Ricoh MP 2553 Manuals

Ricoh MP 2553 Manual

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  • Ricoh MP 2553 | Manuals - Page 1
    User Guide Easy Search Getting Started Copy Fax Print Scan Document Server Web Image Monitor Adding Paper and Toner Troubleshooting For information not in this manual, refer to the HTML/PDF files on the supplied CD-ROM. For safe and correct use, be sure to read the Safety Information in "Read This
  • Ricoh MP 2553 | Manuals - Page 2
  • Ricoh MP 2553 | Manuals - Page 3
    Document...15 Sending and Receiving Faxes without Paper 16 Sending and Receiving Faxes via the Internet 18 Sending and Receiving Faxes by Using the Machine without Fax Unit Installed 19 Using the Facsimile and the Scanner in a Network Environment 20 Embedding Text Information in Scanned
  • Ricoh MP 2553 | Manuals - Page 4
    the Auto Document Feeder 65 3. Copy Basic Procedure...67 Auto Reduce / Enlarge...69 Duplex Copying...71 Specifying the Original and Copy Orientation 73 Combined Copying...75 One-Sided Combine...76 Two-Sided Combine...77 Copying onto Custom Size Paper from Tray 1 or the Bypass Tray 80 2
  • Ricoh MP 2553 | Manuals - Page 5
    After the Original Is Scanned 99 Storing a Document...101 Sending Stored Documents...102 Printing the Journal Manually...104 5. Print Quick Install...105 Displaying the Printer Driver Properties...106 Standard Printing...107 When Using the PCL 6 Printer Driver...107 Printing on Both Sides
  • Ricoh MP 2553 | Manuals - Page 6
    in Document Server 114 6. Scan Basic Procedure When Using Scan to Folder 115 Creating a Shared Folder on a Computer Running Windows/Confirming a Computer's Information...116 Registering an SMB Folder...118 Deleting an SMB Registered Folder...122 Entering the Path to the Destination Manually 123
  • Ricoh MP 2553 | Manuals - Page 7
    Sending Faxes or Scanned Documents When Toner Has Run Out 169 Disposing of used toner...169 10. Troubleshooting When a Status Icon Is Displayed...171 When the Indicator Lamp for the [Check Status] Key Is Lit or Flashing 172 When the Machine Makes a Beeping Sound 174 When You Have Problems
  • Ricoh MP 2553 | Manuals - Page 8
    How to Read the Manuals Symbols Used in the Manuals This manual uses the following these explanations. Indicates supplementary explanations of the machine's functions, and instructions on resolving user errors. This symbol is located at the end of sections. see page 7 "Model-Specific Information". 6
  • Ricoh MP 2553 | Manuals - Page 9
    to. Read the label. CXV008 The following information is region-specific. Read the information under the symbol that corresponds to the region -57 • 120-127 V • Dimensions in this manual are given in two units of measure: metric and inch. If your machine is a Region A model, refer to the metric
  • Ricoh MP 2553 | Manuals - Page 10
    Names of Major Features In this manual, major features of the machine are referred to as follows: • Auto Document Feeder ADF • Large Capacity Tray LCT 8
  • Ricoh MP 2553 | Manuals - Page 11
    both sides of sheets (Duplex Copy) See "Duplex Copying", Copy/ Document Server. Printing multi-page documents and received faxes on a single sheet (Combine (Copier/Fax)) See "Combined Copying", Copy/ Document Server. See "Combine Two Originals", Fax. Printing received faxes on both sides of sheets
  • Ricoh MP 2553 | Manuals - Page 12
    for Saving Scan Files on a Memory Storage Device", Scan. Embedding text information in scanned files See "Embedding Text Information in Scanned Data", Scan. Converting transmitted faxes to electronic formats and sending them to a computer See "Overview of Folder Transmission Function", Fax. 10
  • Ricoh MP 2553 | Manuals - Page 13
    destination in the address book manually", Scan. Using Web Image Monitor to register destinations from a computer See "Registering Internet Fax Destination Information Using Web Image Monitor", Fax. Downloading destinations registered in the machine to the LAN-Fax driver destination list See "Using
  • Ricoh MP 2553 | Manuals - Page 14
    frequently-used settings as initial settings (Program as Defaults (Copier/Document Server/FAX/Scanner)) See "Changing the Default Functions of the Initial Screen (When Using the Standard Operation Panel)", Convenient Functions. Registering frequently-used printing settings to the printer driver See
  • Ricoh MP 2553 | Manuals - Page 15
    describes the features of this machine. Customizing the [Home] Screen The icons of each function are displayed on the [Home] screen. CUM001 • You can add shortcuts to often used programs or Web pages to the [Home] screen. The programs or Web pages can be recalled easily by pressing the shortcut
  • Ricoh MP 2553 | Manuals - Page 16
    Using Various Functions CJQ601 • You can print stamps on copies. Stamps can include background numbers, scanned images, dates, page numbers, and texts. See "Stamps", Copy/ Document Server. • You can reduce or enlarge the copy image. Auto Reduce / Enlarge function enables the machine to detect the
  • Ricoh MP 2553 | Manuals - Page 17
    store files scanned in copier, facsimile, printer, or scanner mode on the machine's hard disk. Web Image Monitor allows you to use your computer to search for, view, print, delete, and send stored files via the network. You can also change print settings and print multiple documents (Document Server
  • Ricoh MP 2553 | Manuals - Page 18
    stored documents scanned in scanner mode to your computer. • Using the file format converter, you can download documents stored in copier, Document Server, or printer mode to your computer. • For details about how to use the Document Server, see "Storing Data in the Document Server", Copy/ Document
  • Ricoh MP 2553 | Manuals - Page 19
    the network (Ethernet or wireless LAN) to this machine, which then forwards the fax via its telephone connection (LAN-Fax). CJQ605 • To send a fax, print from the Windows application you are working with, select LAN-Fax as the printer, and then specify the destination. • You can also check the sent
  • Ricoh MP 2553 | Manuals - Page 20
    Internet Fax. IP-Fax The IP-Fax function sends or receives documents between two facsimiles directly via a TCP/IP network. • To send a document, specify an IP address or host name instead of a fax number (IP-Fax Transmission). See "Specifying an IP-Fax Destination by Entering It Manually", Fax. 18
  • Ricoh MP 2553 | Manuals - Page 21
    the Machine/ System Settings. Sending and Receiving Faxes by Using the Machine without Fax Unit Installed You can send and receive faxes through a different machine's fax functions via a network (Remote Fax). CJQ612 • To use the remote fax function, install the fax connection unit on the main
  • Ricoh MP 2553 | Manuals - Page 22
    for Sending Scan Files by E-mail", Scan. • You can send scan files directly to folders (Sending scan files by Scan to Folder). See "Overview of Folder Transmission Function", Fax. See "Basic Procedure When Using Scan to Folder", Scan. • You can use this machine as a delivery scanner for the
  • Ricoh MP 2553 | Manuals - Page 23
    ) CJQ608 • You can protect documents from unauthorized access and stop them from being copied without permission. • You can control the use of the machine, as well as prevent machine settings from being changed without authorization. • By setting passwords, you can prevent unauthorized access
  • Ricoh MP 2553 | Manuals - Page 24
    and the machine's scanner functions. Both delivered files and user information can be controlled. [email protected] A 600 dpi 600 dpi A [email protected] CUL004 • You must set up and configure a Windows server to use the distributed scan management system. This system is supported by Windows Server 2008 R2
  • Ricoh MP 2553 | Manuals - Page 25
    with This Machine CJQ609 You can check which tray is running out of paper, register information in the Address Book, specify the network settings, configure and change the system settings, manage jobs, print the job history, and configure the authentication settings. • See "Using Web Image Monitor
  • Ricoh MP 2553 | Manuals - Page 26
    document for unauthorized copy prevention. If the document is copied, scanned, or stored in a Document Server by a copier or multifunction printer, the embedded text appears conspicuous in the copy, discouraging such unauthorized copying. • For details, see the printer driver Help and Security Guide
  • Ricoh MP 2553 | Manuals - Page 27
    2. Getting Started This chapter describes how to start using this machine. Guide to Names and Functions of Components Guide to Components (mainly Europe and Asia) • Do not obstruct the machine's vents feed the originals one by one. The ADF scans both sides of an original one side at a time. 25
  • Ricoh MP 2553 | Manuals - Page 28
    's Control Panel (When Using the Standard Operation Panel)" and page 41 "Guide to the Names and Functions of the Machine's Control Panel (When Using the Smart Operation Panel)". 6. Internal tray 1 Copied/printed paper and fax messages are delivered here. 7. Front cover Open to access the inside of
  • Ricoh MP 2553 | Manuals - Page 29
