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Brother International MFC-6890CDW Users Manual - English - Page 107

Fax Journal (activity report), Reports, How to print a report

UPC - 012502620556

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Printing Reports Fax Journal (activity report) 9 You can set the machine to print a journal at specific intervals (every 50 faxes, 6, 12 or 24 hours, 2 or 7 days). If you set the interval to Off, you can still print the report by following the steps in How to print a report on page 91. The factory setting is Every 50 Faxes. a Press MENU. b Press a or b to display Fax. c Press Fax. d Press a or b to display Report Setting. e Press Report Setting. f Press Journal Period. g Press d or c to choose an interval. (If you choose 7 days, the LCD will ask you to choose the first day for the 7-day countdown.) „ 6, 12, 24 hours, 2 or 7 days The machine will print the report at the chosen time and then erase all jobs from its memory. If the machine's memory becomes full with 200 jobs before the time you chose has passed, the machine will print the Journal early and then erase all jobs from the memory. If you want an extra report before it is due to print, you can print it without erasing the jobs from the memory. „ Every 50 Faxes The machine will print the Journal when the machine has stored 50 jobs. h Enter the time to start printing in 24-hour format. Press OK. (For example: enter 19:45 for 7:45 PM.) i Press Stop/Exit. Reports 9 The following reports are available: „ Transmission Prints a Transmission Verification Report for your last transmission. „ Help List A help list showing how to program your machine. „ Quick Dial Lists names and numbers stored in the One Touch and Speed Dial memory, in alphabetical or numerical order. „ Fax Journal Lists information about the last incoming and outgoing faxes. (TX: Transmit.) (RX: Receive.) „ User Settings Lists your settings. „ Network Config Lists your Network settings. 9 „ Caller ID hist. Lists the available Caller ID information about the last 30 received faxes and telephone calls. How to print a report 9 a Press MENU. b Press a or b to display Print Reports. c Press Print Reports. d Press the report you want. e (Quick Dial Only) Press Alphabetical Order or Numerical Order. f Press Black Start. g Press Stop/Exit. 91

