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Secure Print User Box System User Box

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7.11 Secure Print User Box (System User Box) 7 7.11 Secure Print User Box (System User Box) 7.11.1 Overview of the Secure Print User Box The Secure Print User Box is used to save a document that was printed with the specified ID and password. To print a document, you must enter the ID and password. The authentication procedure varies depending on the Prohibited Functions When Authentication Error setting in [Administrator Settings] - [Security Settings] - [Security Details]. For details, contact the administrator of this machine. d Reference For details on how to save a secure document, refer to the "User's Guide [Print Operations]". 7.11.2 Authentication procedure 1 Follow the procedure below when Prohibited Functions When Authentication Error is set to "Mode 1" in [Administrator Settings] - [Security Settings] - [Security Details]. Press [Secure Print User Box] Enter the ID of the secure document Enter the password of the secure document A list of documents appears Select the document to be printed, and configure print settings 7.11.3 Authentication procedure 2 Follow the procedure below when Prohibited Functions When Authentication Error is set to "Mode 2" in [Administrator Settings] - [Security Settings] - [Security Details]. Reference - If [Mode 2] is selected, enter the password for each document even when the ID is the same. This is because you need to select the document first before entering the password. Therefore, the security level in this mode is higher than mode 1. Press [Secure Print User Box] Enter the ID of the secure document A list of documents appears Select the document to be printed, and enter the password of the secure document bizhub C652/C652DS/C552/C552DS/C452 7-81

