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Lexmark 6500e User's Guide - Page 10

Selecting a location for the printer and the scanner

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Learning about the printer 10 What are you looking for? Find it here Help using the scanner software Windows or Mac Help-Open a scanner software program or application, and then click Help. Click ? to view context‑sensitive information. Notes: • The Help installs automatically with the scanner software. • The scanner software is located in the device Program folder or on the desktop, depending on your operating system. Latest supplemental information, updates, and technical support: Lexmark Support Web site- • Documentation http://support.lexmark.com • Driver downloads • Live chat support • E‑mail support Note: Select your country or region, and then select your product to view the appropriate support site. Support telephone numbers and hours of operation for your country or region can be found on the Support Web • Telephone support site or on the printed warranty that came with your scanner. Record the following information (located on the store receipt and at the back of the printer), and have it ready when you contact support so they may serve you faster: • Machine Type number • Serial number • Date purchased • Store where purchased Warranty information Warranty information varies by country or region: • In the US-See the Statement of Limited Warranty included with this scanner, or at http://support.lexmark.com. • In other countries and regions-See the printed warranty that came with your printer. Selecting a location for the printer and the scanner When selecting a location for the printer and the scanner, leave enough room to open trays, covers, and doors. If you plan to install any options, then leave enough room for them also. It is important to: • Make sure airflow in the room meets the latest revision of the ASHRAE 62 standard or the CEN Technical Committee 156 standard. • Provide a flat, sturdy, and stable surface. • Keep the printer and the scanner: - Within the distance allowed by the length of the Ethernet cable. - Away from the direct airflow of air conditioners, heaters, or ventilators - Free from direct sunlight, humidity extremes, or temperature fluctuations - Clean, dry, and free of dust

