HP ProBook 4730s HP ProtectTools Security Software 2010 - Page 18

electronic transactions and communications is increasingly required by regulations in finance, law and healthcare applications. Privacy Manager is an HP ProtectTools plug-in, and can be accessed directly from within Microsoft O ffice 2 0 0 7 and Microsoft Live M essenger. O n first use, a wizard will guide you through the process of obtaining a digital certificate. HP has partnered with C omodo, a leading issuer of digital certificates, to provide HP Privacy Mana ger users with a certificate, valid for twelve months, at no cost. The certificate will be issued and sent to the email address you provide, certifying you have access to that email account. After this period ends, a subscription is required to renew the certificate. For additional information, please visit https: / / secure. comodo. com/ buydpcert/ . N ext, you will be prompted to invite your friends, colleagues or clients to be a trusted contact. O nce the invitation is sent, they will get an email from you which will direct them to download the Privacy Manager software for free from DigitalPersona, an HP ProtectTools partner. They will then also be able to obtain a certificate at no charge. You are now set up to securely communicate with each other: • You can digitally sign emails and documents using passwords, fingerprints or smartcards. The digital signature is proof that the content was created by you and has not been modified since being signed. • You can encrypt Microsoft O ffice documents, worksheets and email messages ensuring they can only be viewed by your trusted contacts. • You can incorporate signature lines into your Microsoft O ffice documents and worksheets to indicate your request for a digital signature by your recipients. This provides a simple method for authorization workflow. • You can verify the identity of a person before starting a conversation using W indows Live Messenger, so you can be certain that the person you intend to chat with is the one sitting at the other end. • You can maintain privacy in your Live Messenger conversations. You can be certain that the only person reading your messa ges is who you intend. Pr iv a cy M a n a g er a t W o r k Privacy Manager is designed to integrate seamlessly into Microsoft Office applications. Content created in Microsoft Office can be digitally signed and encrypted, in order to ensure that only trusted contacts can view the content, and to ensure that the document was not modified after being signed. Privacy Manager has clear benefits for businesses of all sizes. In addition to basic certificates which certify just an email address, Comodo can issue certificates which certify the real name and identity of the user. W hen businesses purchase this service, Comodo will formally validate that the administrator making the request has the authority to issue user certificates on behalf of the domain. This administrator will be given access to a management console used to request certificates for any employees. These certificates will now certify the user's actual identity, such as their name, title and email, so that their use can serve as a strong part of audit and compliance requirements. Enterprises may also consider the deployment of a server to centrally manage policies and enable users to easily use their certificates from any computer on the network. DigitalPersona, an HP ProtectTools partner, offers a client/ server solution, DigitalPersona Pro, to better manage authentication credentials and Privacy Manager on Active Directory-based networks. Pr iv a cy M a n a g er - Ch a t Think about when using instant messaging to communicate. All messages are transferred in the clear and go through remote servers. Files transferred using instant messaging also transfer in the clear and go through remote servers. For this reason, many businesses disable instant messaging in their 18