Brother International 420CN Users Manual - English

Brother International 420CN - MFC Color Inkjet Manual

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  • Brother International 420CN | Users Manual - English - Page 1
    USER'S GUIDE MFC-210C MFC-420CN ® Version B
  • Brother International 420CN | Users Manual - English - Page 2
    need to call Customer Service Please complete the following information for future reference: Model Number: MFC-210C and MFC-420CN (Circle your model number) Serial Number:* Date of Purchase: Place of Purchase: * The serial number is on the back of the unit. Retain this User's Guide with your sales
  • Brother International 420CN | Users Manual - English - Page 3
    Fax Machine/Multi-Function Center needs. You can download the latest software and utilities, read FAQs and troubleshooting tips to learn how to get the most from your Brother product. http://solutions.brother.com You can check here for Brother driver updates. For Customer Service In USA: In Canada
  • Brother International 420CN | Users Manual - English - Page 4
    In Canada: 1-877-BROTHER (voice) Description Ink Cartridge Ink Cartridge(blue) Ink Cartridge(red) Ink Cartridge Premium Glossy Photo ) User's Guide Item LC41BK (Prints up to 500 pages) LC41C (Prints up to 400 pages) LC41M (Prints up to 400 pages) LC41Y (Prints up
  • Brother International 420CN | Users Manual - English - Page 5
    THE LIKE) ARISING OUT OF THE USE OR INABILITY TO USE THE SOFTWARE EVEN IF BROTHER'S LICENSOR HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. BECAUSE SOME Compilation and Publication Notice Under the supervision of Brother Industries Ltd., this manual has been compiled and published, covering the
  • Brother International 420CN | Users Manual - English - Page 6
    Report your issue to either our Customer Service Hotline at 1-800-284-4329 for Fax, MFC and DCP and 1-800-276-7746 for Printers, or to a Brother Authorized Service Center within the applicable warranty period. Supply Brother or the Brother Authorized Service Center with a copy of your dated bill of
  • Brother International 420CN | Users Manual - English - Page 7
    , and you have delivered the Machine to an Authorized Service Center, the Authorized Service Center will provide you with a replacement Machine after receiving one from Brother. If you are dealing directly with Brother, Brother will send to you a replacement Machine with the understanding that
  • Brother International 420CN | Users Manual - English - Page 8
    (Canada) Ltd. ("Brother"), or its Authorized Service Centers, will repair this MFC/Facsimile machine free of charge if defective in material or workmanship. This Limited Warranty does not include cleaning, consumables (including, without limitation, print cartridges, print head, toner and drum
  • Brother International 420CN | Users Manual - English - Page 9
    shaded in the illustration. When you move the MFC, place a hand at each side of the unit so you are supporting the base when you lift it. (See the illustration on the right.) Do not carry the MFC by holding the scanner cover. Most of the illustrations in this User's Guide show the MFC-210C. vii
  • Brother International 420CN | Users Manual - English - Page 10
    and on the telephone line, or unplug the cords during a lightning storm. IMPORTANT SAFETY INSTRUCTIONS When using your telephone equipment, basic safety precautions should always be followed to reduce the of the leak. 4. Use only the power cord provided with the MFC. SAVE THESE INSTRUCTIONS viii
  • Brother International 420CN | Users Manual - English - Page 11
    place near heaters, air conditioners, water, chemicals, or refrigerators. ■ Do not expose the MFC to direct sunlight, excessive heat, moisture, or dust. ■ Do not connect your MFC to electrical outlets controlled by wall switches or automatic timers. ■ Disruption of power can wipe out information in
  • Brother International 420CN | Users Manual - English - Page 12
    more than one page 1 If it is not illuminated in green, press (Fax). 2 Load your document. 3 Enter the fax number using Speed-Dial, Search or the dial pad. 4 Press Black Start or Color Start. The MFC starts scanning the first page. 5 Press 1. 6 Place the next page on the scanner glass
  • Brother International 420CN | Users Manual - English - Page 13
    press the two-digit Speed-Dial number. 4 Press Black Start or Color Start. Making copies 1 Press (Copy) to illuminate it in green. 2 Load your document. 3 Press Black Start or Color Start. Using Search 1 If it is not illuminated in green, press (
  • Brother International 420CN | Users Manual - English - Page 14
    Guide 1-1 Control panel overview 1-2 Turning the MFC on and off 1-4 On/Off Setting 1-4 Load documents 1-6 Using the automatic document feeder (ADF) (Not available for MFC-210C 1-6 Using the scanner Why should there be problems 1-18 How can you avoid possible problems 1-18 Fax tones
  • Brother International 420CN | Users Manual - English - Page 15
    Speed-Dialing 3-2 Search 3-2 Fax Redial 3-2 How to Fax (B&W and Color 3-3 Color fax transmission 3-3 Faxing from the ADF (MFC-420CN only 3-3 Faxing from the scanner glass 3-4 Automatic transmission 3-5 Manual transmission 3-5 Out of Memory message 3-5 Basic sending operations 3-6 Sending
  • Brother International 420CN | Users Manual - English - Page 16
    fax (Auto Reduction) ..... 4-5 Printing a fax from the memory (MFC-420CN only) ... 4-5 Polling (MFC-420CN only 4-6 Setting up Polling Receive 5-5 Tone or Pulse 5-6 6 Remote Fax Options (MFC-420CN only) (Not available for color faxes 6-1 Setting up Fax Forwarding 6-1 Programming your pager
  • Brother International 420CN | Users Manual - English - Page 17
    9-9 Increasing print speed or quality 9-9 Setting the paper & size 9-9 Adjusting brightness 9-10 Adjusting contrast 9-10 Color enhancement (True2Life®) (MFC-420CN only 9-10 Cropping 9-12 Borderless 9-12 Understanding the Error Messages 9-13 Using PhotoCapture Center™ from your
  • Brother International 420CN | Users Manual - English - Page 18
    14 Cleaning the print head 11-14 Checking the print quality 11-15 Checking the printing alignment 11-17 Checking the ink volume 11-18 Packing and shipping the MFC 11-19 Routine maintenance 11-22 Cleaning the scanner 11-22 Cleaning the MFC printer platen 11-23 Replacing the ink cartridges 11
  • Brother International 420CN | Users Manual - English - Page 19
    S xvii Caller ID A-5 Viewing Caller ID List A-6 Printing Caller ID List A-6 Advanced receiving operations A-7 Operation from and two-line telephone A-15 Multi-line connections (PBX A-16 If you are installing the MFC to work with a PBX A-16 Custom features on your phone line A-16 Appendix B
  • Brother International 420CN | Users Manual - English - Page 20
    PhotoCapture Center S-4 Fax S-5 Scanner S-6 Printer S-7 Interfaces S-7 Computer requirements S-8 Consumable items S-9 Network (LAN) (MFC-420CN only S-10 Optional External Wireless Print/Scan Server (NC-2200w S-11 I Index I-1 R Remote Retrieval Access card (MFC-420CN only R-1 xviii
  • Brother International 420CN | Users Manual - English - Page 21
    Using this Guide Thank you for buying a Brother Multi-Function Center (MFC). Your MFC is simple to use, with LCD screen instructions to guide you through programming it. You can make the most of your MFC by reading through this Guide. Finding information All the chapter headings and subheadings
  • Brother International 420CN | Users Manual - English - Page 22
    Control panel overview 1 Redial/Pause Redials the last number you called. It also inserts a pause in quick dial numbers. 2 Hook Press before dialing if you want to make sure a fax machine will answer, and then press Black Start or Color Start. 3 Ink Lets you clean the print head, check the print
  • Brother International 420CN | Users Manual - English - Page 23
    full color. Also lets you start a scanning operation (in color or guide are for models with a two-line display. There may be slight differences between the examples provided and models with a one-line display. C On/Off You can turn the MFC on or off. Also, you can set the On/Off Setting so the MFC
  • Brother International 420CN | Users Manual - English - Page 24
    no MFC operations will be available. Even if you turned the MFC off, it will periodically clean the print head to preserve print quality. Turning the MFC off MFC's On/Off key. The default setting is Fax Receive:Off. Your MFC will not work when it is switched Off, but it will purge the ink head
  • Brother International 420CN | Users Manual - English - Page 25
    (For MFC-420CN) On/Off Setting Fax Receive:Off (default) Fax Receive:On Receive Mode - Fax Only External TAD Manual Fax/Tel* Available machine. Delayed Fax, Easy Receive ■ You cannot receive a fax with Black Start or Color Start. ■ * You cannot receive a fax automatically even if you have set the
  • Brother International 420CN | Users Manual - English - Page 26
    automatic document feeder) and from the scanner glass. Using the automatic document feeder (ADF) (Not available for MFC-210C) The ADF can hold up scan this kind of document, see Using the scanner glass on page 1-8.) ■ Make sure documents written with ink are completely dry. ■ Documents to be faxed
  • Brother International 420CN | Users Manual - English - Page 27
    down, top edge first in the ADF until you feel them touch the feed roller. 2 Adjust the paper guides to fit the width of your documents. 3 Unfold the ADF Document Output Support Flap. ADF Document Output Support Flap DO NOT pull on the document while it is feeding. To use the ADF, the