Section	Page
Table of contents	2
1 Introduction	13
1.1 Welcome	13
1.1.1 User's guides	13
1.1.2 User's Guide	14
1.2 Conventions used in this manual	15
1.2.1 Symbols used in this manual	15
To use this machine safely	15
Procedural instruction	15
Key symbols	16
1.2.2 Original and paper indications	16
Original and paper sizes	16
Original and paper indications	16
1.3 To check the function you want to use	17
Understanding \	17
Using \	17
2 User Box Function Overview	19
2.1 User Box functions	19
2.1.1 Available User Box functions	19
Saving documents	19
Using documents	20
Organizing documents	21
2.1.2 Configuring settings for using the User Box functions	22
Registering a User Box	22
When using this machine as a relay device	22
The User Box to which data is saved for memory reception	22
2.2 Information	23
2.2.1 User authentication	23
MFP authentication	23
External server authentication	23
Account track authentication	24
2.2.2 Restriction of box registration	24
Public/Personal/Group User Boxes	24
Bulletin Board User Box	24
Polling TX User Box	24
Memory RX User Box	24
Relay User Box	25
2.2.3 Restriction of file name	25
2.3 Authentication and accessible User Boxes	26
2.3.1 When User Authentication or Account Track is not enabled	26
2.3.2 When only user authentication is enabled	26
2.3.3 When only account track is enabled	27
2.3.4 When user authentication and account track are enabled and synchronized	27
2.3.5 When user authentication and account track are enabled but not synchronized	29
3 Control Panel/Liquid Crystal Display	31
3.1 Control panel	31
3.2 Touch panel	33
3.2.1 Screen component	33
Icons that appear in the touch panel	33
3.2.2 Display and operation of Left panel	34
Job List	35
Job List - Delete	35
Job List - Job Details	35
User Box information	40
Use/File - Detail	41
Use/File - Check Job Settings	41
Use/File - Check Job Settings - Destination Settings	41
Use/File - Check Job Settings - Document Setting Contents	42
Use/File - Check Job Settings - Communication Settings	42
Use/File - Check Job Settings - Check E-Mail Settings	42
Preview	43
Preview	43
Preview (Print/Combine)	44
Preview (Send/Bind TX)	45
4 User Box Operation Flow	48
4.1 Saving documents in User Boxes	48
4.2 Printing documents from a User Box	50
4.3 Sending documents from a User Box	53
4.4 Saving a document in an external memory	56
4.5 Saving a Document from the External Memory into a User Box	59
4.6 Printing a document from an external memory	61
4.7 Filing documents in a User Box	63
4.8 Printing a Document Saved in a Cellular Phone or PDA	65
4.9 Saving a document stored in a cellular phone or PDA to a User Box	67
4.10 Menu tree of the User Box mode	69
4.10.1 Save Document	69
Public, Personal, or Group User Box	69
System User Box	70
4.10.2 Use/File	72
Print (for Public/Personal/Group User Boxes)	72
Send (for Public/Personal/Group User Boxes)	75
Filing Settings (for public/personal/group User Boxes)	78
Application (for Public/Personal/Group User Boxes)	79
System User Box	79
5 Accessing the User Box mode	85
5.1 Accessing the User Box mode	85
5.2 User Box Operation Menu	86
5.2.1 Save Document	86
5.2.2 Use/File	86
6 Save Document	88
6.1 Save Document Overview	88
6.1.1 Functions	88
Public/Personal/Group User Boxes	88
Annotation User Box	88
External Memory	88
6.1.2 Initial Window of Save Document	89
Public/Personal/Group User Boxes	89
System User Box	89
6.1.3 Save Document window	90
6.2 Scan Settings	91
6.2.1 Basic - Original Type	91
6.2.2 Basic - Simplex/Duplex	92
6.2.3 Basic - Resolution	92
6.2.4 Basic - File Type	93
File Type	93
Encryption	94
Encryption - Detail Settings	94
Outline PDF	96
Scan Setting	96
6.2.5 Basic - Density	97
6.2.6 Basic - Color	97
6.2.7 Scan Size	98
Standard size	98
Custom Size	98
Photo Size	98
6.2.8 Image Adjustment	98
Background Removal	99
Sharpness	99
6.2.9 Application - Frame Erase	100
6.2.10 Application - Book Copy	101
Book copy method	101
Book Erase - Frame Erase	101
Book Erase - Center Erase	102
Binding Position	102
6.2.11 Separate Scan	103
6.3 Original Settings	104
6.3.1 Special Original	104
6.3.2 Direction Settings - Original Direction	104
6.3.3 Direction Settings - Binding Position	105
6.3.4 Despeckle	105
7 Use/File	107
7.1 Overview of the Use/File operations	107
7.1.1 Functions of Use/File	107
Printing a document	107
Sending	107
Filing	107
Application settings	107
7.1.2 Detail of the Use Document screen	107
7.1.3 If a password is specified for a User Box	108
7.2 Print	109
7.2.1 Overview of the Print tab	109
Description of the Print tab	109
Print	109
Combine	110
7.2.2 Print	110
7.2.3 Combine	111
Document Order	111
Configurable items to combine and print documents	111
7.3 Print - Basic (Public, Personal, or Group User Box)	112
7.3.1 Copies	112
7.3.2 1-Sided/2-Sided	112
7.3.3 Color	113
7.3.4 Finishing	113
Sort/Group	114
Offset	114
Staple	114
Staple - Position Setting	114
Punch	114
Punch - Position Setting	115
Fold/Bind	115
7.3.5 Combine	117
7.3.6 Zoom	117
7.3.7 Continuous Print	118
7.4 Print - Application (Public, Personal, or Group User Box)	119
7.4.1 Page Margin	119
Page Margin	119
Image Shift	119
Image Shift - Change Back Shift	120
7.4.2 Sheet/Cover/Chapter Insert	120
7.4.3 Sheet/Cover/Chapter Insert - Cover Sheet	120
7.4.4 Sheet/Cover/Chapter Insert - Insert Sheet	122
7.4.5 Sheet/Cover/Chapter Insert - Chapters	123
7.4.6 Stamp/Composition	124
7.4.7 Stamp/Composition - Date/Time	124
7.4.8 Stamp/Composition - Page Number	125