    2. Vents Prevent overheating. 3. Paper guides When loading paper in the bypass tray, align the paper guides flush against the paper. 4. Extender Pull this extender out when loading sheets larger than A4 5. Bypass tray , 81/2 × 11 in the bypass tray. Use to copy or print on OHP transparencies
  • Ricoh MP 2553 | Manuals - Page 30
    To load envelopes in Tray 1 or the bypass tray, push down this lever. 7. Lower right cover Open this cover when a paper jam occurs. 8. Right cover To remove paper jams or use the envelope lever, open this cover. Rear and left view 1 1. Vents Prevent overheating. Guide to Components CXV003 (mainly
  • Ricoh MP 2553 | Manuals - Page 31
    ADF scans both sides of an original one side at a time. 2. Vents Prevent overheating. 3. Main power switch To operate the machine, the main power Guide to the Names and Functions of the Machine's Control Panel (When Using the Smart Operation Panel)". 6. Internal tray 1 Copied/printed paper and fax
  • Ricoh MP 2553 | Manuals - Page 32
    . Front and right view 1 3 2 4 5 6 87 CXV002 1. ADF's extender Pull this extender to support large paper. 2. Vents Prevent overheating. 3. Paper guides When loading paper in the bypass tray, align the paper guides flush against the paper. 4. Extender Pull this extender out when loading sheets
  • Ricoh MP 2553 | Manuals - Page 33
    Guide to Names and Functions of Components 5. Bypass tray Use to copy or print on OHP transparencies, adhesive labels, and paper that cannot be loaded in the paper trays. 6. Envelope lever To load envelopes in Tray 1 or the bypass tray, push down this lever. 7. Lower right cover Open this cover when
  • Ricoh MP 2553 | Manuals - Page 34
    Machine's Options Guide to Functions of the Machine's External Options External options (mainly Europe) 1 2 10 12 9 8 7 11 3 6 5 1. Exposure glass cover Lower this cover over originals. 2. ADF Load a stack of originals here. They will feed in automatically. 3. Lower paper tray Holds up to
  • Ricoh MP 2553 | Manuals - Page 35
    the LCT is in use. 7. Internal tray 2 If you select this as the output tray, copied/printed paper or fax messages are delivered here face down. 8. Bridge unit Relays paper to the finisher. 9. Internal shift tray Sorts and stacks multiple sheets of paper. 10. Internal finisher Sorts, stacks, and
  • Ricoh MP 2553 | Manuals - Page 36
    Asia) 1 11 13 10 9 8 12 2 3 4 7 6 5 CXV004 1. Exposure glass cover Lower this cover over originals. 2. ADF Load a stack of originals here. They will feed in automatically. 3. Smart Operation Panel This control panel is provided with advanced operativity. 4. Lower paper tray Holds up to 550
  • Ricoh MP 2553 | Manuals - Page 37
    to pull out the left half of the tray while the LCT is in use. 8. Internal tray 2 If you select this as the output tray, copied/printed paper or fax messages are delivered here face down. 9. Bridge unit Relays paper to the finisher. 10. Internal shift tray Sorts and stacks multiple sheets of paper
  • Ricoh MP 2553 | Manuals - Page 38
    panel is provided with advanced operativity. 2. Handset Used as a receiver when a fax unit is installed. Allows you to use the On Hook Dial and Manual Dial functions. It also allows you to use the machine as a telephone. 3. Lower paper tray Holds up to 550 sheets of paper. 4. Caster table for lower
  • Ricoh MP 2553 | Manuals - Page 39
    Guide to Functions of the Machine's Options 7. Internal tray 2 If you select this as the output tray, copied/printed paper or fax messages are delivered here face down. 8. Bridge unit Relays paper to the finisher. 9. Internal shift tray Sorts and stacks multiple sheets of paper. 10. Internal
  • Ricoh MP 2553 | Manuals - Page 40
    Panel)". 2. Function keys No functions are registered to the function keys as a factory default. You can register often used functions, programs, and Web pages. For details, see "Configuring function keys (when using the standard operation panel)", Getting Started. 3. Display panel Displays
  • Ricoh MP 2553 | Manuals - Page 41
    Copy] key Press to make a single set of copies or prints to check print quality before making multiple sets. See "Sample Copy", Copy/ Document Server. 15. [Stop] key Press to stop a job in progress, such as copying, scanning, faxing, or printing. 16. [Clear] key Press to delete a number entered
  • Ricoh MP 2553 | Manuals - Page 42
    keys Use to enter the numbers for copies, fax numbers and data for the selected function. 18. [Check Status] key Press and printer mode) Flashes when the machine is receiving print jobs or LAN-Fax documents from a computer. See Fax and Print. 20. Communicating indicator, Fax Received indicator
  • Ricoh MP 2553 | Manuals - Page 43
    The main power indicator goes on when you turn on the main power switch. When the machine is in Sleep mode, the main power indicator flashes slowly. In Fusing Unit Off mode, the main power indicator is lit. 4. [Stop] key Press to stop a job in progress, such as copying, scanning, faxing, or printing
  • Ricoh MP 2553 | Manuals - Page 44
    printer mode) Flashes when the machine is receiving print jobs or LAN-Fax documents from a computer. See Fax and Print. 7. Fax indicator Indicates the status of the fax or applications available only on the Smart Operation Panel are used. 10. Media access lamp Lights up when a memory storage device
  • Ricoh MP 2553 | Manuals - Page 45
    Changing the Display Language You can change the language used on the display. English is set as default. 1. Display the initial settings screen. • When using the standard operation panel Press the [User Tools/Counter] key. CXX005 • When using the Smart Operation Panel Press the [Home] key on
  • Ricoh MP 2553 | Manuals - Page 46
    add shortcuts Copy/ Document Server. 2. [Facsimile] Press to send or receive faxes. For details about how to use the fax function, see Fax. 3. [Scanner] Press to scan originals and save images as files. For details about how to use the scanner function, see Scan. 4. [Printer] Press to make settings
  • Ricoh MP 2553 | Manuals - Page 47
    hard disk. For details about how to use the Document Server function, see Copy/ Document Server. Adding Icons to the [Home] Screen (When Using the Standard Operation Panel) You can add shortcuts to programs stored in copier, facsimile, or scanner mode, or Web pages registered in Favorites using the
  • Ricoh MP 2553 | Manuals - Page 48
    Machine/ System Settings. 2. Log in to Web Image Monitor as an administrator. For details, see Security Guide. 3. Point add. 7. Click [OK] four times. Adding icons to the [Home] screen using the User Tools (when using the standard operation panel) In the following procedure, a shortcut to a copier
  • Ricoh MP 2553 | Manuals - Page 49
    3. Press [Edit Home]. How to Use the [Home] Screen (When Using the Standard Operation Panel) 4. Press [Add Icon]. 5. Press the [Program] tab. 47
  • Ricoh MP 2553 | Manuals - Page 50
    2. Getting Started 6. Make sure that [Copier Program] is selected. 7. Select the program you want to add. 8. Specify the position where [Blank] is displayed. 9. Press [OK]. 10. Press the [User Tools/Counter] key. • Press on the upper-right corner of the screen to check the position on the simple
  • Ricoh MP 2553 | Manuals - Page 51
    ] screen. You can add shortcuts to frequently used screen 5. Home screen 3 is the default screen that appears first after you press user is displayed only when user authentication is enabled. 2. [Login]/[Logout] These keys are displayed when user authentication is enabled. When you press [Login
  • Ricoh MP 2553 | Manuals - Page 52
    Smart Operation Panel)", Getting Started. You can also add shortcuts and arrange icons using folders. For details, see "Customizing the [Home] Screen appear at the bottom right and left of the screen, the number of icons indicates the number of screens on each side of the current screen. For example
  • Ricoh MP 2553 | Manuals - Page 53
    ] or [Machine Application]. Press [Machine Application] to select copier mode, fax mode, or some other of the machine's applications. Press (when using the Smart Operation Panel) You can add shortcuts to programs registered on Copier, Facsimile, or Scanner mode. Even if you press [Program to Home]
  • Ricoh MP 2553 | Manuals - Page 54
    from the list. Adding shortcuts from the application list screen (when using the Smart Operation Panel) You can add shortcuts of applications installed on the Smart Operation Panel, like User Tools icon or Screen Features icon. 1. Press the [Home] key. CZP155 2. Select the screen to which you want
  • Ricoh MP 2553 | Manuals - Page 55
    (When Using the Smart Operation Panel) Adding widgets to the [Home] screen (when using the Smart Operation Panel) You can add widgets to the [Home] screen to show the remaining amount of toner or change the display language. 1. Press the [Home] key. CZP155 2. Select the screen to which you want to
  • Ricoh MP 2553 | Manuals - Page 56
    different. • Copier: 25 programs • Document Server: 25 programs • Facsimile: 100 programs • Scanner: 25 programs The following settings can be registered to programs: Copier: Original type, density, Special Original, paper tray, Store File (except for User Name, File Name, and Password), Auto Reduce
