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Using the printer software, Minimum system requirements - user manual

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Using the printer software Using the printer software Minimum system requirements The printer software requires up to 500MB of free disk space. Supported operating systems • Microsoft Windows 7 (SP1) • Microsoft Windows Server 2008 (R2 SP1) • Microsoft Windows Server 2008 (SP1) • Microsoft Windows Server 2003 (SP2) • Microsoft Windows Vista (SP1) • Microsoft Windows XP (SP3) • Macintosh Intel OS X version 10.7.0 or later • Macintosh Intel OS X version 10.6.0 or later • Macintosh Intel OS X version 10.5.0 or later • Macintosh Intel OS X version 10.4.4 or later • Macintosh PowerPC OS X version 10.5.0 or later • Macintosh PowerPC OS X version 10.4.0 or later • Ubuntu Linux 11.04, 10.10, 10.04, and 9.04 LTS* • Red Hat Enterprise Linux WS 6, WS 5, and WS 4* • Red Flag Linux Desktop 6.0* • SUSE Linux Enterprise Server 11 and 10* • SUSE Linux Enterprise Desktop 11 and 10* • Linux openSUSE 11.4, 11.3, and 11.2* • Linpus Linux Desktop 9.6* • Fedora 14* • Debian GNU/Linux 6.0 and 5.0* • Mint 10 and 9* • PCLinux OS 2010* * The printer driver for this operating system is available only at http://support.lexmark.com. 20 Installing the printer software Note: If you installed the printer software on this computer before but need to reinstall the software, then uninstall the current software first. For Windows users 1 Close all open software programs. 2 Insert the installation software CD. If the installation dialog screen does not appear after a minute, then launch the CD manually: a Click , or click Start and then click Run. b In the Start Search or Run box, type D:\setup.exe, where D is the letter of your CD or DVD drive. c Press Enter, or click OK. 3 Click Install, and then follow the instructions on the computer screen. For Macintosh users Note: To take advantage of the full features of your printer, select the custom install option, and then select all packages listed. 1 Close all open applications. 2 Insert the installation software CD. If the installation dialog does not appear after a minute, then click the CD icon on the desktop. 3 Double-click the software installer package, and then follow the instructions on the computer screen. Using the Internet 1 Go to the Lexmark Web site at http://support.lexmark.com. 2 Navigate to: SUPPORT & DOWNLOADS > select your printer > select your operating system 3 Download the driver, and then install the printer software. Using the Windows printer software Software installed during printer installation When you set up the printer using the installation software CD, all the necessary software was installed. You may have chosen to install some additional programs. The following table provides an overview of various software programs and what they can help you do. If you did not install these additional programs during initial installation, then reinsert the installation software CD, run the installation software, and then click Advanced Options > Install Additional Software.

Section	Page
Contents	3
About your printer	5
Finding information about the printer	5
Minimizing your printer's environmental impact	5
Printer models	6
Printer features	6
Setting up the printer	6
Understanding the parts of the printer	13
Using the printer control panel	15
Using flash drives	16
Supported file types	16
Using a flash drive with the printer	16
Ordering and replacing ink cartridges	17
Ordering ink cartridges	17
Replacing ink cartridges	17
Maintaining ink cartridges	18
Aligning the printhead	18
Cleaning the printhead nozzles	19
Using the printer software	20
Minimum system requirements	20
Installing the printer software	20
Using the Windows printer software	20
Using the Macintosh printer software	21
Printing	23
Printing a document	23
Printing on both sides of the paper (duplexing) automatically	23
Printing photos from a flash drive	24
Canceling print jobs	24
Printing from a mobile device	24
What is LexPrint?	24
Supported printers	24
Copying	25
Tips for copying	25
Making copies	25
Making a two-sided (duplex) copy automatically	25
Canceling copy jobs	26
Scanning	27
Tips for scanning	27
Scanning to a local computer	27
Scanning to a flash drive or memory card	27
Scanning directly to e-mail using the printer software	27
Scanning to a PDF	28
Canceling scan jobs	28
E-mailing	29
Sending e-mail	29
Tips for e-mailing	29
Setting up the e-mail function	29
Canceling an e-mail	29
Setting up the printer to fax	30
Step 1: Connect the printer to the telephone line	30
Scenario 1: Standard telephone line	30
Scenario 2: Digital Subscriber Line (DSL)	32
Scenario 3: VoIP telephone service	32
Scenario 4: Digital telephone service through a cable provider	33
Scenario 5: Country- or region-specific setup	34
Step 2: Check the dial tone	37
Step 3: Set your fax name and fax number	37
Step 4: Set the printer to receive faxes automatically or manually	37
Step 5: Set the number of rings	38
Step 6: Create a contact list	38
Faxing	39
Sending faxes	39
Tips for sending faxes	39
Sending faxes using the printer control panel	39
Sending faxes using the computer	39
Receiving faxes	39
Tips for receiving faxes	39
Receiving faxes automatically	40
Receiving faxes manually	40
Wireless networking	41
Information you will need to set up the printer on a wireless network	41
Installing the printer on a wireless network	41
What is Wi-Fi Protected Setup?	41
Configuring Wi-Fi Protected Setup manually	42
Use the Push Button Configuration (PBC) method	42
Use the Personal Identification Number (PIN) method	42
Troubleshooting	43
Before you troubleshoot	43
If Troubleshooting does not solve your problem	43
Setup troubleshooting	43
Installation screen did not appear during installation	43
Launch the printer CD manually	43
Incorrect language appears on the display	43
Change the language using the printer menus	43
Software did not install	43
Make sure that your computer meets the minimum system requirements	43
Temporarily disable security programs in Windows before installing the software	43
Check the USB connection	44
Reconnect the printer power supply	44
Print job does not print or is missing pages	44
Make sure the ink cartridges are inserted correctly	44
Select your printer from the Print dialog before sending the print job	44
Make sure the print job is not paused	44
Make sure your printer is set as the default printer	44
Reconnect the printer power supply	44
Remove and reconnect the USB cable connected to your printer	44
Check the USB connection	44
Remove and reinstall the printer software	44
Printer is printing blank pages	44
Reinstall the ink cartridges and deep clean and align the printhead	44
Printer is busy or does not respond	45
Make sure the printer is not in Sleep mode	45
Reconnect the printer power supply	45
Cannot delete documents from the print queue	45
Restart the computer and try again	45
Remove and reconnect the USB cable connected to your printer	45
Cannot print through USB	45
Check the USB connection	45
Make sure the USB port is enabled in Windows	45
Remove and reinstall the printer software	45
Fax troubleshooting	45
Fax troubleshooting checklist	46
Cannot send faxes	46
Make sure that you have registered your user information in the printer	46
Decrease the transmission speed of the fax modem	46
Enable error correction	46
Enable automatic fax conversion	46
Make sure that the Dial Prefix setting is correct	46
Cannot receive faxes	47
Make sure that you have configured the correct settings for your setup	47
Make sure that the printer is connected to an analog port	47
Make sure that the printer memory is not full	47
Make sure that Fax Forwarding is disabled	47
Increase the ringer volume	47
Make sure that you have the correct manual answer code	47
Cannot run the fax software	47
Make sure a fax driver is installed	47
Make sure the printer is connected to a telephone line	47
Wireless network troubleshooting	47
Wireless troubleshooting checklist	47
Printing a network setup page	48
Locating IP addresses	48
Cannot print over wireless network	48
Turn the access point (wireless router) off and then back on	48
Disconnect from VPN session	48
Make sure Demo Mode is turned off	48
Check your WEP key or WPA passphrase	48
Check if your access point has an association/registration button	49
Move your access point away from other electronic devices	49
Move the computer and/or printer closer to the access point	49
Check the wireless signal quality	49
Check your advanced security settings	49
Make sure your computer is connected to your access point	49
Make sure that your computer and printer are connected to the same wireless network	49
Make sure your OS is compatible with wireless printing through AirPort	50
“Communication not available” message appears when printing wirelessly	50
Make sure your computer and printer have valid IP addresses for the network	50
Make sure the wireless port is selected	51
Make sure bidirectional communication is enabled	51
Notices	52
Edition notice	52
UNITED STATES GOVERNMENT RIGHTS	52
Trademarks	52
Federal Communications Commission (FCC) compliance information statement	52
Federal Communications Commission (FCC) compliance information statement	52