Section	Page
Contents	2
Safety information	7
Learning about the printer	9
Basic functions of the scanner	9
Finding information about the scanner	9
Selecting a location for the printer and the scanner	10
Printer configurations	11
Understanding the ADF and scanner glass	12
Understanding the scanner control panel	13
Understanding the home screen	14
Understanding the home screen	14
Using the touch-screen buttons	15
Customizing the home screen	19
Accessing the Embedded Web Server	19
Activating the home screen applications	19
Exporting and importing a configuration using the Embedded Web Server	21
Additional printer setup	23
Installing a scanner communications card in the printer	23
Installing internal options in the scanner	27
Available internal options	27
Accessing the system board	27
Installing an Internal Solutions Port	32
Installing a flash memory or firmware card	39
Installing a memory card	40
Installing hardware options	42
Order of installation	42
Installing optional paper drawers	43
Attaching cables	44
Verifying printer setup	45
Printing a menu settings page	45
Printing a network setup page	46
Setting up the scanner software	46
Installing the scanner software	46
Updating available options in the printer driver	47
Setting up wireless printing	47
Information you will need to set up the scanner on a wireless network	47
Installing the scanner on a wireless network (Windows)	48
Installing the scanner on a wireless network (Macintosh)	51
Installing the scanner on a wired network	55
Changing the port settings after installing a new network Internal Solutions Port	57
Setting up serial printing	58
Minimizing your printer's environmental impact	60
Saving paper and toner	60
Using recycled paper	60
Conserving supplies	60
Saving energy	61
Using Eco-Mode	61
Reducing scanner noise	61
Adjusting Sleep Mode	62
Adjusting the brightness of the display	63
Recycling	63
Recycling Lexmark products	63
Recycling Lexmark packaging	64
Returning Lexmark cartridges for reuse or recycling	64
Loading paper and specialty media	65
Loading paper	65
Loading the standard or optional 250- or 550-sheet tray	65
Loading the 2000-sheet tray	68
Loading the multipurpose feeder	71
Loading the envelope feeder	74
Loading business cards into the ADF	75
Setting the paper size and type	76
Setting the paper size and type for difficult media	76
Setting the paper size and type for the printer	77
Configuring Universal paper settings	78
Setting the ADF to detect multiple paper feeds	78
Linking and unlinking trays	78
Linking trays	78
Unlinking trays	79
Creating a custom name for a paper type	79
Assigning a custom paper type name	79
Paper and specialty media guidelines	80
Paper guidelines	80
Paper characteristics	80
Selecting paper	81
Selecting preprinted forms and letterhead	81
Using recycled paper and other office papers	81
Storing paper	83
Supported paper sizes, types, and weights	83
Supported paper sizes	83
Supported paper types and weights	86
Printing	88
Printing a document	88
Printing a document	88
Printing from a flash drive	89
Printing from a flash drive	89
Supported flash drives and file types	90
Printing on specialty media	91
Tips on using letterhead	91
Tips on using transparencies	91
Tips on using envelopes	91
Tips on using labels	92
Tips on using card stock	93
Printing confidential and other held jobs	93
Storing print jobs in the scanner	93
Printing confidential and other held jobs	94
Printing information pages	94
Printing a font sample list	94
Printing a directory list	95
Printing print quality test pages	95
Adjusting toner darkness	95
Canceling a print job	95
Canceling a print job from the scanner control panel	95
Canceling a print job from the computer	96
Copying	97
Making copies	97
Making a quick copy	97
Copying using the ADF	97
Copying using the scanner glass	98
Copying film photos	98
Copying on specialty media	98
Copying on transparencies	98
Copying on letterhead	98
Customizing copy settings	99
Copying to a different size	99
Making copies using paper from a selected tray	99
Copying different paper sizes	100
Copying on both sides of the paper (duplexing)	100
Reducing or enlarging copies	101
Adjusting copy quality	101
Collating copies	102
Placing separator sheets between copies	102
Copying multiple pages onto a single sheet	102
Creating a custom copy job (job build)	103
Pausing a print job	104
Placing information on copies	104
Placing the date and time at the top of each page	104
Placing an overlay message on each page	104
Canceling a copy job	105
Canceling a copy job while the document is in the ADF	105
Canceling a copy job while copying pages using the scanner glass	105
Canceling a copy job while pages are being printed	105
Understanding the copy screens and options	105
Copy from	105
Copy to	105
Copies	106
Scale	106
Darkness	106
Sides (Duplex)	106
Collate	106
Content	106
Advanced Options	107
Save As Shortcut	108
E-mailing	109
Getting ready to e-mail	109
Setting up the e-mail function	109
Configuring e-mail settings	109
Creating an e-mail shortcut	110
Creating an e-mail shortcut using the Embedded Web Server	110
Creating an e-mail shortcut using the touch screen	110
E-mailing a document	111
Sending an e-mail using the touch screen	111
Sending an e-mail using a shortcut number	111
Using the address book	111
Customizing e-mail settings	112
Adding e-mail subject and message information	112
Changing the output file type	112
