Ricoh C220N Operating Instructions

Ricoh C220N - Aficio SP Color Laser Printer Manual

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  • Ricoh C220N | Operating Instructions - Page 1
    Operating Instructions Software Guide 1 Preparing for Printing 2 Setting Up the Printer Driver 3 Other Print Operations 4 Monitoring and Configuring the Printer 5 Using a Print Server 6 Special Operations under Windows 7 Mac OS Configuration 8 Appendix Read this manual carefully before you use this
  • Ricoh C220N | Operating Instructions - Page 2
    of copying or printing certain items, consult with your legal advisor. Caution: Use of controls or adjustments or performance of procedures other than those specified in this manual might result in hazardous radiation exposure. Trademarks Microsoft, Windows, Windows Server, and Windows Vista are
  • Ricoh C220N | Operating Instructions - Page 3
    for removing the printer from its box, and connecting it to a computer. ❖ Hardware Guide Contains information about paper and procedures such as installing options, replacing consumables, responding to error messages, and resolving jams. ❖ Software Guide (This manual) Contains procedures for
  • Ricoh C220N | Operating Instructions - Page 4
    Description for the Specified Model In this manual, the following items explain about the printer for the specified models: This explains about the 220-240 V model printer. You can identify the model by checking the label on the rear of the printer. Read if you purchase this model. This explains
  • Ricoh C220N | Operating Instructions - Page 5
    Manual Symbols This manual uses the following symbols: Indicates important safety notes. Ignoring these notes could result in serious injury or death. Be sure to read these notes. They can be found in the "Safety Information" section of About This Printer the printer's functions, and instructions on
  • Ricoh C220N | Operating Instructions - Page 6
    12 2. Setting Up the Printer Driver DDST - Accessing the Printer Properties 13 Windows 2000 - Making Printer Settings 13 Windows XP and Windows Server 2003/2003 R2 - Making Printer Settings...........15 Windows Vista- Making Printer Settings 17 3. Other Print Operations Form Feed...19 Performing
  • Ricoh C220N | Operating Instructions - Page 7
    the Configuration Page 46 5. Using a Print Server Preparing Print Server 49 6. Special Operations under Windows Printing Files Directly from Windows 51 Setup ...51 Using a Host Name Instead of an IPv4 Address 52 Printing Commands 53 7. Mac OS Configuration Installing the Printer Driver 55
  • Ricoh C220N | Operating Instructions - Page 8
    8. Appendix Software and Utilities Included on the CD-ROM 67 Printer Drivers for This Printer 67 Smart Organizing Monitor 68 Cautions to Take When Using in a Network 69 Using DHCP...69 When Using Windows Terminal Service/MetaFrame 70 Operating Environment 70 Supported Printer Drivers 70
  • Ricoh C220N | Operating Instructions - Page 9
    Method This printer supports network and local connection. Before installing the printer driver, check how the printer is connected. Follow the driver installation procedure that is appropriate to the connection method. Network Connection This printer can be used as a Windows printing port or
  • Ricoh C220N | Operating Instructions - Page 10
    Preparing for Printing Using as a network printer This printer can be used as the Windows network printer. 1 ASH101S Reference For details about how to use this printer as a Windows network printer, see p.7 "Installing the Printer Driver to Use As a Windows Network Printer". Local Connection Local
  • Ricoh C220N | Operating Instructions - Page 11
    To install the printer driver, you must first specify the printer's IP address. Before specifying it, you must obtain the printer's MAC address, which is printed on the test page. A Turn the printer's power switch to off, and then wait a few seconds. B While pressing down the {Job Reset} key, turn
  • Ricoh C220N | Operating Instructions - Page 12
    A Connect the printer and computer using an Ethernet cable. B On the [Start] menu, point to [Programs], and then point to [Smart Organizing Monitor for DDST] > [Smart Organizing Monitor for DDST Status]. The [Smart Organizing Monitor] dialog box appears. In a Windows XP/Vista or Windows Server 2003
  • Ricoh C220N | Operating Instructions - Page 13