  • Brother International 420CN | Users Manual - English - Page 28
    pages of a book or one page at a time. Documents can be up to letter size (8.5 inches to 11 inches). To use the scanner glass, the ADF must be empty. 1 Lift the document cover. Place documents Face Down on the Scanner Glass 2 Using the document guidelines on the left, center the document face down
  • Brother International 420CN | Users Manual - English - Page 29
    by the kind of paper you use in the MFC. To get the best print quality for the settings you've chosen, always the "Basic" tab of the printer driver or in the Paper Type setting of the menu (Menu/Set, 1, 2). ■ When you print on Brother glossy paper, load the instruction sheet included with the glossy
  • Brother International 420CN | Users Manual - English - Page 30
    are damaged, curled, wrinkled, or irregularly shaped 0.08 in. or longer 0.08 in. or longer ■ that are extremely shiny or highly textured ■ that were previously printed by a printer ■ that cannot be arranged uniformly when stacked ■ that are made with a short grain 1 - 10 INTRODUCTION
  • Brother International 420CN | Users Manual - English - Page 31
    ) - Transparencies Letter 8 1/2" x 11" (216 x 279 mm) - A4 8.3" x 11.7" (210 x 297 mm) - Copy Yes Yes Yes Yes Yes - Yes Yes Usage PhotoCapture Yes Yes Yes Yes - - Printer Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes
  • Brother International 420CN | Users Manual - English - Page 32
    tray Output Paper Tray Up to 25 sheets of 20 lb (Letter) ■ Transparencies or glossy paper must be picked up from the output paper tray one page at a time to avoid smudging. ■ Legal paper cannot be stacked on the output paper tray. 1 - 12 INTRODUCTION
  • Brother International 420CN | Users Manual - English - Page 33
    in.)*1 Envelopes 0.47 in. 0.94 in. 0.12 in. 0.12 in. , *1 When you set the Borderless feature to On. Printable area depends on the Printer driver settings. The figures above are approximate and the printable area may vary depending on the type of cut sheet paper you are using. INTRODUCTION
  • Brother International 420CN | Users Manual - English - Page 34
    paper tray completely out of the MFC and remove the output paper tray. 2 Press and slide the paper side guide to fit the paper width. Paper Side Guide 3 Pull out the paper support and unfold the paper support flap. Paper Support Paper Support Flap Use the paper support flap for Letter, Legal and A4
  • Brother International 420CN | Users Manual - English - Page 35
    jams and mis-feeds. 5 Gently insert the paper into the paper tray print side face down and the leading edge (top of the paper) in first and below the maximum paper mark. Maximum Paper Mark ■ Make sure the paper side guides touch the sides of the paper. ■ Be careful that you do not push the paper
  • Brother International 420CN | Users Manual - English - Page 36
    95 g/m2. ■ Some envelopes require margin settings in the application. Make sure you do a test print first. To prevent possible damage to the feeding mechanism, do not use the types of envelopes shown envelopes are 'double-feeding,' put one envelope in the paper tray at a time. 1 - 16 INTRODUCTION
  • Brother International 420CN | Users Manual - English - Page 37
    tray with the address side down and the leading edge (top of the envelopes) in first. Slide the paper side guide to fit the width of the envelopes. If you have problems when printing on envelopes, try the following suggestions: 1 Open the envelope flap. 2 Make sure the open flap is either to the
  • Brother International 420CN | Users Manual - English - Page 38
    with Voice Mail choose an alternative service, which is called "Distinctive Ring", and they are very satisfied with it. (See Distinctive Ring on page A-1.) Another way to avoid possible problems is to replace your Voice Mail with an answering machine. Your Brother MFC is designed to work with an
  • Brother International 420CN | Users Manual - English - Page 39
    Fax tones and handshake When someone is sending a fax, the MFC sends fax calling tones (CNG tones). These are quiet, intermittent beeps every 4-seconds. You'll hear them after you dial and press Black Start or Color Start and they will continue for about 60 seconds afterdialing. During that time,
  • Brother International 420CN | Users Manual - English - Page 40
    ECM (Error Correction Mode) The Error Correction Mode (ECM) is a way for the MFC to check a fax transmission while it is in progress. If the MFC detects errors during fax transmission, it resends the pages of the fax that had an error. ECM transmissions are only possible between fax machines that
  • Brother International 420CN | Users Manual - English - Page 41
    set up the Station ID the date and time displayed by your MFC will be printed on every fax you send. If there is a power failure, for 3:25 P.M.) 6 Press Stop/Exit. The LCD now shows the date and time whenever the MFC is in Fax mode. Setting Tone and Pulse dialing mode 1 Press Menu/Set, 0, 4. 2
  • Brother International 420CN | Users Manual - English - Page 42
    Station ID You should store your name or company name and fax number so they print on all fax pages you send. 1 Press Menu/Set, 0, 3. 2 business, other entity or individual. To program this information into your MFC, see Setting the Date and Time on page 2-1 and Setting the Station ID on page
  • Brother International 420CN | Users Manual - English - Page 43
    MFC has four temporary mode keys on the control panel: PhotoCapture, Copy, Fax and Scan. You can change the number of seconds or minutes the MFC . General Setup 1.Mode Timer Setting the Paper Type To get the best print quality, set the MFC for the type of paper you are using. 1 Press Menu/Set,
  • Brother International 420CN | Users Manual - English - Page 44
    Setting the Paper Size You can use five sizes of paper for printing copies: Letter, Legal, A4, A5, and 4" x 6" and three sizes for printing faxes: Letter, Legal and A4. When you change the type of paper you load in the MFC, you will need to change the setting for Paper Size at the same
  • Brother International 420CN | Users Manual - English - Page 45
    volume. The default (factory) setting is Low. When the beeper is on, the MFC will beep when you press a key, make a mistake or you send or receive Menu/Set. 3 Press Stop/Exit. Setting the Speaker Volume You can adjust the MFC's one-way speaker volume. 1 Press Menu/Set, 1, 4, 3. 2 Press ▲ or
  • Brother International 420CN | Users Manual - English - Page 46
    Turning on Automatic Daylight Savings Time You can set the MFC to change automatically for Daylight Savings Time. It will reset itself forward one hour in the Spring and backward one hour in the Fall. Make sure you have set the correct day and time in the Date/Time setting. 1 Press Menu/Set, 1,
  • Brother International 420CN | Users Manual - English - Page 47
    not, press setting is Fax. (Fax) to enter Fax mode. The default How to dial You can dial in any of the following different ways. Manual dialing Press all of the digits of the phone or fax number. SETUP SEND 3 - 1
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    numerically (MFC-420CN only) or To search alphabetically* * To search alphabetically, you can use the dial pad to enter the first letter of the name you are looking for. Fax Redial If you are sending a fax manually and the line is busy, press Redial/Pause, and then press Black Start or Color Start
  • Brother International 420CN | Users Manual - English - Page 49
    How to Fax (B&W and Color) Color fax transmission Your MFC can send a color fax to machines that support this feature. However, color faxes cannot be stored in the memory. When you send a color fax, the MFC will send it in real time (even if Real Time TX is set to Off). (MFC-420CN) Delayed fax and
  • Brother International 420CN | Users Manual - English - Page 50
    page. If you press Color Start, the MFC starts sending. 4 To send a single page, press 2 (or press Black Start again). Next Page? 1.Yes 2.No(Dial) The MFC starts sending the document. -OR- To send more than one page, press 1 and go to Step 5. 5 Place the next page on the scanner Set Next Page
  • Brother International 420CN | Users Manual - English - Page 51
    number using the dial pad, Speed-Dial or Search. (See How to dial on page 3-1.) 4 Press Black Start or Color Start. 5 For MFC-210C, go to Step 4 on page 3-4. Manual transmission Manual transmission lets you hear the dialing, ringing and fax-receiving tones while sending a fax. 1 If it is not
  • Brother International 420CN | Users Manual - English - Page 52
    When you send a fax you can choose any combination of these settings: contrast, resolution, overseas mode, delayed fax timer (MFC-420CN only), polling transmission (MFC-420CN only) or real time transmission. 1 If it is not illuminated in green, press (Fax). After each setting is accepted
  • Brother International 420CN | Users Manual - English - Page 53
    Fax Resolution Press Menu/Set. Standard Fine S.Fine Photo Suitable for most typed documents. Good for small print and transmits a little slower than Standard resolution. Good for small print or artwork and transmits slower than Fine resolution. Use when the document has varying shades of gray or
  • Brother International 420CN | Users Manual - English - Page 54
