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Konica Minolta bizhub C3350 bizhub C3850/C3350 Scan Functions User Guide - Page 18

Specifying the file type to save the scanned original data [File Type], Scanning both sides of an - pdf

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1.4 Scan option settings 1 Specifying the file type to save the scanned original data ([File Type]) To display: [Application] - [Basic] - [File Type] Select the file type used for saving the scanned data. Settings [File Type] [Page Setting] [PDF Encrypt] [PDF/A] Description Select the file type to be saved from the following: • [PDF]: Most operating systems support this file format. You can specify a password or encrypt the file. • [Compact PDF]: Used to save files that are smaller in size than the normal PDF type. We recommend this option when you want to reduce file size to enable sending it by E-mail. • [TIFF]: This is one kind of versatile image formats. This type is available for a multi-page file that provides multiple pages in one file. • [JPEG]: A file type to save a file commonly used for a digital camera, which is suitable for saving photos. JPEG does not support the saving of multiple pages into one file. • [XPS]: A file type that is supported in Windows Vista or later. Tap this button to select a filing page unit when an original consists of multiple pages. However, this option is not available when [File Type] is set to [JPEG]. • [Multi Page]: Select this check box to convert all pages to a single file. • [Single Page]: Select this check box to split a file for each page when sending a file. If [PDF] or [Compact PDF] is selected as the file type, you can configure PDF option settings. • [Encryption Level]: When specifying permissions for a PDF file, select the encryption level to suit the desired security level. • [Password]: Enter the password to restrict file accesses. Create a PDF file that is accessible by specific users who know the password. • [Document Permissions]: To specify permissions for printing and editing a PDF file in detail, enter the authorization password. • [Printing Allowed]: Select whether or not to allow users to print PDF files. If [Encryption Level] is set to [High Level 1] or [High Level 2], you can allow only the printing with low resolution ([Low Resolution]). • [Enable Copying]: Select whether or not to allow users to copy texts and images from PDF files. • [Printing Allowed]: Select whether or not to allow users to change the contents of a PDF file. If [Encryption Level] is set to [High Level 1] or [High Level 2], you can select the contents to be allowed in more detail. Select whether or not to create a PDF/A-based PDF file when [PDF] is selected as the file type. Scanning both sides of an original ([Simplex/Duplex]) To display: [Application] - [Basic] - [Simplex/Duplex] Select the surface of the original to be scanned. Settings [1-sided] [2-sided] Description Tap this button to scan a single side of original. Tap this button to scan both sides of the original. [Scan Functions] 1-13

