Ricoh C220S User Guide
Ricoh C220S - Aficio SP Color Laser Manual
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Ricoh C220S manual content summary:
- Ricoh C220S | User Guide - Page 1
Started 3 Using the Printer Function 4 Using the Copier Function 5 Using the Scanner Function 6 Using the Fax Function 7 Configuring the Machine Using the Control Panel 8 Configuring the Machine Using a Web Browser 9 Troubleshooting 10 Maintenance 11 Appendix Read this manual carefully before you - Ricoh C220S | User Guide - Page 2
- Ricoh C220S | User Guide - Page 3
Manuals from Your Computer 8 Feature Highlights 9 Using the Machine as a Printer 9 Connecting via USB 9 Connecting via a network 10 Using the Machine as a Copier Using the machine with an external telephone 16 Guide to Components 17 Exterior: Front View 17 Exterior: Rear View 19 Interior ... - Ricoh C220S | User Guide - Page 4
the machine's IP address manually 46 Configuring Telephone Network Settings the outside line access number 51 Sharing the Printer on a Network 52 Installing Options 53 Installing (DDR-SDRAM Module 55 Paper and Other Media 58 Supported Paper for Each Tray 58 Specifications of Paper Types - Ricoh C220S | User Guide - Page 5
Windows ...94 Mac OS X ...94 Accessing the Printer Properties 95 Accessing the Printer Properties from the [Printers and Faxes] Window 95 Accessing the Printer Properties from an Application 96 Windows Using the Copier Function The Screen in Copier Mode 105 Basic Operation in Copier Mode 106 - Ricoh C220S | User Guide - Page 6
152 Specifying the Scan Settings 154 Adjusting image density 154 Specifying the resolution 155 Receiving a Fax 156 Selecting Reception Mode 156 Receiving a Fax in Manual Mode 158 Receiving a Fax in Fax Only Mode 158 Receiving a Fax in FAX/TEL Mode 159 Receiving a Fax in FAX/TAD Mode 160 - Ricoh C220S | User Guide - Page 7
the Interface Language 202 Checking the System Information and Tray/Toner Status 203 Checking Machine Status 205 Counter ...205 Machine Backup ...217 Setting Restore ...218 9. Troubleshooting Overview ...219 Common Problems 220 Paper Feed Problems 221 Removing Printing Jams 222 If paper - Ricoh C220S | User Guide - Page 8
the Printer Driver Settings 234 Printed Colors Do Not Match Displayed Colors 234 Print Positions Do Not Match Display Positions 235 Copier Problems 236 Scanner Problems 237 Fax Problems ...238 Error and Status Messages on the Screen 239 Replacing Print Cartridges 246 Replacing the Waste Toner - Ricoh C220S | User Guide - Page 9
the instructions. Please keep this manual in a handy place near the machine. Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the "Safety Information" before using the machine. Trademarks Microsoft®, Windows - Ricoh C220S | User Guide - Page 10
Server® 2003 R2 are as follows: Microsoft® Windows Server® 2003 R2 Standard Edition Microsoft® Windows Server® 2003 R2 Enterprise Edition Microsoft® Windows Server® 2003 R2 Web Edition Note ❒ PostScript 3 in this manual stands for "Adobe PostScript 3 Emulation". Disclaimer A The content of this - Ricoh C220S | User Guide - Page 11
to use the printer, copier, scanner, and fax functions • Configuring the machine • Troubleshooting problems and fixing paper jams • Replacing consumables • Checking the status of the machine using a Web browser • Information about maintenance This manual is stored in the manual CD-ROM supplied - Ricoh C220S | User Guide - Page 12
, this manual refers to the 1 different machine models as Type 1, Type 2, or Type 3. The following table describes the model types. ❖ Model types Model type Type 1 Type 2 Type 3 Auto Document Feeder (ADF) Not installed Installed Installed Supported printer driver DDST driver DDST driver PCL - Ricoh C220S | User Guide - Page 13
How to Read This Manual How to Read This Manual Symbols 1 This manual uses the following symbols: Indicates important supplementary explanations of the machine's functions, and instructions on resolving user errors. This symbol is located at the end of sections. It indicates where you can find - Ricoh C220S | User Guide - Page 14
in HTML format and PDF. Follow the instructions below to install it. Important ❒ System requirements for viewing the HTML manual: • 800 × 600 pixel display resolution or greater ❒ Applications for viewing the HTML manual: • Microsoft® Internet Explorer 4.01 Service Pack 2 or higher • Netscape 6.2 or - Ricoh C220S | User Guide - Page 15
B Select a language for the interface and a product, and then click [OK]. C Click [Read Manuals], and then select the manual you want to read. The manual opens. Note ❒ If you are using a computer running a Windows operating system, the CD- ROM opens automatically. However, AutoRun may not work under - Ricoh C220S | User Guide - Page 16
Guide to the Machine Removing Manuals from Your Computer Follow the procedure below to remove manuals from your computer. 1 A On the [Start] menu, point to [All Programs], point to [Product Name], and then click [Uninstall]. B Follow the instructions to remove the manual. C Click [Finish]. - Ricoh C220S | User Guide - Page 17
❖ Preparation for printing via USB To use this machine as a printer via USB connection: A Connect the machine to a computer using a USB cable, and install the printer driver on the computer. For details, see p.40 "Connecting with USB Cable" and the instructions provided on the driver CD-ROM. 9 - Ricoh C220S | User Guide - Page 18
machine for network connection. For details, see p.45 "Configuring Network Settings". C Install the printer driver on a computer. For details, see the instructions provided on the driver CD-ROM. Using the Machine as a Copier This section describes some useful functions of this machine when used as - Ricoh C220S | User Guide - Page 19
Feature Highlights ❖ Preparation for making enlarged or reduced copies To always enlarge or reduce copies: A Configure the [Reduce/Enlarge] setting under [Copy Settings]. For details, see p.166 "Copy Settings". To use this function for the current job only: 1 A Configure the setting using the - Ricoh C220S | User Guide - Page 20
Guide to the Machine Sorting the output paper When making multiple copies to Folder). Scanning using the control panel is available with network connection only. Note ❒ The machine supports WIA scanning, an additional method of scanning originals from your computer, for USB connection. WIA scanning - Ricoh C220S | User Guide - Page 21
such as the machine's IP address. For details, see p.45 "Configuring Network Settings". C Install the scanner driver on the computer. For details, see the instructions provided on the driver CD-ROM. D If a TWAIN-compliant application is not installed on the computer, install PageManager. For details - Ricoh C220S | User Guide - Page 22
Guide to the Machine Sending scanned files via e-mail You can send scanned files via e-mail using the control panel. 1 BAA016S ❖ Preparation for sending scanned files - Ricoh C220S | User Guide - Page 23
Feature Highlights Sending scanned files to a computer's shared folder You can send scanned files to the shared folder of a computer on a network using the control panel. 1 BAA122S ❖ Preparation for sending scanned files to a computer's shared folder A Connect the machine to the network. For details - Ricoh C220S | User Guide - Page 24
Guide to the Machine ❖ Preparation for using as a fax machine A Connect the machine to the telephone line. For details, see p.43 "Connecting to a Telephone Line". 1 B Configure - Ricoh C220S | User Guide - Page 25
Guide to Components This section lists the names and functions of the parts of this machine. 1 Exterior: Front View cartridges. 4. Tray 1 This tray can hold up to 250 sheets of plain paper. 5. Bypass Tray Load paper here sheet by sheet. 6. Front Cover Open this cover to replace the waste toner - Ricoh C220S | User Guide - Page 26
Guide to the Machine tray for ADF. 5. Top Cover Open this cover to replace the print cartridges. 6. Tray 1 This tray can hold up to 250 sheets of plain Load paper here sheet by sheet. BAA115S 9. Front Cover Open this cover to replace the waste toner bottle or remove jammed paper. 10. Control Panel - Ricoh C220S | User Guide - Page 27
Exterior: Rear View ❖ All Types Guide to Components 1 1. Button for Sliding the ADF Press to slide the ADF towards the rear of the machine and hold it in that position, if - Ricoh C220S | User Guide - Page 28
Guide to the Machine Note ❒ Slide the ADF as shown below. Slide the ADF only when the exposure glass cover or ADF is closed. Be careful - Ricoh C220S | User Guide - Page 29
Guide to Components 1 BAA022S 1. Print Cartridges Load from the machine rear, in the order of cyan (C), magenta (M), yellow (Y), and black (K). Messages appear on the screen when print cartridges need to be replaced, or new ones need to be prepared. 2. Waste Toner Bottle Collects excess toner - Ricoh C220S | User Guide - Page 30
Guide to the Machine Control Panel This section describes the names and or scanned file. 4. {Image Quality} key Press to select quality for scanning the original for the current job. • Copier mode: select Text, Photo, or Mixed. • Scanner mode: select the resolution. • Fax mode: select Standard, - Ricoh C220S | User Guide - Page 31
Guide to Components 8. {Clear/Stop} key 13. {Facsimile} key • While the machine is 9. {B&W Start} key 15. {Reduce/Enlarge} key Press to scan or copy in black and white, or start sending a fax. • Copier mode: press to specify the reduction or enlargement ratio for the current job. 10. {Color - Ricoh C220S | User Guide - Page 32
Guide to the Machine 1 24 - Ricoh C220S | User Guide - Page 33
shall be installed near the machine and shall be easily accessible. • Connect the machine only to the power source described on the inside front cover of this manual. Connect the power cord directly into a wall outlet and do not use an extension cord. Do not damage, break or make any modifications - Ricoh C220S | User Guide - Page 34
Getting Started ❖ Space Required for Installation The recommended (minimum) space requirements are as follows: 2 BAA119S ❖ Optimum Environmental Conditions Permissible and recommended temperature and humidity ranges are as follows: ASH201S • White area: Permissible Range • Gray area: Recommended - Ricoh C220S | User Guide - Page 35
will be installed. R WARNING: • Do not incinerate used toner or toner containers. Toner dust might ig- nite when exposed to an open flame. Dispose of used toner containers in accordance with local regulations. • Do not store toner, used toner, or toner containers in a place with an open flame. The - Ricoh C220S | User Guide - Page 36
allow paper clips, staples, or other small objects to fall inside the ma- 2 chine. ❒ Keep uncovered print cartridges away from direct sunlight. ❒ Do not touch the print cartridge's photo conductor unit. BAA162S A Remove the plastic bag. B Lift the machine with another person by using the inset - Ricoh C220S | User Guide - Page 37
Installing the Machine C Remove the protective materials attached on the machine's exterior. Do not remove tapes going into the inside of the machine. 2 BAA177S The actual machine may come with protective materials attached in different positions. Make sure to check the machine's exterior for all - Ricoh C220S | User Guide - Page 38
Getting Started F Close the ADF cover. 2 BAA111S G Pull the opening lever on the front cover, and then carefully lower the front cover. BAA093S H Lower the blue fusing unit levers. BAA094S 30 - Ricoh C220S | User Guide - Page 39
Installing the Machine I Holding each orange tape near its joint, pull both tapes gently upward and remove them from the machine at the same time. 2 BAA095S J Carefully lift the blue fusing unit levers. BAA074S K Using both hands, carefully push up the front cover until it closes. BAA069S 31 - Ricoh C220S | User Guide - Page 40
