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HP 600B HP ProtectTools Security Software,Version 6.0 User Guide - Page 56

General tasks, Using a key sequence to initiate shredding, Using the File Sanitizer icon

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NOTE: It is highly recommended that you run free space bleaching regularly if you use the simple delete option. 1. In the Security Manager left pane, expand File Sanitizer, click Settings, select Simple Delete Settings, and then click View Details. 2. Select the assets you want to delete: a. Under Available delete options, click an asset, and then click Add. b. To add a custom asset, click Add Custom Option, enter or browse to a file name or folder name, and then click OK. Click the custom asset, and then click Add. NOTE: To delete an asset from the available delete options, click the asset, and then click Delete. 3. Under Delete the following, select the check box next to each asset that you want to confirm before deleting. NOTE: To remove an asset from the delete list, click the asset, and then click Remove 4. Under Do not delete the following, click Add to select the specific assets that you want to exclude from shredding. 5. When you finish configuring the simple delete profile, click Apply. General tasks Using a key sequence to initiate shredding To specify a key sequence, follow these steps: 1. In the Security Manager left pane, expand File Sanitizer and click Shred. 2. Select the Key sequence check box. 3. Enter a character in the available box, and then select the CTRL, ALT, or SHIFT box, or select all three. For example, to initiate automatic shredding using the S key and Ctrl+Shift, enter S in the box, and then select the CTRL and SHIFT options. NOTE: Be sure to select a key sequence that is different from other key sequences you have configured. To initiate shredding using a key sequence: 1. Hold down the Ctrl, Alt, or Shift key (or whichever combination you specified) while pressing your chosen character. 2. If a confirmation dialog box opens, click Yes. Using the File Sanitizer icon CAUTION: Shredded assets cannot be recovered. Carefully consider which items you select for manual shredding. 1. Navigate to the document or folder you want to shred. 2. Drag the asset to the File Sanitizer icon on the desktop. 3. When the confirmation dialog box opens, click Yes. 46 Chapter 7 File Sanitizer for HP ProtectTools ENWW