Section	Page
Table of contents	2
1 Scan Function	7
1.1 Available operations in scan function	7
1.2 How to scan	8
1.2.1 Sending (basic operation flow)	8
1.2.2 Recalling a program for sending	10
Program	10
Registering a program	10
Recalling a program for sending	11
1.3 Specifying a destination	13
Selecting a destination from Favorites	13
Selecting a destination from Address Book	13
Directly entering data	14
Selecting a destination from the history	16
Searching for an E-mail address from the LDAP server	16
1.4 Scan option settings	17
1.4.1 Basic options such as color and original size	17
Selecting the color mode to scan the original ([Color])	17
Specifying the size of the original to be scanned ([Scan Size])	17
Specifying the resolution to scan the original ([Resolution])	17
Specifying the file type to save the scanned original data ([File Type])	18
Scanning both sides of an original ([Simplex/Duplex])	18
Changing the file name, E-mail subject, or body ([E-mail Settings])	19
Renaming a file ([File Name])	19
1.4.2 Specifying the method to scan the original	19
Specifying the original direction ([Original Direction])	19
Specifying a binding position ([Binding Position])	19
Scanning a number of originals in several batches ([Separate Scan])	20
1.4.3 Adjusting quality/density	20
Selecting the appropriate image quality level for the contents of the original ([Original Type])	20
Adjusting the density of the original to be scanned ([Density])	20
Adjusting the background density of the original to be scanned ([Background Removal])	20
Sharpening the border between texts ([Sharpness])	21
1.4.4 Other option settings	21
Encrypting an E-mail ([E-Mail Encryption])	21
Adding digital signature to E-mails ([Digital Signature])	21
Notifying where to save original data by E-mail ([URL Notif. Setting])	21
1.4.5 Viewing the current settings	21
2 Sending Original Data as an E-mail Attachment (Scan to E-mail)	23
2.1 Scan to E-mail function	23
2.2 Preparation for Scan to E-mail (for administrators)	24
2.2.1 Preparation flow	24
2.2.2 Operations required to use this function	25
Checking a LAN cable for connection	25
Checking the network settings	25
Configuring the Scan to E-mail environment	25
2.2.3 Option settings	25
Registering a frequently used destination	25
Using an LDAP server to specify addresses	25
Registering the subject and message text of an E-mail to be sent	25
Using SMTP authentication	25
Using POP Before SMTP authentication	26
Using an SSL/TLS communication	26
Using S/MIME	26
2.3 How to send	27
2.4 Application functions	29
2.4.1 Sending an E-mail to your address (Scan to Me)	29
Scan to Me	29
Operations required to use this function (for administrators)	29
Operation flow	29
2.4.2 E-mail encryption and adding a digital signature (S/MIME)	30
S/MIME	30
Operations required to use this function (for administrators)	30
Operation flow	30
3 Sending a File to a Shared Folder of a Computer (SMB Send)	32
3.1 SMB Send function	32
3.2 Preparation for SMB Send	33
3.2.1 Preparation flow	33
3.2.2 Computer side: Operations required to use this function	34
When using Windows 7/8:	34
When using Windows Vista:	36
When using Windows XP:	39
When using Mac OS X 10.5/10.6/10.7/10.8:	42
3.2.3 Machine side: Operations required to use this function (for administrators)	45
Checking a LAN cable for connection	45
Checking the network settings	45
Configuring the SMB Send environment	45
3.2.4 Option settings	45
Registering a frequently used destination	45
Using the WINS server	45
Using the direct hosting SMB service	45
Using LLMNR	46
Using in the DFS environment	46
3.3 How to send	47
3.4 Application functions	49
3.4.1 Sending data to your computer (Scan to Home)	49
Scan to Home	49
Operations required to use this function (for administrators)	49
Operation flow	49
3.4.2 Notifying where to save original data by E-mail (URL notification)	50
URL notification	50
Operations required to use this function (For administrators)	50
Operation flow	50
4 Sending to an FTP Server (FTP Send)	52
4.1 FTP Send function	52
4.2 Preparation for FTP Send (for administrators)	53
4.2.1 Preparation flow	53
4.2.2 Operations required to use this function	53
Checking a LAN cable for connection	53
Checking the network settings	53
Checking the environment to use the FTP TX function	53
4.2.3 Option settings	54
Registering a frequently used destination	54
Using the proxy server	54
4.3 How to send	55
4.4 Application functions	57
4.4.1 Notifying where to save original data by E-mail (URL notification)	57
URL notification	57
Operations required to use this function (for administrators)	57
Operation flow	57
5 Sending to a WebDAV Server (WebDAV Send)	59
5.1 WebDAV Send function	59
5.2 Preparation for WebDAV send (for administrators)	60
5.2.1 Preparation flow	60
5.2.2 Operations required to use this function	60
Checking a LAN cable for connection	60
Checking the network settings	60
Checking the environment to use the WebDAV Send function	60
5.2.3 Option settings	61
Registering a frequently used destination	61
Using the proxy server	61
Using SSL communication	61
5.3 How to scan	62
5.4 Application functions	64
5.4.1 Notifying where to save original data by E-mail (URL notification)	64
URL notification	64
Operations required to use this function (for administrators)	64
Operation flow	64
6 Saving a File in the HDD of This Machine (Save to HDD)	66
6.1 Save to HDD function	66
6.2 How to save	67
6.3 Using files saved in the HDD	70
6.3.1 Downloading the file saved in the HDD	70
6.3.2 Viewing or deleting the file saved in the HDD	71
6.4 Application functions	72
6.4.1 Notifying where to save original data by E-mail (URL notification)	72
URL notification	72
Operations required to use this function (for administrators)	72
Operation flow	72
7 Saving Data in USB Memory (Save to USB)	74
7.1 USB memory saving function	74
7.2 Preparation for saving data to USB memory	75
7.3 How to save	76
8 Sending with Web Service (WS Scan)	79
8.1 WS Scan function	79
8.2 Preparation for WS Scan	80
8.2.1 Preparation flow	80
8.2.2 Machine side: Operations required to use this function (for administrators)	80
Checking a LAN cable for connection	80
Checking the network settings	80
Configuring the environment to use the WS Scan transmission function	80
8.2.3 Computer side: Operations required to use this function	81
8.2.4 Machine side: Option settings (for administrators)	82
Using SSL communication	82
8.3 How to send	83
8.4 Importing data from a computer	85
9 Importing Images by TWAIN/WIA Scan	89
9.1 TWAIN/WIA scan function	89
9.2 Preparation for TWAIN/WIA scanning	90
9.2.1 Machine side: Operations required to use this function (for administrators)	90
Checking a LAN cable for connection	90
Checking the network settings	90
9.2.2 Computer side: Operations required to use this function	90
Operating environment of computer	90
Installing the scanner driver (Windows)	91
Installing the scanner driver (Mac OS)	91
9.3 TWAIN scanning	92
9.4 WIA scanning	94
9.5 Uninstalling the scanner driver	95
In Windows:	95
In Mac OS:	95
10 Registering Frequently Used Destinations (Address Book)	97
Address Book	97
Registering E-mail addresses	97
Registering an SMB destination	97