Getting Started L Pull up the top cover open lever, and then open the top cover carefully. Make sure that the exposure glass cover or ADF is closed. 2 BAA053S M Remove the protection tape. BAA096S N Lift out a print cartridge and shake it from side to side five or six times. 32 BAA143S - Ricoh C220S | User Guide - Page 41
Installing the Machine For the black print cartridge, remove the protection sheet. 2 ASH087S ASH088S O Check the toner color and corresponding location, and then carefully insert the print cartridge vertically. ASH009S Repeat steps N and O for all print cartridges. 33 - Ricoh C220S | User Guide - Page 42
Getting Started P Close the top cover carefully. Be careful not to trap your fingers. To prevent malfunction, do not turn off the power while "Calibrating..." is displayed on the screen. 2 BAA055S Turning the Power on This section describes how to turn on the machine. R WARNING: • Plug and unplug - Ricoh C220S | User Guide - Page 43
B Turn the power switch to "aOn". Installing the Machine 2 BAA041S The {Copy} key on the control panel lights up. Note ❒ Depending on the [Default Mode] setting under [Admin Settings], the {Facsimile} key may light up instead of the {Copy} key. ❒ The machine may make a noise while initializing. - Ricoh C220S | User Guide - Page 44
Getting Started Initial Setup When you turn on the machine for the first time, a menu for configuring the settings described below will appear on the display. This section describes how to complete the Initial Setup. Important 2❒ : The fax number code is required by international law. You can- - Ricoh C220S | User Guide - Page 45
Header], see p.173 "Fax Settings". 2 Changing Operation Modes You can switch between copier, scanner, and fax modes by pressing the corresponding keys. ❖ Copier mode Press the {Copy} key to activate copier mode. While in copier mode, the {Copy} key lights up. BAA129S ❖ Scanner mode Press the - Ricoh C220S | User Guide - Page 46
Getting Started ❖ Fax mode Press the {Facsimile} key to activate fax mode. While in fax mode, the {Facsimile} key lights up. 2 BAA131S ❖ Function Priority By default, copy mode is selected when the machine is turned on, or if the preset [Auto Clear] time passes with no operation while the initial - Ricoh C220S | User Guide - Page 47
Installing the Machine Multi-Access This machine can perform multiple jobs using different functions, such as copying and faxing, at the same time. Performing multiple functions simultaneously is called "Multi-Access". The following table shows the functions that can be performed simultaneously. - Ricoh C220S | User Guide - Page 48
98 SE/Me/2000/XP, Windows Server 2003, and Mac OS X. ❒ Windows 98 SE/Me support USB 1.1 speeds. A Remove the cable cover. BAA045S B Connect the square-shaped connector of the USB 2.0 cable to the USB port. BAA089S C Connect the opposite end's flat connector to your computer's USB interface or - Ricoh C220S | User Guide - Page 49
D Attach the cable cover. Connecting the Machine 2 BAA087S Reference For details about installing printer drivers for USB connection, see the instructions provided on the driver CD-ROM. Connecting with Network Cable R CAUTION: • Do not connect the Ethernet port of the machine to a network that may - Ricoh C220S | User Guide - Page 50
the other end of the cable to the network (e.g., a network hub). D Attach the cable cover. BAA087S Reference For details about network environment settings, see p.45 "Configuring Network Settings". For details about installing printer drivers for network connection, see the instructions provided on - Ricoh C220S | User Guide - Page 51
Reading the LED Lamps Connecting the Machine 2 BAA088S A Yellow: Flashes when 100BASE-TX or 10BASE-T is being used. B Green: Lights up when the machine is properly connected to the network. Connecting to a Telephone Line You can connect the machine to the public switched telephone network (PSTN - Ricoh C220S | User Guide - Page 52
Getting Started A Connect a telephone line cord to LINE. 2 BAA091S B If using an external telephone, connect the telephone to TEL. BAA092S Note ❒ After connecting the machine to the telephone line, configure the tele- phone line type. ❒ If your telephone has functions that are not compatible with - Ricoh C220S | User Guide - Page 53
2 The procedure for configuring network settings differs depending on whether IP address information is assigned automatically by the network (DHCP), or manually. Setting the machine to receive an IP address automatically Important ❒ A DHCP server is required on the network for the machine to - Ricoh C220S | User Guide - Page 54
about [Admin Menu Lock], see p.191 "Administrator Settings". For details about [LINK Setting], see p.185 "Network Settings". Assigning the machine's IP address manually Important ❒ The IP address assigned to the machine must not be used by any other device on the same network. A Press any menu key - Ricoh C220S | User Guide - Page 55
Configuring the Machine B Press the {U}{T} keys to select [Network Settings], and then press the {OK} key. C If you are requested to enter a password, enter the password using the num- ber keys, and then press the {OK} key. D Press the {U}{T} keys to select [IP Configuration], and then press the - Ricoh C220S | User Guide - Page 56
speed that is not automatically detected, set the transmission speed in [LINK Setting] under [Network Settings]. ❒ When [DHCP Activated] is enabled, manually configured IP address settings are not used. Reference For details about turning the machine on and off, see p.34 "Turning the Power on". For - Ricoh C220S | User Guide - Page 57
keys to select [TEL Line Type], and then press the {OK} key. E Press the {U}{T} keys to select the telephone line type appropriate for your telephone service, and then press the {OK} key. F Confirm the setting, and then press the { } key. G Press the {Clear/Stop} key to return to the initial screen - Ricoh C220S | User Guide - Page 58
Getting Started Selecting the telephone network connection type Select the type of connection to the telephone network. There are two types: public switched telephone network (PSTN) and private branch exchange (PBX). A Press any menu key. 2 BAA004S B Press the {U}{T} keys to select [Admin Settings], - Ricoh C220S | User Guide - Page 59
Configuring the Machine Setting the outside line access number If the machine is connected to the telephone network through a PBX, set the dial number to access the outside line. Important ❒ Make sure to set the outside line access number that matches the setting of your PBX. Otherwise, you may - Ricoh C220S | User Guide - Page 60
[Sharing] tab, click [Shared as:]. D To share the printer with users using a different version of Windows, click [Additional Drivers...]. Omit this step if you have installed an alternative driver by selecting [Shared as:] during the printer driver installation. E Click [OK], and then close the - Ricoh C220S | User Guide - Page 61
Installing Options Installing Options This section describes how to install the optional paper feed unit and memory unit. Important ❒ Some options might not be available in some countries. For details, contact your local dealer. 2 Installing the Paper Feed Unit TK1010 (Tray 2) R CAUTION: • The - Ricoh C220S | User Guide - Page 62
Getting Started C Remove the adhesive tape from the optional paper feed unit. 2 ASH025S D Lift using the inset grips on both sides of the machine. BAA023S E There are three upright pins on the optional paper feed unit. Align them with the holes on the underside of the machine, and then carefully - Ricoh C220S | User Guide - Page 63
details, see the printer driver Help. ❒ If the optional paper feed unit is not installed properly, reinstall it following this procedure. If you cannot install it properly even after attempting reinstallation, contact your sales or service representative. Reference 2 For details about printing - Ricoh C220S | User Guide - Page 64
Getting Started C Loosen the screw securing the inner cover. 2 BAA025S D Be sure to install the memory unit as shown. BAA026S E To install the memory unit, align the notch of the unit with the protruding part of the slot, and then carefully push in the unit at an angle. BAA027S 56 - Ricoh C220S | User Guide - Page 65
. For details, see the printer driver Help. ❒ If the memory unit is not properly installed, repeat this procedure. If you cannot install it properly even after reinstallation, contact your sales or service representative. Reference For details about printing configuration page, see p.188 "Printing - Ricoh C220S | User Guide - Page 66
paper, paper precautions, details of each paper type and the printable area. Note 2 ❒ All paper must be set vertically, regardless of the paper size. Supported Paper for Each Tray This section describes the type, size, and weight of paper that can be loaded in each tray. The capacity of each - Ricoh C220S | User Guide - Page 67
Paper and Other Media ❖ Tray 2 (option) Type Plain paper Thin paper Recycled paper Color paper Preprinted paper Prepunched paper Letterhead Size A4 Letter (81/2 " × 11 ") Weight 60 to 105 g/m2 (16 to 28 lb.) Capacity 500 (80 g/m2, 20 lb.) 2 ❖ Bypass tray Type Plain paper Thin paper Thick - Ricoh C220S | User Guide - Page 68
the toner may take a while to dry. Before handling, 2 make sure printed sheets have fully dried. Otherwise, the toner may smudge service representative. ❒ Duplex printing is available for the Type 2 and Type 3 models only. ❖ Plain paper Item Paper thickness Supported paper tray Duplex supported - Ricoh C220S | User Guide - Page 69
size Notes ❖ Color paper Item Paper thickness Supported paper tray Duplex supported size Notes ❖ Preprinted paper Item Paper thickness Supported paper tray Duplex supported size Notes ❖ Prepunched paper Item Paper thickness Supported paper tray Duplex supported size Notes Paper and Other Media - Ricoh C220S | User Guide - Page 70
size 2 Notes ❖ Bond paper Item Paper thickness Supported paper tray Duplex supported size Notes ❖ Cardstock Item Paper thickness Supported paper tray Duplex supported size Notes ❖ Label paper Item Supported paper tray Duplex supported size Notes Description 75 to 90 g/m2 (19 to 24 lb.) Any - Ricoh C220S | User Guide - Page 71
degrees. For details about changing the loading orientation, see the printer driver Help. Unsupported Types of Paper Avoid using the following paper as they are not supported by this machine. • Paper meant for an ink-jet printer • Bent, folded, or creased paper • Curled or twisted paper • Torn - Ricoh C220S | User Guide - Page 72
Paper Storage Precautions Paper should always be stored properly. Improperly stored paper might result in poor print quality, paper jams, or printer damage. Recommendations are as follows: • Avoid storing paper in humid areas. 2 • Avoid exposing paper to direct sunlight. • Store on a flat - Ricoh C220S | User Guide - Page 73
C Approximately 4.2 mm (0.17 inches) D Approximately 4.2 mm (0.17 inches) Note ❒ The print area may vary depending on the paper size, printer language and printer driver settings. ❒ For better envelope printing, we recommend you set the right, left, top, and bottom print margins to at least 15 mm - Ricoh C220S | User Guide - Page 74
panel. ❒ Do not mix different types of paper in the same paper tray. ❒ Do not move the side paper guides forcefully. Doing so can damage the tray. ❒ Do not move the end paper guide forcefully. Doing so can damage the tray. ❒ When inserting the tray, make sure it is not slanted. Inserting it - Ricoh C220S | User Guide - Page 75
