistributions of source code must retain the above copyright notice, this list of conditions - Epson WorkForce Pro WF-R4640 | User Manual - Page 397
® and Supplies Central® are registered trademarks, EPSON Exceed Your Vision is a registered logomark, and Epson ConnectTM, Epson iPrintTM , and Remote PrintTM are trademarks of Seiko Epson Corporation. Epson StoreSM is a service mark of Epson America, Inc. Apple, iPad, iPhone, iPod touch, Mac, and - Epson WorkForce Pro WF-R4640 | User Manual - Page 398
or alterations to this product, or (excluding the U.S.) failure to strictly comply with Seiko Epson Corporation's operating and maintenance instructions. Seiko Epson Corporation shall not be liable for any damages or problems arising from the use of any options or any consumable products other than - Epson WorkForce Pro WF-R4640 | User Manual - Page 399
people assume. Contact your legal advisor for any questions regarding copyright law. Parent topic: Copyright Notice Default Delay Times for Power Management for Epson Products This product will enter sleep mode after a period of nonuse. This is to ensure that the product meets Energy Star standards
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 |
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WF-R4640 User's Guide