    the Printer Driver in a Network Environment C Click [IP Address]. The [IP Address Setting] dialog box appears. D In the [MAC Address] box, enter the printer's MAC address that was printed on the test page. Then, in the [IP Address] box, enter the IP address you want 1 to set for the printer
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    , see Hardware Guide. If the network printer search fails This section explains how to reconfigure the settings if the network printer search fails during the installation. Before reconfiguring the settings, print a test page to obtain the printer's IP address, and then configure the necessary
  • Ricoh C220N | Operating Instructions - Page 15
    settings, you must configure this printer as a Windows network printer. For details about configuring a Windows net- work printer, see p.49 "Using a Print Server". The following example procedure explains installing the printer driver under Windows XP. For details, see Windows Help. A On the
  • Ricoh C220N | Operating Instructions - Page 16
    the CD-ROM into the CD-ROM drive. The installer starts. D Select the interface language, and then click [OK]. E Click [DDST Printer Driver]. The software license agreement appears. F After reading the agreement, click [I accept the agreement.], and then click [Next >]. G In the [Method to install
  • Ricoh C220N | Operating Instructions - Page 17
    , click [Stop Auto-detecting]. Troubleshooting USB Problem Solutions The printer is not recognized auto- Turn off the power of the printer, reconnect the USB cable, matically. and then turn it on again. Windows has already configured the USB settings. Open Windows' Device Manager, and then
  • Ricoh C220N | Operating Instructions - Page 18
    [Add Printer] or [Install Printer] to install the printer driver. For Windows 2000 A On the [Start] menu, point to [Settings], and then click [Printers]. B Double-click the Add Printer icon. C Follow the instructions in the Add Printer Wizard. For Windows XP Professional and Windows Server 2003
  • Ricoh C220N | Operating Instructions - Page 19
    • Bidirectional communication is supported by Windows 2000/XP/Vista, and Windows Server 2003/2003 R2. To support bidirectional communication, the following conditions must be met: ❖ When connected with the network The printer must be connected via standard TCP/IP port, and the default port name has
  • Ricoh C220N | Operating Instructions - Page 20
    bidirectional support] is selected on the [Ports] tab in the printer properties dialog box. Printing is possible only if this check box is selected. A On the [Start] menu, point to [Settings], and then click [Printers]. The [Printers] window appears. When using Windows XP, and Windows Server
  • Ricoh C220N | Operating Instructions - Page 21
    the Printer Driver DDST - Accessing the Printer Properties This section explains about accessing the printer properties and make the printer settings. Windows 2000 - Making Printer Settings Making the printer default settings - the [Printers] window Important ❒ To change the printer default settings
  • Ricoh C220N | Operating Instructions - Page 22
    printer default settings - Printing preferences Important ❒ You cannot change the printer default settings for each user. Settings made in the printer properties dialog box are applied to all users. A On the [Start] menu, point to [Settings], and then click [Printers]. 2 The [Printers] window
  • Ricoh C220N | Operating Instructions - Page 23
    DDST - Accessing the Printer Properties Windows XP and Windows Server 2003/2003 R2 - Making Printer Settings Making the printer default settings - the [Printers and Faxes] window Important ❒ To change the printer default settings including option configuration settings, log on using an account
  • Ricoh C220N | Operating Instructions - Page 24
    explains how to make settings for the WordPad application provided with Windows XP. 2 A On the [File] menu, click [Print...]. The [Print] dialog box appears. B Select the printer you want to use in the [Select Printer] list, and then click [Preferences]. C Make the necessary settings, and then
  • Ricoh C220N | Operating Instructions - Page 25
    DDST - Accessing the Printer Properties Windows Vista- Making Printer Settings Making the printer default settings - the [Printer] window Important ❒ To change the printer default settings including option configuration settings, log on using an account that has Manage Printers permission.