B Push the metal plate down until it clicks into place to lock. Loading Paper 2 BAA031S C Pinch the clip on the side paper guide and slide it to match the standard size. BAA032S ASH093S When loading custom size paper, position the paper guide slightly wider than the actual paper size. 67 - Ricoh C220S | User Guide - Page 76
Getting Started D Pinch the front end paper guide and slide it inward to match the standard size. 2 ASH036S ASH126S When loading custom size paper, position the paper guide slightly wider than the actual paper size. E Load the new paper stack print side up. Make sure paper is not stacked higher than - Ricoh C220S | User Guide - Page 77
not stacked higher than the projection on the side paper guides. 2 ASH094S F Check there are no gaps between the paper and the paper guides; both side and front end paper guides. ASH084S If there is a gap between the paper and the front end paper guide, as in the example below, the paper might not - Ricoh C220S | User Guide - Page 78
tray to confirm the upper limit. Reference For details about paper types supported by the machine, see p.58 "Paper and Other Media". For details ❒ Do not move the side paper guides forcefully. Doing so can damage the tray. ❒ Do not move the end paper guide forcefully. Doing so can damage the tray - Ricoh C220S | User Guide - Page 79
Loading Paper B Pull Tray 1 carefully, and then hold it with both hands and pull it out. 2 BAA030S Place the tray on a flat surface. C Push the metal plate down until it clicks into place to lock. BAA031S D Pinch the extender in the "PUSH" direction, and then pull out the extender until it stops ( - Ricoh C220S | User Guide - Page 80
Getting Started After extension, make sure the arrows on the extender and tray are aligned. 2 BAA098S E Pinch the clip on the side paper guide, and then slide it to match the stan- dard size. BAA039S ASH093S 72 - Ricoh C220S | User Guide - Page 81
Paper F Pinch the front end paper guide and slide it inward to match the Legal pa- per size. 2 ASH117S ASH126S G Load the new paper stack print side up. Make sure paper is not stacked higher than the upper limit (upper line) marked inside the tray. ASH116S Slide the guides inward until they are - Ricoh C220S | User Guide - Page 82
not stacked higher than the projection on the side paper guides. 2 ASH094S H Check there are no gaps between the paper and the paper guides; both side and front end paper guides. ASH118S If there is a gap between the paper and the front end paper guide, as in the example below, the paper might not - Ricoh C220S | User Guide - Page 83
the tray is securely inserted. Note ❒ To reinsert the extender, you might have to push it with moderate force. Reference For details about paper types supported by the machine, see p.58 "Paper and Other Media". For details about the paper settings, see p.82 "Specifying Paper Type and Paper Size - Ricoh C220S | User Guide - Page 84
plate down until it clicks into place to lock. 2 BAA031S D Pinch the clip on the side paper guide, and then adjust the guides to the en- velope. BAA032S E Pinch the clip on the front end paper guide to match the envelope size. F Set the envelopes in Tray 1 with the printing side facing up. 76 - Ricoh C220S | User Guide - Page 85
. ❒ If printed envelopes come out badly creased, load the envelopes in the opposite direction, and then rotate the print object by 180 degrees using the printer driver before printing. For details, see the - Ricoh C220S | User Guide - Page 86
out. 2 BAA043S Place the tray on a flat surface. B Press down on the bottom plate until it clicks. ASH077S C Pinch the clips on the side paper guide, and then adjust the guide to the pa- per size. 78 ASH078S - Ricoh C220S | User Guide - Page 87
Loading Paper D Pinch the clip on the end paper guide and align the arrow with the paper size. 2 ASH097S E Load the new paper stack print side up. Make sure paper is not stacked higher than - Ricoh C220S | User Guide - Page 88
Tray Important ❒ Set the size and direction of the loaded paper using the control panel or the printer driver. Make sure the settings do not conflict. Otherwise, the paper may jam or the print quality the paper into the machine. BAA047S B Adjust the paper guides to the paper size. 80 BAA048S - Ricoh C220S | User Guide - Page 89
D Start printing. Note ❒ After loading paper in the tray, specify the paper type and size using the control panel or the printer driver. Reference For details about supported types of paper, see p.58 "Paper and Other Media". For details about specifying the paper type and size, see p.82 "Specifying - Ricoh C220S | User Guide - Page 90
the paper size and paper type using the control panel. Note ❒ Paper type and size can also be specified using the printer driver. For details, 2 see the printer driver Help. Specifying the paper type This section describes how to specify the paper type. A Press any menu key. BAA004S B Press - Ricoh C220S | User Guide - Page 91
Specifying the standard paper size This section describes how to specify the standard paper size. A Press any menu key. Loading Paper 2 BAA004S B Press the {U}{T} keys to select [Machine Settings], and then press the {OK} key. C Press the {U}{T} keys to select [Paper Settings], and then press the - Ricoh C220S | User Guide - Page 92
that selected using 2 the control panel. Do not configure settings using the control panel if you have already configured settings using the printer driver. A Press any menu key. BAA004S B Press the {U}{T} keys to select [Machine Settings], and then press the {OK} key. C Press the {U}{T} keys - Ricoh C220S | User Guide - Page 93
(when using paper weighing 80 g/m2, 20 lb.). Types of originals not supported by the Auto Document Feeder If placed in the ADF, the following types original might be damaged or become jammed, or result in gray or black lines appearing on prints: • Originals larger or heavier than recommended • - Ricoh C220S | User Guide - Page 94
transparencies or translucent paper • Originals that are wet with toner or white out Unscannable image area Even if you correctly place 2 BAA118S ❖ Margins when using exposure glass Top Right Left Bottom In copier mode 3 mm 3 mm 3 mm 3 mm In scanner mode 0 mm 0 mm 0 mm 0 mm - Ricoh C220S | User Guide - Page 95
section describes the procedure for placing originals on the exposure glass and in the ADF. Important ❒ Do not place originals before any correction fluid and toner has completely dried. Doing so may make marks on the exposure glass that will appear on 2 copies. ❒ The original in the ADF takes - Ricoh C220S | User Guide - Page 96
sheets from being fed at once, fan the pages of your orig- inal before placing them in the ADF. ❒ Place the original squarely. A Adjust the guides according to the size of the original. BAA123S B Place the aligned originals face up in the ADF. The last page should be on the bottom - Ricoh C220S | User Guide - Page 97
Entering Characters Entering Characters This section describes how to enter characters using the control panel when configuring the machine's settings. There are three modes for entering characters, depending on the type of setting you are configuring: • Value input mode for entering numerical - Ricoh C220S | User Guide - Page 98
Getting Started • To move the cursor left or right Press the {U} key to move the cursor left, and the {T} key to move the cursor right. If you enter a character when there is a character at the cursor position, the current character shifts to the right. • To delete a character Place the cursor on - Ricoh C220S | User Guide - Page 99
Entering Characters • To move the cursor left or right Press the {U} key to move the cursor left, and the {T} key to move the cursor right. If you enter a character when there is a character at the cursor position, the current character shifts to the right. • To delete a character Place the - Ricoh C220S | User Guide - Page 100
Getting Started 2 92 - Ricoh C220S | User Guide - Page 101
to the computer's USB port using a USB interface cable. The computer must support bidirectional communication. Bidirectional communication must be enabled in the printer properties. Note ❒ The PS3 printer driver does not support bidirectional communication. You can update printer status manually. 93 - Ricoh C220S | User Guide - Page 102
] menu, point to [Settings], and then click [Printers]. The [Printers] window appears. B Click the printer icon you want to use. C On the [File] menu, click [Properties]. D Click the [Accessories] tab. If you are using the PostScript 3 printer driver, click the [Device Settings] tab. E In the - Ricoh C220S | User Guide - Page 103
Properties This section describes accessing the printer properties. For details about settings, see the printer driver Help. Accessing the Printer Properties from the [Printers and Faxes] Window Important ❒ To change the printer default settings including option configuration settings, 3 log - Ricoh C220S | User Guide - Page 104
explains how to configure settings for the WordPad 3 application provided with Windows XP. A On the [File] menu, click [Print...]. The [Print] dialog box appears. B Select the printer you want to use in the [Select Printer] list, and then click [Preferences]. Note ❒ The procedure to open the - Ricoh C220S | User Guide - Page 105
the jammed paper is removed, printing restarts from the jammed page automatically. Reference For details about accessing the printer properties, see p.96 "Accessing the Printer Properties from an Application". For details about [Tray Priority], see p.196 "PDL Settings". For details about how to - Ricoh C220S | User Guide - Page 106
Using the Printer Function Continuing printing using mismatched paper A While the error message is displayed, press the {B&W Start} key or {Color Start} key. 3 BAA005S Printing resumes on whatever - Ricoh C220S | User Guide - Page 107
printing Cancel the print job by pressing the {Clear/Stop} key on the machine. 3 BAA128S Canceling a print job before printing has started Windows A Double-click the printer icon on the task bar of your computer. B Select the print job you want to cancel, click the [Document] menu, and then click - Ricoh C220S | User Guide - Page 108
Using the Printer Function Canceling a print job while printing A Press the {Clear/Stop} key on the control panel. 3 BAA128S 100 - Ricoh C220S | User Guide - Page 109
see the 3 printer driver Help. ❖ Printing color documents in black and white Because black and white printing black or CMYK You can print black or gray parts of an image using black toner only, instead of using all CMYK toners. Compared to the black printed with CMYK toner, this results in a black - Ricoh C220S | User Guide - Page 110
printer. You can find the color profile in the ICM folder stored on the provided printer driver CD-ROM. For information about adding a color profile, search Windows of down- loading TrueType fonts may help to solve the problem. You can specify whether TrueType fonts are downloaded as TrueType - Ricoh C220S | User Guide - Page 111
printing Web pages. If the [Enable Large Papers] option is selected, A3/11" × 17"/B4/8K documents can be scaled to a size that the machine supports, so it can then be printed out. [Enable Large Papers] is not available with Mac OS X. ❖ Printing with a cover page You can add a cover page - Ricoh C220S | User Guide - Page 112
Using the Printer Function 3 104 - Ricoh C220S | User Guide - Page 113
require an ADF cannot be used. By default, the display shows the copier screen when the machine is turned on. If the scanner or fax screen on the display, press the {Copy} key on the control panel to switch to the copier screen. ❖ Screen in standby mode Ready A4 100% Mixed 01 • First line: Shows - Ricoh C220S | User Guide - Page 114
