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HP Deskjet 916c HP DeskJet 900C Series Printer - (English) Network Guide - Page 9

Locally Shared Printer Connection - software

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English Locally Shared Printer Connection In the locally shared configuration, the printer is connected directly to the parallel or USB port of a selected computer that functions as a host to other computers on the network. To locally share your printer, the printer software must be installed on the host computer and on each client computer. Note: USB is only supported in Windows 98 and 2000. Printer Host Clients Setting Up a Locally Shared Printer 1 Set up the printer. See "Setting Up Your Printer" on page 2. Printer Host Note: For best results, do not install any parallel connected devices, such as a scanner or tape backup system, between the printer and computer. 2 Install the printer software on the host computer, and share your printer on the network. See the section "Operating Systems for the Locally Shared Connection" on page 6 to find instructions for your operating system. 3 Install the printer software on each of the client computers. See the section "Operating Systems for the Locally Shared Connection" on page 6 to find instructions for your operating system. 5

Section	Page
Acknowledgments	2
Notice	2
1 Using Your Printer on a Network	3
2 Locally Shared Printer Connection	3
3 Peer-to-Peer Connection	3
4 Client Server Network Connection	3
5 Using Your Printer Software	3
Table of Contents	3
Using Your Printer on a Network	5
Printer	5
Print Server	5
Printer	5
Setting Up Your Printer	6
1 Attach Automatic Two-Sided Printing Module.	6
a Turn knob on printer’s Rear Access Door counter-clockwise and remove door.	6
b Insert module into back of printer.	6
2 Connect Parallel Cable to Host Computer or an HP JetDirect External Print Server.	7
3 Plug in Electrical Power Cord.	7
4 Load White Paper.	8
Printable side	8
5 Insert Print Cartridges.	8
a Make sure OUT tray is down and press Power Button to turn printer on.	8
b Open top cover and raise cradle latch.	8
c Remove vinyl tape from print cartridges. Do NOT touch or remove copper strip on print cartridges.	8
d Push print cartridge straight down into print cartridge cradle.	8
e Close latch and then close top cover. A calibration page will print.	8
OUT tray down	8
Locally Shared Printer Connection	9
Printer	9
Setting Up a Locally Shared Printer	9
1 Set up the printer. See “Setting Up Your Printer” on page2.	9
Printer	9
2 Install the printer software on the host computer, and share your printer on the network. See t...	9
3 Install the printer software on each of the client computers. See the section “Operating System...	9
Operating Systems for the Locally Shared Connection	10
Setting Up Windows 95 and 98 Hosts	10
Host	10
Preparing Your Computer to Share Your Printer on the Network	10
1 Turn on the host computer.	10
2 Click Start Settings Control Panel.	10
3 In the Control Panel, double-click Network.	10
4 Click the File and Print Sharing button.	10
5 Click to select I want to be able to allow others to print to my printer(s).	10
6 Click OK, and then click OK to close the Network dialog box. If prompted, restart Windows.	10
Installing Printer Software on a Windows95 or 98 Host	11
1 Click Start Settings Printers.	11
2 Double-click Add Printer, and then click Next.	11
3 Choose Local Printer as the printer connection, and then click Next.	11
4 Click the Have Disk button, and insert the hp deskjet 900c series printer software CD into your...	11
5 In the Install From Disk dialog box, click Browse, then move to the hpf9x01.inf file in the fol...	11
6 Click OK, and then click OK to close the Install From Disk dialog box.	11
7 Click Next.	11
8 Select the printer port from the Available ports list (LPT1 is recommended), and then click Next.	11
9 Accept the default name for your printer (recommended) or enter a new name. To use this printer...	11
10 Click Finish.	11
Sharing Your Printer on the Network	11
1 Select Start Settings Printers from the Taskbar.	11
2 Right-click the hp deskjet 900c series printer icon and choose Sharing from the shortcut menu.	11
3 Select Shared As and enter the name you want to use for your printer on the network. If you wan...	11
4 Click OK.	11
5 If a password was set, retype it and click OK.	11
Setting Up Windows 2000 Hosts	12
Host	12
Installing Printer Software on a Windows 2000 Host	12
1 Turn on the host computer.	12
2 Click Start Settings Printers.	12
3 Double-click Add Printer, and then click Next.	12
4 Choose Local printer as the printer connection, and then click Next.	12
5 Select a printer port in the Use the following port list (LPT1 is recommended), and then click ...	12
6 Click the Have disk button.	12
7 Insert the hp deskjet 900c series printer software CD into your CD-ROM drive.	12
8 Click Browse.	12
9 Move to the hpf2k01.inf file in the folder for your language and the Windows 2000 operating sys...	12
10 Click Open, and then click OK to close the Install From Disk dialog box.	12
11 Click Next.	12
12 Accept the default name for your printer (recommended) or enter a new name. To use this printe...	12
13 Click Next.	12