  • Ricoh C220N | Operating Instructions - Page 26
    above are valid for the current application only. ❒ General users can change the properties displayed in the [Print] dialog box of an application. Settings made here are used as defaults when printing from this application. Reference For details about settings, see the printer driver Help. 18
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    Form Feed Use the form feed function to continue printing when a problem such as a paper size error occurred. This Sheet ❒ If the paper that is loaded is larger than the paper size specified in the printer driver, using the form feed function could result in a paper jam. Use form feed only if
  • Ricoh C220N | Operating Instructions - Page 28
    C Select the paper size and paper type if necessary, and then click [OK]. Printing starts using the paper fed from the selected tray. If you do not want to the Smart Organizing Monitor dialog box when errors occur, in the printer driver's properties dialog box, on the [Advanced Options] tab, select
  • Ricoh C220N | Operating Instructions - Page 29
    job that is related to the print error occurred. Using the control panel A Press the {Job Reset} key. Using Smart Organizing Monitor 3 Note ❒ To automatically display the Smart Organizing Monitor dialog box when er- rors occur, in the printer driver's properties dialog box, on the [Advanced
  • Ricoh C220N | Operating Instructions - Page 30
    the printer icon in the [Printers] printer window (the [Printers and Faxes] window under Windows XP and Windows Server 2003/2003 R2). ❒ You cannot stop printing data that has already been processed. For this reason, printing may continue for a few pages after you cancel printing. ❒ A print job
  • Ricoh C220N | Operating Instructions - Page 31
    Use the Collate function to print documents into page-ordered sets. ❖ Collate Output can be assembled as sets in sequential order. Collate 3 Note ❒ When printing a document using both the set, Collate will be canceled. Reference For details about printing method, see the printer driver Help. 23
  • Ricoh C220N | Operating Instructions - Page 32
    Other Print Operations Cover Use the Cover function to insert cover sheets using paper in a specified tray. Note ❒ The cover sheet's size and orientation must be the same as those of the body paper. Reference For details about printing method, see the printer driver Help. 3 24
  • Ricoh C220N | Operating Instructions - Page 33
    Watermark Watermark Use the Watermark function to print watermark text. Note ❒ If the watermark size is larger than the paper size, watermarks cannot be printed properly. Reference For details about setting method, see the printer driver Help. 3 25
  • Ricoh C220N | Operating Instructions - Page 34
    the sheet containing this blank page in the bundle of paper. When the printer completed printing on one side of sheets, a dialog box prompting you to reload the paper appears on the Smart Organizing Monitor dialog box. Follow the instructions on the dialog box to start printing on the other side
  • Ricoh C220N | Operating Instructions - Page 35
    tray, duplex printing will not be supported re- gardless of the memory capacity, and only one-side will be printed. ❒ To print an A3, 11 " × 17 ", B4, or 8K size document, you must first select the [Enable Large Papers] check box on the [Advanced Options] tab in the printer driver's properties
  • Ricoh C220N | Operating Instructions - Page 36
    Other Print Operations 3 28
  • Ricoh C220N | Operating Instructions - Page 37
    information • Displaying the counter information • Making settings for paper loaded into each input tray • Making input tray settings • Printing a test page • Making network protocol settings ❖ Configuring the printer To perform the operations from Web Image Monitor, TCP/IP is required. After the
  • Ricoh C220N | Operating Instructions - Page 38
    Monitor appears. If the printer's host name has been registered on the DNS server, you can enter it. 4 Top Page Every Web Image Monitor page is divided into the following areas: ASH102S 1. Menu area When you select [Configuration], content of the [Configuration] page appears on the main area
  • Ricoh C220N | Operating Instructions - Page 39
    following counter information is displayed. • Total • Black & White • Full Color • 2 Sided (Two Sided Print) About Menu and Mode There are two modes available with Web Image Monitor: user mode and administrator mode. The available menus on the [Configuration] page differ depending on the mode you
  • Ricoh C220N | Operating Instructions - Page 40