Function Basic Operation in Copier Mode This section describes the basic procedure for making photocopies. keys. D Press the {B&W Start} key or {Color Start} key. BAA005S To make black-and-white photocopies, press the {B&W Start} key. To make color photocopies, press the {Color Start} key. - Ricoh C220S | User Guide - Page 115
Basic Operation in Copier Mode Note ❒ The maximum number of copies is 99. ❒ If tray 2 is installed, you can select which tray to feed paper from in the [Paper - Ricoh C220S | User Guide - Page 116
Using the Copier Function Making Enlarged or Reduced Copies This section describes how to specify the reduction or enlargement ratio for the current job. ❖ Scaling There are two ways to set the scaling ratio: using a preset ratio or manually specifying a customized ratio. • Preset ratio 4 BAA113S 50 - Ricoh C220S | User Guide - Page 117
Making Enlarged or Reduced Copies Making enlarged or reduced copies Use this procedure to enlarge or reduce the size of your copies. A Press the {Reduce/Enlarge} key. 4 BAA132S B Press the {Reduce/Enlarge} key or {U}{T} keys to select the desired ratio, and then press the {OK} key. C If [Custom 25- - Ricoh C220S | User Guide - Page 118
Using the Copier Function Copying Multiple Pages onto One Sheet This section describes how to copy multiple pages of an original onto a single sheet of copied paper for - Ricoh C220S | User Guide - Page 119
Copying Multiple Pages onto One Sheet ❖ 4-in-1 mode You can copy four pages of an original onto a single sheet of photocopied paper. Depending on the orientation of the original, the printout format can be selected from the following: • Portrait Row BAA008S • Portrait Column 4 BAA009S • Landscape - Ricoh C220S | User Guide - Page 120
Using the Copier Function Copying multiple pages onto one sheet Use this procedure to copy multiple pages onto a single sheet. A Press the {Reduce/Enlarge} key. 4 BAA132S B Press the { - Ricoh C220S | User Guide - Page 121
Specifying Scan Settings Specifying Scan Settings This section describes how to specify image density and quality for the current job. Adjusting Image Density This section describes how to adjust image density for the current job. There are five image density levels. The higher the density level, - Ricoh C220S | User Guide - Page 122
Using the Copier Function Selecting the Document Type According to Original This section describes how to select the best document type for the original that you are scanning. - Ricoh C220S | User Guide - Page 123
Specifying Scan Settings Note ❒ Press the { } key or {Clear/Stop} key to discard the current change and return to the initial screen. ❒ You can change the [Quality] setting under [Copy Settings] to always make copies with a specific document type. ❒ Temporary job settings are cleared in the - Ricoh C220S | User Guide - Page 124
Using the Copier Function Making 2-sided Copies This section describes how to make 2-sided copies. There are two basic methods: ❖ Using the exposure glass and bypass tray You - Ricoh C220S | User Guide - Page 125
Making 2-sided Copies Note ❒ When making 2-sided copies, confirm which tray is used to feed paper from for making copies, by checking the [Paper Select] setting under [Copy Settings]. ❒ If the [Auto Clear] setting is enabled, temporary job settings may be cleared during the operation. Make sure to - Ricoh C220S | User Guide - Page 126
Using the Copier Function 4 118 - Ricoh C220S | User Guide - Page 127
mode. Important ❒ With the Type 1 model, functions that require an ADF cannot be used. By default, the display shows the copier screen when the machine is turned on. If the copier or fax screen is shown on the display, press the {Scanner} key on the control panel to switch to the scanner - Ricoh C220S | User Guide - Page 128
Using the Scanner Function Registering Scan Destinations This section describes how to register scan destinations in the Address Book. To send scanned files to an e-mail address (Scan to E-mail), FTP server (Scan to FTP), or a shared folder on a network computer (Scan to Folder), you must first - Ricoh C220S | User Guide - Page 129
multiple pages in a document, but JPEG does not. File format of the scanned file when scanning in black and white. PDF or TIFF can be selected. Both formats support multiple pages in a document. User name for logging in to the FTP server. Can contain up to 32 characters. Password for logging - Ricoh C220S | User Guide - Page 130
Full Name Service Name Setting format of the scanned file when scanning in black and white. PDF or TIFF can be selected. Both formats support multiple pages in a document. Note ❒ following oper- ating systems: • Windows 98 • Windows Me • Windows 2000 • Windows XP • Windows Server 2003 • Mac OS X - Ricoh C220S | User Guide - Page 131
Registering Scan Destinations Modifying Scan Destinations This section describes how to modify the information of registered destinations. A Start the Web browser, and access the machine by entering its IP address. B Click [Scan Destination]. C Select the entry to modify, and then click [Edit]. D - Ricoh C220S | User Guide - Page 132
Using the Scanner Function Scanning Using the Control Panel Scanning using the control panel allows you to send scanned files via e-mail (Scan to E-mail), to an FTP server (Scan to FTP), or to the shared folder of a computer on a network (Scan to Folder). Scanning using the control panel is only - Ricoh C220S | User Guide - Page 133
screen changes to show the names that match the characters you enter. E Press the {B&W Start} key or the {Color Start} key. BAA005S To scan in black and white, press the {B&W Start} key. To scan in color, press the {Color Start} key. 5 Depending on the machine's settings, you may be prompted to - Ricoh C220S | User Guide - Page 134
Using the Scanner Function Reference To place the original, see p.85 "Placing Originals". To configure advanced scan settings, see p.127 "Specifying the Scan Settings". For details about specifying the scan destination, see p.126 "Specifying the scan destination". For details about [Multi Page in A - Ricoh C220S | User Guide - Page 135
Scanning Using the Control Panel ❖ Using the {Pause/Redial} key Press the {Pause/Redial} key to select the last used destination. BAA126S Note ❒ The {Pause/Redial} key is not effective for the first scan job after the machine is turned on. ❒ To select destinations not registered as Quick Dial - Ricoh C220S | User Guide - Page 136
Using the Scanner Function B Press the {Reduce/Enlarge} key or {U}{T} keys to select the size of the orig- inal, and then press the {OK} key. If you selected anything other than [Custom], you do not need to perform the remaining steps of the procedure. C Press the {U}{T} keys to select [mm] or [ - Ricoh C220S | User Guide - Page 137
Scanning Using the Control Panel Adjusting image density This section describes how to adjust image density for the current job. There are five image density levels. The higher the density level, the darker the scanned image. A Press the {Density} key. BAA133S 5 B Press the {Density} key or - Ricoh C220S | User Guide - Page 138
Using the Scanner Function Specifying resolution This section describes how to specify the resolution for scanning the original for the current job. There are six resolution settings. The higher the resolution, the higher the quality but greater the file size. A Press the {Image Quality} key. 5 - Ricoh C220S | User Guide - Page 139
-compatible application. PageManager, which is provided on the driver CD-ROM, can be used for TWAIN scanning. files just like Windows Explorer. • View files without opening other applications, with PageManager document and image viewers. Supported file formats include manual for PageManager. 131 - Ricoh C220S | User Guide - Page 140
a computer (Windows) The following procedure uses Windows XP and and then click [OK]. 5 For details, see the TWAIN driver Help or the manual for PageManager. G On the [File] menu, click [Acquire in a preset folder. ❒ The machine supports WIA scanning, an additional method of scanning originals - Ricoh C220S | User Guide - Page 141
] dialog box, select the scanner, and then click [OK]. F On the [Tools] menu, select [Scan Settings...]. For details, see the TWAIN driver Help or the manual for PageManager. G On the [Presto! PageManager X] menu, click [Quit]. 5 Note ❒ If there are two or more scanners on the network, make - Ricoh C220S | User Guide - Page 142
Using the Scanner Function 5 134 - Ricoh C220S | User Guide - Page 143
about the screen in fax mode. Important ❒ The fax function is only available for the Type 2 and Type 3 models. By default, the display shows the copier screen when the machine is turned on. If the copy or scanner screen is shown on the display, press the {Facsimile} key on the control - Ricoh C220S | User Guide - Page 144
Using the Fax Function Setting the Date and Time This section describes how to set the time and date for the machine's internal clock, and how to select the display format. • Date Year, month, date, and date format (MM/DD/YYYY, DD/MM YYYY, or YYYY MM/DD) • Time Hour, minute, time format (12- or 24- - Ricoh C220S | User Guide - Page 145
Setting the Date and Time K Press the {U}{T} keys to select [Time Setting], and then press the {OK} key. L Select the desired time format using {U}{T} keys, and then press the {OK} key. If you selected [24 hours], proceed to step N. If you selected [12 hours], proceed to the next step. M Press the - Ricoh C220S | User Guide - Page 146
Using the Fax Function Registering Fax Destinations This section describes how to register fax destinations in the Address Book using the control panel or a Web browser. The Address Book allows you to specify fax destinations quickly and easily. Important ❒ The Address Book data could be damaged or - Ricoh C220S | User Guide - Page 147
the pause. You can specify the length of the pause time in the [Pause Key Time] setting under [Fax Settings]. ❒ To use tone services on a pulse-dialing line, insert "*" in the fax number. 6 "*" switches the dialing mode from pulse to tone temporarily. ❒ A password for accessing the [Fax - Ricoh C220S | User Guide - Page 148
Using the Fax Function B Press the {U}{T} keys to select [Fax Quick Dial/Speed Dial], and then press the {OK} key. C If you are requested to enter a password, enter the password using the num- ber keys, and then press the {OK} key. D Press the {U}{T} keys to select [Quick Dial Entry] or [Speed - Ricoh C220S | User Guide - Page 149
Registering Fax Destinations C If you are requested to enter a password, enter the password using the num- ber keys, and then press the {OK} key. D Press the {U}{T} keys to select [Quick Dial Entry] or [Speed Dial Entry], and then press the {OK} key. E Press the {U}{T} keys to select the desired - Ricoh C220S | User Guide - Page 150
following the pause. You can specify the length of the pause time in the [Pause Key Time] setting under [Fax Settings]. ❒ To use tone services on a pulse-dialing line, insert "*" in a fax number. "*" switches the dialing mode from pulse to tone temporarily. Reference For details about [Pause Key - Ricoh C220S | User Guide - Page 151
Registering Fax Destinations Modifying fax destinations This section describes how to modify the information of registered destinations. A Start the Web browser and access the machine by entering its IP address. B Click [One Touch Button] or [FAX Speed Dial]. If you modify the Speed Dial entry, - Ricoh C220S | User Guide - Page 152
Using the Fax Function Sending a Fax This section describes the transmission modes and the basic operations for sending a fax. Important ❒ It is recommended that you call the receiver and confirm with them when sending important documents. Selecting Transmission Mode This section describes how to - Ricoh C220S | User Guide - Page 153