  • Ricoh MP 2553 | Manuals - Page 57
    the [Home] key on the top left of the control panel. Flick the screen to the left, and then press the [Copier] icon on the Home screen 4. 2. Edit the copy settings so all functions you want to store in a program are selected. 3. Display the program screen. • When using the standard operation panel
  • Ricoh MP 2553 | Manuals - Page 58
    depending on the functions as follows: • Copier: 34 characters • Document Server: 34 characters • Facsimile: 20 characters • Scanner: 34 characters • When a specified program is registered as the default, its values become the default settings, which are displayed without pressing the [Program
  • Ricoh MP 2553 | Manuals - Page 59
    to programs stored in Document Server mode cannot be registered to the [Home] screen. Example of programs Copier mode Program name Program description Effect Eco copy Specify [Combine 2 Sides] in [Dup./Combine/Series]. You can save paper and toner. Dated confidential copy In [Edit / Stamp
  • Ricoh MP 2553 | Manuals - Page 60
    to Store] in [Store File]. (replace XXXX by a folder name) You can use folders to organize stored files by user name or intended use. Scanner mode Program name Program description Effect Easy PDF scan Select [Full Color: Text / Photo] in [Scan Settings]. In [Send File Type / Name], select
  • Ricoh MP 2553 | Manuals - Page 61
    registered in the machine's Address Book, and then specify the scan settings. If you register destinations and scan settings that you use often, you can skip the procedures to specify them when sending a scanned file. Storage scan: XXXX Specify a folder in [Target Folder to Store] in [Store File
  • Ricoh MP 2553 | Manuals - Page 62
    power turns off and the main power indicator on the right side of the control panel goes out. When this is done, machine power is off. When the fax unit is installed, fax the main power switch cover, and then push the main power switch. The main power indicator goes out. The main power turns off
  • Ricoh MP 2553 | Manuals - Page 63
    usage. • Ask the user administrator for the Login User Name, Login Password, and User Code. For details about user authentication, see Security Guide. • User Code to enter on User Code Authentication is the numerical value registered in the Address Book as "User Code". User Code Authentication Using
  • Ricoh MP 2553 | Manuals - Page 64
    when Basic Authentication, Windows Authentication, LDAP Authentication, or Integration Server Authentication is set. 1. Press [Login] on the top right on the screen. 2. Press [User Name]. 3. Enter a Login User Name, and then press [Done]. 4. Press [Password]. 5. Enter a Login Password, and then
  • Ricoh MP 2553 | Manuals - Page 65
    set. • To prevent use of the machine by unauthorized persons, always log out when you have finished using the machine. 1. Press the [Login/Logout out the machine when Basic Authentication, Windows Authentication, LDAP Authentication, or Integration Server Authentication is set. • To prevent use of
  • Ricoh MP 2553 | Manuals - Page 66
    original face down on the exposure glass. The original should be aligned to the rear left corner. Start with the first page to be scanned. 1 CXV011 1. Positioning mark 3. Lower the ADF or the exposure glass cover. Placing Originals on the Exposure Glass (mainly North America) • Keep your hands
  • Ricoh MP 2553 | Manuals - Page 67
    rear left corner. Start with the first page to be scanned. 1 CXV011 1. Positioning mark 3. Lower the ADF. Placing Originals in the Auto Document Feeder Be sure not to block the sensor or load the may cause a malfunction. 1 1. Sensors CSN003 1. Adjust the original guide to the original size. 65
  • Ricoh MP 2553 | Manuals - Page 68
    2. Getting Started 2. Place the aligned originals squarely face up in the ADF. Do not stack originals beyond the limit mark. The first page should be on the top. 1 2 CSN004 1. Limit mark 2. Original guide 66
  • Ricoh MP 2553 | Manuals - Page 69
    in the Auto Document Feeder". To copy onto paper other than plain paper, specify the paper type in User Tools according to the weight of the paper you are using. For details, see "Tray Paper Settings", Connecting the Machine/ System Settings. 1. Display the initial copy screen. • When using
  • Ricoh MP 2553 | Manuals - Page 70
    the originals. 4. Make desired settings. 5. Enter the number of copies with the number keys. The maximum copy quantity that can be entered is 999. 6. Press the [Start] key. When placing the original on the exposure glass, press the [ ] key after all originals are scanned. Some functions such as
  • Ricoh MP 2553 | Manuals - Page 71
    a paper tray containing A4 (81/2 × 11) paper, and then press [Auto Reduce / Enlarge]. The image is automatically rotated. For details about Rotate Copy, see "Rotate Copy", Copy/ Document Server. The 11 , 51/2 × 81/2 11 × 17 , 81/2 × 14 , 81/2 × 11 , 51/2 × 81/2 , 10 × 14 , 71/4 × 101/2 , A3 , A4 69
  • Ricoh MP 2553 | Manuals - Page 72
    3. Copy 1. Press [Auto Reduce / Enlarge]. 2. Select the paper size. 3. Place the originals, and then press the [Start] key. 70
  • Ricoh MP 2553 | Manuals - Page 73
    differ according to the orientation in which you place your originals ( or ). Original orientation and completed copies To copy on both sides of the paper, select the original and copy orientation according to how you want the printout to appear. Original Placing originals Original Orientation
  • Ricoh MP 2553 | Manuals - Page 74
    ] is selected. If [Duplex] is not selected, press [Duplex]. 3. Select [1 Sided 2 Sided] or [2 Sided 2 Sided] according to how you want the document to be output. To change the original or copy orientation, press [Orientation]. 4. Press [OK]. 5. Place the originals. 6. Press [Special Original]. 72
  • Ricoh MP 2553 | Manuals - Page 75
    7. Select the original orientation, and then press [OK]. Duplex Copying 8. Press the [Start] key. Specifying the Original and Copy Orientation Select the orientation of the originals and copies if the original is two-sided or if you want to copy onto both sides of the paper. • Top to Top CKN011 •
  • Ricoh MP 2553 | Manuals - Page 76
    3. Copy 2. Select [Top to Top] or [Top to Bottom] for [Original:] if the original is two-sided. 3. Select [Top to Top] or [Top to Bottom] for [Copy:]. 4. Press [OK]. 74
  • Ricoh MP 2553 | Manuals - Page 77
    position of Combine differs according to original orientation and the number of originals to be combined. • Portrait ( ) originals CKN015 • Landscape ( ) originals CKN016 Placing originals (originals placed in the ADF) The default value for the copy order in the Combine function is [From Left to
  • Ricoh MP 2553 | Manuals - Page 78
    several pages onto one side of a sheet. CKN014 There are six types of One-Sided Combine. 1 Sided 2 Originals Combine 1 Side Copies two 1-sided originals to one side of a sheet. 1 Sided 4 Originals Combine 1 Side Copies four 1-sided originals to one side of a sheet. 1 Sided 8 Originals Combine 1 Side
  • Ricoh MP 2553 | Manuals - Page 79
    side of a sheet. 1. Press [Dup./Combine/Series]. Combined Copying 2. Press [Combine]. 3. Select [1 Sided] or [2 Sided] for [Original:]. If you selected [2 Sided], you can change the orientation. 4. Press [Combine 1 Side]. 5. Select the number of originals to combine. 6. Press [OK]. 7. Select the
  • Ricoh MP 2553 | Manuals - Page 80
    eight 1-sided originals to one sheet with four pages per side. 1 Sided 16 Originals Combine 2 Sides Copies 16 1-sided originals to one sheet with eight pages per side. 2 Sided 4 Pages Combine 2 Sides Copies two 2-sided originals to one sheet with two pages per side. 2 Sided 8 Pages Combine 2 Sides
  • Ricoh MP 2553 | Manuals - Page 81
    4. Press [Combine 2 Sides]. 5. Press [Orientation]. 6. Select [Top to Top] or [Top to Bottom] for [Original:] and/or [Copy:], and then press [OK]. 7. Select the number of originals to combine. 8. Press [OK]. 9. Select the paper size. 10. Place the originals, and then press the [Start] key. 79
  • Ricoh MP 2553 | Manuals - Page 82
    function cannot be used with custom size paper. If the Duplex function is specified, press [1 sided 2 sided:TtoT] to cancel the setting. • When loading custom paper into Tray 1 and making copies, be sure to specify the paper size. If you do not specify the paper size, a paper jam may occur. 1. Load
  • Ricoh MP 2553 | Manuals - Page 83
    Copying onto Custom Size Paper from Tray 1 or the Bypass Tray 5. Enter the horizontal size with the number keys, and then press [ ]. Tray 1 Bypass tray 6. Enter the vertical size with the number keys, and then press [ ]. 7. Press [OK] twice. 8. Place the originals, and then press the [Start] key. 81
  • Ricoh MP 2553 | Manuals - Page 84
    153 "Recommended Paper Sizes and Types". For details about handling envelopes, supported envelope types, and how to load envelopes, see page 161 "Envelopes". specified, press [1 sided 2 sided:TtoT] to cancel the setting. To copy onto custom size envelopes, you must specify the envelope's dimensions.
