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Lexmark XM1135 User's Guide - Page 23

Setting up the printer software, Installing the printer, Adding available options in the print driver

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Additional printer setup 23 Use the 5 LINE port 6 USB printer port 7 Security slot To Connect the printer to an active telephone line through a standard wall jack (RJ‑11), DSL filter, or VoIP adapter, or any other adapter that allows you to access the telephone line to send and receive faxes. Connect the printer to a computer. Attach a lock that will secure the printer in place. Setting up the printer software Installing the printer 1 Obtain a copy of the software installer package. 2 Run the installer, and then follow the instructions on the computer screen. 3 For Macintosh users, add the printer. Note: Obtain the printer IP address from the TCP/IP section in the Network/Ports menu. Adding available options in the print driver For Windows users 1 Open the printers folder. In Windows 8 From the Search charm, type run, and then navigate to: Run > type control printers > OK In Windows 7 or earlier a Click , or click Start and then click Run. b Type control printers. c Press Enter, or click OK. 2 Select the printer you want to update, and then do either of the following: • For Windows 7 or later, select Printer properties. • For earlier versions, select Properties. 3 Navigate to the Configuration tab, and then select Update Now ‑ Ask Printer. 4 Apply the changes. For Macintosh users 1 From System Preferences in the Apple menu, navigate to your printer, and then select Options & Supplies. 2 Navigate to the list of hardware options, and then add any installed options. 3 Apply the changes.

Section	Page
Contents	2
Safety information	6
Learning about the printer	8
Finding information about the printer	8
Selecting a location for the printer	9
Printer configurations	10
Understanding the basic functions of the scanner	11
Using the ADF and scanner glass	12
Using the printer control panel	12
Understanding the colors of the Sleep button and indicator lights	13
Additional printer setup	15
Installing internal options	15
Available internal options	15
Accessing the controller board	15
Installing an optional card	17
Installing hardware options	18
Order of installation	18
Installing optional trays	19
Attaching cables	22
Setting up the printer software	23
Installing the printer	23
Adding available options in the print driver	23
Networking	24
Preparing to set up the printer on an Ethernet network	24
Preparing to set up the printer on a wireless network	24
Connecting the printer using the Wireless Setup Wizard	25
Connecting the printer to a wireless network using Wi-Fi Protected Setup	26
Connecting the printer to a wireless network using the Embedded Web Server	27
Verifying printer setup	27
Printing a menu settings page	27
Printing a network setup page	28
Loading paper and specialty media	29
Setting the paper size and type	29
Configuring Universal paper settings	29
Loading trays	29
Loading the multipurpose feeder	34
Linking and unlinking trays	38
Linking and unlinking trays	38
Creating a custom name for a paper type	39
Assigning a custom paper type	39
Paper and specialty media guide	41
Paper guidelines	41
Paper characteristics	41
Selecting paper	42
Selecting preprinted forms and letterhead	42
Using recycled paper and other office papers	42
Supported paper sizes, types, and weights	44
Supported paper sizes	44
Supported paper types and weights	46
Using specialty media	47
Tips on using letterhead	47
Tips on using transparencies	47
Tips on using envelopes	47
Tips on using labels	48
Tips on using card stock	48
Storing paper	49
Printing	50
Printing a document	50
Printing a document	50
Adjusting toner darkness	50
Printing from a mobile device	51
Printing confidential and other held jobs	51
Storing print jobs in the printer	51
Printing confidential and other held jobs	52
Modifying confidential print settings	52
Printing information pages	53
Printing a font sample list	53
Canceling a print job	53
Canceling a print job from the printer control panel	53
Canceling a print job from the computer	53
Copying	55
Making copies	55
Making a quick copy	55
Copying using the ADF	55
Copying using the scanner glass	56