14 Click Share as and type the name you want to use for your printer on the network.	13
15 Click Next.	13
16 Type the location of your printer and any additional comments (optional), and then click Next.	13
17 To print a test page, click Yes; otherwise click No. Click Next.	13
18 Click Finish.	13
Setting Up Windows NT 4.0 Hosts	14
Host	14
Installing Printer Software on a WindowsNT4.0 Host	14
1 Turn on the host computer.	14
2 Click Start Settings Printers.	14
3 Double-click Add Printer.	14
4 Choose My Computer as the printer connection, and then click Next.	14
5 Select a printer port from the Available ports list (LPT1 is recommended), then click Next.	14
6 Click the Have Disk button, and insert the hp deskjet 900c series printer software CD into your...	14
7 In the Install From Disk dialog box, click Browse, then move to the hpfnt01.inf file in the fol...	14
8 Click Open, and then click OK.	14
9 Click Next.	14
10 Accept the default name for your printer (recommended) or enter a new name, and then click Next.	14
11 Click Shared and enter a share name for the printer.	15
12 To print a test page, click Yes; otherwise click No. Click Finish.	15
Setting Up Windows for Workgroups3.11 Hosts	16
Host	16
Installing Printer Software on the Windows for Workgroups 3.11 Host	16
1 Turn on the host computer.	16
2 Close any virus protection programs or other software programs that are running on the computer.	16
3 Insert the hp deskjet 900c series printer software CD into your CD-ROM drive, and select File R...	16
4 If your CD-ROM drive is drive D, enter D:\\setup.exe. Otherwise, enter [Your drive letter]:\\setu...	16
5 Click OK.	16
6 Follow the on-screen instructions to install your printer software.	16
Sharing Your Printer on the Network	16
1 Go to the Main Program Group, and double-click Print Manager.	16
2 Select the hp deskjet 900c series printer icon, and choose Share This Printer As from the Print...	16
3 Choose your printer from the Printer pop-up menu.	16
4 Enter a Share Name for your printer.	16
Installing Printer Software on Each Client Computer	17
Client Computers on Network	17
Option 1: Point and Print Installation	17
1 Go to the Windows desktop.	17
2 Double-click the Network Neighborhood icon.	17
3 Double-click the icon for the computer on which the printer is installed.	17
4 Right-click the printer icon and choose Install. The Add Printer Wizard dialog box appears.	17
5 If you want to print from MS-DOS based programs, click Yes.	17
6 Click Next.	17
7 Accept the default printer name (recommended) or type a new name.	17
8 To use this printer as your default printer, click Yes; otherwise click No.	17
9 Click Next.	17
10 To print a test page, click Yes; otherwise click No.	18
11 Click Finish.	18
Option 2: Add Printer Installation	18
1 Click Start Settings Printers.	18
2 Double-click Add Printer, then click Next.	18
3 Choose Network printer as the printer connection, then click Next.	18
4 Click Browse. Double-click the host computer on which the printer is installed, and then click ...	18
5 Click the Have Disk button, and insert the hp deskjet 900c series printer software CD into your...	18
6 In the Install From Disk dialog box, click Browse, then move to the hpf9x01.inf file in the fol...	18
7 Click OK, and then click OK to close the Install From Disk dialog box.	18
8 Click Next.	18
9 Accept the default name for your printer (recommended) or type a new name.	18
10 Click Finish.	18
1 Click Start Settings Printers.	19
2 Double-click Add Printer.	19
3 Click Next.	19
4 Choose Network printer as the printer connection, and then click Next.	19
5 Click Type the printer name, or click Next to browse for a printer.	19
6 Click Next to browse for the printer.	19
7 In the Shared printers box, double-click the host computer on which the printer is installed, a...	19
8 To use this printer as your default printer, click Yes; otherwise click No.	19
9 Click Next.	19
10 Click Finish.	19
1 Click Start Settings Printers.	19
2 Double-click Add Printer, then click Next.	19
3 Choose Network printer server as the printer connection, then click Next.	19
4 Browse the Shared Printers list box to locate the host computer and printer.	19
5 To use this printer as your default printer, click Yes; otherwise click No.	20
6 Click Next, and then click Finish.	20
7 If prompted, restart Windows.	20
Option 3: Windows for Workgroups3.11 Installation	20
1 Insert the hp deskjet 900c series printer software CD into your CD-ROM drive and select Run fro...	20
2 If your CD-ROM drive is drive D, enter D:\\setup.exe, and click OK. Otherwise, enter [Your drive...	20
3 When prompted for the printer name and port, select the LPT1 port.	20
4 Click OK and complete the installation.	20
5 If prompted, restart Windows.	20
6 Double-click Printers from the Control Panel.	20
7 Select the hp deskjet 900c series printer and click Connect.	20
8 Choose the port to which the printer is connected.	20
9 Click Network, then browse to the queue name or share name of the server. To set up the printer...	20
10 Click Connect.	20
Peer-to-Peer Connection	21
Setting Up a Peer-to-Peer Printer Connection	21
1 Set up the printer.	21
Printer	21
2 Set up the HP JetDirect External Print Server.	21