  • Ricoh MP 2553 | Manuals - Page 85
    in User Tools. For details, see "Tray Paper Settings", Connecting the Machine/ System Settings. 1. Load the envelopes face up into Tray 1 or face down in the bypass tray. The bypass tray ( ) is automatically selected, so you do not need to make a selection to copy from the bypass tray. To copy from
  • Ricoh MP 2553 | Manuals - Page 86
    Sort, a finisher or the internal shift tray is required. Each time the copies of one set or a job are delivered, the next copy is shifted to separate each set or job. CKN018 Rotate Sort Every other copy set is rotated by 90 degrees ( ) and delivered to the copy tray. CKN019 To use the Rotate Sort
  • Ricoh MP 2553 | Manuals - Page 87
    and then press [OK]. 3. Enter the number of copy sets using the number keys. 4. Place the originals. To confirm the type of finishing, press the [Sample Copy] key. 5. Press the [Start] key. Changing the Number of Sets You can change the number of copy sets during copying. • This function can be used
  • Ricoh MP 2553 | Manuals - Page 88
    3. Copy 2. Enter the number of copy sets with the number keys. 3. Press [Continue]. Copying starts again. 86
  • Ricoh MP 2553 | Manuals - Page 89
    Enter a user name, file name, or password if necessary. 3. Specify a folder in which to store the document if necessary. 4. Press [OK]. 5. Place the originals. 6. Make the scanning settings for the original. 7. Press the [Start] key. Stores scanned originals in memory and makes one set of copies. If
  • Ricoh MP 2553 | Manuals - Page 90
    3. Copy 88
  • Ricoh MP 2553 | Manuals - Page 91
    can specify the fax, IP-Fax, Internet Fax, e-mail, or folder destinations. Multiple types of destination can be specified simultaneously. • It is recommended that you call the receivers and confirm with them when sending important documents. • If there is a power failure (the main power switch is
  • Ricoh MP 2553 | Manuals - Page 92
    into the ADF. 5. Make the scan settings such as scan size and resolution. 6. Configure the transmission settings such as [TX Mode] as necessary. 7. Specify a destination. You can enter the destination's number or address directly or select from the Address Book by pressing the destination key. If
  • Ricoh MP 2553 | Manuals - Page 93
    Basic Procedure for Transmissions (Memory Transmission) 9. If you send documents to Internet Fax or e-mail destinations or enable the Email TX Results function, specify a sender. 10. Press the [Start] key. Sending Originals Using the Exposure Glass (Memory Transmission) 1. Make sure [Immed. TX] is
  • Ricoh MP 2553 | Manuals - Page 94
    a Fax Destination 1. Display the initial settings screen. • When using the standard operation panel Press the [User Tools/Counter] key. • When using the Smart Operation Panel Press the [Home] key on the top left of the control panel. Flick the screen to the left, and then press the [User Tools
  • Ricoh MP 2553 | Manuals - Page 95
    Enter the fax number using the number keys, and then press [OK]. 12. Specify optional settings such as "SUB Code", "SEP Code", and "International TX Mode". 13. Press [OK]. 14. Press [Exit]. 15. Close the initial settings screen. • When using the standard operation panel Press the [User Tools/Counter
  • Ricoh MP 2553 | Manuals - Page 96
    name, user code, fax number, folder name, e-mail address, or IPFax destination. 5. Press [Fax Dest.]. 6. Press [Change] under "Fax Destination". 7. Press [Delete All], and then press [OK] under "Fax Destination". 8. Press [OK]. 9. Press [Exit]. 10. Close the initial settings screen. • When
  • Ricoh MP 2553 | Manuals - Page 97
    Destination (Immediate Transmission) Using Immediate Transmission, you can send documents while checking the connection to the destination. You can specify fax or IP-Fax destinations. If you specify Internet Fax, e-mail, folder destinations, and group or multiple destinations, the transmission mode
  • Ricoh MP 2553 | Manuals - Page 98
    4. Fax 3. Press [Immed. TX]. 4. Place the original into the ADF. 5. Select the scan settings you require. 6. Specify a destination. destination. 4. Make the scan settings you require. 5. Press the [Start] key. 6. Place the next original on the exposure glass within 10 seconds when you send multiple
  • Ricoh MP 2553 | Manuals - Page 99
    Transmitting while Checking Connection to Destination (Immediate Transmission) 7. Press the [ ] key. 97
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    a Transmission This section explains how to cancel a fax transmission. Canceling a Transmission Before the Original Is Scanned Use this procedure to cancel a transmission before pressing the [Start] key. 1. Cancel sending. • When using the standard operation panel Press the [Reset] key. CXZ001
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    . You can cancel transmission of a file while the file is being sent, stored in memory, or if it fails to transmit. All the scanned data is deleted from memory. 1. Press the [Stop] key. CXX006 You can also press [TX/RX Status / Print], and then [Check / Stop Transmission File]. 2. If a
  • Ricoh MP 2553 | Manuals - Page 102
    4. Fax 5. Press [OK]. To cancel another file, repeat steps 3 through 5. 6. Press [Exit]. After pressing [Check / Stop Transmission File] under [TX/RX Status / Print] in step 1, press [Exit] twice. 100
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    in the machine. A user name can be selected from the Address Book or entered manually. File Name You can specify a name for a stored document. If you do not specify a name, scanned documents will be automatically assigned names such as "FAX0001" or "FAX0002". Password You can set this function so as
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    4. Fax 4. Set the user name, file name, and password as necessary. • User Name Press [User Name], and then select a user name. To specify an unregistered user name, press [Manual Entry], and then enter the name. After specifying a user name, press [OK]. • File Name Press [File Name], enter a file
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    document with a password, enter the password using the number keys, and then press [OK]. 4. When you want to add your originals to stored documents 5. Press [OK]. 6. To add an original to stored documents, place the original, and then select any scan settings you require. 7. Specify the destination
  • Ricoh MP 2553 | Manuals - Page 106
    4. Fax Printing the Journal Manually To print the Journal manually, select the printing method: [All], [Print per File No.], or [Print per User]. All Prints the results of communications in the order made. Print per File No. Prints only the results of communications specified by file number. Print
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    Quick Install, the PCL 6 printer driver is installed under network environment, and the Standard TCP/IP port will be set. • Manage Printers permission is required to install the drivers. Log on as an Administrators group member. 1. Quit all applications. (Do not close this manual.) 2. Insert the
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    to open the printer driver properties from [Devices and Printers]. • Manage Printers permission is required to change the printer settings. Log on as an Administrators group member. • You cannot change the machine default settings for individual users. Settings made in the printer properties dialog
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    is complete. In this case, check if the document was printed. When Using the PCL 6 Printer Driver 1. Click the WordPad menu button in the upper left corner of the window, and then click [Print]. 2. In the [Select Printer] list, select the printer you want to use. 3. Click [Preferences]. 4. In the
  • Ricoh MP 2553 | Manuals - Page 110
    Color, Letterhead, Preprinted, Prepunched, Bond, Cardstock When Using the PCL 6 Printer Driver 1. Click the WordPad menu button in the upper left corner of the window, and then click [Print]. 2. In the [Select Printer] list, select the printer you want to use. 3. Click [Preferences]. 4. Click the
  • Ricoh MP 2553 | Manuals - Page 111
    sheets at reduced size onto a single sheet. When Using the PCL 6 Printer Driver 1. Click the WordPad menu button in the upper left corner of the window, and then click [Print]. 2. In the [Select Printer] list, select the printer you want to use. 3. Click [Preferences]. 4. Click the [Detailed
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    5. Print 4 Pages per Sheet Right, then Down Down, then Right Left, then Down Down, then Left 110
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    Envelopes Configure the paper settings appropriately using both the printer driver and the control panel. Configuring Envelope Settings Using the Control Panel 1. Load envelopes in the paper tray. 2. Display the initial settings screen. • When using the standard operation panel Press the [User Tools
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    the PCL 6 printer driver 1. Click the WordPad menu button in the upper left corner of the window, and then click [Print]. 2. In the [Select Printer] list, select the printer you want to use. 3. Click [Preferences]. 4. In the "Document Size:" list, select the envelope size. 5. In the "Input Tray
  • Ricoh MP 2553 | Manuals - Page 115
    window, and then click [Print]. 2. In the "Select Printer" list, select the printer you want to use. 3. Click [Preferences]. 4. In the "Job Type:" list, click [Document Server]. 5. Click [Details...]. 6. Enter a user ID, file name, password, and user name as required. 7. Specify the folder number
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    If the folder is protected by a password, enter the password in the "Folder Password:" box. 9. Click [OK]. 10. Change any other print settings if necessary. 11. Click [OK]. 12. Start printing from the application's [Print] dialog box. • You can print the documents stored in the Document Server using
  • Ricoh MP 2553 | Manuals - Page 117
    for Sending by Scan to Folder", Scan and confirm the details of the destination computer. Also refer to "Registering Folders", Connecting the Machine/ System Settings, and register the address of the destination computer to the address book. 1. Display the initial scanner screen. • When using
  • Ricoh MP 2553 | Manuals - Page 118
    3. Press the [Folder] tab. 4. Place originals. 5. If necessary, specify the scan settings according to the original to be scanned. Example: Scanning the document in color/duplex mode, and saving as a PDF file. • Press [Scan Settings], and then press [Full Color: Text / Photo] in the [Original Type
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    only to specific users. Use the following procedure to remove "Everyone" and specify user access rights. 1. Create a folder, just as you would create a normal folder, in a location of your choice on the computer. 2. Right-click the folder, and then click [Properties]. When using Windows XP, right
  • Ricoh MP 2553 | Manuals - Page 120
    privileges for the created folder to allow other users or groups to access the folder, configure the folder as follows: 1. Right-click the folder created in step 2, and then click [Properties]. 2. On the [Security] tab, click [Edit...]. When using Windows XP, click [Add...] on the [Security] tab
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    [Auth. Info], and then press [ Next]. 10. Press [Specify Other Auth. Info] on the right side of "Folder Authentication". When [Do not Specify] is selected, the SMB User Name and SMB Password that you have specified in "Default User Name / Password (Send)" of File Transfer settings are applied. 119
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    6. Scan 11. Press [Change] under "Login User Name". 12. Enter the login user name of the destination computer, and then press [OK]. 13. Press [Change] under "Login Password". 14. Enter the password of the destination computer, and then press [OK]. 15. Enter the password again to confirm, and then
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    Basic Procedure When Using Scan to Folder If the network does not allow automatic obtaining of IP addresses, include the destination computer's IP address in the path. For example: if the IP address of the destination computer is "192.168.0.191", and the folder name is "Share", the path will be \\
  • Ricoh MP 2553 | Manuals - Page 124
    the registered name, user code, fax number, folder name, e-mail address, or IPFax destination. 5. Press [Folder]. 6. Press the protocol which is not currently selected. A confirmation message appears. 7. Press [Yes]. 8. Press [OK]. 9. Press [Exit]. 10. Close the initial settings screen. • When using
  • Ricoh MP 2553 | Manuals - Page 125
    for logging in to the computer. Press [Manual Entry] to the right of the user name field to display the soft keyboard. 7. Depending on the destination setting, enter the password for logging in to the computer. Press [Manual Entry] for the password to display the soft keyboard. 8. Press [Connection
  • Ricoh MP 2553 | Manuals - Page 126
    Scan Files by Email 1. Display the initial scanner screen. • When using the standard operation panel Press the [Home] key on the top left of the control panel, and press the [Scanner the [Scanner] icon on the Home screen 4. 2. Make sure that no previous settings remain. If a previous setting remains,
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    scan settings according to the original to be scanned. Example: Scanning the document in color/duplex mode, and saving as a PDF file. • Press [Scan Settings sender will receive e-mail notification when the email press the [User Tools] icon ( ) on the Home screen 4. 2. Press [Address Book Mangmnt]. 3.