Section	Page
USER’S GUIDE MFC-6890CDW	1
Brother numbers	3
Register your product	3
FAQs (frequently asked questions)	3
For Customer Service	3
Ordering accessories and supplies	4
Notice - Disclaimer of Warranties (USA and Canada)	5
Compilation and Publication Notice	5
Brother® Two-Year Limited Warranty and Replacement Service (USA Only)	6
BROTHER MULTIFUNCTION CENTER / FAX MACHINE LIMITED WARRANTY (Canada only)	8
Table of Contents	9
Section I: General	17
1 General Information	18
Using the documentation	18
Symbols and conventions used in the documentation	18
Accessing the Software User’s Guide and Network User’s Guide	18
Viewing Documentation	18
Viewing Documentation (For Windows®)	18
How to find Scanning instructions	19
How to find Network setup instructions	19
Viewing Documentation (For Macintosh®)	20
How to find Scanning instructions	20
How to find Network setup instructions	20
Accessing Brother Support (For Windows®)	21
Control panel overview	22
LCD screen	24
Basic Operations	25
2 Loading paper and documents	26
Loading paper and other print media	26
Loading paper in paper tray #1	26
Loading paper in paper tray #2	29
Loading envelopes and post cards	32
About envelopes	32
Loading envelopes and post cards in tray #1	33
Removing small printouts from the machine	34
Printable area	35
Acceptable paper and other print media	36
Recommended print media	36
Handling and using print media	37
Paper capacity of the output paper tray cover	37
Choosing the right print media	38
Paper type and size for each operation	38
Paper weight, thickness and capacity	39
Loading documents	40
Using the ADF	40
Recommended environment	40
Document Sizes Supported	40
How to load documents	40
Using the scanner glass	41
Document Sizes Supported	41
How to load documents	41
Scannable area	42
3 General setup	43
On/Off key	43
Turning the machine off	43
Turning the machine on	43
Power Off setting	43
Mode Timer	44
Paper settings	44
Paper Size and Type	44
Tray use in Copy mode	45
Tray use in Fax mode	45
Secure Paper Feed mode for Ledger size Short Grain Paper	46
Volume Settings	46
Ring Volume	46
Setting the Ring Volume from the menu	46
Beeper Volume	46
Speaker Volume	47
Automatic Daylight Savings Time	47
Sleep Mode	48
LCD screen	48
LCD Contrast	48
Setting the backlight brightness	48
Setting the Dim Timer for the backlight	49
4 Security features	50
Secure Function Lock	50
Setting and changing the Administrator Password	50
Setting the password	50
Changing the password	51
Setting up and changing the Public user	51
Setting up and changing restricted users	52
Setting up restricted users	52
Changing user name, password or settings for restricted users	52
Reset existing restricted users	53
Turning Secure Function Lock on/off	53
Turning Secure Function Lock on	53
Turning Secure Function Lock off	53
Switching users	54
Changing to the Public mode	54
Reset all users	54
Section II: Fax	55
5 Sending a Fax	56
Entering Fax mode	56
Faxing from the ADF	56
Faxing from the scanner glass	57
Setting the scanner glass size for faxing	57
Color fax transmission	58
How to preview an outgoing fax	58
Canceling a fax in progress	58
Broadcasting (Black & White only)	59
Canceling a Broadcast in progress	60
Additional sending operations	60
Sending faxes using multiple settings	60
Contrast	61
Changing fax resolution	61
Dual access (Black & White only)	62
Real time transmission	62
Overseas Mode	62
Delayed Faxing (Black & White only)	62
Delayed Batch Transmission (Black & White only)	63
Checking and canceling waiting jobs	63
Setting your changes as the new default	63
Restoring all fax settings to the factory settings	64
Sending a fax manually	64
Sending a fax at the end of a conversation	64
Out of Memory message	64
6 Receiving a Fax	65
Receive modes	65
Choose the correct Receive Mode	65
Using receive modes	67
Fax only	67
Fax/Tel	67
Manual	67
External TAD	67
Receive mode settings	68
Ring Delay	68
F/T Ring Time (Fax/Tel mode only)	68
Easy Receive	69
If Easy Receive is On:	69
If Easy Receive is Off:	69
Additional receiving operations	69
Printing a reduced incoming fax	69
Setting the Receiving Priority	70
Receiving a fax at the end of a conversation	71
Printing a fax from the memory	71
Receiving faxes into memory when the paper tray is empty	71
Memory Receive (Black & White only)	72
Fax Forwarding	72
Paging	73
Fax Storage	74
PC Fax Receive	74
Changing the destination PC	75
Turning off Memory Receive Operations	76
Changing Memory Receive Operations	76
Fax Preview (Black & White only)	77
How to preview a received fax	77
Setting Fax Preview	77
Using Fax Preview	77
How to print a fax	78
How to print all faxes in the list	78
How to delete all faxes in the list	78
Turning off Fax Preview	79
Remote Retrieval	79
Setting a Remote Access Code	79
Using your Remote Access Code	80
Remote Fax commands	81
Retrieving fax messages	82
Changing your Fax Forwarding number	82
7 Telephone Services and External devices	83
Voice operations	83
Tone or Pulse (Canada only)	83
Fax/Tel mode when the power key is on	83
Fax/Tel mode when the power key is off	83
Telephone services	84
Voice Mail	84
Distinctive Ring	85
What does your telephone company's ‘Distinctive Ring’ do?	85
What does Brother's ‘Distinctive Ring’ do?	85
Do you have Voice Mail?	85
Before you choose the ring pattern to register	86
Registering the Distinctive Ring pattern	86
Turning off Distinctive Ring	87
Caller ID	87
Setting up your area code (USA only)	88
Connecting an external TAD (telephone answering device)	88
Connections	89
Recording outgoing message (OGM) on an external TAD	90
Special line considerations	90
Roll over telephone lines	90
Two-line telephone system	90
Converting telephone wall outlets	91
Installing machine, external two-line TAD and two-line telephone	91
Multi-line connections (PBX)	92
External and extension telephones	92