    uses Dual Access. However, to send a color fax, the MFC will send the document in real time (even if Real Time TX is Off). The number of pages you can scan into the memory will vary depending on the data that is printed on them. If you get an Out of Memory message
  • Brother International 420CN | Users Manual - English - Page 55
    scanner glass, Real Time Transmission should be set to Off. 1 If it is not illuminated in green, press 2 Load your document. 3 For MFC-210C, press Menu/Set, 2, 2, 3. (Fax). Setup Send 5.Real Time TX -OR- For MFC-420CN you are sending a color Fax, the MFC will send it in real time (even if Real Time
  • Brother International 420CN | Users Manual - English - Page 56
    in the memory to be sent. (If there are no jobs, the LCD shows No Jobs Waiting.) 1 For MFC-210C, press Menu/Set, 2, 5. Fax 6.Remaining Jobs For MFC-420CN, press Menu/Set, 2, 6. 2 If you have more than one job waiting, press ▲ or ▼ to scroll through the list. 3 Press Stop/Exit. Canceling a fax in
  • Brother International 420CN | Users Manual - English - Page 57
    color faxes) Broadcasting is when the same fax message is automatically sent to more than one fax number. You can include Groups, Speed-Dial numbers and up to 50 manually 5-3.) After the broadcast is finished, a Broadcast Report will be printed to let you know the results. 1 If it is not
  • Brother International 420CN | Users Manual - English - Page 58
    numbers available, you will not be able to use Dual Access and Delayed fax (MFC-420CN only). ■ Enter the long dialing sequence numbers as you would normally, but remember that each Speed-Dial number counts as one number, so the number of locations you can store becomes limited. ■ If the memory
  • Brother International 420CN | Users Manual - English - Page 59
    pages you can scan into the memory depends on the amount of data that is printed on each page. Setting up Polled Transmit (Not available for color faxes) (MFC-420CN only) Polled Transmit is when you set up your MFC to wait with a document so another fax machine can call and retrieve it. 1 If it
  • Brother International 420CN | Users Manual - English - Page 60
    available for color faxes) (MFC-420CN only) Before sending the delayed faxes, your MFC will help you economize by sorting all the faxes in the memory by destination and scheduled time. All delayed faxes that are scheduled to be sent at the same time to the same fax number will be sent as one fax
  • Brother International 420CN | Users Manual - English - Page 61
    Manual (manual receive) (with an external or extension telephone or with Distinctive Ring) How it works The MFC automatically answers every call as a fax. The MFC controls are stored on the external TAD. Fax messages are printed. You control the phone line and must answer every call yourself. When
  • Brother International 420CN | Users Manual - English - Page 62
    1. 3 Press ▲ or ▼ to select Fax Only, Fax/Tel, External TAD or Manual. (Fax). Initial Setup 1.Receive Mode Press Menu/Set. 4 Press Stop/Exit. Current extension phones on the same line as the MFC or subscribe to the telephone company's Distinctive Ring service, keep the Ring Delay setting of 4.
  • Brother International 420CN | Users Manual - English - Page 63
    with its special pseudo/double-ring when you have a voice call. (If it's a fax call, the MFC prints the fax.) This pseudo/double-ring happens after the initial ringing from the phone company. Only the MFC rings and no other phones on the same line will ring with the special pseudo/double-ring
  • Brother International 420CN | Users Manual - English - Page 64
    yourself by lifting the handset of an external or extension phone, and then press Black Start or Color Start on the MFC -OR- by pressing 51 if you are not at your MFC. (See Operation from extension telephones on page A-7.) 1 If it is not illuminated in green, press 2 Press Menu/Set, 2, 1, 3. 3 Use
  • Brother International 420CN | Users Manual - English - Page 65
    faxes that are split onto two pages. However, if the document is too long the MFC may still print it on two pages. ■ If left and right margins are cut off, turn on this setting. Printing a fax from the memory (MFC-420CN only) If you have selected Fax Forwarding, Paging or Fax Storage (Menu/Set
  • Brother International 420CN | Users Manual - English - Page 66
    printed. 1 If it is not illuminated in green, press (Fax). 2 Press Menu/Set, 2, 1, 6. 3 Enter the fax machines you want to Setup Receive 6.Polling RX poll using Speed-Dial, a Group or the dial pad. You must press Menu/Set between each fax number. 4 Press Black Start or Color Start. Your MFC
  • Brother International 420CN | Users Manual - English - Page 67
    you will only have to press a few keys (Search/Speed Dial, #, the two-digit number, and Black Start or Color Start). The MFC-210C can store 20 Speed-Dial numbers and the MFC-420CN can store 80 numbers. 1 Press Menu/Set, 2, 3, 1. 2 Use the dial pad to enter a two-digit Set Quick-Dial 1.Speed
  • Brother International 420CN | Users Manual - English - Page 68
    where a number has already been stored, the LCD will show the name that has been stored there (or number) and will ask you to do one of the following: 1 Press 1 to change the stored number. -OR- Press 2 to exit without making a change. How to change the stored number or name: ■ If
  • Brother International 420CN | Users Manual - English - Page 69
    . You can have up to six Groups, or you can assign up to 19 numbers (MFC-210C) or up to 79 numbers (MFC-420CN) to one large Group. (See Storing Speed-Dial numbers on page 5-1 and Broadcasting (Not available for color faxes) on page 3-11.) 1 Press Menu/Set, 2, 3, 2. 2 Use the dial pad to enter the
  • Brother International 420CN | Users Manual - English - Page 70
    and the chart on page B-11 to enter a name for the Group. Press Menu/Set. (For example, type NEW CLIENTS). 7 Press Stop/Exit. You can print a list of all the Speed-Dial numbers. Group numbers will be marked in the GROUP column. (See
  • Brother International 420CN | Users Manual - English - Page 71
    on separate Speed Dial numbers in any combination. You can even include manual dialing using the dial pad. (See Storing Speed-Dial numbers on and Black Start or Color Start, you will dial '555-7000'. To temporarily change a number, you can substitute part of the number with manual dialing using the
  • Brother International 420CN | Users Manual - English - Page 72
    Tone signals (for example, for telephone banking), follow the instructions below. If you have Touch Tone service, you will not need this feature to send tone signals. 1 Lift the handset of the external phone. 2 Press # on the MFC's control panel. Any digits dialed after this will send tone signals
  • Brother International 420CN | Users Manual - English - Page 73
    6 Remote Fax Options (MFC-420CN only) (Not available for color faxes) You can only use one remote fax option at a time: Fax Forwarding-OR-Paging-OR-Fax Storage-OR- PC FAX Rx-OR-Off. You can change your selection at any
  • Brother International 420CN | Users Manual - English - Page 74
    Page/Store Press Menu/Set. Do not include the area code if it is the same as that of your MFC. For example, press 1 8 0 0 5 5 5 1 2 3 4 # #. 4 If your pager If you have set Paging, a backup copy of the received fax will automatically be printed at the MFC. 6 - 2 REMOTE FAX OPTIONS (MFC-420CN ONLY)
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    PC, Make sure your PC is connected and turned on. (For details, see Using Brother PC-FAX software on page 5-1 in Software User's Guide on the CD-ROM.) ■ If you select Backup Print:On, the MFC will also print the fax at your MFC so you will have a copy if there is a power failure before it is sent
  • Brother International 420CN | Users Manual - English - Page 76
    before the setting turns off. If a backup copy has already been printed it will not be printed again. ■ If you press 2, the memory will not be erased and the setting will be unchanged. (See Printing a fax from the memory (MFC-420CN only) on page 4-5.) Setting your Remote Access Code The remote
  • Brother International 420CN | Users Manual - English - Page 77
    the MFC when you've finished. 6 Hang up. If your MFC is set to Manual mode and you want to use the remote retrieval features, you can access your MFC by waiting about 2 minutes after it starts ringing, and then entering the Remote Access Code within 30 seconds. REMOTE FAX OPTIONS (MFC-420CN ONLY
  • Brother International 420CN | Users Manual - English - Page 78
    no, you will hear three short beeps. 98 Change the Receive Mode 1 External TAD 2 Fax/Tel If you hear one long beep, your change has been accepted. 3 Fax Only 90 Exit Press 90 to exit Remote Retrieval. Wait for the long beep, then replace the handset. 6 - 6 REMOTE FAX OPTIONS (MFC-420CN ONLY)
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    . 2 When your MFC answers, immediately enter your Remote Access Code (3 digits followed by ). If you hear one long beep, you up after you hear your MFC beep. Your MFC will call the other machine, which will then print your fax messages. Changing MFC beep. REMOTE FAX OPTIONS (MFC-420CN ONLY) 6 - 7
  • Brother International 420CN | Users Manual - English - Page 80
    you must send again. Selecting On+Image or Off+Image will print a section of the fax's first page on the report to help you remember. When the Verification Report is turned Off or Off+Image, the Report will only print if there is a transmission error, with NG in the RESULT column. 1 Press Menu/
  • Brother International 420CN | Users Manual - English - Page 81