    Mode In this mode, users can make input tray and network settings. 1. Paper Click to display the [Paper] page. 2. Network Click to display the [Network] page. ASH104S 3. Change Login Password Click to change the login password. 4. Help Source File Setting Click to specify the Help source file. 32
  • Ricoh C220N | Operating Instructions - Page 41
    [OK]. 4 Note ❒ For details about the login user name and password, consult your network administrator. Log off Click [Logout] to log off. Note ❒ When log on and made the settings, always click [Logout]. Configuring the Printer Settings From the [Configuration] page, two menus are available to
  • Ricoh C220N | Operating Instructions - Page 42
    from Web Image Monitor. In the [List/Test Print] list, select Test Page. On the test page, the IP address, Subnet mask and Gateway address of the printer are printed. Making the network related settings You can set configurations about network connection and communication. Important ❒ To make
  • Ricoh C220N | Operating Instructions - Page 43
    Login Password] page, you can change the administrator's login password. A On the [Configuration] page, click [Change Login Password]. The [Change Login Password] page appears. B Enter the new password in the [New Login Password] box, and then enter the same password in the [Confirm Login Password
  • Ricoh C220N | Operating Instructions - Page 44
    the printer status and supply information • Printing a list of printer configurations 4 • Specifying the printer's IP address • Making settings for paper loaded into each input tray • Making input tray settings • Changing the factory-set default settings • Making system, access code and
  • Ricoh C220N | Operating Instructions - Page 45
    Programs], and then point to [Smart Organizing Monitor for DDST] > [Smart Organizing Monitor for DDST Status]. ❖ If you installed Smart Organizing Monitor with the printer driver: In the printing preferences dialog box, click [Printer Status Monitor...]. Or, [Ac- cessories], [Advanced Options] or
  • Ricoh C220N | Operating Instructions - Page 46
    appears when you click this button. 5. [User Guide] button Click to display error related Help. 6. [Search Network Printer] button Click to select a network printer. 7. [User Tools] tab Prints the test page or configuration page. The [Printer Configuration] dialog box can be opened from this tab
  • Ricoh C220N | Operating Instructions - Page 47
    status, job history, and configuration. Displaying the printer status The left side of the [Status] tab shows the printer name and tree. Click an item in the tree to display information relating to it. ❖ Toner Displays the following messages to indicate remaining toner levels for each color of
  • Ricoh C220N | Operating Instructions - Page 48
    via a supported printer driver. In the [List/Test Print] list, select the item you want to print. You can print the following: ❖ Configuration Page The current configurations and general information of the printer are printed. ❖ Test Page Print the test page to check the printer's status. The
  • Ricoh C220N | Operating Instructions - Page 49
    mode and general users mode. Available tabs in the [Printer Configuration] dialog box differ depending on the mode you are in. ❖ Administrator In the [Access Code] dialog box, enter an access code. All tabs in the [Printer Configuration] dialog box are available. ❖ General users Only the [Paper
  • Ricoh C220N | Operating Instructions - Page 50
    can set basic functions required to use the printer. The printer can be used on factory-set defaults, but the configuration can be changed depending on the condition of the user. The changed condition holds even if the printer is turned off. The access code can be changed on this tab. Making the
  • Ricoh C220N | Operating Instructions - Page 51
    ]. The window for entering the login user name and password appears. C Enter the user name and password, and then click [OK]. For details about the login user name and password, consult your network administrator. D In the menu area, click [Configuration]. E Click [Network]. The [Network] page
  • Ricoh C220N | Operating Instructions - Page 52
    Monitoring and Configuring the Printer G Make the necessary settings: • Items in the SNMP Setting column: Configure the SMTP server. Check password. Follow the procedure below to specify SMTP authentication. A In the menu area, click [Configuration]. B Click [Network] in the [Configuration] page
  • Ricoh C220N | Operating Instructions - Page 53
    UDP is built into the Ethernet board that is installed in this printer. Important ❒ If you change the printer's community name, use Web Image Monitor or Smart Organizing Monitor to change the computer's settings accordingly. The default community name is [private]. You can use the community name to
  • Ricoh C220N | Operating Instructions - Page 54
