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User box function

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2.12 User box function 2 2.12 User box function When a log-on to the administrator mode becomes successful, the machine enables the user box. It also allows the user box password and user attributes to be changed. Each change, creation and deletion will be applied when [OK] is tapped at the last step of each setting. The box registration is a function to create a box in a storage as a space storing therein image files. NOTICE Usage restriction needs to be imposed on boxes unusable under operation and management conditions of the machine. For details, see page 2-30. Related setting (for the administrator) Setting the Memory RX function allows a received fax to be stored in the box without its being printed. Because the received faxes are forcibly stored in this box, this will prevent important faxes from being stolen or lost and therefore enhance security. For details, see page 2-33. Tips - If [ON (External Server)] (Active Directory) is set for the authentication method, the same personal user box name as that registered with the machine can be created and registered along with the external server name. No two personal user box names registered in an external server may be alike. - When a document is saved in a box with a box number yet to be registered specified from the PC, the personal user box owned by the user who logged on through user authentication is automatically registered. Assignment of the box password is optional. - To change or delete the box information, log out first if the administrator operation is performed with the PC (Web Connection) as well as if the user owned box is being logged in through the control panel. If the administrator operation is performed through the control panel as well as the user owned relevant box is being logged in, the user need not to log out for changing and deletion. 2.12.1 Setting user box usage restriction 0 The control panel and the Web Connection can be used for this setting. 0 For the procedure to access the administrator mode, see page 2-2. 0 Do not leave the machine with the setting screen of administrator mode left shown on the display. If it is absolutely necessary to leave the machine, be sure first to log off from the administrator mode. 1 Call the administrator mode. 2 Tap [Security] - [User box usage restriction]. 3 Select a box and tap [Limit]. % If all boxes in this setting are changed to [Do Not Limit] during the enhanced security setting, the screen to disable the enhanced security setting is displayed. If forcedly executed, the enhanced security setting is disabled. % If [Limit] is selected for each user box, use of the box will be disabled. 4 Tap [OK]. bizhub 950i/850i/AccurioPrint 950i/850i 2-30

Section	Page
Contents	2
1 Security	6
1.1 Introduction	6
1.1.1 Persons using the machine	6
1.1.2 Relation between user and job deletion	7
1.2 Compliance with the ISO15408 Standard	8
1.2.1 Hardware and software	8
1.2.2 Operating precautions	8
1.3 Installation procedure	10
1.3.1 Setting of password rules	11
1.3.2 Setting of IP address and DNS host	11
1.3.3 Setting of administrator password	11
1.3.4 Setting of user authentication	12
1.3.5 Setting of accurate date and time	12
1.3.6 Setting of job log obtaining method	12
1.3.7 Setting of operation of ID & Print function	12
1.3.8 Setting of Memory RX	12
1.3.9 Setting of FW Update (USB) Password	13
1.3.10 Setting of FIPS mode	13
1.3.11 Setting of function pattern customization	13
1.3.12 Setting of Enhanced Security Mode	13
1.3.13 Setting of IPsec communication certificate	14
1.3.14 Setting of network	14
1.3.15 Check of IPsec setting for communication with each server	14
1.3.16 Check of settings banned for operation	14
1.3.17 Check of device information	14
1.4 Enhanced security mode	15
1.4.1 Major security functions in operation under ISO15408 certification	15
1.5 Precautions for operation control	16
1.5.1 Roles of the owner of the machine	16
1.5.2 Maintenance of the security environment	16
1.5.3 Roles of the administrator	17
1.5.4 Password usage requirements	17
1.5.5 External authentication server control requirements	17
1.5.6 Security function operation setting operating requirements	18
1.5.7 Operation and control of the machine	18
1.5.8 Machine maintenance control	20
1.5.9 Precautions for using the printer driver	20
1.6 Miscellaneous	21
1.6.1 Password rules	21
1.6.2 Precautions for use of various types of applications	21
1.6.3 Encrypting communications	22
1.6.4 Print functions	22
IPP printing	22
1.6.5 FAX functions	22
1.6.6 USB keyboard	22
1.6.7 Different types of boxes	22
1.6.8 Terminating a session and logging out	23
1.6.9 Occurrence of authentication error during external server authentication	23
1.6.10 Finding the version information	23
2 Administrator Operations	25
2.1 Accessing the administrator mode	25
2.1.1 Accessing the administrator mode	25
2.1.2 Accessing the user mode	30
2.1.3 Checking the number of wrong entries in authentication	32
Conditions to clear the number of times of check	32
2.2 Enhancing the security function	33
2.2.1 Items cleared by format	36
2.2.2 Setting the Enhanced Security Mode	37
2.3 Setting the password rules	38
2.3.1 Setting the password rules	38
2.4 Setting IPsec	39
2.4.1 IPsec setting	39
2.4.2 Introducing the device certificate for IPsec communication	41
2.4.3 Deleting the IPsec communication device certificate	42
2.4.4 Introducing the CA (certification authority) certificate for IPsec communication	42
2.5 Firmware verification function at the time of starting the machine	43
2.5.1 Setting the firmware verification function	43
2.5.2 Self-test function	43
2.6 Preventing unauthorized access	44
2.6.1 Setting Prohibited Functions	44
2.7 Canceling the operation prohibited state	46
2.7.1 Performing release setting	46
2.8 Setting the authentication method	47
2.8.1 Setting the authentication method	47
2.8.2 Setting the external server	48
2.9 ID & Print setting function	49
2.9.1 Setting ID & Print	49
2.10 System auto reset function	50
2.10.1 Setting the system auto reset function	50
2.11 User setting function	51
2.11.1 Making user setting	51
2.12 User box function	53
2.12.1 Setting user box usage restriction	53
2.12.2 Setting the user box	54
2.12.3 Changing the user attributes and box password	55
2.12.4 Setting Memory RX	56
2.12.5 Batch deleting the documents in the Memory RX User Box	56
2.13 Changing the administrator password	57
2.13.1 Changing the administrator password	57
2.14 Obtaining job log	58
2.14.1 Obtaining and deleting a job log	58
2.14.2 Job log data	60
2.15 Setting time/date in machine	89
2.15.1 Setting time/date	89
2.15.2 Setting daylight saving time	89
2.16 TCP/IP setting function	90
2.16.1 Setting the IP Address	90
2.16.2 Registering the DNS server	90
2.17 E-mail setting function	91
2.17.1 Setting the SMTP server (E-mail server)	91
2.18 SMB setting function	92
2.18.1 Setting a client	92
2.19 WebDAV setting function	93
2.19.1 Setting a client	93
2.20 Automatic logoff setting function	94
2.20.1 Setting automatic logoff	94
2.21 FIPS mode setting function	95
2.21.1 Setting the FIPS mode	95
2.22 Firmware update function	96
2.22.1 Updating the firmware	96
2.23 Job deletion setting function	97
2.23.1 Setting the job deletion	97
3 User Operations	99
3.1 User authentication function	99
3.1.1 Performing user authentication	99
3.1.2 Accessing the ID & Print document	102
3.1.3 Number of wrong entries in authentication	102
Conditions to clear the number of times of check	102
3.2 Change password function	103
3.2.1 Performing change password	103
3.3 User box function	104
3.3.1 Setting the user box	104
3.3.2 Changing the user attributes and box password	105
3.3.3 Accessing the user box and user box file	106
3.3.4 Number of wrong entries in entering the box password	107