    becomes full with 200 jobs before the time you selected has passed, the MFC will print the Journal early and then erase all jobs from memory. If you want an extra report before it is due to print, you can print it without erasing the jobs from memory. If you select Every 50 Faxes
  • Brother International 420CN | Users Manual - English - Page 82
    Following reports are available: 1.Help List 2.Quick-Dial 3.Fax Journal 4.Transmission 5.User Settings (MFC-420CN only) 6.Network Config (MFC-420CN only) Prints the Help List so you can see at-a-glance how to quickly program your MFC. Lists names and numbers stored in the Speed-Dial memory, in
  • Brother International 420CN | Users Manual - English - Page 83
    it is not, press (Copy) to enter Copy mode. The default setting is Fax. You can change the number of seconds or minutes that the MFC stays in Copy mode. (See Setting the Mode Timer on page 2-3.) The LCD shows the default copy setting Copy Ratio Quality No of Copies MAKING
  • Brother International 420CN | Users Manual - English - Page 84
    it in green. 2 Load your document. 3 Use the dial pad to enter the number of copies you want (up to 99). 4 Press Black Start or Color Start. (MFC-420CN only) To sort the copies, press the Copy Options key. (See Using the Copy Options key (Temporary settings) on page 8-3.) Stop copying To stop
  • Brother International 420CN | Users Manual - English - Page 85
    use different combinations. Copy Options key These settings are temporary, and the MFC returns to its default settings 60 seconds after it finishes copying. However if you have set the Mode Timer to 0 or 30 seconds, the MFC returns to the default settings after the number of seconds that has been
  • Brother International 420CN | Users Manual - English - Page 86
    Enlarge/Reduce Paper Type Paper Size Brightness Stack/Sort (MFC-420CN only) Page Layout (MFC-420CN only) No. of Copies Options Factory Setting Page shows Set temporarily. Press Black Start or Color Start if you're finished choosing settings. -OR- Press ▲ or ▼ to select more settings. 8
  • Brother International 420CN | Users Manual - English - Page 87
    mode for ordinary printouts. Good copy quality with adequate copy speed. Fast copy speed and lowest ink consumption. Use FAST to save time (document to be proof-read, large documents or many quality (Fast, Normal or Best). Press Menu/Set. 6 Press Black Start or Color Start. MAKING COPIES 8 - 5
  • Brother International 420CN | Users Manual - English - Page 88
    Enlarging or reducing the image copied You can select the following enlargement or reduction ratios. Custom(25-400%) allows you to enter a ratio from 25% to 400%. Press Copy Options Custom(25-400%) 200% 198% 4"x6"→A4 186% 4"x6"→LTR and or to select 142% A5→A4 Enlarge/Reduce 104% EXE→LTR 100
  • Brother International 420CN | Users Manual - English - Page 89
    Press Menu/Set. (For example, press 5 3 to enter 53%.) 6 Press Black Start or Color Start. Special Copy Options 2 in 1 (P), 2 in 1 (L), 4 in 1 (P), 4 in select the type of paper you are using so you will get the best print quality. 1 Press (Copy) to illuminate it in green. 2 Load your document
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    5 Press ▲ or ▼ to select the size of paper you are using (Letter, Legal, A4, A5 or 4"(W)x 6"(H)). Press Menu/Set. 6 Press Black Start or Color Start. Adjusting brightness You can adjust the copy brightness to make copies darker or lighter. 1 Press (Copy) to illuminate it in green. 2 Load your
  • Brother International 420CN | Users Manual - English - Page 91
    Sorting copies using the ADF (MFC-420CN only) You can sort multiple copies. Pages will be stacked in the order 321, 321, 321, and so on. 1 Press ▲ or ▼ to select Stack/Sort. Press Menu/Set. 5 Press ▲ or ▼ to select Sort. Press Menu/Set. 6 Press Black Start or Color Start. MAKING COPIES 8 - 9
  • Brother International 420CN | Users Manual - English - Page 92
    pages on one page, which allows you to save paper. It is also possible to create a poster. When you use the Poster feature your MFC divides your document into sections, then enlarges the sections so you can assemble them into a poster. If you want to print a poster, use the scanner glass. ■ Please
  • Brother International 420CN | Users Manual - English - Page 93
    scanner glass: 8 After the MFC scans the page, the LCD shows: Next Page? 1.Yes 2.No Press 1 to scan the next page. 9 Put the next document on the scanner N in 1 copies, the MFC will print the images as if Plain paper had been selected. ■ If you are producing multiple color copies, N in 1 copies
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    Place document face down in the direction shown below. 2 in 1 (P) 2 in 1 (L) 4 in 1 (P) 4 in 1 (L) Poster (3X3) You can make a poster size copy of a photograph. 8 - 12 MAKING COPIES
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    Changing the default copy settings You can save the copy settings you use most often by setting them as default. These settings will remain until you change them again. Increasing copy speed or quality 1 Press Menu/Set, 3, 1. 2 Press ▲ or ▼ to select Normal, Best or Fast. Press Menu/Set. 3 Press
  • Brother International 420CN | Users Manual - English - Page 96
    to cancel or Black Start or Color Start to copy the scanned pages. You will need to clear some jobs from the memory before you can continue. (MFC-420CN only) To gain extra memory, you can turn off Fax Storage. (See Setting Fax Storage on page 6-3.) -OR- Print the faxes that are in the
  • Brother International 420CN | Users Manual - English - Page 97
    Color reproductions of certain documents are illegal and may result in either criminal or civil liability. This memorandum is intended to be a guide of Deposit ■ Internal Revenue Stamps (canceled or uncanceled) ■ Selective Service or draft papers ■ Passports ■ United States/Canadian Postage Stamps
  • Brother International 420CN | Users Manual - English - Page 98
    9 Walk-Up PhotoCapture Center™ Introduction Even if your MFC is not connected to your computer, you can print photos directly from the digital camera media. Your Brother MFC includes five media drives (slots) for use with popular digital camera media: CompactFlash®, SmartMedia®, Memory Stick®,
  • Brother International 420CN | Users Manual - English - Page 99
    3v voltage rating. ■ CompactFlash® Type II is not supported. When printing the INDEX or IMAGE, the PhotoCapture Center™ will print all the valid images, even if one or more images have been corrupted. A portion of the corrupted image may be printed. Your MFC is designed to read media cards that have
  • Brother International 420CN | Users Manual - English - Page 100
    card is being read or written to. Do NOT unplug the power cord or remove the media card from the media drive (slot) while the MFC is reading or writing to the card (the PhotoCapture key is blinking). You will lose your data or damage the card. The
  • Brother International 420CN | Users Manual - English - Page 101
    your digital camera supports DPOF printing, see DPOF printing on page 9-8. 3 Print the index that shows thumbnail views of images stored on your media card. Your MFC will assign an image number to each thumbnail. Press ▲ or ▼ to select Print Index and then press Menu/Set. Press Color Start to start
  • Brother International 420CN | Users Manual - English - Page 102
    or 5 Images/Line. Press Menu/Set. Index Index 5 Images/Line 6 Images/Line 4 Press Color Start to start printing. Print time for 5 Images/Line will be slower than 6 Images/Line, but the quality is better. To print an image, see Printing images on page 9-6. 9 - 5 WALK-UP PHOTOCAPTURE CENTER™
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    . (For example, Enter 1 3 6 - to print images No.1, No.3 and No.6. Enter 1#5 to print images No.1 to No.5). 4 After you have selected all the image numbers, press Menu/Set again, and go to Step 5. -OR- If you have finished choosing settings, press Color Start. WALK-UP PHOTOCAPTURE CENTER™ 9 - 6
  • Brother International 420CN | Users Manual - English - Page 104
    finished choosing settings, press Color Start. Print Size 6 If you selected Letter or A4, press ▲ or ▼ to select the print size (4"x 3", 5"x 3.5", Color Start. Printed Position for Letter paper 1 4"x 3" 2 3 5"x 3.5" 6"x 4" 4 7"x 5" 5 8"x 6" 6 Max. Size The Max. Size is available for MFC-420CN
  • Brother International 420CN | Users Manual - English - Page 105
    easier to print images from a digital camera. If your digital camera supports DPOF printing, you Print:Yes. Select ▲▼ & Set DPOF Print:Yes Press Menu/Set. If you want to choose the images and their print options now, select DPOF Print:No. 6 Press Color Start to print. WALK-UP PHOTOCAPTURE CENTER
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    Inkjet, A4 Inkjet or 4"x 6" Inkjet. Press Menu/Set. If you selected Letter or A4, press ▲ or ▼ to select the print size (4"x 3", 5"x 3.5", 6"x 4", 7"x 5", 8"x 6" or Max. Size). Press Menu/Set. 3 Press Stop/Exit. The Max. Size is available for MFC-420CN only. 9 - 9 WALK-UP PHOTOCAPTURE CENTER™
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    -OR- Press ▼ to decrease the contrast. Press Menu/Set. 3 Press Stop/Exit. Color enhancement (True2Life®) (MFC-420CN only) You can turn on the color enhancement (True2Life®) feature to print more vivid images. Printing time will be slower. 1 Press Menu/Set, 4, 5. 2 Press ▲ or ▼ to select On