  • Ricoh MP 2553 | Manuals - Page 128
    6. Scan 6. Enter the name, and then press [OK]. 7. Press [ Next]. 8. Press the first. • [AB], [CD], [EF], [GH], [IJK], [LMN], [OPQ], [RST], [UVW], [XYZ], [1] to [10]: Added to the list of items in the selected title. You can select [Frequent] and one more key for each title. 9. Press [E-mail
  • Ricoh MP 2553 | Manuals - Page 129
    Book Mangmnt]. 3. Check that [Program / Change] is selected. 4. Select the name whose e-mail address you want to delete. Press the name key, or enter the registered number using the number keys. You can search by the registered name, user code, fax number, folder name, e-mail address, or IP-Fax
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    6. Scan 10. Close the initial settings screen. • When using the standard operation panel Press the [User Tools/Counter] key. • When using the Smart Operation Panel Press [User Tools/Counter] ( ) on the top right of the screen. Entering an E-mail Address Manually 1. Press [Manual Entry]. 2. Enter the
  • Ricoh MP 2553 | Manuals - Page 131
    for each stored file. Files that are not password-protected can be accessed by other users on the same local area network using DeskTopBinder. We recommend that you protect stored files from unauthorized access by specifying passwords. • Scan file stored in the machine may be lost if some kind
  • Ricoh MP 2553 | Manuals - Page 132
    Re-enter the password for confirmation, and then press [OK]. • Select Folder Press [Select Folder], specify the folder in which to save the stored files, and then press [OK]. 7. Press [OK]. 8. If necessary, press [Scan Settings] to specify scanner settings such as resolution and scan size. 9. Press
  • Ricoh MP 2553 | Manuals - Page 133
    1. Press [Select Stored File]. Basic Procedure for Storing Scan Files 2. Specify the folder where the file is stored. 3. From the list of stored files, select the file you want to check. You can select more than one file. 4. Press [Preview]. 131
  • Ricoh MP 2553 | Manuals - Page 134
    Scan to Folder, sending stored files by e-mail or Scan to Folder, number of pages scanned. • Multi-page: [TIFF], [PDF] If you select a multi-page file type when scan multiple originals, scanned pages are combined and sent as a single file. Selectable file types differ depending on the scan settings
  • Ricoh MP 2553 | Manuals - Page 135
    Specifying Scan Settings 1. Press [Scan Settings]. Specifying Scan Settings 2. Specify resolution, scan size, and other settings, as required. 3. Press [OK]. 133
  • Ricoh MP 2553 | Manuals - Page 136
    6. Scan 134
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    about the Address Book, see "Registering Addresses and Users", Connecting the Machine/ System Settings. Password To prevent unauthorized printing, you can specify a password for any stored document. A protected document can only be accessed if its password is entered. If a password is specified for
  • Ricoh MP 2553 | Manuals - Page 138
    names that were registered in the Address Book. To specify a name not shown in the screen, press [Manual Entry], and then enter a user name. 7. Press [File Name]. 8. Enter a file name, and then press [OK]. 9. Press [Password]. 10. Enter a password with the number keys, and then press [OK]. You can
  • Ricoh MP 2553 | Manuals - Page 139
    a folder. 2. Select a document to be printed. 3. When printing two or more documents at a time, repeat step 2. Up to 30 documents can be printed. 4. When specifying printing conditions, press [To Printing Screen], and then configure print settings. 5. Enter the number of print copies with the number
  • Ricoh MP 2553 | Manuals - Page 140
    7. Document Server 138
  • Ricoh MP 2553 | Manuals - Page 141
    see Connecting the Machine/ System Settings on the supplied CD-ROM or 168.001.010", you must enter it as "192.168.1.10". 1. Start your Web browser. 2. Enter "http://(machine's shown. 2. Header area The dialog box for switching to the user mode and administrator mode appears, and each mode's menu will
  • Ricoh MP 2553 | Manuals - Page 142
    Refresh/Help (Refresh): Click at the upper right in the work area to update the machine information. Click the Web browser's [Refresh] button to refresh the entire browser screen. (Help): Use Help to view or download Help file contents. 4. Basic Information area Displays the basic information of the
  • Ricoh MP 2553 | Manuals - Page 143
    9. Adding Paper and Toner This chapter describes how to load paper into the paper tray and recommended paper sizes and types • If a paper tray is pushed vigorously when putting it back into place, the position of the tray's side fences may slip out of place. • When loading a low number of sheets, be
  • Ricoh MP 2553 | Manuals - Page 144
    the positions of side fences and end fence. For details, see "Changing the Paper Size in Paper Trays", Paper Specifications and Adding Paper. • You can load envelopes in Tray 1. When loading envelopes, place them in the correct orientation. For details, see page 161 "Envelopes". Loading Paper
  • Ricoh MP 2553 | Manuals - Page 145
    the limit mark. For the maximum number of sheets you can load, see page 153 "Recommended Paper Sizes and Types". 1. Open the bypass tray. CXV019 2. Load the paper face down until you hear the beep. 3. Align the paper guides to the paper size. If the guides are not flush against the paper, images
  • Ricoh MP 2553 | Manuals - Page 146
    printer drivers, see "Printing Documents", Print. • The default setting for [Printer Bypass Paper Size] in [Tray Paper Settings] is [Auto Detect]. Specifying regular sizes using the control panel 1. Display the initial settings screen. • When using the standard operation panel Press the [User
  • Ricoh MP 2553 | Manuals - Page 147
    Operation Panel Press the [Home] key on the top left of the control panel. Flick the screen to the left, and then press the [User Tools] icon ( ) on the Home screen 4. 2. Press [Tray Paper Settings]. 3. Press [Printer Bypass Paper Size]. 4. Select the paper size. 5. Press [OK]. 6. Close the initial
  • Ricoh MP 2553 | Manuals - Page 148
    then press the [User Tools] icon ( ) on the Home screen 4. 2. Press [Tray Paper Settings]. 3. Press [Printer Bypass Paper Size]. 4. Press [Custom Size]. If a custom size is already specified, press [Change Size]. 5. Press [Vertical]. 6. Enter the vertical size using the number keys, and then press
  • Ricoh MP 2553 | Manuals - Page 149
    key on the top left of the control panel. Flick the screen to the left, and then press the [User Tools] icon ( ) on the Home screen 4. 2. Press [Tray Paper Settings]. 3. Press [Printer Bypass Paper Size], and then specify the paper size. 4. Press [OK]. 5. Press [ Next]. 6. Press [Paper Type: Bypass
  • Ricoh MP 2553 | Manuals - Page 150
    . • When using the Smart Operation Panel Press [User Tools/Counter] ( ) on the top right of the screen. • We recommend that you use specified OHP transparencies. • For details about paper thickness, see "Tray Paper Settings", Connecting the Machine/ System Settings. Loading Paper into Large Capacity
  • Ricoh MP 2553 | Manuals - Page 151
    . Loading Paper CXV016 2. Square the paper and load it print side up. Do not stack paper over the limit mark. • Whole tray pulled out CXV017 • Left half of the tray pulled out CXV018 3. Carefully push the LCT fully in. • You can load paper even if the LCT is in use. It is
  • Ricoh MP 2553 | Manuals - Page 152
    on how the originals and paper are placed. Settings for the User Tools • Copier mode Specify [Yes] for [Letterhead Setting] in [Input / Output] under the Copier / Document Server Features menu, and then place the original and paper as shown below. • Printer mode Specify [Auto Detect] or [On (Always
  • Ricoh MP 2553 | Manuals - Page 153
    Original orientation Unreadable orientation Exposure glass • Copy • Scanner • Paper orientation • Copier mode Copy side Paper trays LCT One-sided Loading Paper ADF Bypass tray Two-sided • Printer mode Print side One-sided Paper trays LCT Bypass tray Two-sided 151
  • Ricoh MP 2553 | Manuals - Page 154
    and Toner • In copier mode: • For details about how to make two-sided copies, see page 71 "Duplex Copying". • In printer mode: • To print on letterhead paper when [Auto Detect] is specified for [Letterhead Setting], you must specify [Letterhead] as the paper type in the printer driver's settings
  • Ricoh MP 2553 | Manuals - Page 155
    because it is too dry or too damp, a staple clogging or paper jam may occur. • Do not use paper designed for inkjet printers, as these may stick to the fusing unit and cause a misfeed. • When you load OHP transparencies, check the front and back of the sheets, and place them correctly, or
  • Ricoh MP 2553 | Manuals - Page 156
    Paper and Toner Paper type and weight Paper size Paper capacity 52-157 g/m2 (14-42 lb. Bond) Thin Paper-Thick Paper Select the paper size using the Tray Paper Settings menu: B6 JIS , 11 × 17 , 81/2 × 14 , 81/2 × 13 , 81/2 × 11 , 81/4 × 14 , 81/4 × 13 , 8 × 13 , 8 × 101/2 , 8 × 10 , 71/4 × 101
  • Ricoh MP 2553 | Manuals - Page 157
