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Lexmark 34S0709 User Guide - Page 64

Printing on specialty media, Tips on using letterhead

UPC - 734646084505

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Printing 64 Printing on specialty media Tips on using letterhead Page orientation is important when printing on letterhead. Use the following table to determine which direction to load the letterhead: Source or process Print side Paper orientation • Standard 250‑sheet tray • Optional 250‑sheet tray • Optional 550‑sheet tray Printed letterhead design The top edge of the sheet with the logo is placed at the front of the is placed facedown. tray. LETTERHEAD Duplex (two‑sided) printing from trays Printed letterhead design The top edge of the sheet with the logo is placed at the front of the is placed faceup. tray. Multipurpose feeder (simplex printing) Preprinted letterhead The top edge of the sheet with the logo should enter the multipurpose design is placed faceup. feeder first. Multipurpose feeder (duplex printing) Preprinted letterhead design is placed facedown. The top edge of the sheet with the logo should enter the multipurpose feeder last. LETTERHEAD Note: Check with the manufacturer or vendor to determine whether the chosen preprinted letterhead is acceptable for laser printers.

Section	Page
Contents	2
Safety information	9
Learning about the printer	10
Thank you for choosing this printer!	10
Finding information about the printer	10
Selecting a location for the printer	11
Printer configurations	12
Understanding the printer control panel	15
Using the standard exit bin and paper stop	18
Additional printer setup	20
Installing internal options	20
Available internal options	20
Accessing the system board to install internal options	20
Installing a memory card	21
Installing a flash memory or firmware card	24
Installing hardware options	25
Installing a 250- or 550-sheet drawer	25
Attaching cables	27
Verifying printer setup	28
Printing a menu settings page	28
Printing a network setup page	29
Setting up the printer software	29
Installing printer software	29
Updating available options in the printer driver	30
Setting up wireless printing	31
Information you will need to set up the printer on a wireless network	31
Installing the printer on a wireless network (Windows)	31
Installing the printer on a wireless network (Macintosh)	33
Installing the printer on a wired network	36
Minimizing your printer's environmental impact	39
Saving paper and toner	39
Using recycled paper	39
Conserving supplies	39
Saving energy	40
Using Eco-Mode	40
Reducing printer noise	40
Adjusting Power Saver	41
Recycling	42
Recycling Lexmark products	42
Recycling Lexmark packaging	42
Returning Lexmark cartridges for reuse or recycling	43
Loading paper and specialty media	44
Setting the paper size and type	44
Configuring Universal paper settings	44
Loading trays	45
Using the multipurpose feeder	49
Linking and unlinking trays	54
Linking trays	54
Unlinking trays	54
Creating a custom name for a paper type	55
Assigning a customer paper type name to a tray	55
Paper and specialty media guidelines	57
Paper guidelines	57
Paper characteristics	57
Unacceptable paper	58
Selecting paper	58
Selecting preprinted forms and letterhead	59
Using recycled paper and other office papers	59
Storing paper	59
Supported paper sizes, types, weights, and capacities	60
Paper types and weights supported by the printer	60
Paper sizes supported by the printer	61
Paper tray capacities	62
Printing	63
Printing a document	63
Printing a document	63
Printing on specialty media	64
Tips on using letterhead	64
Tips on using transparencies	65
Tips on using envelopes	65
Tips on using labels	66
Tips on using card stock	66
Printing confidential and other held jobs	67
Holding jobs in the printer	67
Printing confidential and other held jobs	67
Printing information pages	69
Printing a font sample list	69
Printing a directory list	69
Printing the print quality test pages	69
Canceling a print job	70
Canceling a print job from the printer control panel	70
Canceling a print job from the computer	70
Understanding printer menus	72
Menus list	72
Paper menu	73
Default Source menu	73
Paper Size/Type menu	73
Configure MP menu	76
Substitute Size menu	76
Paper Texture menu	76
Paper Weight menu	78
Paper Loading menu	79
Custom Types menu	80
Universal Setup menu	81
Reports menu	82
Reports menu	82
Network/Ports menu	83
Active NIC menu	83