Copying photos	56
Copying on specialty media	56
Copying on transparencies	56
Copying on letterhead	57
Customizing copy settings	58
Copying to a different size	58
Making copies using paper from a selected tray	58
Reducing or enlarging copies	59
Making a copy lighter or darker	59
Adjusting copy quality	60
Collating copies	61
Placing separator sheets between copies	61
Copying multiple pages onto a single sheet	62
Placing information on copies	62
Placing an overlay message on each page	62
Canceling a copy job	63
Canceling a copy job from the printer control panel	63
Understanding the copy options	63
Copies	63
Copy from	63
Copy to	64
Scale	64
Darkness	64
Sides (Duplex)	64
Collate	64
Content Type	64
Content Source	65
Advanced Duplex	65
Overlay	65
Separator Sheets	65
Paper Saver	65
E-mailing	66
Setting up the printer to e-mail	66
Setting up the e-mail function	66
Configuring e-mail settings	66
Creating an e-mail shortcut	67
Creating an e-mail shortcut using the Embedded Web Server	67
E-mailing a document	67
Sending an e-mail using a shortcut number	67
Canceling an e-mail	67
Faxing	68
Setting up the printer to fax	68
Initial fax setup	69
Choosing a fax connection	70
Scenario 1: Standard telephone line	70
Scenario 2: Digital Subscriber Line (DSL)	74
Scenario 3: VoIP telephone service	75
Scenario 4: Digital telephone service through a cable provider	76
Scenario 5: Countries or regions with different telephone wall jacks and plugs	77
Connecting to a distinctive ring service	81
Setting the outgoing fax or station name and number	81
Setting the date and time	82
Configuring the printer to observe daylight saving time	82
Sending a fax	82
Sending a fax using the printer control panel	82
Sending a fax using the computer	83
Sending a fax using a shortcut number	83
Sending a fax at a scheduled time	83
Creating a fax destination shortcut using the Embedded Web Server	84
Customizing fax settings	84
Changing the fax resolution	84
Making a fax lighter or darker	85
Viewing a fax log	85
Blocking junk faxes	85
Canceling an outgoing fax	86
Canceling a fax job while the original documents are still scanning	86
Canceling a fax job after scanning the original documents	86
Holding and forwarding faxes	86
Holding faxes	86
Forwarding a fax	87
Understanding the fax options	87
Original Size	87
Resolution	87
Darkness	88
Content Type	88
Content Source	88
Sides (Duplex)	88
Orientation	88
Binding	88
Scanning	89
Scanning to an FTP address	89
Creating shortcuts	89
Creating an FTP shortcut using the Embedded Web Server	89
Scanning to an FTP address	90
Scanning to an FTP address using a shortcut number	90
Scanning to a computer	90
Scanning to a computer	91
Understanding the printer menus	92
Menus list	92
Paper menu	93
Default Source menu	93
Paper Size/Type menu	93
Configure MP menu	96
Substitute Size menu	96
Paper Texture menu	96
Paper Weight menu	98
Paper Loading menu	99
Custom Types menu	100
Custom Scan Sizes menu	101
Universal Setup menu	101
Reports menu	102
Reports menu	102
Network/Ports menu	103
Active NIC menu	103
Standard Network or Network [x] menu	103
Reports menu	104
Network Card menu	104
TCP/IP menu	105
IPv6 menu	106
Wireless menu	107
AppleTalk menu	108
SMTP Setup menu	108
Security menu	109
Security Audit Log menu	109
Set Date and Time menu	110
Settings menu	111
General Settings menu	111
Copy Settings menu	115
Fax Settings menu	119
Fax Mode (Analog Fax Setup) menu	119
E-mail Settings menu	126
FTP Settings menu	129
Print Settings	133
Setup menu	133
Finishing menu	133
Quality menu	135
Utilities menu	136
XPS menu	137
PDF menu	137
PCL Emul menu	137
HTML menu	140
Image menu	141
Help menu	141
Saving money and the environment	143
Saving paper and toner	143
Using recycled paper	143
Conserving supplies	143
Saving energy	144
Using Eco-mode	144
Reducing printer noise	144
Adjusting Sleep mode	145
Using Hibernate mode	146
Adjusting the brightness of the printer display	146
Using Schedule Power Modes	146
Recycling	147
Recycling Lexmark products	147
Recycling Lexmark packaging	147
Returning Lexmark cartridges for reuse or recycling	147
Securing the printer	149
Statement of Volatility	149
Erasing volatile memory	149
Erasing non-volatile memory	149
Finding printer security information	150
Maintaining the printer	151
Cleaning printer parts	151
Cleaning the printer	151