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    White Balance, Sharpness or Color Density. Press Menu/Set. picture may be slightly pink, yellow or some other color. By using this adjustment you can correct this effect ■ Color Density This setting adjusts the total amount of color in the image. You can increase or decrease the amount of color in
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    is On. If you want to print the whole image, turn this setting to Off. 1 For MFC-210C, press Menu/Set, 4, 5. For MFC-420CN, press Menu/Set, 4, 6. 2 area to the edges of the paper. Printing time will be slightly slower. 1 For MFC-210C, press Menu/Set, 4, 6. For MFC-420CN, press Menu/Set, 4, 7. 2
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    are familiar with the types of errors that can occur while you're using the PhotoCapture Center™, you can easily identify and troubleshoot any difficulties. When an error message appears on the LCD, the MFC will beep to get your attention. Media Error-This message will appear if you insert a media
  • Brother International 420CN | Users Manual - English - Page 111
    drive (slot) of the MFC from your PC. (See Using the PhotoCapture Center™ from your PC on page 6-1 in Software User's Guide on the CD-ROM or Using the PhotoCapture Center™ from a Macintosh® (not available for MFC-3240C and MFC-5440CN) on page 8-47 in the Software User's Guide on the CD-ROM.) Using
  • Brother International 420CN | Users Manual - English - Page 112
    and modular plug is provided with this product. It is designed to be connected to a compatible modular jack that is also compliant. See installation instructions for details. The REN is used to determine the number of devices that may be connected to a telephone line. Excessive RENs on a telephone
  • Brother International 420CN | Users Manual - English - Page 113
    service. If trouble is experienced with this equipment, for repair or warranty information, please contact Brother Customer Service. (See Brother If you are not able to solve a problem with your MFC, call Brother Customer Service. (See Brother numbers on page i.) WARNING For protection against
  • Brother International 420CN | Users Manual - English - Page 114
    Brother International Corporation 100 Somerset Corporate Boulevard Bridgewater, NJ 08807-0911 USA TEL: (908) 704-1700 declares, that the products Product Name: MFC-210C, MFC-420CN accordance with the instructions, may cause harmful the user is encouraged to try to correct the interference by one or
  • Brother International 420CN | Users Manual - English - Page 115
    or modifications not expressly approved by Brother Industries, Ltd. could void the user's authority to operate the equipment. the effective grounding of the power, call a qualified electrician. LAN connection (MFC-420CN only) Caution Do not connect this product to a LAN connection that is subject
  • Brother International 420CN | Users Manual - English - Page 116
    instructions marked on the product. 4 Unplug this product from the wall outlet before cleaning. Do not use liquid or aerosol cleaners. Use a damp cloth for cleaning the power cord supplied with this MFC. 9 This product is equipped with a safety feature. If you are unable to insert the plug into the
  • Brother International 420CN | Users Manual - English - Page 117
    USA only). 12 Do not place anything in front of the MFC that will block received faxes. Do not place anything in the path of void your warranty. Refer all servicing to a Brother Authorized Service Center. For the location of your nearest Brother Authorized Service Center, please call In USA: 1-
  • Brother International 420CN | Users Manual - English - Page 118
    or water. ■ If the product does not operate normally when the operating instructions are followed. Adjust only those controls that are covered by the operating instructions. Improper adjustment of other controls may result in damage and will often require extensive work by a qualified technician
  • Brother International 420CN | Users Manual - English - Page 119
    Corporation. Each company whose software title is mentioned in this manual has a Software License Agreement specific to its proprietary programs. All other brand and product names mentioned in this User's Guide, the Software User's Guide, and the Network User's Guide (MFC-420CN only) are registered
  • Brother International 420CN | Users Manual - English - Page 120
    occur. If this happens, your MFC identifies the problem and displays an error message. The most common error messages are shown below. You can correct most problems by yourself. If you need additional help, the Brother Solutions Center offers latest FAQs and troubleshooting tips. Visit us at http
  • Brother International 420CN | Users Manual - English - Page 121
    Mode from Manual to another mode. Set Distinctive Ring to Off. (See Turning off the Distinctive Ring on page A-4.) High Temperature The print head is too warm. Allow the MFC to cool down. Ink Empty One or more of the ink cartridges is empty. The MFC will stop all print operations. While
  • Brother International 420CN | Users Manual - English - Page 122
    fax from the memory (MFC-420CN only) on page 4-5.) (Printing operation in process) Reduce print resolution. (See Printer jam or paper jam on page 11-6.) Reload the correct size of paper (Letter, Legal or A4), and then press Black Start or Color Start. 11 - 3 TROUBLESHOOTING AND ROUTINE MAINTENANCE
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    ERROR MESSAGES ERROR MESSAGE CAUSE Unable to Change Unable to Clean Unable to Init. The MFC has a mechanical problem. -OR- A foreign obstacle, such as a clip or ripped paper, is in the MFC. Unable to Print Unable to Scan ACTION Open the scanner cover and remove any foreign obstacles from
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    Document jams (MFC-420CN only) If the document is jammed, follow the steps below. Document is jammed in the top of the ADF unit. 1 Take . 2 Lift the document cover. 3 Pull the jammed document out to the left. 4 Close the document cover. Press Stop/Exit. 11 - 5 TROUBLESHOOTING AND ROUTINE MAINTENANCE
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    Printer jam or paper jam Remove the jammed paper depending on where it is jammed in the MFC. Paper is jammed inside the paper tray 1 Pull the paper tray out of the MFC. Paper Tray 2 Pull out the jammed paper to remove it. Jammed paper TROUBLESHOOTING AND ROUTINE MAINTENANCE 11 - 6
  • Brother International 420CN | Users Manual - English - Page 126
    side of the MFC until it locks securely into the open position. 4 Remove the jammed paper. Scanner Cover If the paper is jammed underneath the print head, disconnect the MFC from the power source so you can move the print head to take out the paper. 11 - 7 TROUBLESHOOTING AND ROUTINE MAINTENANCE
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    5 Lift the scanner cover to release the lock. Gently push the scanner cover support down and close the scanner cover. TROUBLESHOOTING AND ROUTINE MAINTENANCE 11 - 8
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    (See Checking the print quality on page 11-15.) Make sure the Printer Driver or Paper Type setting in the menu matches the type of paper you are using. (See Media Type on page 1-8 in Software User's Guide on the CD-ROM and Setting the Paper Type on page 2-3.) Make sure your ink cartridges are fresh
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    is not dirty with ink. (See Cleaning the MFC printer platen on page 11-23.) Make sure you are using the paper support flap. (See How to load paper, envelopes and post cards on page 1-14.) Check 'Reverse Order' in the Basic tab of the printer driver. In the printer driver 'Basic' tab, click the
  • Brother International 420CN | Users Manual - English - Page 130
    Received Faxes (Continued) Received color fax prints only in black and white. Replace the color ink cartridges that are empty or nearly empty, and then ask the other person to send the color fax again. (See Replacing the ink cartridges on page 11-24.) For MFC-420CN, check that Fax Storage is
  • Brother International 420CN | Users Manual - English - Page 131
    In PaperPort®, click Scan in the File menu and select the Brother TWAIN/WIA driver. Poor scanning results (MFC-420CN only) Try using the scanner glass. (See Using the scanner glass on page 1-8.) Software Difficulties Cannot install software or print Run the Repair MFL-Pro Suite program on the CD
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    DIFFICULTY SUGGESTIONS PhotoCapture Center™ Difficulties Removable Disk does not work properly. a)Have you installed the Windows® 2000 update? If not, do the following: 1. Disconnect the USB cable. 2. Install the Windows® 2000 update. Please see the Quick Setup Guide. After the installation the
  • Brother International 420CN | Users Manual - English - Page 133
    print head To ensure good print quality, the MFC will regularly clean the print head. You can start the cleaning process manually if needed. Clean the print head and ink cartridges if you get a horizontal line in the text or graphics on your printed pages. You can clean Black only or three colors
  • Brother International 420CN | Users Manual - English - Page 134
    Ink. 2 Press ▲ or ▼ to select Test Print. Press Menu/Set. 3 Press ▲ or ▼ to select Print Quality. Press Menu/Set. 4 Press Color Start. The MFC begins printing the Print you if the print quality is OK for black and three colors. Black OK? 1.Yes 2.No 11 - 15 TROUBLESHOOTING AND ROUTINE MAINTENANCE
