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HP Officejet 4350 User Guide - Page 63

Receive a fax, Receive a fax manually

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Fax Chapter 6 3. Once you hear the dial tone, enter the number by using the keypad on the control panel. 4. Follow any prompts that might occur. Tip If you are using a calling card to send a fax and you have your calling card PIN stored as a speed dial, when prompted to enter your PIN, press Speed Dial or a one-touch speed dial button to select the speed dial entry where you have your PIN stored. Your fax is sent when the receiving fax machine answers. Receive a fax Depending on the Answer Mode you select, the HP All-in-One can receive faxes automatically or manually. If you select the Fax (the default setting), FaxTel or AnswerMachine mode, the HP All-in-One will automatically answer incoming calls and receive faxes after the number of rings specified by the Rings to Answer setting. (The default Rings to Answer setting is five rings.) If the HP All-in-One is in Tel mode, you will need to receive faxes manually. You can receive faxes manually from a phone that is: ● Directly connected to the HP All-in-One (on the 2-EXT port) ● On the same telephone line, but not directly connected to the HP All-in-One If you receive a legal-size fax and the HP All-in-One is not currently set to use legalsize paper, the device reduces the fax so that it fits on the paper that is loaded in the HP All-in-One. If you have disabled the Automatic Reduction feature, the HP All-inOne prints the fax on two pages. ● Receive a fax manually ● Set up backup fax reception ● Reprint received faxes from memory ● Forward faxes to another number ● Block junk fax numbers Receive a fax manually When you are on the phone, the person you are speaking with can send you a fax while you are still connected. This is referred to as manual faxing. Use the instructions in this section to receive a manual fax. Note If the HP All-in-One has a handset, you can pick it up to talk or listen for fax tones. To receive a fax manually 1. Make sure the HP All-in-One is turned on and you have paper loaded in the input tray. 2. Remove any originals from the document feeder tray. 3. Set the Rings to Answer setting to a high number to allow you to answer the incoming call before the HP All-in-One answers. Or, press Answer Mode repeatedly until the Tel mode appears so the HP All-in-One manually receives a fax. 60 HP Officejet 4300 All-in-One series

Section	Page
Contents	4
HP All-in-One overview	6
The HP All-in-One at a glance	6
Control panel features	7
Menu overview	9
Copy Menu	9
Fax Menu	9
Scan To menu	9
Setup Menu	10
Help Menu	10
Text and symbols	10
Enter text using the keypad on the control panel	11
Available symbols for dialing fax numbers	11
Use the software	12
Find more information	14
Sources of information	14
Use the onscreen Help	15
Use the Help on a Windows computer	16
Contents, Index, and Search tabs	16
Display area	18
Help toolbar	18
Use the Help on a Mac	19
Contents pane	20
Display area	20
Help toolbar	21
Finish setting up the HP All-in-One	22
Set your preferences	22
Set your language and country/region	22
Set the date and time	22
Adjust the volume	23
Connection information	23
Supported connection types	24
Connect using a USB cable	24
Use printer sharing	24
Fax setup	25
Set up the HP All-in-One for faxing	25
Choose the correct fax setup for your home or office	26
Select your fax setup case	27
Case A: Separate fax line (no voice calls received)	29
Case B: Set up the HP All-in-One with DSL	30
Case C: Set up the HP All-in-One with a PBX phone system or an ISDN line	31
Case D: Fax with a distinctive ring service on the same line	32
Case E: Shared voice/fax line	33
Case F: Shared voice/fax line with voice mail	34
Case G: Fax line shared with computer dial-up modem (no voice calls received)	35
Case H: Shared voice/fax line with computer dial-up modem	36
Case I: Shared voice/fax line with answering machine	39
Case J: Shared voice/fax line with computer dial-up modem and answering machine	40
Case K: Shared voice/fax line with computer dial-up modem and voice mail	43
Change settings on the HP All-in-One to receive faxes	45
Set the answer mode	45
Set the number of rings before answering	45
Change the answer ring pattern for distinctive ringing	46
Test your fax setup	47
Set the fax header	47
Load originals and load paper	48
Load originals	48
Choose papers for printing and copying	49
Recommended papers for printing and copying	49
Papers to avoid	49
Load paper	50
Load full-size paper	50
Load 10 x 15 cm (4 x 6 inch) photo paper	52
Load index cards	53
Load envelopes	53
Load other types of paper	54
Avoid paper jams	55
Print from your computer	56
Print from a software application	56
Change the print settings	57
Windows users	57
Mac users	57
Stop a print job	57
Use the fax features	60
Send a fax	60
Send a basic fax	60
Send a fax manually	61
Send a fax using monitor dialing	62
Receive a fax	63
Receive a fax manually	63
Set up backup fax reception	64
Reprint received faxes from memory	65
Forward faxes to another number	65
Block junk fax numbers	66
Set the junk fax mode	66
Add numbers to the junk fax list	67
Remove numbers from the junk fax list	67
Print reports	68
Print fax confirmation reports	68
Print fax error reports	69
Stop faxing	69
Use the copy features	70
Make a copy	70
Change the copy settings	70
Stop copying	71
Use the scan features	72
Scan an image	72
Stop scanning	73
Maintain the HP All-in-One	74
Clean the HP All-in-One	74
Clean the glass strip	74
Clean the white strip	75
Clean the exterior	76
Print a self-test report	77
Work with print cartridges	77
Handle the print cartridges	78
Replace the print cartridges	78
Align the print cartridges	81
Clean the print cartridges	82
Clean the print cartridge contacts	82
Order supplies	84
Order paper, or other media	84
Order print cartridges	84
Order other supplies	85
Troubleshooting information	86
View the Readme file	86
Setup troubleshooting	87
Hardware setup troubleshooting	87
Software installation troubleshooting	92
Uninstall and reinstall the software	95
Fax setup troubleshooting	97
The fax test failed	97
Operational troubleshooting	108
Paper troubleshooting	108
Clear paper jams	108
Print cartridge troubleshooting	111
HP warranty and support	112
Warranty	112
Warranty upgrades	112
Warranty information	113
Get support and other information from the Internet	114
Before you call HP customer support	114
Access your serial number and service ID	114
Call in North America during warranty	115
Call elsewhere in the world	115
HP Quick Exchange Service (Japan)	117
Call HP Korea customer support	117
Prepare the HP All-in-One for shipment	117
Remove the print cartridges before shipment	118
Remove the control panel faceplate	118
Pack the HP All-in-One	119
Technical information	120
System requirements	120
Paper specifications	120
Paper tray capacities	120
Paper sizes	120
Print margin specifications	121
Print specifications	121
Copy specifications	121
Fax specifications	122
Scan specifications	122
Physical specifications	122
Power specifications	123
Environmental specifications	123
Memory specifications	123
Environmental product stewardship program	123
Protecting the environment	123
Ozone production	123
Energy consumption	123
Paper use	124
Plastics	124
Material safety data sheets	124
Hardware recycling program	124
HP inkjet supplies recycling program	124
Disposal of Waste Equipment by Users in Private Households in the European Union	124
Regulatory notices	124
Regulatory model identification number	124
Notice to users of the U.S. telephone network: FCC requirements	125
FCC statement	125
Note à l’attention des utilisateurs du réseau téléphonique canadien/notice to users of the Canadian ...	126
Notice to users in Japan	127
Notice to users in the European Economic Area	127
Notice to users of the German telephone network	127
Geräuschemission	127
Notice to users in Korea	128
Declaration of conformity (European Economic Area)	128
HP Officejet 4300 All-in-One series declaration of conformity	129