Canceling an e-mail	113
Understanding e-mail options	113
Recipients	113
Subject	113
Message	113
File Name	113
Original Size	113
Resolution	113
Color	113
Content	114
Darkness	114
Send As	114
Page Setup	114
Scan Preview	115
Advanced Options	115
Faxing	116
Getting the scanner ready to fax	116
Initial fax setup	117
Choosing a fax connection	117
Connecting to an analog telephone line	118
Connecting to a DSL service	118
Connecting to a PBX or ISDN system	119
Connecting to a distinctive ring service	119
Connecting to an adapter for your country or region	120
Setting the outgoing fax or station name and number	120
Setting the date and time	121
Configuring the scanner to observe daylight saving time	121
Creating shortcuts	122
Creating a fax destination shortcut using the Embedded Web Server	122
Creating a fax destination shortcut using the touch screen	122
Sending a fax	123
Sending a fax using the touch screen	123
Sending a fax using the computer	123
Sending a fax using shortcuts	124
Sending a fax using the address book	124
Using shortcuts and the address book	124
Using fax shortcuts	124
Using the address book	125
Customizing fax settings	125
Changing the fax resolution	125
Making a fax lighter or darker	125
Sending a fax at a scheduled time	126
Viewing a fax log	126
Blocking junk faxes	126
Canceling an outgoing fax	127
Canceling a fax while the original documents are still scanning	127
Canceling a fax after the original documents have been scanned to memory	127
Understanding fax options	127
Content	127
Resolution	128
Darkness	128
Color	128
Page Setup	128
Scan Preview	128
Advanced Options	129
Holding and forwarding faxes	129
Holding faxes	129
Forwarding a fax	130
Scanning to an FTP address	131
Creating shortcuts	131
Creating an FTP shortcut using the Embedded Web Server	131
Creating an FTP shortcut using the touch screen	132
Scanning to an FTP address	132
Scanning to an FTP address using the touch screen	132
Scanning to an FTP address using a shortcut number	132
Scanning to an FTP address using the address book	133
Understanding FTP options	133
FTP	133
File Name	133
Original Size	133
Send As	133
Color	134
Resolution	134
Darkness	134
Page Setup	134
Content	134
Scan Preview	135
Advanced Options	135
Scanning to a computer or flash drive	136
Scanning to a computer	136
Scanning to a flash drive	137
Understanding the Scan Center features	137
Using the ScanBack Utility	138
Understanding scan profile options	138
Original Size	138
Resolution	138
Color	138
Content	138
Darkness	139
Page Setup	139
Scan Preview	139
Advanced Options	139
Understanding printer menus	141
Menus list	141
Supplies menu	142
Paper menu	142
Default Source menu	142
Paper Size/Type menu	143
Configure MP menu	147
Envelope Enhance	147
Substitute Size menu	147
Paper Texture menu	148
Paper Weight menu	149
Paper Loading menu	151
Custom Types menu	152
Custom Names menu	152
Custom Scan Sizes menu	153
Custom Bin Names menu	153
Universal Setup menu	154
Bin Setup menu	154
Reports menu	156
Reports menu	156
Network/Ports menu	157
Active NIC menu	157
Standard Network or Network [x] menu	157
Network Reports menu	159
Network Card menu	159
TCP/IP menu	160
IPv6 menu	161
Wireless menu	162
AppleTalk menu	162
Standard USB menu	163
Parallel [x] menu	165
Serial [x] menu	167
SMTP Setup menu	169
Security menu	170
Editing Security Setups menu	170
Miscellaneous Security Settings menu	171
Confidential Print menu	172
Disk Wiping menu	172
Security Audit Log menu	174
Set Date and Time menu	176
Settings menu	177
General Settings menu	177
Copy Settings menu	184
Fax Settings menu	188
Fax Mode (Analog Fax Setup) menu	188
Fax Mode (Fax Server Setup) menu	197
E-mail Settings menu	200
FTP Settings menu	205
Flash Drive menu	209
Flash Drive menu	209
Print Settings	215
Setup menu	215
Finishing menu	217
Quality menu	219
Job Accounting menu	220
Utilities menu	221
XPS menu	222
PDF menu	222
PostScript menu	222
PCL Emul menu	223
HTML menu	225
Image menu	226
Help menu	227
Maintaining the scanner	228
Cleaning the exterior of the scanner	228
Cleaning the scanner glass	228
Cleaning the ADF glass	229
Cleaning the ADF parts	229
Cleaning the touch screen	233
Storing supplies	233
Checking the status of supplies	234
Checking the status of supplies from the scanner control panel	234
Checking the status of supplies from a network computer	234
Ordering supplies	234
Ordering scanner supplies	234
Ordering a cleaning kit	234
Ordering a separator pad	235
Ordering printer supplies	235
Ordering print cartridges	235
Ordering a maintenance kit	236
Ordering charge rolls	237
Ordering a fuser	237
Ordering a fuser wiper	237
Ordering pick rollers	237
Ordering staple cartridges	237
Ordering a transfer roll assembly	238
Replacing supplies	238
Replacing the separator pad	238
Securing the memory before moving the scanner	239
Statement of Volatility	239
Erasing volatile memory	240
Erasing non-volatile memory	240
Erasing scanner hard disk memory	241
Moving the scanner	241
Before moving the scanner	241
Moving the scanner to another location	241
Shipping the scanner	242
Administrative support	243
Finding advanced networking and administrator information	243
Checking the status of the scanner	243
Checking the virtual display	243
Setting up e-mail alerts	243
Viewing reports	244
Restoring factory default settings	244
Clearing jams	245
Avoiding jams	245
Understanding jam numbers and locations	245