Connecting an external or extension telephone	92
Using external and extension telephones	93
Using extension telephones	93
Using an external telephone (connected to the EXT. jack of the machine)	93
If you answer a call and no one is on the line:	93
Using a Non-Brother cordless external telephone	93
Using remote codes	93
Fax Receive code	93
Telephone Answer code	93
Changing the remote codes	94
8 Dialing and storing numbers	95
How to Dial	95
Manual dialing	95
One Touch Dialing	95
Speed Dialing	95
Fax Redial	96
Outgoing Call	96
Caller ID history	96
Storing numbers	97
Storing a pause	97
Storing One Touch Dial numbers	97
Storing One Touch numbers from Outgoing Calls	98
Storing One Touch numbers from the Caller ID history	99
Storing Speed Dial numbers	99
Storing Speed Dial numbers from Outgoing Calls	100
Storing Speed Dial numbers from the Caller ID history	101
Changing or Deleting One Touch or Speed Dial names or numbers	102
Setting up groups for broadcasting	103
Changing a Group name	104
Deleting a Group	104
Deleting a number from a Group	104
Dialing Access codes and credit card numbers	105
9 Printing Reports	106
Fax reports	106
Transmission Verification Report	106
Fax Journal (activity report)	107
Reports	107
How to print a report	107
10 Polling	108
Polling overview	108
Polling receive	108
Setup to receive polling	108
Sequential polling (Black & White only)	108
Canceling a Sequential Polling Job	109
Polled transmit (Black & White only)	109
Set up for polled transmit	109
Section III: Copy	111
11 Making copies	112
How to copy	112
Entering Copy mode	112
Making a single copy	112
Making multiple copies	113
Stop copying	113
Copy settings	113
Changing copy quality	113
Enlarging or reducing the image copied	114
Making N in 1 copies or a poster (Page Layout)	115
Sorting copies using the ADF	116
Adjusting Brightness and Contrast	117
Brightness	117
Contrast	117
Paper Options	117
Paper Type (Tray #1)	117
Paper Size (Tray #1)	117
Tray Select	118
Skew Adjustment	118
Book Copy	119
Watermark Copy	119
Duplex (2-sided) copying (Tray #1 only)	120
Setting your favorites	122
Retrieving your favorite setting	123
Rename your favorite setting	123
‘Out of Memory’ message	123
Section IV: Walk-up Photo Printing	125
12 PhotoCapture Center®: Printing photos from a memory card or USB Flash memory drive	126
PhotoCapture Center® Operations	126
Printing from a memory card or USB Flash memory drive without a PC	126
Scanning to a memory card or USB Flash memory drive without a PC	126
Using PhotoCapture Center® from your computer	126
Using a memory card or USB Flash memory drive	126
Memory cards or USB Flash memory drive folder structure	127
Getting started	128
Entering PhotoCapture mode	129
Print Images	129
View Photos	129
Print Index (Thumbnails)	130
Printing Photos	131
Enhance Photos	131
DPOF printing	133
PhotoCapture Center® print settings	134
Print Quality	135
Paper options	135
Paper Type	135
Paper and print size	136
Adjusting Brightness, Contrast and Color	136
Brightness	136
Contrast	136
Color Enhancement (True2Life®)	137
Cropping	138
Borderless printing	138
Print Date	138
Setting your changes as the new default	139
Restoring all settings to the factory settings	139
Scan to a memory card or USB Flash memory drive	139
Entering Scan mode	139
How to scan to a memory card or USB Flash memory drive	140
Glass Scan Size	141
How to change the file name	141
How to set a new default	141
How to reset to the factory settings	141
Understanding the Error Messages	142
13 Printing photos from a camera	143
Printing photos directly from a PictBridge camera	143
PictBridge requirements	143
Setting your digital camera	143
Printing Images	144
DPOF printing	144
Printing photos directly from a digital camera (without PictBridge)	145
Printing Images	145
Understanding the Error Messages	146
Section V: Software	147
14 Software and Network features	148
Section VI: Appendixes	149
A Safety and Legal	150
Choosing a location	150
To use the machine safely	151
Important safety instructions	156
Standard telephone and FCC Notices (These notices are in effect on models sold and used in the United States only.)	157
Federal Communications Commission (FCC) Declaration of Conformity (USA only)	159
Industry Canada Compliance Statement (Canada only)	160
LAN connection	160
International ENERGY STAR® Compliance Statement	160
Legal limitations for copying	161
Trademarks	162
B Troubleshooting and Routine Maintenance	163
Troubleshooting	163
If you are having difficulty with your machine	163
Dial Tone	171
Telephone line interference	171
Error and Maintenance messages	172
Error animation	178
Transferring your faxes or Fax Journal report	178
Transferring faxes to another fax machine	178
Transferring faxes to your PC	178
Transferring Fax Journal report to another fax machine	179
Document jam	179
Document is jammed in the top of the ADF unit	179
Document is jammed inside the ADF unit	180
Printer jam or paper jam	180
Routine maintenance	183
Replacing the ink cartridges	183
Cleaning the outside of the machine	186
Cleaning the scanner	187
Cleaning the machine’s printer platen	187
Cleaning the paper pick-up roller	188
Cleaning the print head	188
Checking the print quality	189
Checking the print alignment	190
Checking the ink volume	190
Machine Information	190
Checking the serial number	190
Packing and shipping the machine	191
C Menu and Features	193
On-screen programming	193
Menu table	193
Memory storage	193
Mode and menu keys	193
Menu table	194
Entering Text	221
Inserting spaces	221
Making corrections	221
Repeating letters	221
D Specifications	222
General	222
Print media	224
Fax	225
Copy	227
PhotoCapture Center®	228
PictBridge	229
Scanner	230
Printer	231
Interfaces	232
Computer requirements	233
Consumable items	234
Network (LAN)	235
Wireless one-push configuration	236
E Glossary	237
Index	241