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Using the printer software

Minimum system requirements

The printer software requires up to 500MB of free disk space.

Supported operating systems

•

Microsoft Windows 7 (SP1)

•

Microsoft Windows Server 2008 (R2 SP1)

•

Microsoft Windows Server 2008 (SP1)

•

Microsoft Windows Server 2003 (SP2)

•

Microsoft Windows Vista (SP1)

•

Microsoft Windows XP (SP3)

•

Macintosh Intel OS X version 10.7.0 or later

•

Macintosh Intel OS X version 10.6.0 or later

•

Macintosh Intel OS X version 10.5.0 or later

•

Macintosh Intel OS X version 10.4.4 or later

•

Macintosh PowerPC OS X version 10.5.0 or later

•

Macintosh PowerPC OS X version 10.4.0 or later

•

Ubuntu Linux 11.04, 10.10, 10.04, and 9.04 LTS

•

Red Hat Enterprise Linux WS 6, WS 5, and WS 4

•

Red Flag Linux Desktop 6.0

•

SUSE Linux Enterprise Server 11 and 10

•

SUSE Linux Enterprise Desktop 11 and 10

•

Linux openSUSE 11.4, 11.3, and 11.2

•

Linpus Linux Desktop 9.6

•

Fedora 14

•

Debian GNU/Linux 6.0 and 5.0

•

Mint 10 and 9

•

PCLinux OS 2010

The printer driver for this operating system is available only at

http://support.lexmark.com

Installing the printer software

Note:

If you installed the printer software on this computer before but need to reinstall the software,

then uninstall the current software first.

For Windows users

Close all open software programs.

Insert the installation software CD.

If the installation dialog screen does not appear after a minute, then launch the CD manually:

Click

, or click

Start

and then click

Run

In the Start Search or Run box, type

D:\setup.exe

, where

is the letter of your CD or DVD

drive.

Press

Enter

, or click

Click

Install

, and then follow the instructions on the computer screen.

For Macintosh users

Note:

To take advantage of the full features of your printer, select the custom install option, and then

select all packages listed.

Close all open applications.

Insert the installation software CD.

If the installation dialog does not appear after a minute, then click the CD icon on the desktop.

Double-click the software installer package, and then follow the instructions on the computer screen.

Using the Internet

Go to the Lexmark Web site at

http://support.lexmark.com

Navigate to:

SUPPORT & DOWNLOADS

> select your printer > select your operating system

Download the driver, and then install the printer software.

Using the Windows printer software

Software installed during printer installation

When you set up the printer using the installation software CD, all the necessary software was installed.

You may have chosen to install some additional programs. The following table provides an overview of

various software programs and what they can help you do.

If you did not install these additional programs during initial installation, then reinsert the installation

software CD, run the installation software, and then click

Advanced Options

Install Additional Software

Using the printer software