    Printer Reading the Configuration Page Settings made on the [Printer Configuration] dialog box are printed. ❖ Input Tray Settings Displays paper size and type settings. ❖ Network Information Displays the settings for the following items: • IP Address • Subnet Mask • Gateway Address 4 • MAC
  • Ricoh C220N | Operating Instructions - Page 55
    Reading the Configuration Page ❖ Printer Counters • Color page counter • Mono page counter • Total page counter • Duplex counter • Feed jam counter • Inner jam counter • Outer jam counter • Duplex jam counter • Latest page mono coverage • Latest page color coverage • Total mono coverage
  • Ricoh C220N | Operating Instructions - Page 56
    Monitoring and Configuring the Printer 4 48
  • Ricoh C220N | Operating Instructions - Page 57
    5. Using a Print Server Preparing Print Server This section explains how to configure this printer as a Windows network printer. The printer is configured to enable network clients to use it. Important ❒ To change the printer properties in the [Printer] folder, you need Printer Man- agement access
  • Ricoh C220N | Operating Instructions - Page 58
    Using a Print Server 5 50
  • Ricoh C220N | Operating Instructions - Page 59
    TCP/IP including IP addresses. TCP/IP of the printer is set as default. B Install a TCP/IP in Windows to set up the network environment. Consult the network administrator for the local setting information. C To print, install "Printing service for UNIX" as the network application. Reference For
  • Ricoh C220N | Operating Instructions - Page 60
    printer to the hosts file on the computer used for printing. A Open the hosts file using memo pad files, for instance. The hosts file is in the following folder: \WINNT\SYSTEM32\DRIVERS\ETC\HOSTS "\WINNT" is the directory of the installation destination for Windows 2000/XP/Vista and Windows
  • Ricoh C220N | Operating Instructions - Page 61
    Command Prompt] • Windows XP/Vista, Windows Server 2003/2003 R2 [Start] - [All Programs] - [Accessories] - [Command Prompt] Note ❒ Match the data format of the file to be printed with the emulation mode of this printer. ❒ If the message "print requests full" appears, no print jobs can be accepted
  • Ricoh C220N | Operating Instructions - Page 62
    Special Operations under Windows 6 54
  • Ricoh C220N | Operating Instructions - Page 63
    -click the CD-ROM icon. C Double-click the [Mac OS X] folder. D Double-click the [DDST Driver] folder. E Double-click the package file icon. F Follow the instructions on the screen. Note ❒ When installing the printer driver under Mac OS X, Smart Organizing Monitor is also installed together with
  • Ricoh C220N | Operating Instructions - Page 64
    Mac OS Configuration Specifying the Printer This section explains how to configure this printer using Printer Setup Utility. Using USB Use this procedure to connect the computer to the printer via USB. The printer is automatically added, if the connection is successfully detected. A Connect the
  • Ricoh C220N | Operating Instructions - Page 65
    the following procedure, you must first return the printer's settings to its factory-set defaults. To do this: first turn the printer's power switch to off, wait a few seconds and then, while pressing down the {Job Reset} and {Stop/Start} keys, turn the printer's power switch back to on and keep
  • Ricoh C220N | Operating Instructions - Page 66
    Mac OS Configuration Setting Up Options Use this procedure to configure printer's options. A Start [Printer Setup Utility]. The printer list appears. B Select this printer, and then click [Show Infor]. C Select [Installable Options], and then configure the required settings. D Click [Apply Changes].
  • Ricoh C220N | Operating Instructions - Page 67
    in [Format for], select the printer you want to use. D Configure the settings, and then click [OK]. Reference The [Page Setup...] dialog box varies depending on the application you use. For details, see the manuals provided with the Mac OS X. Setting up for printing from an application 7 A Open
  • Ricoh C220N | Operating Instructions - Page 68
    Mac OS Configuration Canceling a Print Job from the Computer A Start [Printer Setup Utility]. B Double-click the name of this printer. C Select the name of the job you want to cancel, and then click the Delete icon. Note ❒ If the printer is shared by multiple computers, be careful not to cancel a
  • Ricoh C220N | Operating Instructions - Page 69
    are possible with Smart Organizing Monitor: • Displaying printer status or settings • Printing a list of printer configurations • Making settings for paper loaded into each input tray • Making input tray settings • Changing factory-set default settings • Making network protocol settings • Making