Standard Network or Network <x> menus	83
Reports menu (under the Network/Ports menu)	85
Network Card menu	85
TCP/IP menu	85
IPv6 menu	86
Wireless menu	87
AppleTalk menu	88
NetWare menu	88
LexLink menu	89
USB menu	89
Parallel menu	91
SMTP Setup menu	93
Security menu	94
Miscellaneous menu	94
Confidential Print menu	94
Security Audit Log menu	95
Set Date/Time menu	96
Settings menu	97
General Settings menu	97
Setup menu	100
Finishing menu	102
Quality menu	103
Utilities menu	105
XPS menu	105
PDF menu	106
PostScript menu	106
PCL Emul menu	106
HTML menu	109
Image menu	110
Maintaining the printer	111
Cleaning the exterior of the printer	111
Storing supplies	111
Checking the status of supplies from a network computer	111
Ordering supplies	112
Ordering toner cartridges	112
Ordering a photoconductor kit	113
Ordering a maintenance kit	113
Replacing supplies	113
Replacing the toner cartridge	113
Replacing the photoconductor kit	115
Moving the printer	118
Moving the printer to another location	118
Shipping the printer	118
Administrative support	119
Finding advanced networking and administrator information	119
Using the Embedded Web Server	119
Checking the virtual display	119
Checking the device status	120
Viewing reports	120
Configuring supply notifications	120
Modifying confidential print settings	120
Setting up e-mail alerts	121
Restoring the factory default settings	121
Clearing jams	123
Avoiding jams	123
Identifying jams in the paper path	124
Understanding jam messages and locations	124
200 paper jam	126
201 paper jam	128
202 paper jam	129
231 paper jam	130
233 paper jam	132
234 paper jam	132
235 paper jam	133
24x paper jam	133
251 paper jam	134
Troubleshooting	136
Understanding printer messages	136
Calibrating	136
Cartridge Life Exceeded	136
Change <src> to <custom type name>	136
Change <src> to <custom string>	136
Change <src> to <size>	137
Change <src> to <type> <size>	137
Close front door	137
Load <src> with <custom type name>	137
Load <src> with <custom string>	138
Load <src> with <type> <size>	138
Load <src> with <size>	138
Load Manual Feeder with <custom type name>	138
Load Manual Feeder with <custom string>	139
Load Manual Feeder with <type> <size>	139
Load Manual Feeder with <size>	139
Remove paper from standard bin	140
Remove paper from standard output bin	140
Replace Cartridge	140
Replace PC Kit	140
Resetting the printer	140
Resetting without replacing may affect print quality.	140
Restoring Factory Defaults	140
Routine maintenance needed	140
Standard Bin Full	141
Stopping	141
Submitting selection	141
Too many failed panel logins	141
Tray <x> disabled	141
Tray <x> Missing	141
30.yy Invalid refill, change cartridge	141
31.yy Replace defective or missing cartridge	141
32.yy Cartridge part number unsupported by device	142
32 Replace unsupported cartridge	142
34 Short paper	142
35 Insufficient memory to support Resource Save feature	142
37 Insufficient memory for Flash Memory Defragment operation	142
37 Insufficient memory to collate job	143
37 Insufficient memory, some Held Jobs were deleted	143
38 Memory full	143
39 Complex page, some data may not have printed	143
42.xy Cartridge region mismatch	143
51 Defective flash detected	144
52 Not enough free space in flash memory for resources	144
53 Unformatted flash detected	144
54 Standard network software error	144
56 Standard parallel port disabled	144
56 Standard USB port disabled	144
58 Too many flash options installed	145
58 Too many trays attached	145
80 Routine Maintenance	145
84 PC Kit life warning	145
84 Replace PC Kit	145
88 Cartridge low	145
1565 Emulation error, load emulation option	146
Solving basic printer problems	146
Printer control panel display is blank or displays only diamonds	146
Solving printing problems	146
Jobs do not print	146
Make sure the printer is ready to print	146
Check to see if the standard exit bin is full	146
Check to see if the paper tray is empty	146
Make sure the correct printer software is installed	147
Make sure the internal print server is installed properly and working	147
Make sure you are using a recommended printer cable	147
Make sure printer cables are securely connected	147
Confidential and other held jobs do not print	147
Partial job, no job, or blank pages print	147
Make sure the printer has sufficient memory	147
Multiple-language PDFs do not print	147
Job takes longer than expected to print	148
Reduce the complexity of the print job	148
Change the Page Protect setting to Off	148