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    Sheet. If the problem still exists, repeat the cleaning and test print procedures at least five times for the new ink cartridge. If ink is still missing, call Brother Customer Service (see Brother numbers on page i). Caution Do NOT touch the print head. Touching the print head may cause permanent
  • Brother International 420CN | Users Manual - English - Page 136
    become faded then adjustment may need to be made. 1 Press Ink. 2 Press ▲ or ▼ to select Test Print. Press Menu/Set. 3 Press ▲ or ▼ to select Alignment. Press Menu/Set. 4 Press Black Start or Color Start. The MFC begins printing the Alignment Check Sheet. The LCD shows: Is Alignment OK? 1.Yes
  • Brother International 420CN | Users Manual - English - Page 137
    to select the color you want to check. Ink Volume Bk:- + The LCD shows the ink volume. 4 Press Stop/Exit. You can check the ink volume from your computer. (See MFC Remote Setup (not available for DCP-110C and MFC-210C) on page 4-1 in Software User's Guide on the CD-ROM or MFC Remote Setup (Mac
  • Brother International 420CN | Users Manual - English - Page 138
    process may lead to print problems and possible damage to the print head. 1 Lift the scanner cover from the right-hand side of the MFC until it locks securely into the open position. 2 Remove all the ink cartridges and attach the protective parts. (See Replacing the ink cartridges on page 11-24
  • Brother International 420CN | Users Manual - English - Page 139
    release the lock. Gently push the scanner cover support down and close the scanner cover. 4 Unplug the MFC from the telephone wall jack and remove the telephone line cord from MFC. 5 Unplug the MFC from the AC power outlet. 6 Unplug the USB cable or LAN cable from the MFC, if it is connected. 7 Wrap
  • Brother International 420CN | Users Manual - English - Page 140
    the used ink cartridges in the carton. If you are returning your machine to Brother as part of the Exchange Service, pack only the MFC. Keep all separate parts and printed materials to use with your "Exchange" machine. (For Canada) 9 Close the carton. (For USA) 11 - 21 TROUBLESHOOTING AND ROUTINE
  • Brother International 420CN | Users Manual - English - Page 141
    Cleaning the scanner Unplug the MFC and lift the document cover. Clean the scanner glass with isopropyl alcohol on a soft lint-free cloth. Document Cover Clean the white bar and the glass strip under the film with isopropyl alcohol on a lint-free cloth. White Bar Glass Strip TROUBLESHOOTING
  • Brother International 420CN | Users Manual - English - Page 142
    the MFC from the AC power outlet before cleaning the printer platen. ■ If ink is scattered on or around the printer platen be sure to wipe it off with a soft, dry, lint-free cloth. Encoder Film Do NOT Touch! Printer Platen Clean Here Paper Feed Star Wheel Do NOT Touch! 11 - 23 TROUBLESHOOTING AND
  • Brother International 420CN | Users Manual - English - Page 143
    in the ink cartridge. It is necessary to keep some ink in the ink cartridge to prevent air from drying out and damaging the print head assembly. 1 Lift the scanner cover from the right-hand side of the MFC until it locks securely into the open position. If one or more ink cartridges are empty
  • Brother International 420CN | Users Manual - English - Page 144
    when you insert it into slot. Press down on the ink cartridge until the hook snaps over it. New Ink Cartridge Ink Cartridge Hook 6 Lift the scanner cover to release the lock. Gently push the scanner cover support down and close the scanner cover. 11 - 25 TROUBLESHOOTING AND ROUTINE MAINTENANCE
  • Brother International 420CN | Users Manual - English - Page 145
    the dial pad to automatically reset the ink dot counter for that color. If the ink cartridge you installed is not a brand new one, please be sure to select 2. If you wait until Ink Empty message is displayed on the LCD, the MFC will automatically reset the ink dot counter. If the Install message is
  • Brother International 420CN | Users Manual - English - Page 146
    immediately. ■ If you install an ink cartridge in the wrong color position, you must clean the print head several times before you start printing (after correcting the cartridge installation) because the colors were mixed. ■ Once you open an ink cartridge, install it in the MFC and use it up within
  • Brother International 420CN | Users Manual - English - Page 147
    A Appendix A Setting up telephone services Your MFC supports the Distinctive Ring and Caller ID subscriber telephone services that some telephone companies offer. If you have Voice Mail, Call Waiting, Call Waiting/Caller ID, RingMaster, an answering service, an alarm system or other custom features
  • Brother International 420CN | Users Manual - English - Page 148
    on your line, so both Voice Mail and the MFC can work together without any problems. If each one has a separate phone number, neither will interfere with the other's operations. If you decide to get the Distinctive Ring service from the telephone company, you will need to follow the directions
  • Brother International 420CN | Users Manual - English - Page 149
    you choose the ring pattern to register You can only register one Distinctive Ring pattern with the MFC. Some ring patterns cannot be registered. The ring patterns below are supported by your Brother MFC. Register the one your telephone company gives you. Ring Pattern 1 Rings long-long 2 short
  • Brother International 420CN | Users Manual - English - Page 150
    Ring 1 Press Menu/Set, 2, 0, 2. 2 Press ▲ or ▼ to select Off. Press Menu/Set. 3 Press Stop/Exit. Miscellaneous 2.Distinctive If you turn off Distinctive Ring, the MFC will stay in Manual receive mode. You will need to set the Receive Mode again. (See To select or change your Receive Mode on page
  • Brother International 420CN | Users Manual - English - Page 151
    Call display means the caller has intentionally blocked transmission of information. You can print a list of Caller ID information received by your MFC. (See Printing Caller ID List on page A-6.) Caller ID service varies with different carriers. Call your local telephone company to determine the
  • Brother International 420CN | Users Manual - English - Page 152
    You can scroll through Caller ID information to review those calls made to your MFC. 1 Press Menu/Set, 2, 0, 3. Printing Caller ID List 1 Press Menu/Set, 2, 0, 3. 2 Press ▲ or ▼ to select Print Report. Miscellaneous 3.Caller ID Press Menu/Set. 3 Press Black Start or Color Start. 4 After printing
  • Brother International 420CN | Users Manual - English - Page 153
    F/T Ring Time (Fax/Tel mode only) on page 4-3.) If you answer a call and no one is on the line, you should assume that you're receiving a manual fax. ■ Press 51 and wait for the chirp or until the MFC's LCD displays Receiving, and then hang up. Your caller will have to press Start
  • Brother International 420CN | Users Manual - English - Page 154
    typically carry the cordless handset elsewhere, it is easier to answer calls during the Ring Delay. If you let the MFC answer first, you will have to go to the MFC so you can press Hook to transfer the call to the cordless handset. Changing the remote codes Remote Codes might not
  • Brother International 420CN | Users Manual - English - Page 155
    telephone You can connect a separate telephone (or telephone answering device) directly to your MFC as shown in the diagram below. Connect the telephone line cord to the jack labeled EXT. in the left of the MFC. Extension Telephone External Telephone When you are using a TAD, the LCD shows Ext
  • Brother International 420CN | Users Manual - English - Page 156
    MFC cannot hear CNG tones until the TAD has answered the call, and with four rings there are only 8 to 10 seconds of CNG tones left for the fax "handshake". Make sure you carefully follow the instructions in this guide Ring service, have registered the distinctive ring pattern on your MFC, and
  • Brother International 420CN | Users Manual - English - Page 157
    If You Do Not Subscribe to Distinctive Ring Service: You must plug your TAD into the EXT. jack of your MFC. If your TAD is plugged into a wall jack, both your MFC and the TAD will try to control the phone line. (See illustration below.) Unless you are using Distinctive Ring, do not connect a TAD
  • Brother International 420CN | Users Manual - English - Page 158
    manual faxes. For example: "After the beep, leave a message or send a fax by pressing 51 and Start." We recommend beginning your OGM with an initial 5-second silence because the MFC cannot hear fax tones over a resonant or loud voice. You may try omitting this pause, but if your MFC has trouble
  • Brother International 420CN | Users Manual - English - Page 159
    call would be transferred to a line that does not have a fax machine. Your MFC will work best on a dedicated line. Two-line phone system A two-line phone phone numbers can be on separate jacks (RJ11) or combined into one jack (RJ14). Your MFC must be plugged into an RJ11 jack. RJ11 and RJ14 jacks
  • Brother International 420CN | Users Manual - English - Page 160
    company. You can change the wall outlets from one RJ14 jack to two RJ11 jacks. Or, you can have an RJ11 wall outlet 2) and a third RJ14 jack (Lines 1 and 2). If your MFC is on Line 1, plug the MFC into L1 of the triplex adapter. If your MFC is on Line 2, plug it into L2 of the triple adapter.