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[Scan Functions]

1-13

1.4

Scan option settings

Specifying the file type to save the scanned original data ([File Type])

To display: [Application] - [Basic] - [File Type]

Select the file type used for saving the scanned data.

Scanning both sides of an original ([Simplex/Duplex])

To display: [Application] - [Basic] - [Simplex/Duplex]

Select the surface of the original to be scanned.

Settings

Description

[File Type]

Select the file type to be saved from the following:

•

[PDF]: Most operating systems support this file format. You can specify a

password or encrypt the file.

•

[Compact PDF]: Used to save files that are smaller in size than the normal

PDF type. We recommend this option when you want to reduce file size to

enable sending it by E-mail.

•

[TIFF]: This is one kind of versatile image formats. This type is available for

a multi-page file that provides multiple pages in one file.

•

[JPEG]: A file type to save a file commonly used for a digital camera, which

is suitable for saving photos. JPEG does not support the saving of multiple

pages into one file.

•

[XPS]: A file type that is supported in Windows Vista or later.

[Page Setting]

Tap this button to select a filing page unit when an original consists of multiple

pages. However, this option is not available when [File Type] is set to [JPEG].

•

[Multi Page]: Select this check box to convert all pages to a single file.

•

[Single Page]: Select this check box to split a file for each page when send-

ing a file.

[PDF Encrypt]

If [PDF] or [Compact PDF] is selected as the file type, you can configure PDF

option settings.

•

[Encryption Level]: When specifying permissions for a PDF file, select the

encryption level to suit the desired security level.

•

[Password]: Enter the password to restrict file accesses. Create a PDF file

that is accessible by specific users who know the password.

•

[Document Permissions]: To specify permissions for printing and editing a

PDF file in detail, enter the authorization password.

•

[Printing Allowed]: Select whether or not to allow users to print PDF files. If

[Encryption Level] is set to [High Level 1] or [High Level 2], you can allow

only the printing with low resolution ([Low Resolution]).

•

[Enable Copying]: Select whether or not to allow users to copy texts and

images from PDF files.

•

[Printing Allowed]: Select whether or not to allow users to change the con-

tents of a PDF file. If [Encryption Level] is set to [High Level 1] or [High Level

2], you can select the contents to be allowed in more detail.

[PDF/A]

Select whether or not to create a PDF/A-based PDF file when [PDF] is selected

as the file type.

Settings

Description

[1-sided]

Tap this button to scan a single side of original.

[2-sided]

Tap this button to scan both sides of the original.