Sending a Fax E Press the {U}{T} keys to select [Off], [On], or [Next Fax Only], and then press the {OK} key. For Memory Transmission, select [Off]. For Immediate Transmission, select [On] or [Next Fax Only]. The new setting is displayed with an "*" symbol, indicating that the setting has been - Ricoh C220S | User Guide - Page 154
following the pause. You can specify the length of the pause time in the [Pause Key Time] setting under [Fax Settings]. ❒ To use tone services on a pulse-dialing line, insert "*" in a fax number. "*" switches the dialing mode from pulse to tone temporarily. ❒ You can also specify a destination using - Ricoh C220S | User Guide - Page 155
Sending a Fax Reference For details about entering characters, see p.89 "Entering Characters". To place the originals, see p.85 "Placing Originals". To configure advanced scan settings, see p.154 "Specifying the Scan Settings". For details about other methods of specifying destinations, see p.148 " - Ricoh C220S | User Guide - Page 156
Using the Fax Function Specifying the Fax Destination This section describes how to specify the destination when sending a fax. Other than entering the destination fax number using the number keys, you can specify destinations using the following functions: • Using the One Touch buttons • Using - Ricoh C220S | User Guide - Page 157
Sending a Fax Specifying the destination using Speed Dial This section describes how to select a destination registered as a Speed Dial entry. There are two ways to select a destination: • Entering a Speed Dial number • Searching by Speed Dial name Entering a Speed Dial number A Press the {Address - Ricoh C220S | User Guide - Page 158
Using the Fax Function Searching by Speed Dial name A Press the {Address book} key. You can press the {U}{T} keys to scroll through the Address Book. BAA135S B Enter the first letters of the desired Speed Dial entry's name using the num- ber keys. Each time you enter a character, the display - Ricoh C220S | User Guide - Page 159
Sending a Fax Specifying the destination using the broadcast function You can send a fax to multiple destinations simultaneously. You can broadcast faxes to a maximum of 100 destinations. Faxes are sent to destinations in the order they were specified. A Specify the destination using Quick Dial, - Ricoh C220S | User Guide - Page 160
Using the Fax Function Useful Sending Functions This section explains some useful fax functions. You can confirm the status of the other party's machine easily before sending a fax by using the On Hook Dial function. If you have an extra telephone, you can talk and send a fax in one call. Important - Ricoh C220S | User Guide - Page 161
Sending a Fax Reference For details about selecting the transmission mode, see p.144 "Selecting Transmission Mode". Sending a fax after a conversation An external telephone allows you to send a fax after finishing your conversation, without having to disconnect and redial. This function is useful - Ricoh C220S | User Guide - Page 162
Using the Fax Function Specifying the Scan Settings This section describes how to specify image density and resolution for the current scan job. Adjusting image density This section describes how to adjust image density for the current job. There are three image density levels. The darker the - Ricoh C220S | User Guide - Page 163
Sending a Fax Specifying the resolution This section describes how to specify the resolution for scanning the original for the current job. There are three resolution settings: ❖ Standard Select this when the original is a printed or typewritten document with normal-sized characters. ❖ Fine Select - Ricoh C220S | User Guide - Page 164
not be able to receive faxes when the amount of free memory space is low. ❒ If a printing problem occurs, the fax is stored in memory. Stored received documents are printed as soon as the problem is resolved. ❒ If the machine remains turned off for a certain period of time (for example, when the - Ricoh C220S | User Guide - Page 165
When using the machine with an external device Select one of the following modes when an external telephone or telephone answering device is connected: • Manual mode (manual reception) In this mode, you must answer calls with an external telephone. If a call is a fax call, you have to start the fax - Ricoh C220S | User Guide - Page 166
Mode This section describes the basic operation for receiving a fax when the reception mode is set to Manual mode. A Pick up the handset of the external telephone to answer the call. A normal telephone call starts. B When you hear a fax calling tone or no - Ricoh C220S | User Guide - Page 167
up the handset and press the {Clear/Stop} key, a normal telephone call starts. If you hear a fax calling tone or no sound, receive the fax manually. • If you pick up the handset but the time specified in [F/T Ring Time] passes before you press {Clear/Stop} key, the machine starts to receive - Ricoh C220S | User Guide - Page 168
fax automatically. • If a voice is detected, a normal telephone call starts. The external telephone answering device records messages. Note ❒ You can manually receive a fax during silence detection. 6 ❒ Silence detection does not terminate for 30 seconds even if the external telephone answering - Ricoh C220S | User Guide - Page 169
7. Configuring the Machine Using the Control Panel This chapter describes how to configure and adjust the machine's operational settings using the control panel. The machine can be operated using its default, but the configuration can be changed depending on the needs of the user. Changes to - Ricoh C220S | User Guide - Page 170
Configuring the Machine Using the Control Panel E Confirm the setting, and then press the { } key. F Press the {Clear/Stop} key to return to the initial screen. Note ❒ Setting items preceded by numbers can be selected by pressing the corre- sponding number key, instead of using the {U}{T} keys. ❒ - Ricoh C220S | User Guide - Page 171
Menu Chart Menu Chart This section provides lists the parameters included in each menu. Important ❒ Some items might not appear, depending on the model type you are using. ❖ Copy Settings Paper Select Sort Quality Density Reduce/Enlarge Color Adjustment ❖ Scan Settings Document Size Multi Page - Ricoh C220S | User Guide - Page 172
Configuring the Machine Using the Control Panel ❖ Machine Settings Speaker Volume Paper Settings Job Timeout Auto Continue Toner Saver Mode Supplies Info Scanner Carriage High Humidity Mode ❖ Network Settings Ethernet IP Configuration ❖ Reports Print Configuration Page Activity Report Memory - Ricoh C220S | User Guide - Page 173
❖ PDL Settings Paper Input List Print System PCL Menu PS Menu Menu Chart 7 165 - Ricoh C220S | User Guide - Page 174
Configuring the Machine Using the Control Panel Copy Settings This section describes how to configure the copy settings. Changing Copy Settings The procedure for changing the sort copy setting is provided as an example. A Press any menu key. BAA004S B Press the {U}{T} keys to select [Copy Settings - Ricoh C220S | User Guide - Page 175
Copy Settings Copy Setting Parameters This section describes the copy setting parameters. Important ❒ Some items might not appear, depending on the model type you are using. ❖ Paper Select Specifies the tray for printing copies. When a tray is selected, the machine prints from that tray only. When a - Ricoh C220S | User Guide - Page 176
Configuring the Machine Using the Control Panel ❖ Density Specifies the image density for photocopying. Default: • (Lightest) • • • • (Darkest) ❖ Reduce/Enlarge Specifies the percentage by which copies are enlarged or reduced. • 50% • 65% • 78% • 93% • 100% • 2in1 Select this to - Ricoh C220S | User Guide - Page 177
Copy Settings • 2in1 Select this to photocopy two pages of an original onto a single sheet of A4, Letter, or Legal size paper. When selecting this option, also select the orientation. • Portrait • Landscape • 4in1 Select this to photocopy four pages of an original onto a single sheet of A4, Letter, - Ricoh C220S | User Guide - Page 178
Configuring the Machine Using the Control Panel Scanner Settings This section describes how to configure the scanner settings. Changing Scanner Settings The procedure for changing the setting for creating a single file containing multiple pages is provided as an example. A Press any menu key. - Ricoh C220S | User Guide - Page 179
Scanner Settings Note ❒ Setting items preceded by numbers can be selected by pressing the corre- sponding number key, instead of using the {U}{T} keys. ❒ You can press the { } key to exit to the previous level of the menu tree. Scanner Setting Parameters This section describes the scanner setting - Ricoh C220S | User Guide - Page 180
size of a file that can be sent by e-mail. 7 Default: [1 MB] • 1 MB • 2 MB • 3 MB • 4 MB • 5 MB • No Limit ❖ B&W scanning mode Specifies the scanning mode for black-and-white scanning using the control panel. Default: [Halftone] • Halftone The machine creates 1-bit - Ricoh C220S | User Guide - Page 181
Fax Settings Fax Settings This section describes how to configure the fax settings. Important ❒ Fax settings are only available for the Type 2 and Type 3 models. Changing Fax Settings The procedure for setting the resolution for scanning the original is provided as an example. A Press any menu key - Ricoh C220S | User Guide - Page 182
Configuring the Machine Using the Control Panel F Confirm the setting, and then press the { } key. G Press the {Clear/Stop} key to return to the initial screen. Note ❒ Setting items preceded by numbers can be selected by pressing the corre- sponding number key, instead of using the {U}{T} keys. ❒ - Ricoh C220S | User Guide - Page 183
Only] • Fax Only The machine automatically answers all incoming calls in fax reception mode. • Manual The machine rings when it receives incoming calls. The machine receives faxes only when you manually receive faxes. • FAX/TAD The machine receives faxes automatically when a fax call is received - Ricoh C220S | User Guide - Page 184
Configuring the Machine Using the Control Panel • Auto Reduction Sets the machine to reduce the size of a received fax if it is too large to print on a single sheet of paper. Note that the machine only reduces the size down to 74%. If further reduction is required to fit the fax on a single sheet, - Ricoh C220S | User Guide - Page 185
Fax Settings • All Clear To delete the fax jobs, select [Clear]. Selecting [Not Clear] exits to the previous level of the menu tree without deleting the fax job. ❖ Comm Settings • ECM TX Sets the machine to automatically resend parts of the data that are lost during transmission. Default: [On] • - Ricoh C220S | User Guide - Page 186
Configuring the Machine Using the Control Panel ❖ Report Settings • TX Report Sets the machine to print a transmission report automatically after a fax transmission. When the machine is in Immediate Transmission mode, the image of the original will not be reproduced on the report, even if [Error - Ricoh C220S | User Guide - Page 187
Fax Quick Dial/Speed Dial Fax Quick Dial/Speed Dial This section describes the fax Quick Dial/Speed Dial settings. Important ❒ The fax Quick Dial/Speed Dial setting is only available for the Type 2 and Type 3 models. Registering Fax Destinations in Fax Quick Dial/Speed Dial Register fax - Ricoh C220S | User Guide - Page 188
Configuring the Machine Using the Control Panel Machine Settings This section describes the machine's operational settings. Changing Machine Settings The procedure for changing the volume of the keypad tone is provided as an example. A Press any menu key. BAA004S 7 B Press the {U}{T} keys to - Ricoh C220S | User Guide - Page 189