    Paper type and weight Envelopes Paper size Select the paper size using the Tray Paper Settings menu: 41/8 × 91/2 , 37/8 × 71/2 , C5 inches) or less. *2 The number of sheets you can load in the paper tray varies depending on the weight and condition of the paper. Trays 2-4 Paper type and weight
  • Ricoh MP 2553 | Manuals - Page 158
    Paper and Toner Paper type and weight Paper size Paper capacity 52-157 g/m2 (14-42 lb. Bond) Thin Paper-Thick Paper Select the paper size using the Tray 550 sheets Paper Settings menu: 11 × 17 , 81/2 × 14 , 81/2 × 13 , 81/2 × 11 , 81/4 × 14 , 81/4 × 13 , 8 × 13 , 8 × 101/2 , 8 × 10 , 71/4 × 101
  • Ricoh MP 2553 | Manuals - Page 159
    Recommended Paper Bypass tray Paper type and weight Paper /2 × 11 , 81/4 × 14 , 81/4 × 13 , 8 × 13 , 8 × 101/2 , 8 × 10 , 71/4 × 101/2 , 51/2 × 81/2 , 8K , 16K , 12 × 18 , 11 × 15 , 11 × 14 , 10 × 15 , 10 × 14 • Thin Paper-Middle Thick: 100 sheets • Thick Paper: 40 sheets A3 , A4 , A5 , A6 ,
  • Ricoh MP 2553 | Manuals - Page 160
    9. Adding Paper and Toner Paper type and weight Paper size 52-157 g/m2 C6 Env , DL Env *1 Select the paper size. For copier mode, see "Copying onto Regular Size Paper from Tray 1 or the Bypass Tray", Copy/ Document Server. For printer mode, see page 144 "Specifying regular sizes using the control
  • Ricoh MP 2553 | Manuals - Page 161
    any of the sizes specified above, contact your service representative. Paper Thickness Paper Thickness *1 Thin maximum weight. Change the paper weight setting to thinner or thicker. *2 Depending noise does not indicate a problem and print quality is tray. • If multiple sheet feeding occurs, fan
  • Ricoh MP 2553 | Manuals - Page 162
    making a large number of copies. You can specify the paper type of the paper trays under [Paper Type]. For details, see "Tray Paper Settings", Connecting the Machine/ System Settings. For the setting procedure of the Auto Tray Switching function, see "General Features", Copy/ Document Server. • When
  • Ricoh MP 2553 | Manuals - Page 163
    printing on thick smooth paper. To prevent such problems, be sure to fan smooth paper thoroughly before trays Large capacity tray (LCT) Bypass tray Not recommended • Select [Thick Paper] as the paper thickness for the tray in [Tray Paper Settings use window envelopes. • Misfeeds might occur depending on
  • Ricoh MP 2553 | Manuals - Page 164
    . If this happens, open the right cover and push down the envelope lever of the fusing unit. CXV027 In copier mode The way to load envelopes varies depending on the orientation of the envelopes. When copying onto envelopes, load them according to the applicable orientation shown below: How to load
  • Ricoh MP 2553 | Manuals - Page 165
    closed • Bottom side of envelopes: toward the back of the machine • Side to be printed: face up Bypass tray • Flaps: open • Bottom side of envelopes: toward the left of the machine • Side to be scanned: face down • Flaps: open • Bottom side of envelopes: toward the left of the machine • Side to be
  • Ricoh MP 2553 | Manuals - Page 166
    9. Adding Paper and Toner Orientation of envelopes Side-opening envelopes Exposure glass Bypass tray • Flaps: closed • Bottom side of envelopes: toward the front of the machine • Side to be scanned: face down • Flaps: closed • Bottom side of envelopes: toward the front of the machine • Side to
  • Ricoh MP 2553 | Manuals - Page 167
    the paper types using both [Tray Paper Settings] and printer driver and specify the thickness of parts of an envelope have differing thicknesses. Print one or two envelopes to check print quality. • Copied or printed sheets are delivered to the internal tray even if you specified a different tray
  • Ricoh MP 2553 | Manuals - Page 168
    9. Adding Paper and Toner • Certain types of envelopes might come out creased, dirtied, or misprinted. If you are printing a solid color on an envelope, lines may appear where the overlapped edges of the envelope make it thicker. 166
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    This section explains precautions when adding toner, how to send faxes or scanned documents when the toner has run out, and how to dispose of used toner. • Do not incinerate toner (new or used) or toner containers. Doing so risks burns. Toner will ignite on contact with naked flame. • Do not store
  • Ricoh MP 2553 | Manuals - Page 170
    cartridge when a notification appears on the machine. • Fault may occur if you use toner other than the recommended type. • When adding toner, do not turn off the main power. If you do, settings will be lost. • Store toner where it will not be exposed to direct sunlight, temperatures above 35°C (95
  • Ricoh MP 2553 | Manuals - Page 171
    Specifications. Sending Faxes or Scanned Documents When Toner Has Run Out When the machine has run out of toner, the indicator on the display lights. Note that even if there is no toner left, you can still send faxes or scanned documents. • If number Facsimile] icon or the [Scanner] icon on the [Home
  • Ricoh MP 2553 | Manuals - Page 172
    from leaking out of the container when you dispose of it. (mainly Europe and Asia) If you want to discard your used toner container, please contact your local sales office. If you discard it by yourself, treat it as general plastic waste material. (mainly North America) Please see
  • Ricoh MP 2553 | Manuals - Page 173
    10. Troubleshooting This chapter describes basic troubleshooting procedures. When a Status Icon Is Displayed This section describes the status icons displayed when the machine requires the user to remove misfed paper, to add paper, or to perform other procedures. Status Icon : Paper Misfeed icon
  • Ricoh MP 2553 | Manuals - Page 174
    10. Troubleshooting about how to resolve the problems described in error messages, see "When Messages Appear", Troubleshooting. 3. Messages Displays a message icon may also appear if the toner is running low. The following table explains problems that cause the indicator lamp for the [Check Status]
  • Ricoh MP 2553 | Manuals - Page 175
    Status] Key Is Lit or Flashing Problem Documents and reports do not print out. Documents and reports do not print out. An error has occurred. The machine is unable to connect to the network. Causes Solutions The paper output tray is full. Remove the prints from the tray. There is no paper left
  • Ricoh MP 2553 | Manuals - Page 176
    Copier/ Document Server function, the Facsimile function, or the Scanner function. Soft alert An original has been left on the exposure glass or paper tray is empty. Strong alert The machine requires user attention because paper has jammed, the toner needs replenishing, or other problems have
  • Ricoh MP 2553 | Manuals - Page 177
    ] key or the [Energy Saver] key is pressed. The power is turned off. Make sure the main power indicator is off, and then turn on the power. The power turns off automatically. The Weekly Timer setting is set to [Main Power Off]. Change the Weekly Timer setting. For details about the Weekly Timer
  • Ricoh MP 2553 | Manuals - Page 178
    is Displayed", Getting Started. The Authentication screen appears. Basic Authentication, Windows Authentication, LDAP Authentication or Integration Server Authentication is set. Enter your login user name and user password. For details about the Authentication screen, see "When the Authentication
  • Ricoh MP 2553 | Manuals - Page 179
    proper way to store paper, see "Paper Storage", Paper Specifications and Adding Paper. • Remove misfed paper. For details about removing jammed paper, see "Removing Jammed Paper", Troubleshooting. • Check that the side or end fences are set properly. Also, check that the side fences are locked. For
  • Ricoh MP 2553 | Manuals - Page 180
    see "Tray Paper Settings", Connecting the Machine/ System Settings. An error has occurred when the Address Book is changed from the display panel or Web Image Monitor. The Address Book cannot be Wait a while, and then retry the changed while deleting the operation. multiple stored documents. 178
  • Ricoh MP 2553 | Manuals - Page 181
    bent. Paper may be bent when it is Change the output tray to the finisher ejected from the finisher shift tray. upper tray. • If you cannot make copies as you want because of paper type, paper size, or paper capacity problems, use the recommended paper. For details about recommended paper, see
  • Ricoh MP 2553 | Manuals - Page 182
    10. Troubleshooting When Multiple Functions Cannot Be Executed Simultaneously If you are not able to carry out your job, it may job using a different function while the current job is being performed. For details about Function Compatibility, see "Function Compatibility", Troubleshooting. 180
  • Ricoh MP 2553 | Manuals - Page 183
    Using the Copy/ Document Server Function • If you cannot make copies as you want because of the paper type, paper size or paper capacity problems, use recommended paper. For details about recommended paper, see page 153 "Recommended Paper Sizes and Types". Message "Cannot delete the folder because
  • Ricoh MP 2553 | Manuals - Page 184