  • Brother International 420CN | Users Manual - English - Page 161
    two-line TAD and the two-line telephone next to your MFC. 2 Plug one end of the telephone line cord for your MFC into the L2 jack of the triplex adapter. Plug the other end into the LINE jack on the back of the MFC. 3 Plug one end of the first telephone line cord for your TAD into the L1
  • Brother International 420CN | Users Manual - English - Page 162
    operator, it is recommended that the Receive Mode be set to Manual. All incoming calls should initially be regarded as telephone calls. Custom , an answering service, an alarm system or other custom feature on one phone line it may create a problem with the operation of your MFC. (See Custom
  • Brother International 420CN | Users Manual - English - Page 163
    we have created step-by-step on-screen instructions to help you program your MFC. All you need to do is follow the instructions as they guide you through the menu selections and programming options. Menu table You can probably program your MFC without the User's Guide if you use the Menu table that
  • Brother International 420CN | Users Manual - English - Page 164
    Navigation keys Access the menu Go to the next menu level Accept an option Scroll through the current menu level Go back to the previous menu level Exit the menu You can access the menu mode by pressing Menu/Set. When you enter the menu, the LCD scrolls. Press 1 for General Setup menu -OR-
  • Brother International 420CN | Users Manual - English - Page 165
    Select & Set Select & Set to to accept exit Main Menu 1.General Setup Submenu Menu Selections 1.Mode Timer - 2.Paper Type - 3.Paper Size - 4.Volume 1.Ring 2.Beeper 3.Speaker 5.Auto - Daylight Options 5 Mins 2 Mins 1 Min 30 Secs 0 Sec Off Plain Inkjet Glossy Transparency Letter
  • Brother International 420CN | Users Manual - English - Page 166
    On (MFC-420CN Off only) The factory settings are shown in Bold. Descriptions Page Sets the number of 4-2 rings before the MFC answers in Fax Only or Fax/Tel mode. Sets the 4-3 pseudo/double-ring time in Fax/Tel mode. Receives fax 4-4 messages without pressing the Black Start or Color
  • Brother International 420CN | Users Manual - English - Page 167
    by another fax machine. 3-13 4.Overseas On Mode Off (MFC-210C only) 7.Overseas Mode (MFC-420CN only) If you are having difficulty sending faxes overseas, set this to On. 3-12 0.Scan Size Letter A4 Adjust the scan area of the scanner glass to the size of the document. 3-14 3.Set
  • Brother International 420CN | Users Manual - English - Page 168
    MFC-420CN only) 0.Miscellaneous 1.Compatibility Normal Basic Adjust the equalization for transmission problems. 11-13 2.Distinctive Off Set (On) Uses the Telephone A-1 Company's Distinctive Ring subscriber service to register the ring pattern with the MFC. 3.Caller ID Display# View or print
  • Brother International 420CN | Users Manual - English - Page 169
    Main Menu Submenu Menu Selections Options Descriptions 3.Copy (Continued) 4.Color Adjust 1.Red R:- + Adjusts the amount R:- + of Red in Plain A4 Plain Letter Inkjet A4 Inkjet 4"x 6" Inkjet Selects the paper and print size. 3.Brightness - - + Adjusts the - + brightness. - + -
  • Brother International 420CN | Users Manual - English - Page 170
    want to print whole images or prevent unwanted cropping. 6.Borderless - (MFC-210C only) 7.Borderless (MFC-420CN only) On Expands the 9-12 Off printable area to fit the edges of the paper 8.Scan to Card (MFC-420CN only) 1.Quality B/W 200x100 dpi B/W 200 dpi Color 150 dpi Color 300 dpi
  • Brother International 420CN | Users Manual - English - Page 171
    Main Menu 5.LAN (MFC-420CN only) Submenu Menu Selections Options Descriptions Page [000-255]. [000-255]. [000-255] Enter the Subnet mask. Enter the Gateway address. See Network User's Guide on the CD-ROM 5.Host Name BRN_XXXXXX Enter the Host name. 6.WINS Config Auto Static You can choose
  • Brother International 420CN | Users Manual - English - Page 172
    Main Menu 5.Print Reports (MFC-210C only) 6.Print Reports (MFC-420CN only) 0.Initial Setup Submenu Menu Selections 1.Help List - 2.Quick-Dial - 3.Fax - Journal 4.Transmission - 5.User - Settings (MFC-420CN only) 6.Network - Config (MFC-420CN only) 1.Receive - Mode 2.Date/Time -
  • Brother International 420CN | Users Manual - English - Page 173
    MFC. Most number keys have three or four letters printed above them. The keys for 0, # and do not have printed letters because they are used for special characters. By pressing the appropriate number key repeatedly, you can access the character you want. Press Key 2 3 4 5 6 7 8 9 one time
  • Brother International 420CN | Users Manual - English - Page 174
    ▲ ▲ Special characters and symbols Press , # or 0, and then press or to move the cursor under the special character or symbol you want. Then press Menu/Set to select it. Press for (space Press # for Press 0 for 0 B - 12 APPENDIX B
  • Brother International 420CN | Users Manual - English - Page 175
    MFC prints a copy of every fax that is received and stored in memory. This is a safety feature so you will not lose messages during a power failure. Batch Transmission (MFC-420CN only) (Black and white faxes only) As a cost saving feature, all delayed faxes to the same fax number will be sent as one
  • Brother International 420CN | Users Manual - English - Page 176
    MFC-420CN only) Sends your fax at a specified later time that day. Distinctive Ring A subscriber service purchased from the telephone company that gives you another phone number on an existing phone line. The Brother MFC receiving or printing an incoming fax. Easy Receive Enables your MFC to respond
  • Brother International 420CN | Users Manual - English - Page 177
    of the complete Menu table that you can use to program your MFC when you do not have the User's Guide with you. Journal Period The pre-programmed time period between automatically printed Fax Journal Reports. You can print the Fax Journal on demand without interrupting the cycle. LCD (liquid crystal
  • Brother International 420CN | Users Manual - English - Page 178
    for longer pauses. PhotoCapture Center™ Allows you to print digital photos from your digital camera at high resolution for photo quality printing. Photo resolution A resolution setting that uses varying shades of gray for the best representation of photographs. Polling (MFC-420CN only) The process
  • Brother International 420CN | Users Manual - English - Page 179
    A listing of each transmission, that shows its date, time and number. True2Life® (MFC-420CN only) Adjusts the color in the image for better print quality by improving sharpness, white balance and color density. User Settings (MFC-420CN only) A printed report that shows the current settings of the
  • Brother International 420CN | Users Manual - English - Page 180
    (MFC-420CN only) Paper Tray Printer Type Print Method LCD (Liquid Crystal Display) Power Source Power Consumption Dimensions 8 MB (MFC-210C) 16 MB (MFC-420CN) Up to 10 pages 100 Sheets (20 lb) Ink Jet Piezo with 74 × 5 nozzles 16 characters × 1 line (MFC-210C) 16 characters × 2 lines (MFC-420CN