Section	Page
Introduction to security	11
HP ProtectTools features	12
HP ProtectTools security products description and common use examples	13
Credential Manager (Password Manager) for HP ProtectTools	13
Embedded Security for HP ProtectTools	14
Drive Encryption for HP ProtectTools	14
File Sanitizer for HP ProtectTools	15
Device Access Manager for HP ProtectTools	15
Privacy Manager for HP ProtectTools	15
Computrace for HP ProtectTools (formerly known as LoJack Pro)	16
Accessing HP ProtectTools Security	16
Achieving key security objectives	16
Protecting against targeted theft	17
Restricting access to sensitive data	17
Preventing unauthorized access from internal or external locations	18
Creating strong password policies	18
Additional security elements	19
Assigning security roles	19
Managing HP ProtectTools passwords	19
Creating a secure password	20
Backing up credentials and settings	21
HP ProtectTools Security Manager Administrative Console	22
About HP ProtectTools Administrative Console	22
Using the Administrative Console	22
Getting Started - Setup Wizard	23
Configuring your system	23
Enabling security features	24
Defining Security Manager authentication policies	24
Logon tab	24
Session tab	24
Defining Settings	25
Managing Users	25
Adding a user	25
Removing a user	26
Checking user status	26
Specifying device settings	26
Configuring Applications Settings	26
Encrypting Drives	27
Managing Device Access	27
HP ProtectTools Security Manager	28
Logging in after Security Manager is configured	28
Managing passwords	29
Setting credentials	29
Changing your Windows password	29
Setting up a Smart Card	29
Initializing the Smart Card	30
Registering the Smart Card	30
Managing communication privacy	30
Shredding or bleaching files	31
Viewing drive encryption status	31
Viewing device access	31
Activating theft recovery	31
Adding applications	32
Setting preferences	32
Backup and Restore	32
Backing up your data	32
Restoring your data	33
Changing your Windows user name and picture	34
Password Manager for HP ProtectTools	35
Adding logons	36
Editing logons	36
Using the Logons menu	37
Organizing logons into categories	37
Managing your logons	38
Assessing your password strength	38
Password Manager Icon settings	38
Drive Encryption for HP ProtectTools	39
Setup procedures	40
Opening Drive Encryption	40
General tasks	40
Activating Drive Encryption	40
Deactivating Drive Encryption	40
Logging in after Drive Encryption is activated	40
Advanced tasks	40
Managing Drive Encryption (administrator task)	40
Activating a TPM-protected password	40
Encrypting or decrypting individual drives	41
Backup and recovery (administrator task)	41
Creating backup keys	41
Privacy Manager for HP ProtectTools	42
Opening Privacy Manager	42
Setup procedures	42
Managing Privacy Manager Certificates	42
Requesting and installing a Privacy Manager Certificate	42
Requesting a Privacy Manager Certificate	43
Installing a Privacy Manager Certificate	43
Viewing Privacy Manager Certificate details	43
Renewing a Privacy Manager Certificate	44
Setting a default Privacy Manager Certificate	44
Deleting a Privacy Manager Certificate	44
Restoring a Privacy Manager Certificate	44
Revoking your Privacy Manager Certificate	45
Managing Trusted Contacts	45
Adding Trusted Contacts	45
Adding a Trusted Contact	46
Adding Trusted Contacts using your Microsoft Outlook address book	46
Viewing Trusted Contact details	47
Deleting a Trusted Contact	47
Checking revocation status for a Trusted Contact	47
General tasks	47
Using Privacy Manager in Microsoft Office	47
Using Privacy Manager in Microsoft Outlook	51
Advanced tasks	52
Migrating Privacy Manager Certificates and Trusted Contacts to a different computer	52
Exporting Privacy Manager Certificates and Trusted Contacts	52
Importing Privacy Manager Certificates and Trusted Contacts	52
File Sanitizer for HP ProtectTools	53
Setup procedures	53
Opening File Sanitizer	53
Setting a free space bleaching schedule	54
Setting a shred schedule	54
Selecting or creating a shred profile	54
Selecting a predefined shred profile	54
Customizing an advanced security shred profile	55
Customizing a simple delete profile	55
General tasks	56
Using a key sequence to initiate shredding	56
Using the File Sanitizer icon	56
Manually shredding one asset	57
Manually shredding all selected items	57
Manually activating free space bleaching	57
Aborting a shred or free space bleaching operation	58
Viewing the log files	58
Embedded Security for HP ProtectTools	59
Setup procedures	59
Installing Embedded Security for HP ProtectTools (if necessary)	59
Enabling the embedded security chip in Computer Setup	59
Initializing the embedded security chip	60
Setting up the basic user account	60
General tasks	61
Using the Personal Secure Drive	61
Encrypting files and folders	61
Sending and receiving encrypted e-mail	61
Advanced tasks	62
Backing up and restoring	62
Creating a backup file	62
Restoring certification data from the backup file	62
Changing the owner password	62
Resetting a user password	62
Migrating keys with the Migration Wizard	62
Device Access Manager for HP ProtectTools	63
Starting background service	63
Simple configuration	63
Device class configuration (advanced)	64
Adding a user or a group	64
Removing a user or a group	64
Denying or allowing access to a user or group	64
Just In Time Authentication (JITA) Configuration	64
Creating a JITA for a user or group	65
Creating an extendable JITA for a user or group	65
Disabling a JITA for a user or group	66
Advanced Settings	66
Computrace for HP ProtectTools	67
Glossary	68

Match case Limit results 1 per page

NOTE:

It is highly recommended that you run free space bleaching regularly if you use the simple

delete option.

In the Security Manager left pane, expand

File Sanitizer

, click

Settings

, select

Simple Delete

Settings

, and then click

View Details

Select the assets you want to delete:

Under

Available delete options

, click an asset, and then click

Add

To add a custom asset, click

Add Custom Option

, enter or browse to a file name or folder

name, and then click

. Click the custom asset, and then click

Add

NOTE:

To delete an asset from the available delete options, click the asset, and then click

Delete

Under

Delete the following

, select the check box next to each asset that you want to confirm

before deleting.

NOTE:

To remove an asset from the delete list, click the asset, and then click

Remove

Under

Do not delete the following

, click

Add

to select the specific assets that you want to

exclude from shredding.

When you finish configuring the simple delete profile, click

Apply

General tasks

Using a key sequence to initiate shredding

To specify a key sequence, follow these steps:

In the Security Manager left pane, expand

File Sanitizer

and click

Shred

Select the

Key sequence

check box.

Enter a character in the available box, and then select the

CTRL

ALT

, or

SHIFT

box, or select

all three.

For example, to initiate automatic shredding using the

key and

Ctrl+Shift

, enter

in the box,

and then select the

CTRL

and

SHIFT

options.

NOTE:

Be sure to select a key sequence that is different from other key sequences you have

configured.

To initiate shredding using a key sequence:

Hold down the

Ctrl

Alt

, or

Shift

key (or whichever combination you specified) while pressing your

chosen character.

If a confirmation dialog box opens, click

Yes

Using the File Sanitizer icon

CAUTION:

Shredded assets cannot be recovered. Carefully consider which items you select for

manual shredding.

Navigate to the document or folder you want to shred.

Drag the asset to the File Sanitizer icon on the desktop.

When the confirmation dialog box opens, click

Yes

Chapter 7

File Sanitizer for HP ProtectTools

ENWW