    a proper paper size. For details about paper, see "Specifications for the Main Unit", Maintenance and Specifications. "Exceeded the maximum number of sheets that can be used. Copying will be stopped." The number of pages the user is permitted to copy has been exceeded. For details about how to
  • Ricoh MP 2553 | Manuals - Page 185
    " function are scanned using the same function. "Maximum number of sets is n." (A figure is placed at n.) The number of copies exceeds the maximum copy quantity. You can change the maximum copy quantity from [Max. Copy Quantity] in [General Features] under [Copier / Document Server Features
  • Ricoh MP 2553 | Manuals - Page 186
    10. Troubleshooting Message "The selected folder is locked. Please contact the file administrator." Causes Solutions An attempt was made to edit For details about locked folders, see or use a locked folder. Security Guide. • If you set [Memory Full Auto Scan Restart] in [Input / Output] of
  • Ricoh MP 2553 | Manuals - Page 187
    with facsimile. Data will be initialized." There is a problem with the fax. Record the code number shown on the screen, and then contact your service representative. Other functions can be used. "Memory is full. Cannot The memory is full. scan more. Transmission will be stopped." If you press
  • Ricoh MP 2553 | Manuals - Page 188
    to add paper. If there is paper left in the other trays, you can receive documents as usual, even if the message appears on the screen. You can turn this function on or off with "Parameter Settings". For details about how to do this, see "Parameter Settings", Fax. When There Is a Problem Specifying
  • Ricoh MP 2553 | Manuals - Page 189
    . • Check that the correct SIP Server IP Address is listed in [SIP Settings] of [Facsimile Features]. For details about SIP Settings, see "Initial Settings", Fax. • For details about network problems, contact your administrator. The password registered for the SIP server is not the same as the
  • Ricoh MP 2553 | Manuals - Page 190
    10. Troubleshooting Message "Check whether there are any network problems." [13-26] "Check whether there are any network problems." [14-01] Causes The "Effective Protocol" and "SIP Server IP Address" settings are different, or an incorrect IP address has been registered. The DNS server, SMTP
  • Ricoh MP 2553 | Manuals - Page 191
    listed correctly. • SMTP Authentication • POP before SMTP • Fax E-mail Account For details about these settings, see "File Transfer", Connecting the Machine/ System Settings. • Check that the user ID and password for the computer with the folder for forwarding are correctly specified. • Check that
  • Ricoh MP 2553 | Manuals - Page 192
    "File Transfer", Connecting the Machine/ System Settings. • For details about network problems, contact your administrator. • Check that the correct User Name and Password are listed in [Fax Email Account] of [System Settings]. For details about Fax Email Account, see "File Transfer", Connecting the
  • Ricoh MP 2553 | Manuals - Page 193
    to the machine. • For details about network problems, contact your administrator. • Check that the following settings in [System Settings] are listed correctly. • the user name and password for [Fax E-mail Account] • the user name and password for POP before SMTP authentication For details about
  • Ricoh MP 2553 | Manuals - Page 194
    left in the other trays, you can receive documents as usual, even if the message appears on the screen. You can turn this function on or off with "Parameter Settings". For details about how to do this, see "Parameter Settings", Fax. • If "Check whether there are any network problems." appears, the
  • Ricoh MP 2553 | Manuals - Page 195
    . • For details about network problems, contact your administrator. "Connection with the remote A network error occurred machine has failed. Check while using the remote fax the remote machine status." function. • Check that the main machine supports the remote fax function. • Check that the
  • Ricoh MP 2553 | Manuals - Page 196
    10. Troubleshooting Message Causes Solutions "Connection with the remote machine has failed. There is a problem with the remote machine structure. Contact the administrator." The settings or machine configuration for using the remote fax function to connect to the main machine are incorrect.
  • Ricoh MP 2553 | Manuals - Page 197
    or reports. If other messages appear, follow their instructions. Messages Displayed on the Control Panel When Using the Printer Function • Before turning off the power, see page 60 "Turning On/Off the Power". Message Causes Solutions "Hardware Problem: Ethernet" An error has occurred in the
  • Ricoh MP 2553 | Manuals - Page 198
    10. Troubleshooting Message Causes Solutions "Load following paper in n. To cancel job, press [Job Reset]." (A figure is placed at n.) The printer driver settings are incorrect or the tray does not contain paper of the size selected in the printer driver. Check that the printer driver settings
  • Ricoh MP 2553 | Manuals - Page 199
    Messages Displayed When Using the Printer Function Message Causes "Printer font error." An error has occurred in the font settings. "Problems with the wireless card. Please call service." (A "wireless LAN board" or "Bluetooth unit" is referred to as a "wireless card".) The machine has detected
  • Ricoh MP 2553 | Manuals - Page 200
    "An error occurred while processing an Unauthorized Copy Prevention job. The job was cancelled." The [Enter User Text:] field on the [Unauthorized Copy Prevention for Pattern Details] screen is blank. On the printer driver's [Detailed Settings] tab, click [Effects] in "Menu:". Select [Unauthorized
  • Ricoh MP 2553 | Manuals - Page 201
    the printer driver, set the resolution to 600 dpi or higher, or deselect [Unauthorized Copy Prevention]. "Collate has been cancelled." Collate was canceled. Turn off the power, and then back on again. If the message appears again, contact your service representative. "Exceeded the maximum unit
  • Ricoh MP 2553 | Manuals - Page 202
    10. Troubleshooting Message Causes Solutions "Classification Code is incorrect." The classification code is not supported with the printer driver. Select [Optional] for classification code. For details about how to specify classification code settings, see "Configuring Classification Codes",
  • Ricoh MP 2553 | Manuals - Page 203
    about how to set permissions, see Security Guide. "Exceeded max. capacity of Document Server. Cannot store." The hard disk became full after a file was stored. Delete some of the files stored in the Document Server or reduce the size that you want to send. "Exceeded max. number of files of
  • Ricoh MP 2553 | Manuals - Page 204
    . The specified folder is locked. Unlock the folder or specify another folder number that can be used. For details about locked folders, see Security Guide. When there is not enough free hard disk space Message "HDD is full." Causes When printing with the PostScript 3 printer driver, the hard
  • Ricoh MP 2553 | Manuals - Page 205
    When Using the Printer Function Message There is no work area available for image processing. Decrease the number of files sent to the machine. Printing was canceled because [Job operation again if necessary. When there is a problem with a parameter Message "86: Error" Causes Parameters of
  • Ricoh MP 2553 | Manuals - Page 206
    privileges have not been set for this document." The PDF document you have tried to print has no privileges to print. Contact the owner of the document. "You do not have a privilege to use this function. This job has been cancelled." The entered login user name or login password is not correct
  • Ricoh MP 2553 | Manuals - Page 207
    Printer Function Message Causes Solutions "Information for user authentication is already registered for another user." The user off the power, and then back on again. If the message appears frequently, contact your service representative. " Device", Print. "Address Book is currently in use by
  • Ricoh MP 2553 | Manuals - Page 208
    10. Troubleshooting Message Causes Solutions "Command Error" An RPCS command error occurred. Check using the following procedure: • Check if the communication between the computer and the machine is working correctly. • Check if the correct printer driver is being used. • Check if the machine
  • Ricoh MP 2553 | Manuals - Page 209
    [Host Interface], select [I/O Buffer], and then set the maximum buffer size to a larger value. • Reduce the number of files being sent to the machine. "Insufficient Memory" A memory allocation error occurred. PCL 6 On the printer driver's [Detailed Settings] tab, click [Print Quality] in "Menu
  • Ricoh MP 2553 | Manuals - Page 210
    10. Troubleshooting Messages Displayed When Using the Scanner Function Messages Displayed on the Control Panel When Using the Scanner Function This section describes likely causes of and possible solutions for the error messages that appear on the control panel. If a message not described here
  • Ricoh MP 2553 | Manuals - Page 211
    / Delivery Function", Scan. "Programmed. Cannot program the destination(s) that is not programmed in the address book." The destinations selected while registering to the program contain a folder destination for which one of the following destinations is set: manually entered destination, delivery
