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Point and Print installation for Windows 2000, Windows XP, and Windows Server 2003

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Point and Print installation for Windows 2000, Windows XP, and Windows Server 2003 Use the following information to install a print driver through the Microsoft Point-and-Print function when you do not connect directly to the printer on the network. Point and Print is a Microsoft term that describes a two-step driver installation process. The first step is to install a shared driver on a network print server. The second step is to "point" to the print server from a network client so that the client can use the print driver. This section outlines the procedures for installing print drivers by using Point and Print. If these procedures are not successful, contact Microsoft. Hewlett-Packard provides drivers that are compatible with the Point and Print feature, but this is a function of the MS Windows operating systems, not of HP print drivers. Administrator privileges are necessary to install the print driver on a Windows 2000, Windows XP, or Windows Server 2003 operating system. In a homogenous operating system environment (one in which all of the clients and servers are running in the same operating system), the same print driver version that is vended from the server to the clients in a Point and Print environment also runs and controls the print queue configuration on the server. However, in a mixed operating system environment (one in which servers and clients might run on different operating systems), conflicts can occur when client computers run a version of the print driver that is different from the one on the print server. In an effort to increase operating system stability, Microsoft determined that, starting with Windows 2000 and continuing with all future operating systems, print drivers would run as user-mode processes. Usermode drivers run in a protected part of the operating system, as do all of the normal end-user processes and software programs. A user-mode print driver that functions incorrectly can terminate (or "crash") only the process in which it is running-not the whole operating system. Because access to critical system resources is restricted, overall operating system stability is increased. www.techweb.boi.hp.com Set a default printer This section applies to the Windows 2000, Windows XP, and Windows Server 2003 operating systems. 1. In Windows 2000, click Start, click Settings, and then click Printers. In Windows XP and Windows Server 2003, click Start, click Control Panel, and then click Printers and Faxes (Windows XP Professional) or Printers and other hardware devices (Windows XP Home). 2. Right-click the printer to set as the default printer. 3. Click Set As Default. A check mark appears next to the menu option. MS Windows install ENWW Print-driver installation instructions 107