3 Install the hp deskjet 900c series printer software on each client computer. See the section “O...	21
Operating Systems for the Peer-to-Peer Connection	22
Installing Printer Software on Each of the Clients	22
Clients	22
Windows95 and 98 Client Computers	22
1 Install the HP JetDirect port software on each client according to the instructions included wi...	22
2 Click Start Settings Printers.	22
3 Double-click Add Printer.	22
4 Click Next.	22
5 Choose Local Printer as the printer connection, and then click Next.	22
6 Click the Have Disk button, and insert the hp deskjet 900c series printer software CD into your...	22
7 In the Install From Disk dialog box, click Browse, then move to the hpf9x01.inf file in the fol...	22
8 Click OK, and then click OK to close the Install From Disk dialog box.	22
9 Click Next.	22
10 Select the printer port, from the Available ports list, that you configured when you set up th...	23
11 Accept the default name for your printer (recommended) or enter a new name. To use this printe...	23
12 Click Finish to complete the installation of the hp deskjet printer software.	23
Windows 2000 Client Computers	23
1 Install the HP JetDirect port software on each client according to the instructions included wi...	23
2 Click Start Settings Printers.	23
3 Double-click Add Printer.	23
4 Click Next.	23
5 Choose Local printer as the printer connection, and then click Next.	23
6 Select the printer port, from the Use the following port list, that you configured when you set...	23
7 Click the Have disk button.	23
8 Insert the hp deskjet 900c series printer software CD into your CD-ROM drive.	23
9 Click Browse.	23
10 Move to the hpf2k01.inf file in the folder for your language and the Windows 2000 operating sy...	23
11 Click Open, and then click OK to close the Install From Disk dialog box.	23
12 Click Next.	23
13 Accept the default name for your printer (recommended) or enter a new name. To use this printe...	23
14 Click Next.	23
15 Click Next.	24
16 Type the location of your printer and any additional comments (optional), and then click Next.	24
17 To print a test page, click Yes; otherwise click No. Click Next.	24
18 Click Finish.	24
WindowsNT4.0 Client Computers	24
1 Install the HP JetDirect port software on each client according to the instructions included wi...	24
2 Click Start Settings Printers.	24
3 Double-click Add Printer.	24
4 Choose My Computer as the printer connection, and then click Next.	24
5 Select the printer port, from the Available ports list, that you configured when you set up the...	24
6 Click the Have Disk button, and insert the hp deskjet 900c series printer software CD into your...	24
7 In the Install From Disk dialog box, click Browse, then move to the hpfnt01.inf file in the fol...	24
8 Click Open, and then click OK.	24
9 Click Next.	24
10 Accept the default name for your printer (recommended) or enter a new name, and then click Next.	24
11 To print a test page, click Yes; otherwise click No.	24
12 Click Finish.	24
Client Server Network Connection	25
Print Server	25
Operating Systems for the Client Server Connection	25
Windows Terminal Server	25
Setting Up a Client Server in Windows 2000 or NT 4.0	26
1 Set up the printer.	26
Print Server	26
2 Set up the HP JetDirect External Print Server.	26
3 Windows 2000 Server:Install the printer software on the Windows 2000 server and share your pri...	26
Windows 2000 or NT Server	26
4 Install the printer software on each of the client computers. See “Installing Printer Software ...	26
Clients	26
Setting Up a Client Server in NetWare	27
Using Your Printer Software	29
Finding the HP Printer Properties in Windows 95, 98, 2000 or NT 4.0	29
1 From your software program, click File Print. Your software program opens a Print dialog box.	29
2 From the Print dialog box, click Properties. The HP Printer Properties dialog box opens.	29
HP Printer Properties	29
HP DeskJet Toolbox	30
Windows for Workgroups 3.11	30
Appendix	31
Language Codes	31
Windows 95, 98, 2000, and NT 4.0	31
Windows for Workgroups 3.11 Clients	31
A	32
C	32
H	32
I	32
L	32
N	32
O	32
P	32
S	32
T	32
W	32

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English

Locally Shared Printer Connection

In the locally shared configuration, the printer is connected directly to the parallel or USB

port of a selected computer that functions as a host to other computers on the network. To

locally share your printer, the printer software must be installed on the host computer

and on each client computer.

Note:

USB is only supported in Windows 98 and 2000.

Setting Up a Locally Shared Printer

Set up the printer. See “Setting Up Your Printer”

on page 2.

Note:

For best results, do not install any parallel connected devices, such as a scanner

or tape backup system, between the printer and computer.

Install the printer software on the host computer, and share your printer on the network.

See the section “Operating Systems for the Locally Shared Connection” on page 6 to find

instructions for your operating system.

Install the printer software on each of the client computers. See the section “Operating

Systems for the Locally Shared Connection” on page 6 to find instructions for your

operating system.

Printer

Host

Clients

Printer

Host