Setting items	125
Insert Sheet Setting	125
7.4.9 Stamp/Composition - Stamp	126
7.4.10 Stamp/Composition - Copy Security - Copy Protect	127
Copy Protect Type	128
Detail Settings	128
Position	128
7.4.11 Stamp/Composition - Copy Security - Copy Guard	129
Copy Guard Type	129
Detail Settings	130
7.4.12 Stamp/Composition - Copy Security - Password Copy	131
Stamp Type	131
Detail Settings	132
7.4.13 Stamp/Composition - Stamp Repeat	133
Stamp Repeat Type	133
Detail Settings	134
Position	134
7.4.14 Stamp/Composition - Header/Footer	134
Check/Change Temporarily	135
7.4.15 Stamp/Composition - Registered Overlay	136
Setting items	136
Overlay Setting	136
7.5 Send	138
7.5.1 Overview of the Transmission Settings	138
Description of the Send tab	138
Send	139
Bind TX	139
7.5.2 Transmission Settings	140
7.5.3 Combine	141
Document Order	141
7.6 Send (Public, Personal, or Group User Box)	142
7.6.1 Address Book - Search	142
Address Type	142
Index	143
Detail Search	143
Detail Search - Search options	144
7.6.2 Direct Input	144
7.6.3 Direct Input - Fax	145
Next Destination	145
When the Confirm Address (TX) function is specified:	145
7.6.4 Direct Input - E-mail	145
Next Destination	145
7.6.5 Direct Input - Internet Fax	146
Next Destination	146
Receiver RX Ability	146
7.6.6 Direct Input - IP Address Fax	146
7.6.7 Direct Input - PC (SMB)	147
Host Name	147
File Path	147
User Name	147
Password	147
Reference	147
Next Destination	147
7.6.8 Direct Input - FTP	148
Host Name	148
File Path	148
User Name	148
Password	148
Detail Settings	148
Next Destination	148
7.6.9 Direct Input - WebDAV	149
Host Name	149
File Path	149
User Name	149
Password	149
Detail Settings	149
Next Destination	149
7.6.10 Job History	150
7.6.11 Address Search	150
7.6.12 LDAP Search - Search	151
7.6.13 LDAP Search - Advanced Search	151
Name	151
E-mail Addr.	151
Fax Number	151
Last Name	151
First Name	151
City	151
Company Name	152
Department	152
OR/AND/STARTS WITH/ENDS WITH	152
7.6.14 Overview of the Document Settings	152
7.6.15 Document Settings - Resolution	152
7.6.16 Document Settings - File Type	153
File Type	153
Encryption	153
Encryption - Detail Settings	154
Stamp Composition	155
Outline PDF	156
Scan Setting	156
7.6.17 Document Settings - Color	157
7.6.18 Overview of the Communication Settings	157
7.6.19 Communication Settings - Line Setting	158
Description of Line Settings	158
Overseas TX	158
ECM OFF	158
V.34 OFF	158
Check Dest. & Send	159
Select Line	159
7.6.20 Communication Settings - E-Mail Settings	159
E-mail Settings	159
Document Name	159
Subject	160
From	160
Body	161
7.6.21 Communication Settings - URL Notification Setting	161
URL Notification	161
Detail Search	162
Direct Input	162
7.6.22 Communication Settings - Communication Method Settings	162
Timer transmission (Timer TX)	163
Password transmission (Password TX)	163
F-Code transmission (F-Code TX)	163
7.6.23 Communication Settings - E-mail Encryption	164
7.6.24 Communication Settings - Digital Signature	164
7.6.25 Communication Settings - Fax Header Settings	165
7.6.26 Overview of the Application settings	165
7.6.27 Application - Stamp/Composition - Date/Time	165
7.6.28 Application - Stamp/Composition - Page Number	165
7.6.29 Application - Stamp/Composition - Stamp	165
7.6.30 Application - Stamp/Composition - Header/Footer	165
7.6.31 Application - Send & Print	166
7.7 Filing Settings (Public, Personal, or Group User Boxes)	167
7.7.1 Overview of the Filing Settings	167
Description of the Filing Settings tab	167
7.7.2 Deleting documents	168
7.7.3 Edit Name	168
7.7.4 Moving documents	168
7.7.5 Copy	169
7.7.6 Saving in external memory	169
Document Settings	170
Document Settings - Resolution	170
Document Settings-File Type	170
Document Settings - Color	171
7.7.7 Document Details	171
Displaying detailed information	171
Preview	172
7.8 Application	173
7.8.1 Overview of the Application settings	173
Description of the Application tab	173
7.8.2 Edit Document	174
Edit Document - Delete Page	174
Edit Document - Rotate Page	175
Edit Document - Move Page	177
Preview/Set Range	178
Preview/Specify by Input	179
7.8.3 Register Overlay	180
Register Overlay - New	181
Register Overlay - Overwrite	182
Detail Settings	183
7.9 Bulletin Board User Box (System User Box)	184
7.9.1 Overview of the Bulletin Board User Boxes	184
7.9.2 Bulletin Board User Box screen	184
7.9.3 Printing a document in a Bulletin Board User Box	184
7.9.4 Deleting a document in the Bulletin Board User Box	184
7.10 Polling TX User Box (System User Box)	185
7.10.1 Overview of the Polling Transmission User Boxes	185
7.10.2 Printing a document in the Polling TX User Box	185
7.10.3 Deleting a document in the Polling TX User Box	185
7.11 Secure Print User Box (System User Box)	186
7.11.1 Overview of the Secure Print User Box	186
7.11.2 Authentication procedure 1	186
7.11.3 Authentication procedure 2	186
7.11.4 Print - Printing	187
Copies	187
Print	187
Color	187
Finishing	187
Combine	187
Zoom	187
Page Margin	187
Sheet/Cover/Chapter Insert	187
Stamp/Composition	187
7.11.5 Filing Settings	188
7.12 Memory RX User Box (System User Box)	189
7.12.1 Overview of the Memory RX User Box	189
7.12.2 Print	189
7.12.3 Filing Settings	189
7.13 Annotation User Box (System User Box)	190
7.13.1 Overview of the Annotation User Box	190
7.13.2 Print - Basic	190
7.13.3 Print - Page Margin	190
7.13.4 Print - Sheet/Cover/Chapter Insert - Cover Sheet	190