Job prints from the wrong tray or on the wrong paper	148
Check the Paper Type setting	148
Incorrect characters print	148
Tray linking does not work	148
Load the same size and type of paper in each tray	148
Make sure the Paper Size and Paper Type settings are the same for each tray	149
Large jobs do not collate	149
Make sure Collate is set to On	149
Reduce the complexity of the print job	149
Make sure the printer has enough memory	149
Unexpected page breaks occur	149
Envelope seals when printing	149
Solving option problems	150
Option does not operate correctly or quits after it is installed	150
Reset the printer	150
Check to see if the option is connected to the printer	150
Make sure the option is installed	150
Make sure the option is selected	150
Drawers	150
Make sure the paper is loaded correctly	150
Reset the printer	150
Flash memory card	150
Memory card	151
Solving paper feed problems	151
Paper frequently jams	151
Fan, flex, and straighten the paper in the tray or feeder	151
Check the paper	151
Make sure there is not too much paper in the tray or feeder	151
Check the guides	151
Load paper from a fresh package	151
Paper jam message remains after jam is cleared	151
Page that jammed does not reprint after you clear the jam	152
Solving print quality problems	152
Isolating print quality problems	152
Blank pages	153
Characters have jagged or uneven edges	153
Clipped images	153
Check the guides	153
Check the Paper Size setting	153
Gray background	154
Ghost images	154
The photoconductor kit is defective	154
Check the Paper Type setting	154
Incorrect margins	155
Check the guides	155
Check the Paper Size setting	155
Check the Page size setting	155
Paper curl	155
Check the Paper Type setting	155
The paper has absorbed moisture due to high humidity	155
Print is too dark	156
Check the darkness, brightness, and contrast settings	156
The paper has absorbed moisture due to high humidity	156
Check the paper	156
Check the Paper Type setting	156
The toner cartridge may be defective	156
Print is too light	157
Check the darkness, brightness, and contrast settings	157
The paper has absorbed moisture due to high humidity	157
Check the paper	157
Check the paper type setting	157
The toner is low	157
The print cartridge may be defective	157
Skewed print	158
Check the paper guides	158
Check the paper	158
Toner fog or background shading appears on the page	158
The toner cartridge may be defective	158
There is toner in the paper path	158
Toner rubs off	158
Check the Paper Type setting	158
Check the Paper Texture setting	158
Toner specks	159
The toner cartridge may be defective	159
There is toner in the paper path	159
Transparency print quality is poor	159
Check the transparencies	159
Check the Paper Type setting	159
Streaked horizontal lines	159
The toner may smear when paper is fed from a specific source	159
The toner cartridge may be defective	160
Make sure the paper path is clear	160
There may be excess toner in the paper path	160
Streaked vertical lines	160
The toner may smear when paper is fed from a specific source	160
The toner cartridge is defective	160
Make sure the paper path is clear	160
There may be excess toner in the paper path	160
Solid black or white streaks appear on transparencies or paper	161
Make sure the fill pattern is correct	161
Check the paper type	161
Make sure the toner is distributed evenly in the toner cartridge	161
The toner cartridge may be defective or low on toner	161
Embedded Web Server does not open	161
Check the network connections	161
Check the network settings	161
Contacting Customer Support	162
Notices	163
Product information	163
Edition notice	163
UNITED STATES GOVERNMENT RIGHTS	164
Trademarks	164
Federal Communications Commission (FCC) compliance information statement	164
Modular component notice	165
Noise emission levels	165
Waste from Electrical and Electronic Equipment (WEEE) directive	165
Static sensitivity notice	165
ENERGY STAR	166
Temperature information	166
Laser notice	166
Laser advisory label	166
Power consumption	167
Product power consumption	167
Power Saver	167
Off mode	167
Total energy usage	167
European Community (EC) directives conformity	168
Regulatory notices for wireless products	168
Exposure to radio frequency radiation	168
Industry Canada (Canada)	168
Notice to users in the European Union	169
Statement of Limited Warranty	171
LEXMARK SOFTWARE LIMITED WARRANTY AND LICENSE AGREEMENT	173
ADOBE SYSTEMS INCORPORATED NOTICE	176