Match case Limit results 1 per page

Printing Reports

Fax Journal (activity report)

You can set the machine to print a journal at

specific intervals (every 50 faxes, 6, 12 or 24

hours, 2 or 7 days). If you set the interval to

Off

, you can still print the report by following

the steps in

How to print a report

on page 91.

The factory setting is

Every 50 Faxes

Press

to display

Fax

Press

Fax

Press

to display

Report Setting

Press

Report Setting

Press

Journal Period

Press

to choose an interval.

(If you choose 7 days, the LCD will ask

you to choose the first day for the 7-day

countdown.)

6, 12, 24 hours, 2 or 7 days

The machine will print the report at

the chosen time and then erase all

jobs from its memory. If the

machine's memory becomes full with

200 jobs before the time you chose

has passed, the machine will print

the Journal early and then erase all

jobs from the memory. If you want an

extra report before it is due to print,

you can print it without erasing the

jobs from the memory.

Every 50 Faxes

The machine will print the Journal

when the machine has stored

50 jobs.

Enter the time to start printing in 24-hour

format.

Press

(For example: enter 19:45 for 7:45 PM.)

Press

Stop/Exit

Reports

The following reports are available:

Transmission

Prints a Transmission Verification Report

for your last transmission.

Help List

A help list showing how to program your

machine.

Quick Dial

Lists names and numbers stored in the

One Touch and Speed Dial memory, in

alphabetical or numerical order.

Fax Journal

Lists information about the last incoming

and outgoing faxes. (TX: Transmit.)

(RX: Receive.)

User Settings

Lists your settings.

Network Config

Lists your Network settings.

Caller ID hist.

Lists the available Caller ID information

about the last 30 received faxes and

telephone calls.

How to print a report

Press

to display

Print Reports

Press

Print Reports

Press the report you want.

(Quick Dial Only) Press

Alphabetical Order

Numerical Order

Press

Black Start

Press

Stop/Exit