Section	Page
Purpose and scope	19
Introduction	19
Device features	22
Printing-system software	24
System requirements	24
Windows	24
Macintosh	24
Linux	25
UNIX	25
Operating-system support	25
Standalone drivers	26
Print driver support in other operating systems	26
Availability	26
Printing-system software on the Web	27
In-box printing-system software CDs	28
Windows partition	28
CD versions	28
HP Color LaserJet CP4005 printer documentation	34
HP Color LaserJet CP4005 Printer User Guide	35
Hewlett-Packard Color LaserJet CP4005 Series Printing-System Install Notes	36
HP Embedded Web Server User Guide	37
HP Jetdirect Administrator's Guide	37
HP Driver Preconfiguration Support Guide	38
HP Device Installer Customization Wizard Readme	38
Software description	39
Introduction	39
MS Windows printing-system software	40
Printing system and installer	40
HP Color LaserJet CP4005 printing-system software CD for MS Windows systems	40
Installer features	45
HP Color LaserJet CP4005 printer drivers	46
Select the best print driver	47
Complete LaserJet printing system	47
HP PCL 6 driver	47
HP PCL 5 driver	47
PS Emulation driver	47
HP universal print driver	47
HP LaserJet printing system	48
HP print drivers	48
Driver version numbers for MS Windows operating systems	48
MS Windows driver configuration	50
Driver autoconfiguration	50
Bidirectional communication	50
Enterprise AutoConfiguration	51
Update Now	51
HP Driver Preconfiguration	51
Lockable features	53
Continuous export	53
HP Driver Diagnostic Printer Check Tool	54
International Color Consortium profiles	55
PANTONE color profiles	56
HP Easy Printer Care	57
HP Embedded Web Server	58
Access to the HP EWS	58
The HP EWS frame	59
Information tab	59
Links to off-product solutions	61
Device Status screen	61
Configuration Page screen	62
Settings tab	64
Configure Device screen	65
Alerts	65
Security	67
Networking tab	67
HP Web Jetadmin	69
Install MS Windows printing-system components	71
Introduction	71
Font support	72
Basic fonts	72
Default fonts	72
Print-driver installation instructions	78
General MS Windows installation instructions	78
Install from the printing-system CD	78
Install from a network or from downloaded files	78
Detailed MS Windows installation instructions	79
Help, Back, Next, and Cancel buttons	79
Direct-connect installation through a USB port	80
Unsupported operating system dialog box	80
Installation dialog-box sequence	81
Modify a pre-existing installation	104
Install drivers by using Add Printer	105
Installer Customization Wizard for Windows	106
Run the Installer Customization Wizard	107
Dialog boxes	107
Distribution	124
Point and Print installation for Windows 2000, Windows XP, and Windows Server 2003	125
Set a default printer	125
HP PCL 6, PCL 5, and PS Emulation drivers for MS Windows	127
Introduction	127
Access to print drivers in Windows 2000, Windows XP, and Windows Server 2003	129
Device control panel	129
Software-program print-dialog box	129
Print-driver user interface	129
Printing Preferences driver tabs	129
Properties driver tabs	130
Help system	131
What's this? Help	131
Context-sensitive Help	131
Incompatible Print Settings messages	131
Advanced tab features	133
Paper/Output	134
Copy Count	135
Collated	135
Graphic	135
Image Color Management	135
True Type Font	136
Document Options	136
Advanced Printing Features	136
Print Optimizations	137
PostScript Options (PS emulation driver only)	137
Printer Features	138
Layout Options	139
Paper/Quality tab features	140
Print Task Quick Sets	141
Default Print Settings	142
User Guide Print Settings	144
Paper Options	145
Size is:	146
Custom Paper Size	146
Name	146
Paper size	147
Units	147
Custom width and height control limits	147
Source is:	148
Type is:	148
Use Different Paper/Covers	149
Front Cover	150
First Page	151
Other Pages	152
Last Page	153
Back Cover	154
Document preview image	155
HP Digital Imaging	155
Effects tab features	157
Print Task Quick Sets	158
Resizing Options	159
Actual Size	159
Print Document On	159
Scale to Fit	159
% of Normal Size	160
Document preview image	160
Watermarks	161
Current watermarks	162
Watermark Message	162
Message Angle	162
Font Attributes	162
Default watermark settings	164
Finishing tab features	165
Print Task Quick Sets	166
Document options	167
Print on Both Sides	167
Automatically print on both sides	167
Manually print on both sides	168
Flip Pages Up	169
Booklet layout	170
Book and Booklet Printing	170
Print a booklet	171
Pages per Sheet	171
Print Page Borders	171
Page Order	171
Document preview image	172
Orientation	172
Job Storage tab features	174
Print Task Quick Sets	176
Status group box	176
Job Storage Mode	176
Off	176
Proof and Hold	176
Private Job	177
Require PIN	177
Job Notification Options	177
User Name	178
Job Name	178
Using Job Storage features when printing	178
Releasing a Job Storage print job	179
Deleting a Job Storage print job	179
Color tab features	181
Print Task Quick Sets	182
Color Options	183
Automatic	183
Manual	183
General	184
Neutral Grays	185
Halftone	185
Color Themes	185
Default (sRGB)	185
Image Optimization (sRGB)	185
Adobe RGB (1998)	186
None	186
Custom Profile	186
Document preview image	186
Services tab features	187
Internet Services	188
Device services	189
Device Settings tab features	190
Form to Tray Assignment	192
Font Substitution Table	193
External Fonts	194
Installing external fonts	194
Removing external fonts	195
Installable Options	195
Automatic Configuration	195
Tray 3	196
Duplex Unit (for 2-Sided Printing)	196
Allow Manual Duplexing	196
Printer Memory	196
Job Storage	196
Mopier Mode	196
Mopier mode and collation	197
PS Emulation driver Device Settings	197
Available PostScript Memory	198
Output Protocol	198
Send Ctrl-D Before Each Job	199
Send Ctrl-D After Each Job	199
Convert Gray Text to PostScript Gray	199
Convert Gray Graphics to PostScript Gray	199
Add Euro Currency Symbol to PostScript Fonts	199
Job Timeout	199
Wait Timeout	199
Minimum Font Size to Download as Outline	200
Maximum Font Size to Download as Outline	200
Postscript Passthrough	200
JPEG Passthrough	200
About tab features	201
Universal Print Driver for Windows	203
Macintosh	205
Introduction	205
Macintosh printing-system software	206
Hardware requirements	206
Operating-system support	206
Availability	206
Printing-system software on the Web	207
Printing-system software	207
Software component availability	207
In-box printing-system software CDs	207
Macintosh partition	208
CD versions	208
Macintosh install and uninstall instructions	210
Macintosh component descriptions	210
HP LaserJet PPDs	210
PDEs	210
HP Embedded Web Server	211
Install notes (Readme file)	211
Online help	211
Install the Macintosh printing system	211
General installation for Macintosh operating systems	211
Detailed Mac OS X installation	212
Main Install dialog sequence	212
Printer setup	216
Set up a printer with Mac OS X V10.4 or later)	216
Set up a printer with Mac OS X V10.3	219
Set up a printer with Mac OS X V10.2.8	222
Troubleshooting the printer setup	226
Uninstall the Macintosh printing system	227
Macintosh HP Printer Utility	228
Access to the HP Printer Utility	228
Supplies Status	230
Device Information	232
HP Support	233
File Upload	234
Update Firmware	235
Duplex mode	235
Trays Configuration	236
Lock Resources	236
Stored Jobs	237
Releasing a job-storage print job	238
Deleting a job-storage print job	238
E‑mail Alerts	238
Network Settings	239
Bonjour Settings	240
Additional Settings	240
HP Embedded Web Server (EWS)	241
Access to the HP EWS	241
Information tab	242
Device Status	243
Configuration page	244
Supplies Status page	246
Event Log	246
Usage Page	248
Device Information	250
Control Panel	250
Print	251
Printing a file or updating firmware from the Print screen	252
Settings tab	252
Configure Device	252
Using the menus on the Configure Device screen	253
E-mail Server	253
Configuring outgoing e-mail	254
Configuring the return e-mail address	254
Alerts	254
AutoSend	256
Turn on the AutoSend feature	257
Security	257
Edit Other Links	258
Adding a link	259
Removing a link	259
Device Information	259
Language	259
Date & Time	260
Date/Time Format	261
Clock Drift Correction	261
Wake Time	262
Restrict Colors	262
Networking tab	263
Configuration	264
Security section	264
Diagnostics section	265
Engineering Details	267
Introduction	267
Remote firmware updates	268
Print the configuration page	269
Print a menu map	270
Downloading the new firmware from the HP Web site	270
Downloading the new firmware to the printer	270
Printer messages during the firmware update	271
Remote firmware update by using FTP through a browser	272
Remote firmware update by using FTP on a direct network connection	273
Windows operating systems	273
Macintosh operating systems	275
Remote firmware update through an optional parallel port	275
Windows 2000, Windows XP, or Windows Server 2003	275
Remote firmware update through a MS Windows network	276
Remote firmware update for UNIX systems	277
Remote firmware update by using the HP Printer Utility	277
Remote firmware update by using the LPR command	278
Remote firmware update through HP Web Jetadmin	279
Printing print-ready documents	281
Print-ready file printing by using FTP through a browser	281
Print-ready file printing by using FTP on a direct network connection	281
Windows operating systems	282
Macintosh operating systems	283
Print-ready printing by using a local Windows port	283
Windows 2000, Windows XP, or Windows Server 2003	284
Print-ready file printing in a Windows network	284
Print-ready file printing in UNIX systems	284
Print-ready file printing by using the LPR command	284
Media attributes	286
Media sources and destinations	286
Media-source commands	286
Driver-supported media sizes	287
Driver-supported media types	288
Custom paper sizes	289
Media-type commands	290
Uninstall	291