200–201 paper jams	246
202–203 paper jams	247
230 paper jam	249
231–239 paper jams	251
24x paper jam	253
250 paper jam	254
260 paper jam	255
281 paper jam	256
283 paper jam	257
2yy.xx paper jams	258
Troubleshooting	259
The indicator light is blinking	259
Understanding printer messages	259
Change [paper source] to [custom type name]	259
Change [paper source] to [custom string]	259
Change [paper source] to [paper size]	260
Change [paper source] to [paper type] [paper size]	260
Check duplex connection	260
Check tray [x] connection	260
Close door or insert cartridge	261
Close finisher side door	261
Disk corrupted	261
Disk full, scan job canceled	261
Disk near full. Securely clearing disk space.	261
Error reading USB drive. Remove USB.	261
Error reading USB hub. Remove hub.	262
If restarting job, replace originals that have not begun to exit the scanner	262
Insert staple cartridge	262
Insert Tray [x]	262
Install bin [x]	262
Install duplex	262
Install envelope feeder	263
Install Tray [x]	263
Install MICR Cartridge	263
Load [src] with [custom type name]	263
Load [src] with [custom string]	264
Load [src] with [size]	264
Load [src] with [type] [size]	264
Load Manual Feeder with [custom type name]	264
Load Manual Feeder with [custom string]	264
Load Manual Feeder with [paper size]	265
Load Manual Feeder with [paper type] [paper size]	265
Load staples	265
Paper changes needed	265
Printer and scanner not connected, check connection and restart both devices	265
Reattach bin [x]	265
Reattach bin [x] – [y]	266
Reattach envelope feeder	266
Remove packaging material, [area name]	267
Remove paper from standard output bin	267
Remove paper from bin [x]	267
Remove paper from all bins	267
Remove paper from [linked bin set name]	267
Replace all originals if restarting job.	267
Replace jammed originals if restarting job.	268
Replace last scanned page and jammed originals if restarting job.	268
Replace pick roller	268
Replace wiper	268
Replace separator pad	268
Restore Held Jobs?	269
Scan document too long	269
Scanner automatic feeder cover open	269
Scanner locked, release lock under scanner	269
Some held jobs were not restored	269
Unsupported disk	269
Tray [x] paper size unsupported	269
30.xx Invalid refill, change cartridge	270
31.xx Replace defective cartridge	270
32.xx Cartridge part number unsupported by device	270
34 Incorrect paper size, open [paper source]	270
35 Insufficient memory to support Resource Save feature	270
37 Insufficient memory, some held jobs will not be restored	270
37 Insufficient memory to collate job	271
37 Insufficient memory, some Held Jobs were deleted	271
38 Memory full	271
39 Complex page, some data may not have printed	271
42.xy Cartridge region mismatch	271
51 Defective flash detected	271
52 Not enough free space in flash memory for resources	272
54 Network [x] software error	272
54 Serial option [x] error	272
54 Standard network software error	272
55 Unsupported option in slot [x]	272
56 Parallel port [x] disabled	273
56 Serial port [x] disabled	273
56 Standard USB port disabled	273
56 USB port [x] disabled	273
57 Configuration change, some held jobs were not restored	273
58 Too many bins attached	273
58 Too many disks installed	274
58 Too many flash options installed	274
58 Too many trays attached	274
59 Incompatible Duplex	274
59 Incompatible envelope feeder	274
59 Incompatible output bin [x]	275
59 Incompatible tray [x]	275
61 Remove defective disk	275
62 Disk full	275
80 Routine maintenance	275
88.xx Cartridge nearly low	275
88 Cartridge low	276
88.xx Replace cartridge	276
2yy.xx Close flatbed cover and load originals if restarting job	276
280.06 Paper missing	276
295.20 Multifeed Sensor On	277
840.01 Scanner disabled by admin	277
840.02 Scanner disabled. Contact system administrator if problem persists.	277
1565 Emulation error, load emulation option	277
Solving basic printer problems	277
Solving printing problems	278
Multiple-language PDF files do not print	278
Scanner control panel display is blank or displays only diamonds	278
Error message about reading USB drive appears	278
Jobs do not print	278
Make sure the printer is ready to print	278
Check to see if the standard exit bin is full	278
Check to see if the paper tray is empty	278
Make sure the correct printer software is installed	278
Make sure the internal print server is installed properly and working	279
Make sure you are using a recommended USB, serial, or Ethernet cable	279
Make sure printer cables are securely connected	279
Confidential and other held jobs do not print	279
Partial job, no job, or blank page prints	279
Make sure the printer has sufficient memory	279
Print job takes longer than expected	279
Reduce the complexity of the print job	279
Turn off the Page Protect setting	280
Change the environmental settings	280
Job prints from the wrong tray or on the wrong paper	280
Check the paper type setting	280
Incorrect characters print	280
Tray linking does not work	280
Load the same size and type of paper	280
Use the same Paper Size and Paper Type settings	280
Large jobs do not collate	281
Make sure Collate is set to On	281
Reduce the complexity of the print job	281
Make sure the printer has enough memory	281
Unexpected page breaks	281
Increase the Print Timeout value	281
Solving copy problems	281
Copier does not respond	281
Check the display for error messages	281
Check the power	281