  • Brother International 420CN | Users Manual - English - Page 181
    Weight Noise Temperature Humidity 11 lb (5 kg) (MFC-210C only) 13.2 lb (6 kg) (MFC-420CN only) Operating: 42.5 to 51 dB* * It depends on printing conditions Operating: Best Print Quality: 50°F - 95°F (10°C - 35°C) 68°F - 91°F (20°C - 33°C) Operating: 20 to 80% (without condensation) Best
  • Brother International 420CN | Users Manual - English - Page 182
    /Black Document Size (MFC-420CN only) Document Size (MFC-210C only) Copy Speed Multiple Copies Enlarge/Reduce Resolution Color/Black ADF Width: 5.8" to 8.5" ADF Height: 5.8" to 14" Scanner Glass Width: 8.5 in. Scanner Glass Height: 11.7 in. Scanner Glass Width: 8.5 in. Scanner Glass Height: 11.7 in
  • Brother International 420CN | Users Manual - English - Page 183
    available for music data with MagicGate™) SecureDigital™ xD-Picture Card™ DPOF, EXIF, DCF Photo Print: JPEG* Scan to Card (MFC-420CN only): JPEG, PDF (Color) TIFF, PDF (Black) * Progressive JPEG format is not supported. True2Life (MFC-420CN only) Up to 999 files in the media card File must be in the
  • Brother International 420CN | Users Manual - English - Page 184
    -210C only) Scanning Width Printing Width Gray Scale Polling Types (MFC-420CN only) Contrast Control Resolution Speed-Dial Broadcasting Automatic Redial Auto Answer ITU-T Group 3 MH/MR/MMR/JPEG Automatic Fallback 14400 bps ADF Width: 5.8" to 8.5" ADF Height: 5.8" to 14" Scanner Glass Width: 8.5 in
  • Brother International 420CN | Users Manual - English - Page 185
    ). Specifications and printed materials are subject to change without prior notice. Scanner Color/Monochrome TWAIN Compliant WIA Compliant Color Depth Resolution Scanning Speed Document Size (MFC-420CN only) Document Size (MFC-210C only) Scanning Width Gray Scale Color/Monochrome Yes (Windows® 98
  • Brother International 420CN | Users Manual - English - Page 186
    Printer Printer Driver Resolution Print Speed Printing Width Disk-Based Fonts Borderless Interfaces USB LAN cable (MFC-420CN only) Windows® 98/98SE/Me/2000 Professional and XP driver supporting Brother Native Compression mode and bi-directional capability Apple® Macintosh® QuickDraw® Driver For Mac
  • Brother International 420CN | Users Manual - English - Page 187
    Center at http://solutions.brother.com/ *1 Microsoft® Internet Explorer 5 or greater. *2 Maximum 1200 x 1200 dpi scanning with Windows® XP. (Resolutions up to 19200 x 19200 dpi can be selected using the Brother Utility.) *3 Dedicated "Scan" key and direct Network Scanning (MFC-420CN only) supported
  • Brother International 420CN | Users Manual - English - Page 188
    after installing new ink cartridge; • The printing frequency; • The number of pages printed; • Periodic, automatic, print head assembly cleaning (Your MFC will clean the print head assembly periodically. This process will use a small amount of ink); and, • Ink remaining in cartridge identified as
  • Brother International 420CN | Users Manual - English - Page 189
    Network (LAN) (MFC-420CN only) LAN Support for Protocols You can connect your MFC to a network for Network Printing, Network Scanning and PC Fax Send. Also included is Brother BRAdmin Professional Network Management software. Windows® 98/98SE/Me/2000/XP Mac OS® 8.6 - 9.2, Mac OS® X 10.2.4 or
  • Brother International 420CN | Users Manual - English - Page 190
    -2200w) NC-2200w External Wireless Print/Scan Server (Optional) Network types Support for Protocols Connecting the optional External Wireless Print/Scan Server (NC-2200w) to your MFC will allow you to print and scan over a wireless network. IEEE 802.11b wireless LAN Windows® 98/98SE/Me/2000/XP Mac
  • Brother International 420CN | Users Manual - English - Page 191
    3-10 Paging 6-6 Cleaning print head 11-14 printer platen 11-23 scanner 11-22 CNG tones 1-19 Connecting external TAD A-10 external telephone A-9 two-line external TAD or telephone A-15 Consumable items S-9 Control Center see Software User's Guide on the CD-ROM Control panel overview
  • Brother International 420CN | Users Manual - English - Page 192
    Groups 3-11 manual 3-1 Speed- Ink Empty 11-2 Near Empty 11-2 No Paper Fed 11-3 Not Registered 3-2 Out of Memory 11-3 while scanning a document 8-14 Unable to Change .......... 11-4 Unable to Clean 11-4 Unable to Init 11-4 Unable to Print 11-4 Unable memory 3-10 color fax 3-3
  • Brother International 420CN | Users Manual - English - Page 193
    Access) .......3-2, 3-8 from pc see Software User's Guide on the CD-ROM from scanner glass ........3-4 manual 3-5 overseas 3-12 Real Time navigation keys ....B-2 Menu Table B-1, B-3 I Ink cartridges checking ink volume ..... 11-18 replacing 11-24 Ink Dot Counter 11-24 J Jacks convert to
  • Brother International 420CN | Users Manual - English - Page 194
    Center™ Borderless 9-12 CompactFlash 9-1 Cropping 9-12 Default Settings 9-9 DPOF printing 9-8 Memory Stick 9-1 Printing images 9-6 Printing Power failure B-1 Print area 1-13 difficulties 11-9, 11-10 drivers S-7 fax from memory 4-5 from pc see Software User's Guide on the CD
  • Brother International 420CN | Users Manual - English - Page 195
    print S-7 scan S-6 setting for next fax 3-7 Ring Delay, setting 4-2 S Safety Instructions ...vi, vii, 10-5 Scanning see Software User's Guide .....8-3 Text, entering B-11 special characters .......... B-12 Troubleshooting 11-1 checking ink volume .....11-18 document jam 11-5 error messages on
  • Brother International 420CN | Users Manual - English - Page 196
    V Volume, setting 2-4 beeper 2-5 ring 2-4 speaker 2-5 W Warranties iii Canada vi Notice-Disclaimer iii USA iv World Wide Web i I - 6 INDEX
  • Brother International 420CN | Users Manual - English - Page 197
    reset your machine when you finish. 6 Hang up. 4 1 Remote Retrieval Access card (MFC-420CN only) If you plan to receive fax messages while away from your MFC, carrying the Remote Retrieval Access Card printed below will serve as a convenient reminder of the retrieval procedures. Simply cut out
  • Brother International 420CN | Users Manual - English - Page 198
    Changing Remote Access Code 1 Press Menu/Set, 2, 5, 2. 2 Enter a three-digit number from 000 to 999. The cannot be changed. 3 Press Menu/Set. 4 Press Stop/Exit. Remote Commands CHANGE PAGING/FAX FORWARDING SETTING Press 9 5. then to Turn feature Off, press 1. Select Fax Forwarding, press 2. Select
  • Brother International 420CN | Users Manual - English - Page 199
    EQUIPMENT ATTACHMENT LIMITATIONS (Canada only) NOTICE This product meets the applicable Industry Canada technical specifications. NOTICE The Ringer Equivalence Number is an indication of the maximum number of devices allowed to be connected to a telephone interface. The termination on an interface
  • Brother International 420CN | Users Manual - English - Page 200
    Ormeaux, QC, CANADA H9B 3H6 Visit us on the World Wide Web http://www.brother.com These machines are made for use in the USA and Canada only. We Regulations of that country and the power requirements of your multi-function center may not be compatible with the power available in foreign countries.
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USER’S GUIDE
®
MFC-210C
MFC-420CN
Version B