the ring when a call is received. • 0(Off) •1 •2 •3 • Line Mon. Vol Specifies the volume of the sound from the speaker during on hook mode. • 0(Off) •1 •2 •3 • Job End Tone Vol Specifies the volume of the beep that sounds when copying is complete. • 0(Off) •1 •2 •3 181 - Ricoh C220S | User Guide - Page 190
Configuring the Machine Using the Control Panel • Job Error Tone Vol Specifies the volume of the beep that sounds when a job error occurs. • 0(Off) •1 •2 •3 • Alarm Volume Specifies the volume of the alarm that sounds when a transmission error or other alert occurs. • 0(Off) •1 •2 •3 ❖ Paper - Ricoh C220S | User Guide - Page 191
• Off • Network Specifies how many seconds the machine waits before ending a print job that it is receiving via Ethernet. If printing is amount of toner. Default: [Off] • On • Off ❖ Supplies Info Displays information about consumables. • Toner Displays the remaining amount of toner. • Black Life - Ricoh C220S | User Guide - Page 192
Pack • Waste Box Life Counter Displays the remaining life of the waste toner bottle. (New), , , , , • Fuser Unit • Fuser Unit Life Displays the remaining life of the fusing unit. (New), , , , , (Needs replacing) (Needs replacing) ❖ Scanner Carriage Returns the scanning - Ricoh C220S | User Guide - Page 193
Network Settings Network Settings This section describes the network settings. Changing Network Settings The procedure for changing the network speed is provided as an example. A Press any menu key. BAA004S B Press the {U}{T} keys to select [Network Settings], and then press the {OK} key. Menu - Ricoh C220S | User Guide - Page 194
Configuring the Machine Using the Control Panel G Confirm the setting, and then press the { } key. H Press the {Clear/Stop} key to return to the initial screen. Note ❒ A password for accessing the [Network Settings] menu can be specified in [Admin Menu Lock]. ❒ Setting items preceded by numbers can - Ricoh C220S | User Guide - Page 195
and default gateway address automatically from a DHCP server. When DHCP is used, you cannot specify the IP address, subnet mask, or default gateway address manually. Default: [On] • On • Off • IP Address Specifies the machine's IP address when DHCP is not used. Use this menu to check the current - Ricoh C220S | User Guide - Page 196
Configuring the Machine Using the Control Panel Reports Print This section describes the types of reports that can be printed. Printing the Configuration Page Follow the procedure below to print the configuration page. A Press any menu key. BAA004S B Press the {U}{T} keys to [Reports Print], and - Ricoh C220S | User Guide - Page 197
2 Shows paper size and type settings. ❖ Supplies Info Shows the information about supply levels. • Black Toner • Yellow Toner • Magenta Toner • Cyan Toner • Waste Toner Pack ❖ Counter Info • Total Mode • Printer Mode • Scan Mode • Copy Mode • Fax Mode (Type 2 and Type 3 models only) • Both Sides - Ricoh C220S | User Guide - Page 198
Configuring the Machine Using the Control Panel Types of Report Important ❒ Some items might not appear, depending on the model type you are using. ❖ Configuration Page Prints general information and the current configurations of the machine. ❖ Activity Report Prints a fax transmission and - Ricoh C220S | User Guide - Page 199
Administrator Settings Administrator Settings This section describes administrator settings. Changing Administrator Settings The procedure for changing the start-up mode after power-on is provided as an example. A Press any menu key. BAA004S B Press the {U}{T} keys to select [Admin Settings], - Ricoh C220S | User Guide - Page 200
Configuring the Machine Using the Control Panel Note ❒ A password for accessing the [Admin Settings] menu can be specified in [Admin Menu Lock]. ❒ Setting items preceded by numbers can be selected by pressing the corre- sponding number key, instead of using the {U}{T} keys. ❒ You can press the { } - Ricoh C220S | User Guide - Page 201
Administrator Settings ❖ TEL Line Type Specifies the line type of the telephone line. To configure this setting, contact your telephone company and select the setting based on your telephone line. Selecting a wrong setting may cause failures in fax transmissions. Default: [Tone] • Tone • Pulse - Ricoh C220S | User Guide - Page 202
Configuring the Machine Using the Control Panel ❖ Power Saver Sets the machine to enter Sleep mode to reduce power consumption when it has been idle for a specified period of time. Note that regardless of this setting, the machine always enters Low-power mode if it has been idle for a preset period - Ricoh C220S | User Guide - Page 203
Administrator Settings ❖ Setting Default • Clear Menu Settings • Not Execute Exits to the previous level of the menu tree without clearing the settings. • Execute Resets the machine's settings to their defaults except the following: language for the screen, country setting, network settings, and - Ricoh C220S | User Guide - Page 204
Configuring the Machine Using the Control Panel PDL Settings This section describes the PDL settings. Important ❒ PDL settings are only available for the Type 3 model. Changing PDL Settings The procedure for changing the setting for duplex printing is described as an example. A Press any menu key. - Ricoh C220S | User Guide - Page 205
Sets the machine to print the specified number of sets. This setting is disabled if the number of pages to print is specified by the printer driver. Default: 1 • 1 to 999, in increments of 1 197 - Ricoh C220S | User Guide - Page 206
Edge Bind • Long Edge Bind • Blank Page Print 7 Sets the machine to print blank pages. When cover sheet printing is enabled from the printer driver, cover sheets are inserted even if you select [No Print]. Default: [Print] • Print • No Print • B&W Page Detect Sets the machine to print all - Ricoh C220S | User Guide - Page 207
PDL Settings • I/O Time Out Specifies how long the machine waits for the currently connected interface to respond. When the specified time elapses, the machine can receive data from another interface. If you make the [I/O Timeout] period too short, a timeout might occur while data transfer is in - Ricoh C220S | User Guide - Page 208
Configuring the Machine Using the Control Panel • Ext. A4 Wide Sets the machine to extend the width of the printable area of A4 size paper, reducing side margin width. Default: [Off] • On • Off • Append CR To LF Sets the machine to append a CR code to each LF code to print text data clearly. - Ricoh C220S | User Guide - Page 209
Restoring the machine's configuration from backup files ❖ Supported Web browsers • Windows operating systems: Internet Explorer 5.0 or later • use an older version of a supported Web browser or the Web browser has JavaScript and cookies disabled, display and operation problems may occur. ❒ If you are - Ricoh C220S | User Guide - Page 210
the Machine Using a Web Browser Displaying the Main Page When you access the machine using a Web browser, the main page appears in your browser's window. A Launch the Web browser. B In the Web browser's address bar, enter "http://(machine's IP address)/" to access the machine. If a DNS or WINS - Ricoh C220S | User Guide - Page 211
Status Click [Main Page] to display system information, paper tray status and toner levels. ❖ System Information Item Name Location Contact ❖ Toner Item Black Toner Magenta Toner Yellow Toner Cyan Toner Waste Toner Pack ❖ Paper Tray Item Tray 1 Tray 2 Bypass Tray Description Shows the name of - Ricoh C220S | User Guide - Page 212
Configuring the Machine Using a Web Browser Note ❒ The information about tray 2 appears only when it is installed. ❒ If non-genuine print cartridges are installed, toner life cannot be reliably in- dicated. Reference For details about system information, see p.214 "SNMP Settings". 8 204 - Ricoh C220S | User Guide - Page 213
color pages printed, scanned and copied. Shows the number of black-and-white pages printed, scanned and copied. Shows the number of Printer Counter Item Page Total Color Black Description Shows the total number of pages printed. Shows the number of color pages printed. Shows the number of black - Ricoh C220S | User Guide - Page 214
scanned. Shows the number of pages scanned in color. Shows the number of pages scanned in black and white. Shows the number of pages scanned using the ADF. ❖ Jam Counter Item Jam Total ADF Printer Output Bin Internal Tray 1 Tray 2 Description Shows the total number of paper jams. Shows the number - Ricoh C220S | User Guide - Page 215
Machine Information Checking Machine Status Item Model Name Firmware Version Engine FW Version PCL Version PS Version PDL Firmware Version Serial Number Fax Card Total Memory Description Shows the model name of the machine. Shows the version of firmware installed on the machine. Shows the - Ricoh C220S | User Guide - Page 216
Configuring the Machine Using a Web Browser Registering Destinations Scan and fax destinations can be registered using a Web browser. A maximum of 100 destinations can be registered. See the scan and fax sections for more information on registering destinations. Reference For details about - Ricoh C220S | User Guide - Page 217
Printing Reports Printing Reports Click [Report Print] to display the Report Print page. Then, select an item and click [Print] to print out information for that item. Item Configuration Page Activity Report Memory List Quick Dial List Speed Dial List Scan Destination List Scan Transmission Log - Ricoh C220S | User Guide - Page 218
[DNS], [Alerts Message], [SNMP] or [SMTP] to check the network status and change network settings. Network Status ❖ General Status Item 8 Link Status Printer Name Network Version MAC Address ❖ TCP/IP Status Item DHCP IP Address Subnet Mask Gateway 210 Description Shows the type and speed of - Ricoh C220S | User Guide - Page 219
❖ NetBIOS over TCP Item Status Computer Name Workgroup Name Network Application Configuring Network Setup Description Shows whether the NetBIOS protocol is active. Enter the display name for the machine on the NetBIOS network. Can contain up to 15 characters. Enter the workgroup to which the - Ricoh C220S | User Guide - Page 220
Using a Web Browser ❖ mDNS Setting Item mDNS Printer Name DNS Setting Description Select to enable Multicast DNS. Domain Name DNS Timeout Host Name Description Select whether to specify domain name servers manually or receive DNS information from the network automatically. When set to [Auto], the - Ricoh C220S | User Guide - Page 221
Alert Messages Configuring Network Setup ❖ Alert 1 or 2 Item Display Name Email Address Paper Jam No Paper Toner Low Service Required No Toner Cover Open Description Enter a sender name for alert e-mail. Can contain up to 32 characters. Enter the address of the recipient of the alert email. - Ricoh C220S | User Guide - Page 222
Host 2 ❖ Community Item Get Community Trap Community ❖ System Item System Location 214 Description Select whether to enable the machine to use SNMP services. Description Select whether to enable the machine to send traps to the management host (NMS). Enter the IP address or host name of - Ricoh C220S | User Guide - Page 223
65535). Select an authentication method from the following: 8 [Anonymous]: The user name and password are not necessary. [SMTP Authentication]: The machine supports NTLM and LOGIN authentication. [POP before SMTP]: The POP3 server is used for authentication. Enter the user name for logging in - Ricoh C220S | User Guide - Page 224
Configuring the Machine Using a Web Browser Configuring Administrator Setup Click either of [Password], [Setting Default], [Setting Backup] or [Setting Default] to configure administrator settings. Password Item New Password Confirm New Password 8 Setting Default Description Enter the new - Ricoh C220S | User Guide - Page 225