7.13.5 Print - Sheet/Cover/Chapter Insert - Insert Sheet	191
7.13.6 Print - Sheet/Cover/Chapter Insert - Chapters	191
7.13.7 Print - Stamp/Composition - Date/Time	191
7.13.8 Print - Stamp/Composition - Page Number	191
7.13.9 Print - Stamp/Composition - Stamp	191
7.13.10 Print - Stamp/Composition - Copy Security - Copy Protect	191
7.13.11 Print - Stamp/Composition - Copy Security - Copy Guard	191
7.13.12 Print - Stamp/Composition - Copy Security - Password Copy	191
7.13.13 Print - Stamp/Composition - Stamp Repeat	191
7.13.14 Print - Stamp/Composition - Registered Overlay	191
7.13.15 Description of the Send tab	191
7.13.16 Send - Address Book - Search	191
7.13.17 Send - Direct Input - E-mail	191
7.13.18 Send - Direct Input - PC (SMB)	191
7.13.19 Send - Direct Input - FTP	192
7.13.20 Send - Direct Input - WebDAV	192
7.13.21 Send - Job History	192
7.13.22 Send - LDAP Search - Search	192
7.13.23 Send - LDAP Search - Advanced Search	192
7.13.24 Send - Document Settings - Resolution	192
7.13.25 Send - Document Settings - File Type	192
7.13.26 Send - Document Settings - Color	192
7.13.27 Send - Communication Settings - E-mail Settings	192
7.13.28 Send - Communication Settings - URL Notification Setting	192
7.13.29 Send - Communication Settings - E-mail Encryption	192
7.13.30 Send - Communication Settings - Digital Signature	192
7.13.31 Send - Application - Stamp/Composition - Date/Time	192
7.13.32 Send - Application - Stamp/Composition - Page Number	192
7.13.33 Send - Application - Stamp/Composition - Stamp	193
7.13.34 Send - Application - Send & Print	193
7.13.35 Send - Application - Stamp Element	193
Secondary Field	193
Date/Time	193
Density	193
Number Type	194
Print Position	194
7.13.36 Filing Settings	194
7.13.37 Application - Register Overlay	195
7.14 Fax Retransmit User Box (System User Box)	196
7.14.1 Overview of the Fax Retransmit User Box	196
7.14.2 Print - Proof Print	196
7.14.3 Send - Fax	196
7.14.4 Filing Settings - Delete	197
7.15 Password Encrypted PDF User Box (System User Box)	198
7.15.1 Overview of the Password Encrypted PDF User Box	198
7.15.2 Print/Save - Print/Save	198
7.15.3 Filing Settings - Delete	198
7.16 ID & Print User Box (System User Box)	199
7.16.1 Overview of the ID & Print User Box	199
Viewing documents	199
7.16.2 Print - Print	199
7.16.3 Filing Settings - Delete	200
7.17 External Memory (System User Box)	201
7.17.1 External memory device	201
Supported external memory devices	201
Connecting the external memory device	201
7.17.2 External memory screen	202
Entering a file path	202
Selecting a file	202
Printing encrypted PDF data	202
Moving to the parent folder	202
Opening a folder	202
Print	202
Document Details	203
7.17.3 Print - Basic	203
Copies	203
Color	203
Print	203
Binding Position	203
Finishing	203
Paper	204
7.17.4 Print- Application	204
Stamp/Composition - Date/Time	204
Stamp/Composition - Page Number	204
Stamp/Composition - Stamp	204
Stamp/Composition - Copy Security - Copy Protect	204
Stamp/Composition - Copy Security - Copy Guard	204
Stamp/Composition - Copy Security - Password Copy	204
Stamp/Composition - Stamp Repeat	204
7.17.5 Filing Settings - Save to User Box	205
7.18 Mobile/PDA (System User Box)	206
7.18.1 Operating environment	206
7.18.2 Mobile/PDA - Print List	206
Entering the PIN code	207
Check printing preferences	207
7.18.3 Mobile/PDA - Save in User Box	208
Entering the PIN code	208
8 User Box Settings	210
8.1 Menu tree of User Box Settings	210
8.1.1 User mode	210
8.1.2 Administrator Settings	211
8.2 User mode settings	213
8.2.1 Creating a User Box	213
Public, Personal, or Group User Box	213
Delete Empty User Box(es) (Administrator Settings)	214
Bulletin Board User Box	215
Relay User Box	216
8.2.2 Custom Display Settings - User Box Setting	217
Default Tab	217
Shortcut key	217
8.2.3 Cellular Phone/PDA Setting - Link File Error Notification	218
8.2.4 Cellular Phone/PDA Setting - Proxy Server Use	218
8.2.5 Cellular Phone/PDA Setting - Print Settings	219
Basic - Print	219
Basic - Color	219
Basic - Paper	219
Basic - Finishing	220
Application - Page Margin	220
Application - Stamp/Composition - Date/Time	220
Application - Stamp/Composition - Page Number	220
Application - Stamp/Composition - Stamp	220
Application - Stamp/Composition - Copy Security - Copy Protect	220
Application - Stamp/Composition - Copy Security - Copy Guard	220
Application - Stamp/Composition - Password Copy	220
Application - Stamp/Composition - Stamp Repeat	221
8.3 Administrator Settings	222
8.3.1 User Box permissions	222
User types	222
Public User Box and Personal or Group User Box	222
8.3.2 Creating a User Box	223
8.3.3 Creating Public, Personal, or Group User Box	223
8.3.4 Creating Bulletin Board User Box	223
8.3.5 Creating Relay User Box	223
8.3.6 Creating Annotation User Box	224
8.3.7 Maximum Number of User Boxes	226
Public, Personal, or Group User Box	226
Max. No. Of Use Boxes	226
Maximum Number of User Boxes	226
8.3.8 User Box Setting	227
Delete Unused User Box	227
Delete Secure Print Documents	227
Auto Delete Secure Document	228
Encrypted PDF Delete Time	228
ID & Print Delete Time	229
Document Hold Setting	229
External Memory Function Settings	230
Allow/Restrict User Box	230
ID & Print Delete after Print Setting	231
Document Delete Time Setting	231
ID & Print Settings	232
8.3.9 Cellular Phone/PDA Setting	232
8.3.10 User Box Administrator Setting	233
Setting User Box administrator	233