  • Ricoh C220N | Operating Instructions - Page 70
    Mac OS Configuration Displaying the Printer Status In the Smart Organizing Monitor dialog box, you can check the status of monitored printers. The printer status is displayed using graphics and comments. You can select the printer to display the status in the [Printer] list. The name of the printer
  • Ricoh C220N | Operating Instructions - Page 71
    via a supported printer driver. In the [List/Test Print:] list, select the item you want to print. You can print the following: ❖ Configuration Page The current configuration of this printer is printed. 7 ❖ Menu List The printer's function menus are printed. ❖ Test Page Print the test page to
  • Ricoh C220N | Operating Instructions - Page 72
    mode and general users mode. Available tabs in the [Printer Configuration] dialog box differ depending on the mode you are in. 7 ❖ Administrator In the [Access Code] dialog box, enter an access code. All tabs in the [Printer Configuration] dialog box are available. ❖ General users Only the [Paper
  • Ricoh C220N | Operating Instructions - Page 73
    can adjust color registration and print starting positions. Normally, printer. The printer can be used on factory-set defaults, but the configuration can be changed 7 depending on the condition of the user. The changed condition holds even if the printer is turned off. Changing the access code
  • Ricoh C220N | Operating Instructions - Page 74
    Mac OS Configuration 7 66
  • Ricoh C220N | Operating Instructions - Page 75
    included on the CD-ROM provided with this printer. ❖ DDST Printer Driver This printer driver allows the computer to communicate with the printer via a printer language. The following operating system is supported. • Windows 2000/XP/Vista and Windows Server 2003/2003 R2 Mac OS X 10.2.8 (or later) 67
  • Ricoh C220N | Operating Instructions - Page 76
    from a client computer. ❖ File path UTILITY ❖ Available functions Smart Organizing Monitor enables you to check the printer settings as well as configuring them from your client computer. Reference For information about using Smart Organizing Monitor, see p.36 "Using Smart Organizing Monitor". 8 68
  • Ricoh C220N | Operating Instructions - Page 77
    over that select- ed by AutoNet. ❒ You can confirm the current IPv4 address on the configuration page. ❒ The printer cannot communicate with devices that do not have the AutoNet function. However, this printer can communicate with Macintosh computers running Mac OS X 10.2.3. or higher. 69
  • Ricoh C220N | Operating Instructions - Page 78
    2003/2003 R2 • MetaFrame XP 1.0 FR3 • MetaFrame Presentation Server 3.0 • Citrix Presentation Server 4.0 Supported Printer Drivers ❖ When Windows Terminal Service is operating 8 • DDST printer drivers Note ❒ Some DDST Printer Driver functions do not work if Windows Terminal Service is installed
  • Ricoh C220N | Operating Instructions - Page 79
    the MetaFrame XP 1.0 FR2 and the print job or a printer created in [Auto-creating client printers] cannot be deleted, we recommend making settings in [Delete unfinished print jobs at logout] of Citrix Management Console. ❖ MetaFrame's [Printer driver replication] Using [Printer driver replication
  • Ricoh C220N | Operating Instructions - Page 80
    , 11 C Canceling a job, 22 control panel, 22 Canceling a print job, 21, 60 control panel, 21 Smart Organizing Monitor, 21 Windows, 22 Collate, 23 Configuration page, 46 Smart Organizing Monitor, 40, 63 Configuring the printer settings, 33 Connection method, 1 local connection, 2 network connection
  • Ricoh C220N | Operating Instructions - Page 81
    Supported printer drivers, 70 T TCP/IP, 42, 65 TCP/IP Port Type P9100, 1 Test Page, 40, 63 Top page, 30 Troubleshooting USB, 9 U User mode, 31 User Tools tab, 39, 40, 62, 63 Printer Configuration, 41, 64 W Watermark, 25 Web Image Monitor, 29, 30 Web Image Monitor Help, 35 download, 35 Windows 2000
  • Ricoh C220N | Operating Instructions - Page 82
    74 GB GB EN USA G 165 -8 609A
  • Ricoh C220N | Operating Instructions - Page 83
    Copyright © 2007
  • Ricoh C220N | Operating Instructions - Page 84
    Operating Instructions Software Guide GB GB EN USA G165-8609A
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Operating Instructions
Software Guide
Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read “Safety
Information” before using the machine.
Preparing for Printing
Setting Up the Printer Driver
Other Print Operations
Monitoring and Configuring the Printer
Using a Print Server
Special Operations under Windows
Mac OS Configuration
Appendix
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3
4
5
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