Match case Limit results 1 per page

bizhub 950i/850i/AccurioPrint 950i/850i

2-30

2.12

User box function

2.12

User box function

When a log-on to the administrator mode becomes successful, the machine enables the user box. It also al-

lows the user box password and user attributes to be changed. Each change, creation and deletion will be

applied when [OK] is tapped at the last step of each setting.

The box registration is a function to create a box in a storage as a space storing therein image files.

NOTICE

Usage restriction needs to be imposed on boxes unusable under operation and management conditions of

the machine. For details, see page 2-30.

Related setting (for the administrator)

Setting the Memory RX function allows a received fax to be stored in the box without its being printed. Be-

cause the received faxes are forcibly stored in this box, this will prevent important faxes from being stolen or

lost and therefore enhance security. For details, see page 2-33.

Tips

If [ON (External Server)] (Active Directory) is set for the authentication method, the same personal user

box name as that registered with the machine can be created and registered along with the external

server name. No two personal user box names registered in an external server may be alike.

When a document is saved in a box with a box number yet to be registered specified from the PC, the

personal user box owned by the user who logged on through user authentication is automatically reg-

istered.

Assignment of the box password is optional.

To change or delete the box information, log out first if the administrator operation is performed with

the PC (

Web Connection

) as well as if the user owned box is being logged in through the control panel.

If the administrator operation is performed through the control panel as well as the user owned relevant

box is being logged in, the user need not to log out for changing and deletion.

2.12.1

Setting user box usage restriction

The control panel and the

Web Connection

can be used for this setting.

For the procedure to access the administrator mode, see page 2-2.

Do not leave the machine with the setting screen of administrator mode left shown on the display. If it

is absolutely necessary to leave the machine, be sure first to log off from the administrator mode.

Call the administrator mode.

Tap [Security] - [User box usage restriction].

Select a box and tap [Limit].

If all boxes in this setting are changed to [Do Not Limit] during the enhanced security setting, the

screen to disable the enhanced security setting is displayed. If forcedly executed, the enhanced se-

curity setting is disabled.

If [Limit] is selected for each user box, use of the box will be disabled.

Tap [OK].