Configuring Administrator Setup Item Clear Scan Destination Clear FAX Quick Dial / Speed Dial Description Select to clear the scan destinations. Select to clear the fax destinations. Note ❒ Settings related to fax functions appear only for the Type 2 and Type 3 models. Setting Backup You can - Ricoh C220S | User Guide - Page 226
Configuring the Machine Using a Web Browser Note ❒ Settings related to fax functions appear only for the Type 2 and Type 3 models. Setting Restore Settings can be restored from a previously created backup file. Important ❒ When the machine is returned from repair, it is important that you restore - Ricoh C220S | User Guide - Page 227
Troubleshooting This chapter provides a guide for solving problems in operating the machine. Overview Troubleshooting is divided into the following sections: • p.220 "Common Problems" • p.221 "Paper Feed Problems" • p.232 "Print Quality Problems" • p.233 "Printer Problems" • p.236 "Copier Problems - Ricoh C220S | User Guide - Page 228
This section describes how to troubleshoot common problems that may occur while operating the machine. Problem The machine does not turn on. An error , see p.180 "Machine Settings". Note ❒ If any of these problems persist, turn off the power, pull out the power cord, and contact your sales or - Ricoh C220S | User Guide - Page 229
frequently, check the condition of the machine and paper. Problem Paper does not feed smoothly. Solution • Use supported types of paper. See p.58 "Supported Paper for Each Tray". • Load paper correctly, making sure that the paper guides are properly adjusted. See p.66 "Loading Paper". • If the - Ricoh C220S | User Guide - Page 230
Troubleshooting Problem the paper guides, the pages. adjust the paper guides to remove front cover and check the following positions, in the order indicated, to locate the jammed paper. Important ❒ Jammed paper may be covered in toner. Be careful not to get toner on your hands or clothes. ❒ Toner - Ricoh C220S | User Guide - Page 231
Paper Feed Problems 1. Fusing Unit If paper is jammed in the fusing unit, see p.223 "If paper jams inside the be very hot. Caution should be taken when removing jammed paper. Important ❒ Since the temperature around the guide is high, wait for it to cool before checking for jammed paper. 223 - Ricoh C220S | User Guide - Page 232
Troubleshooting A Pull the opening lever on the front cover, and then carefully lower the front cover. BAA056S B Lower the blue fusing unit lever, and pull out the jammed paper carefully. BAA071S 9 BAA072S If you cannot find the jammed paper, check for it by pulling down the guide. 224 BAA073S - Ricoh C220S | User Guide - Page 233
C Carefully lift the blue fusing unit levers. Paper Feed Problems BAA074S D Using both hands, carefully push up the front cover until it closes. BAA069S Note ❒ When closing the front cover, push the upper area of the cover firmly. Af- ter closing the cover, check that the error is cleared. If - Ricoh C220S | User Guide - Page 234
Troubleshooting B Pull out the jammed paper carefully. *)) %#5 If paper has become jammed inside the transfer unit, pull the paper forward. *)) %$5 C Using both hands, carefully push up the front cover until it closes. 9 BAA069S Note ❒ Do not pull out the paper tray (Tray 1). ❒ If paper is jammed in - Ricoh C220S | User Guide - Page 235
Paper Feed Problems If paper jams inside the transfer unit If paper jams inside the transfer unit, follow the procedure below to remove it. A Pull the opening lever on the front cover, and then carefully lower the front cover. BAA056S B Carefully remove any paper that is jammed under the transfer - Ricoh C220S | User Guide - Page 236
Troubleshooting Removing Scanning Jams When the following message appears on the screen, follow the procedure below to remove the the original too hard, as it may rip. 9 BAA110S C If you cannot pull out the jammed original easily, unlock the paper feed roller by raising the green lever. 228 BAA150S - Ricoh C220S | User Guide - Page 237
Paper Feed Problems D Lift the paper feed roller slightly and pull it out toward you. BAA151S E Gently pull the jammed original to remove it. BAA153S F If you cannot pull out the jammed original easily, raise the input tray to see if the original is jammed in the output area. 9 BAA166S 229 - Ricoh C220S | User Guide - Page 238
Troubleshooting G Gently pull the jammed original to remove it. BAA167S H Put the paper feed roller back in with the roller part facing downwards. BAA154S I Lower the green lever to lock the paper feed roller. 9 BAA155S 230 - Ricoh C220S | User Guide - Page 239
J Close the ADF cover. Paper Feed Problems BAA111S K Lift the ADF, and if there is original remaining in the ADF, gently pull the jammed original to remove it. Be careful not to hold the input tray when lifting the ADF, for the tray might be damaged. BAA168S L Close the ADF. 9 231 - Ricoh C220S | User Guide - Page 240
ma- used. chine. See p.58 "Supported Paper for Each Tray". The paper type setting is incorrect. Make sure that the paper type setting of the printer driver matches the type of paper loaded. See p.82 "Specifying Paper Type and Paper Size". A non-genuine print cartridge is Refilled or non-genuine - Ricoh C220S | User Guide - Page 241
may be interfering with printing. If the problem is not resolved, close unneeded processes too. • Check that the latest printer driver is being used. If it is not the latest one, update it with the latest version. See the instructions provided on the driver CD-ROM. Processing time depends on data - Ricoh C220S | User Guide - Page 242
Troubleshooting Problem Solution The toner is powdery and comes Check if the fusing unit lever is lowered or the grey knobs away from the paper, or the are positioned as in the image below. printed image has a matt appear- ance. ASH129S Changing the Printer Driver Settings You may - Ricoh C220S | User Guide - Page 243
Printer Problems Print Positions Do Not Match Display Positions If the position of the application. Make sure the paper size selected in the printer properties dialog box matches the size of the paper loaded. For details, see the printer driver Help. Set the printable area to maximum. For details, - Ricoh C220S | User Guide - Page 244
Troubleshooting Copier Problems This section describes photocopy problems and possible solutions. Problem the Document Type According to Original". Black spots appear when photocopying a photographic originals on the exposure glass, make sure that toner or correction fluid is dry. The original was - Ricoh C220S | User Guide - Page 245
Problems Scanner Problems This section describes scanner problems and possible solutions. Problem originals on the exposure glass, make sure that toner or correction fluid is dry. The scanned image is blank. The original was placed with the front and back reversed. When using the exposure glass - Ricoh C220S | User Guide - Page 246
Troubleshooting Fax Problems This section describes fax problems and possible solutions. Problem Solution Cannot send or receive faxes. The modular cable may be disconnected. Make sure that the modular cable is correctly connected. See p.43 "Connecting to a Telephone Line". If the problem - Ricoh C220S | User Guide - Page 247
sizes or types, tray names, or toner colors. Message Causes Solutions ADF JAM Replace the ADF kit. Contact your sales or service representative. Application Disable Press Clear Key The requested select the relevant checkbox. Bypass Tray not supported by You selected duplex printing Select a - Ricoh C220S | User Guide - Page 248
Troubleshooting Message Causes Solutions Cannot Copy 2in1/4in1-Copy 2-in-1 or 4-in-1 copy could not • Specify the tray containing Only Support check error An error was detected in the Contact your sales or service machine's memory. representative. Duplex Jam / Duplex Misfeed Paper has been - Ricoh C220S | User Guide - Page 249
is no longer Contact your sales or service usable, and must be replaced. representative. Life End Waste Toner Box The waste toner bottle is full. Replace the waste toner bottle with a new one. See p.251 "Replacing the Waste Toner Bottle". Life End X Toner Cartridge The machine has run out of - Ricoh C220S | User Guide - Page 250
Troubleshooting toner bottle. See p.251 "Replacing the Waste Toner Bottle". Near End X Toner The print cartridge is almost Prepare a new print cartridge. empty. Near End Waste Toner Box The waste toner 's network con- Contact your sales or service nection hardware is not func- representative. - Ricoh C220S | User Guide - Page 251
check error An error was detected in the Contact your sales or service machine's memory. representative. Out of Memory Press Clear Key A . See p.82 "Specifying Paper Type and Paper Size". Paper size X not supported by Duplex printing is not possi- Load paper of a different size duplex ble - Ricoh C220S | User Guide - Page 252
Troubleshooting Message Causes Solutions Refill X Toner Cartridge A non-supported print cartridge is installed. Remove and replace it with a print cartridge specified by an authorized dealer. ROM checksum error An error was detected in the Contact your sales or service machine's memory. - Ricoh C220S | User Guide - Page 253
been jammed in the Remove the jammed paper. machine. See p.222 "Removing Printing Jams". USB device error The machine's USB connec- Contact your sales or service tion hardware is not function- representative. ing correctly. 245 - Ricoh C220S | User Guide - Page 254
Troubleshooting Replacing Print Cartridges R WARNING: • Do not incinerate used toner or toner containers. Toner dust might ig- nite when exposed to an open flame. Dispose used toner containers in accordance with local regulations. • Do not store toner, used toner, or toner containers in a place - Ricoh C220S | User Guide - Page 255
cyan, magenta, or yellow toner runs out, you can print in black and white using just the black toner. Change the color mode setting to Black and White using the machine's driver. ❒ If black toner runs out, you cannot print in black and white or color until the black print cartridge is replaced. 247 - Ricoh C220S | User Guide - Page 256
it out. From the rear, the print cartridges are installed in the order of cyan (C), magenta (M), yellow (Y), and black (K). BAA054S • Do not shake the removed print cartridge. Doing so can cause remaining 9 toner to leak. • Place the old print cartridge on paper or similar material to avoid - Ricoh C220S | User Guide - Page 257
Replacing Print Cartridges D Hold the print cartridge and shake it from side to side five or six times. BAA144S Even distribution of toner within the bottle improves print quality. E Remove the cover from the print cartridge. ASH008S F Check that the toner color and location correspond, and - Ricoh C220S | User Guide - Page 258
Troubleshooting G Close the top cover carefully. Be careful not to trap your fingers. To prevent malfunction, do not turn off the power while "Calibrating..." is displayed on the screen. BAA055S H Put the cover that you removed in step E on the old print cartridge. Then, put the old print cartridge - Ricoh C220S | User Guide - Page 259
bottle when the following message appears on the screen: "Life End Waste Toner Box" • Prepare a waste toner bottle when the following message appears on the screen: "Near End Waste Toner Box" Important ❒ Waste toner bottles cannot be reused. ❒ For easy replacement, we recommend you purchase and - Ricoh C220S | User Guide - Page 260
Troubleshooting A Pull the opening lever on the front cover, and then carefully lower the front cover. BAA056S B Slide both green levers on the front cover. BAA057S C Holding the green tabs on both ends of the transfer unit, tilt it backwards then lift it up. 9 BAA058S 252 - Ricoh C220S | User Guide - Page 261