  • Ricoh MP 2553 | Manuals - Page 212
    ] is specified for [Delete Blank Page] in [OCR Settings]. Check whether the original is set upside down. Change [OCR Scanned PDF: Blank Page Sensitivity] in [Scanner Features] to "Sensitivity Level 1". Documents may sometimes not be scanned depending on a combination of items such as the specified
  • Ricoh MP 2553 | Manuals - Page 213
    unneeded files. For details about how to delete files, see "Deleting Stored Documents", Copy/ Document Server. "Not all of the image will be scanned." If the scaling factor specified in [Specify Reproduction Ratio] is too large, part of the image may be lost. Reduce the scaling factor in [Specify
  • Ricoh MP 2553 | Manuals - Page 214
    10. Troubleshooting Message Causes Solutions "Not all of the image will be scanned." Using [Specify Reproduction Ratio] to scale down a large document may cause part of the image to be lost. Specify a large size in [Specify Size], and then try to scan the original again. If displaying the
  • Ricoh MP 2553 | Manuals - Page 215
    in the Document Server, only some of the pages could be scanned. Specify whether settings. To check the current status, press [Scanned Files Status]." The entered user name or password was invalid. "Exceeded max. email size. Sending email has been cancelled. Check [Max. Email Size] in Scanner
  • Ricoh MP 2553 | Manuals - Page 216
    10. Troubleshooting Message Causes Solutions "Transmission has failed. Insufficient memory in the destination hard disk. To check the current status, press [Scanned status cleared) or the DeskTopBinder setting, and then change the password. You cannot change the sender's name whose status is "
  • Ricoh MP 2553 | Manuals - Page 217
    Messages Displayed When Using the Scanner Function Message "Some of selected files are setting, and then delete the file. When data cannot be sent because there are too many documents or pages Message Causes Solutions "Exceeded max. number of pages per file. Do you want to store the scanned
  • Ricoh MP 2553 | Manuals - Page 218
    10. Troubleshooting When the WSD scanner function cannot be used Message Causes Solutions "Cannot communicate with PC. Contact the administrator." WSD (Device) protocol or WSD (Scanner) protocol is disabled. For details about how to enable or disable the WSD protocol, see Security Guide. "
  • Ricoh MP 2553 | Manuals - Page 219
    saved if the maximum number of files that can be saved is exceeded. • Replace the memory storage device. • If the document is scanned as single-page be incompatible with this machine. • Check the file name set at the time of scanning. For details about the characters that can be used in file names
  • Ricoh MP 2553 | Manuals - Page 220
    them correctly. For details about login user name, login password, and driver encryption key, see Security Guide. "Authentication succeeded. However, the access privileges for scanner function has been denied." The logged in user name For details about how to set does not have permission for
  • Ricoh MP 2553 | Manuals - Page 221
    the scanner driver." "Error has occurred in the scanner." "Fatal error has occurred in the scanner." "Insufficient memory. Close all other applications, then restart scanning." Causes Solutions The maximum number of registerable scan areas has been exceeded. The maximum number of scanning areas
  • Ricoh MP 2553 | Manuals - Page 222
    10. Troubleshooting Message Causes Solutions "Insufficient memory. Reduce Scanner memory is the scanning area." insufficient. • Reset the scan size. • Lower the resolution. • Set with no compression. For details about the settings, see TWAIN driver Help. The problem may be due to the
  • Ricoh MP 2553 | Manuals - Page 223
    use. Use another name. When there is a problem connecting to the scanner Message Causes "Cannot connect to the scanner. Check the network Access Mask settings in User Tools." An access mask is set. "Cannot find "XXX" scanner used for the previous scan. "YYY" will be used instead." ("XXX" and
  • Ricoh MP 2553 | Manuals - Page 224
    10. Troubleshooting Message Causes "Cannot find "XXX" scanner used for the previous scan. "YYY" will be used instead." ("XXX" and "YYY" indicate scanner names.) The machine is not connected to the network correctly. "Communication error has occurred on the network." "Scanner is not available.
  • Ricoh MP 2553 | Manuals - Page 225
    the machine's host name is specified in the Network Connection Tool. For the WIA driver, check the [Network Connection] tab in the properties. • Use Web Image Monitor to set "LLMNR" of "IPv6" to [Active]. • In Windows XP, IPv6 address cannot be obtained from the host name. Specify the machine's IPv6
  • Ricoh MP 2553 | Manuals - Page 226
    appears again, contact your service representative. "Clean the scanning glass. (Located next to the exposure glass.)" The scanning glass or guide plate of the ADF is dirty. Clean them. See "Maintaining Your Machine", Maintenance and Specifications. "Following output tray is full. The output
  • Ricoh MP 2553 | Manuals - Page 227
    factors such as number of prints, Problem Scanning or Storing Originals Message Causes "Cannot detect original size. The machine failed to detect Select scan scan size, and then place the originals again. For details about the settings for when fax function is being used, see "Scan Settings", Fax
  • Ricoh MP 2553 | Manuals - Page 228
    10. Troubleshooting Message "Captured file exceeded max. number of pages per file. Cannot send the scanned data." Causes The maximum number of pages per file has been exceeded. "Original(s) is being scanned for a different function." Another function of the machine is being used. Solutions
  • Ricoh MP 2553 | Manuals - Page 229
    Book Is Updated Message Causes "Updating the destination list A network error has has failed. Try again?" occurred. "Updating the destination list... Please wait. Specified destination(s) or sender add the program to the exclusion list in the application settings. For details about how to add
  • Ricoh MP 2553 | Manuals - Page 230
    10. Troubleshooting When Data Cannot Be Sent Due to a Problem with the Destination Message Causes Solutions "Some invalid destination(s) contained. Do you want to select only valid destination(s)?" The specified group contains fax destinations, e-mail destinations, and/or folder destinations,
  • Ricoh MP 2553 | Manuals - Page 231
    ) must be installed. For details about how to install a device certificate (PDF with digital signature or PDF/A with digital signature), see Security Guide. "XXX cannot be YYY because there is a problem with the Digital Signature's device certificate. Check the device certificate." (XXX and
  • Ricoh MP 2553 | Manuals - Page 232
    10. Troubleshooting When Problems Occur While Logging In Message "Authentication has failed." "Authentication has failed." Causes Solutions The entered login user name or login password is not correct. For details about the correct login user name and login password, see Security Guide. The
  • Ricoh MP 2553 | Manuals - Page 233
    that the correct settings for LDAP server are listed in [Administrator Tools] of [System Settings]. For details about LDAP server, see "Programming the LDAP server", Connecting the Machine/ System Settings. Make settings correctly for the user name and the password for LDAP server authentication
  • Ricoh MP 2553 | Manuals - Page 234
    10. Troubleshooting 232
  • Ricoh MP 2553 | Manuals - Page 235
    , 41 Distributed scan management 22 Document Server..... 10, 15, 45, 87, 113, 114, 135 DSM 22 Duplex 14 Duplex Copy 9, 71 E 32 F Facsimile 44, 89, 185 Fax destination 92, 93 Fax indicator 41 Fax Received indicator 38 File Type 132 Frequently-used settings 12 Front cover 26, 29 Function key
  • Ricoh MP 2553 | Manuals - Page 236
    thickness 153 Paper tray 26, 30, 141 Paper type 153 Parallel connection 105 Path 123 PCL 105 Placing originals 64 Preventing information leakage 21 Printer....... 44, 107, 195, 198, 199, 201, 202, 203, 204, 205 Printer Bypass Paper Size 144, 145 Printer driver 106 Problem 175, 225 Program
  • Ricoh MP 2553 | Manuals - Page 237
    167, 169 Tray 1 26, 30, 80 Tray 2 26, 30 Turning On/Off the Power 60 Two-Sided Combine 77 Two-sided paper 150 U Unauthorized copy prevention 23 Used toner 169 User certificate 228 User code authentication 61 User Tools/Counter key 38 Using scanned files on the computer 10 V Vents 26
  • Ricoh MP 2553 | Manuals - Page 238
    MEMO 236 EN GB EN US EN AU D184-7503A
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    © 2013
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    EN GB EN US EN AU D184-7503A
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For safe and correct use, be sure to read the Safety Information in
"Read This First" before using the machine.
For information not in this manual, refer to
the HTML/PDF files on the supplied
CD-ROM.
Troubleshooting
Adding Paper and Toner
Web Image Monitor
Document Server
Scan
Print
Fax
Copy
Getting Started
Easy Search
User Guide