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Point and Print installation for Windows 2000, Windows XP, and Windows Server 2003

Use the following information to install a print driver through the Microsoft Point-and-Print function when

you do not connect directly to the printer on the network.

Point and Print is a Microsoft term that describes a two-step driver installation process. The first step is

to install a shared driver on a network print server. The second step is to "point" to the print server from

a network client so that the client can use the print driver.

This section outlines the procedures for installing print drivers by using Point and Print. If these

procedures are not successful, contact Microsoft.

Hewlett-Packard provides drivers that are compatible with the Point and Print feature, but this is a

function of the MS Windows operating systems, not of HP print drivers.

Administrator privileges are necessary to install the print driver on a Windows 2000, Windows XP, or

Windows Server 2003 operating system.

In a homogenous operating system environment (one in which all of the clients and servers are running

in the same operating system), the same print driver version that is vended from the server to the clients

in a Point and Print environment also runs and controls the print queue configuration on the server.

However, in a mixed operating system environment (one in which servers and clients might run on

different operating systems), conflicts can occur when client computers run a version of the print driver

that is different from the one on the print server.

In an effort to increase operating system stability, Microsoft determined that, starting with Windows 2000

and continuing with all future operating systems, print drivers would run as

user

-mode processes. User-

mode drivers run in a protected part of the operating system, as do all of the normal end-user processes

and software programs. A user-mode print driver that functions incorrectly can terminate (or “crash”)

only the process in which it is running—not the whole operating system. Because access to critical

system resources is restricted, overall operating system stability is increased.

www.techweb.boi.hp.com

Set a default printer

This section applies to the Windows 2000, Windows XP, and Windows Server 2003 operating systems.

In Windows 2000, click

Start

, click

Settings

, and then click

Printers

In Windows XP and Windows Server 2003, click

Start

, click

Control Panel

, and then click

Printers

and Faxes

(Windows XP Professional) or

Printers and other hardware devices

(Windows XP

Home).

Right-click the printer to set as the default printer.

Click

Set As Default

. A check mark appears next to the menu option.

ENWW

Print-driver installation instructions

107

MS Windows install