Match case Limit results 1 per page

Once you hear the dial tone, enter the number by using the keypad on the control

panel.

Follow any prompts that might occur.

Tip

If you are using a calling card to send a fax and you have your calling

card PIN stored as a speed dial, when prompted to enter your PIN, press

Speed Dial

or a one-touch speed dial button to select the speed dial entry

where you have your PIN stored.

Your fax is sent when the receiving fax machine answers.

Receive a fax

Depending on the

Answer Mode

you select, the HP All-in-One can receive faxes

automatically or manually. If you select the

Fax

(the default setting),

FaxTel

AnswerMachine

mode, the HP All-in-One will automatically answer incoming calls

and receive faxes after the number of rings specified by the

Rings to Answer

setting.

(The default

Rings to Answer

setting is five rings.) If the HP All-in-One is in

Tel

mode, you will need to receive faxes manually.

You can receive faxes manually from a phone that is:

●

Directly connected to the HP All-in-One (on the 2-EXT port)

●

On the same telephone line, but not directly connected to the HP All-in-One

If you receive a legal-size fax and the HP All-in-One is not currently set to use legal-

size paper, the device reduces the fax so that it fits on the paper that is loaded in the

HP All-in-One. If you have disabled the

Automatic Reduction

feature, the HP All-in-

One prints the fax on two pages.

●

Receive a fax manually

●

Set up backup fax reception

●

Reprint received faxes from memory

●

Forward faxes to another number

●

Block junk fax numbers

Receive a fax manually

When you are on the phone, the person you are speaking with can send you a fax

while you are still connected. This is referred to as manual faxing. Use the instructions

in this section to receive a manual fax.

Note

If the HP All-in-One has a handset, you can pick it up to talk or listen for

fax tones.

To receive a fax manually

Make sure the HP All-in-One is turned on and you have paper loaded in the input

tray.

Remove any originals from the document feeder tray.

Set the

Rings to Answer

setting to a high number to allow you to answer the

incoming call before the HP All-in-One answers. Or, press

Answer Mode

repeatedly until the

Tel

mode appears so the HP All-in-One manually receives a

fax.

Chapter 6

HP Officejet 4300 All-in-One series

Fax