Match case Limit results 1 per page

What are you looking for?

Find it here

Help using the scanner software

Windows or Mac Help—Open a scanner software

program or application, and then click

Help

Click

to view context

‑

sensitive information.

Notes:

•

The Help installs automatically with the scanner

software.

•

The scanner software is located in the device

Program folder or on the desktop, depending on

your operating system.

Latest supplemental information, updates, and technical support:

•

Documentation

•

Driver downloads

•

Live chat support

•

‑

mail support

•

Telephone support

Lexmark Support Web site—

http://support.lexmark.com

Note:

Select your country or region, and then select

your product to view the appropriate support site.

Support telephone numbers and hours of operation for

your country or region can be found on the Support Web

site or on the printed warranty that came with your

scanner.

Record the following information (located on the store

receipt and at the back of the printer), and have it ready

when you contact support so they may serve you faster:

•

Machine Type number

•

Serial number

•

Date purchased

•

Store where purchased

Warranty information

Warranty information varies by country or region:

•

In the US

—See the Statement of Limited Warranty

included with this scanner, or at

http://support.lexmark.com

•

In other countries and regions

—See the printed

warranty that came with your printer.

Selecting a location for the printer and the scanner

When selecting a location for the printer and the scanner, leave enough room to open trays, covers, and doors. If you

plan to install any options, then leave enough room for them also. It is important to:

•

Make sure airflow in the room meets the latest revision of the ASHRAE 62 standard or the CEN Technical Committee

156 standard.

•

Provide a flat, sturdy, and stable surface.

•

Keep the printer and the scanner:

–

Within the distance allowed by the length of the Ethernet cable.

–

Away from the direct airflow of air conditioners, heaters, or ventilators

–

Free from direct sunlight, humidity extremes, or temperature fluctuations

–

Clean, dry, and free of dust

Learning about the printer