Replacing the Waste Toner Bottle D Hold the center of the waste toner bottle, and then carefully pull it partially out without tilting it. BAA059S E Pull the waste toner bottle halfway out, grab the bottle firmly, and then pull it straight out. BAA060S 9 BAA061S 253 - Ricoh C220S | User Guide - Page 262
Troubleshooting To prevent the waste toner bottle touching the intermediate transfer unit (the white area in the illustration below), do not lift the bottle while pulling it out. BAA062S F Close the bottle cap. ASH043S 9 BAA063S 254 - Ricoh C220S | User Guide - Page 263
body. Leave the bottle cap open. BAA064S To prevent the waste toner bottle touching the intermediate transfer unit (the white area in the illustration below), do not lift the bottle while inserting it. BAA065S H Push in the waste toner bottle until it clicks into place. Push the green part all - Ricoh C220S | User Guide - Page 264
Troubleshooting I Place the transfer unit down on the front cover. BAA067S J Slide the transfer unit along the guide rails into the machine. When it stops, push on the green PUSH mark until it clicks into place. BAA068S K Using both hands, carefully push up the front cover until it closes. 9 BAA069S - Ricoh C220S | User Guide - Page 265
: • Do not attempt any maintenance or troubleshooting other than that mentioned in this manual. This machine contains a laser beam generator error message instructing you to do so appears. This procedure explains how to clean the color registration sensor of the yellow print cartridge as an example - Ricoh C220S | User Guide - Page 266
cover, and then carefully raise the top cover. Make sure that the exposure glass cover or ADF is closed. BAA053S B Lift out the rearmost print cartridge. BAA078S C Slide the color registration sensor lever once to the left. 10 BAA079S Slide the lever only once. 258 - Ricoh C220S | User Guide - Page 267
Cleaning D Carefully insert the print cartridge removed in step B vertically. BAA080S E Close the top cover carefully. Be careful not to trap your fingers. To prevent malfunction, do not turn off the - Ricoh C220S | User Guide - Page 268
Maintenance C Lift tray 1 and pull it slightly toward you. Then, using both hands, pull the tray fully out. BAA030S Place the tray on a flat surface. If there is paper in the tray, remove it. D Wipe the friction pad with a damp cloth. ASH064S E Wipe the rubber part of the roller with a soft damp - Ricoh C220S | User Guide - Page 269
cables that were removed. I Turn on the power. Note ❒ If jams or multi-sheet feeds occur after cleaning the friction pad, contact your sales or service representative. 10 ❒ If the optional tray 2 is installed, clean its friction pad and paper feed roller in the same way as you did for tray - Ricoh C220S | User Guide - Page 270
off the power. B Unplug the power cord from the wall outlet. Remove all the cables from the 10 machine. C Pull the opening lever on the front cover, and then carefully lower the - Ricoh C220S | User Guide - Page 271
a paper jam is cleared. D Clean the registration roller by applying a soft damp cloth while turning it. E Using both hands, carefully push up the front cover until it closes. BAA069S F Plug in the power cord securely. Connect all the interface cables that were removed. G Turn on the power. Note - Ricoh C220S | User Guide - Page 272
Maintenance Cleaning the Exposure Glass The following procedure describes how to clean the exposure glass. A Lift the exposure glass cover or ADF. Be careful not to hold the input tray when lifting the ADF, for the tray might be damaged. B Clean the parts indicated with arrows with a soft damp cloth - Ricoh C220S | User Guide - Page 273
after use, do not take out any of the toners, nor the waste toner bottle to prevent toner spill inside the machine. Repack the machine in its machine. Moving over a Short Distance 10 Important ❒ Do not remove the print cartridges when moving the machine. A Be sure to check the following points: • - Ricoh C220S | User Guide - Page 274
want to use it. BAA023S E If you have removed tray 2, reinstall it. Note ❒ Be sure to hold the machine level while carrying it. To prevent toner from spilling, move the machine carefully. Reference For details about [Scanner Carriage], see p.180 "Machine Settings". 10 266 - Ricoh C220S | User Guide - Page 275
not remove any print cartridges. Take care not to tip or tilt the machine during transit. Important ❒ Do not remove the print cartridges when moving the machine. position using [Scanner Carriage] under [Machine Settings]. Note ❒ Toner might spill inside the machine if the machine is not kept - Ricoh C220S | User Guide - Page 276
Maintenance Disposal Ask your sales or service representative for information about correct disposal of this machine. 10 268 - Ricoh C220S | User Guide - Page 277
machine is resumed. Important ❒ Do not switch off the machine during printing. A Turn off the power switch. B Pull out the plug from the socket. C Pull Front Cover Open Lever, and then open the front cover with both hands carefully. 10 BAA056S 269 - Ricoh C220S | User Guide - Page 278
Maintenance D Lower the blue fusing unit lever. BAA071S E Using a coin, turn both gray knobs on the fusing unit 90 degrees counter- clockwise (until the slots are horizontally aligned with the marking shown in the illustration below). BAA170S F Carefully lift the blue fusing unit levers. 10 - Ricoh C220S | User Guide - Page 279
If the Machine is Not Going to Be Used for a Long Time G Close the front cover with both hands carefully. BAA069S Note ❒ This step is not necessary if the machine's power switch is on but the ma- chine has been - Ricoh C220S | User Guide - Page 280
Maintenance C Lower the blue fusing unit lever. BAA071S D Using a coin, turn both gray knobs on the fusing unit 90 degrees clockwise (until the slots are vertically aligned with the marking shown in the illustration below). BAA170S E Carefully lift the blue fusing unit levers. 10 BAA074S 272 - Ricoh C220S | User Guide - Page 281
If the Machine is Not Going to Be Used for a Long Time F Close the front cover with both hands carefully. BAA069S G Turn the power switch to "aOn". 10 273 - Ricoh C220S | User Guide - Page 282
Maintenance Where to Inquire Contact your sales or service representative for further information about topics covered in this manual or to enquire about topics not covered in this manual. 10 274 - Ricoh C220S | User Guide - Page 283
is a problem, contact the store where they were purchased. ❒ When you first use this machine, use the four print cartridges packaged with the machine. 10 ❒ The supplied print cartridges are good for approximately 1,000 pages. ❒ This machine routinely performs cleaning and uses toner during this - Ricoh C220S | User Guide - Page 284
Bottle Name Average printable number of pages *1 Waste Toner Bottle SP C220 25,000 pages *1 A4/Letter 5% test chart, 3 pages per job, printing in 50% black and white/color. Note ❒ The actual number of printable pages varies depending on the image volume and density, number of pages printed - Ricoh C220S | User Guide - Page 285
11. Appendix Specifications of the Machine This section lists the machine's specifications. General Function Specifications ❖ Configuration Desktop ❖ Print process Laser electrostatic transfer ❖ Maximum paper size for scanning • Exposure glass A4, Letter (81/2 " × 11 ") • ADF (Type 2 and Type 3 - Ricoh C220S | User Guide - Page 286
.) • Bypass tray 60 to 160 g/m2 (16 to 42 lb.) ❖ Memory • Type 1 and Type 2 models 128 MB • Type 3 model Standard: 256 MB (128 MB for printer functions only) Maximum: 512 MB, with optional 256 MB memory unit ❖ Power source • 120 V, 50/60 Hz, 11 A or more (when fully equipped) • 220-240 - Ricoh C220S | User Guide - Page 287
3 models Black and white: 20 pages per minute Color: 20 pages per minute ❖ Resolution 600 dpi (Maximum: 2400 × 600 dpi) ❖ First print speed 14 seconds or less (A4/Letter, 600 × 600 dpi) ❖ Interface • Ethernet (10BASE-T, 100BASE-TX) • USB 2.0 ❖ Printer language • Type 1 and Type 2 models DDST • Type - Ricoh C220S | User Guide - Page 288
Appendix Copier Function Specifications ❖ Maximum resolution (scanning and printing) • Exposure glass 30 seconds ❖ Multiple copy speed • Type 1 model Black and white: 16 pages per minute Color: 16 pages per minute • Type 2 and Type 3 models Black and white: 20 pages per minute Color: 20 pages - Ricoh C220S | User Guide - Page 289
and white: 5 seconds or less Color: 10 seconds or less (A4/200 dpi/Compressed) Not including transfer time. ❖ ADF throughput Black and white: 120 mm per second Color: 60 mm per second (200 dpi) ❖ Interface • Scanning from the control panel Ethernet (10BASE-T, 100BASE-TX) • Scanning from a - Ricoh C220S | User Guide - Page 290
Appendix ❖ Scan line density 8 dots per mm × 3.85 line per mm (200 × 100 dpi) 8 dots per mm × 7.7 line per mm (200 × 200 dpi) ❖ Transmission time 3 seconds (8 dots per mm × 3.85 line per mm, 33.6 kbps, MMR, ITU-T # 1 chart) ❖ Transfer rate 33.6 kbps to 2400 bps (auto shift down system) ❖ Data - Ricoh C220S | User Guide - Page 291
Specifications of Options Specifications of Options This section lists the specifications of the various options. Paper Feed Unit TK1010 ❖ Paper capacity 500 sheets ❖ Paper size A4, Letter (81/2" × 11") ❖ Dimensions (Width × Depth × Height) 400 × 450 × 127 mm (15.8 × 17.8 × 5 inches) ❖ Paper - Ricoh C220S | User Guide - Page 292
Appendix Electromagnetic Interference If this machine is located close to another electronic device, both devices may malfunction due electromagnetic interference. Televisions and radios may produce noise if located too close to this machine. If this happens, do the following: • Move the television - Ricoh C220S | User Guide - Page 293
, etc. (hereinafter "software") installed on this product uses the expat under the conditions mentioned below. • The product manufacturer provides warranty and support to the software of the product including the expat, and the product manufacturer makes the initial developer and copyright holder of - Ricoh C220S | User Guide - Page 294
Comm settings, 174 Configuration page, 188, 209 Consumables, 275 Control panel, 17, 22 Copier mode, 22, 105 Copy key, 22, 37, 105 Copy settings, 166 Counter, 205 FAX/TAD mode, 160 FAX/TEL mode, 159 Friction pad, 259 Front cover, 17 Function priority, 37 Fusing unit, 223 G G3 (analog) line interface connector - Ricoh C220S | User Guide - Page 295
copier 180 Mac OS X, 94, 95, 96, 131 Maintenance page, 190, 209 Manual mode, 158 Memory cover, 19 Memory list, 190, 209 Memory transmission, 144 Preprinted paper, 60 Prepunched paper, 58 Printable area, 64 Print cartridge, 21, 246, 275 Printer properties, 95 Print quality, 101 PS menu, 197 PSTN, 43 - Ricoh C220S | User Guide - Page 296
info, 181 Symbols, 5 T Telephone line, 43, 49 Telephone network, 43, 49 TEL line type, 192 Text input, 90 Thick paper, 58 Thin paper, 58 Toner, 246 Toner saver mode, 181 Top cover, 17 Trademarks, 1 Transfer unit, 21, 227 Transmission mode, 144 Tray 1, 17 Tray 2, 17, 53 Tray priority, 197 TrueType - Ricoh C220S | User Guide - Page 297
Copyright © 2007 - Ricoh C220S | User Guide - Page 298
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User Guide
Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read “Safety
Information” before using the machine.
Guide to the Machine
Getting Started
Using the Printer Function
Using the Copier Function
Using the Scanner Function
Using the Fax Function
Configuring the Machine Using the Control Panel
Configuring the Machine Using a Web Browser
Troubleshooting
Maintenance
Appendix
1
2
3
4
5
6
7
8
9
10
11