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7.11

Secure Print User Box (System User Box)

7.11

Secure Print User Box (System User Box)

7.11.1

Overview of the Secure Print User Box

The Secure Print User Box is used to save a document that was printed with the specified ID and password.

To print a document, you must enter the ID and password. The authentication procedure varies depending

on the Prohibited Functions When Authentication Error setting in [Administrator Settings] - [Security Settings]

- [Security Details]. For details, contact the administrator of this machine.

Reference

For details on how to save a secure document, refer to the "User's Guide [Print Operations]".

7.11.2

Authentication procedure 1

Follow the procedure below when Prohibited Functions When Authentication Error is set to "Mode 1" in

[Administrator Settings] - [Security Settings] - [Security Details].

7.11.3

Authentication procedure 2

Follow the procedure below when Prohibited Functions When Authentication Error is set to "Mode 2" in

[Administrator Settings] - [Security Settings] - [Security Details].

Reference

If [Mode 2] is selected, enter the password for each document even when the ID is the same. This is

because you need to select the document first before entering the password. Therefore, the security

level in this mode is higher than mode 1.

Press [Secure Print User Box]

Enter the ID of the secure document

Enter the password of the secure document

A list of documents appears

Select the document to be printed, and configure print settings

Press [Secure Print User Box]

Enter the ID of the secure document

A list of documents appears

Select the document to be printed, and enter the password of the secure document