Cleaning the scanner glass	152
Checking the status of parts and supplies	153
Checking the status of parts and supplies on the printer control panel	153
Checking the status of parts and supplies from the Embedded Web Server	153
Estimated number of remaining pages	153
Ordering supplies	154
Using genuine Lexmark parts and supplies	154
Ordering a toner cartridge	154
Ordering an imaging unit	154
Ordering a maintenance kit	154
Ordering an ADF separator pad	155
Storing supplies	155
Replacing supplies	156
Replacing the toner cartridge	156
Replacing the imaging unit	157
Moving the printer	160
Before moving the printer	160
Moving the printer to another location	160
Shipping the printer	160
Managing the printer	161
Finding advanced networking and administrator information	161
Accessing the remote control panel	161
Setting up e-mail alerts	161
Viewing reports	162
Configuring supply notifications from the Embedded Web Server	162
Restoring factory default settings	163
Clearing jams	164
Avoiding jams	164
Understanding jam messages and locations	165
[x]-page jam, open front door. [20y.xx]	166
[x]-page jam, open rear door. [20y.xx]	169
[x]-page jam, clear standard bin. [20y.xx]	170
[x]-page jam, remove tray 1 to clear duplex. [23y.xx]	171
[x]-page jam, open tray [x]. [24y.xx]	172
[x]-page jam, clear manual feeder. [25y.xx]	173
[x]-page jam, open automatic feeder top cover. [28y.xx]	175
Troubleshooting	176
Understanding the printer messages	176
Cartridge low [88.xy]	176
Cartridge nearly low [88.xy]	176
Cartridge very low, [x] estimated pages remain [88.xy]	176
Change [paper source] to [custom string] load [paper orientation]	176
Change [paper source] to [custom type name] load [orientation]	176
Change [paper source] to [paper size] load [orientation]	177
Change [paper source] to [paper type] [paper size] load [orientation]	177
Close flatbed cover and load originals if restarting job [2yy.xx]	177
Close front door	177
Complex page, some data may not have printed [39]	177
Defective flash detected [51]	178
Error reading USB drive. Remove USB.	178
Error reading USB hub. Remove hub.	178
Fax memory full	178
Fax partition inoperative. Contact system administrator.	178
Fax server 'To Format' not set up. Contact system administrator.	178
Fax Station Name not set up. Contact system administrator.	178
Fax Station Number not set up. Contact system administrator.	179
Imaging unit low [84.xy]	179
Imaging unit nearly low [84.xy]	179
Imaging unit very low, [x] estimated pages remain [84.xy]	179
Incorrect paper size, open [paper source] [34]	179
Insufficient memory for Flash Memory Defragment operation [37]	180
Insufficient memory, some Held Jobs were deleted [37]	180
Insufficient memory, some held jobs will not be restored [37]	180
Insufficient memory to collate job [37]	180
Insufficient memory to support Resource Save feature [35]	180
Load manual feeder with [custom string] [paper orientation]	180
Load manual feeder with [custom type name] [paper orientation]	181
Load manual feeder with [paper size] [paper orientation]	181
Load manual feeder with [paper type] [paper size] [paper orientation]	181
Load [paper source] with [custom string] [paper orientation]	181
Load [paper source] with [custom type name] [paper orientation]	182
Load [paper source] with [paper size] [paper orientation]	182
Load [paper source] with [paper type] [paper size] [paper orientation]	182
Maintenance kit low [80.xy]	182
Maintenance kit nearly low [80.xy]	183
Maintenance kit very low, [x] estimated pages remain [80.xy]	183
Memory full, cannot print faxes	183
Memory full, cannot send faxes	183
Memory full [38]	183
Network [x] software error [54]	183
No analog phone line connected to modem, fax is disabled.	184
Non-Lexmark [supply type], see User’s Guide [33.xy]	184
Not enough free space in flash memory for resources [52]	184
Printer had to restart. Last job may be incomplete.	184
Reinstall missing or unresponsive cartridge [31.xy]	185
Reinstall missing or unresponsive imaging unit [31.xy]	185
Remove paper from standard output bin	185
Replace all originals if restarting job.	185
Replace cartridge, 0 estimated pages remain [88.xy]	185
Replace cartridge, printer region mismatch [42.xy]	186
Replace defective imaging unit [31.xy]	186
Replace imaging unit, 0 estimated pages remain [84.xy]	186
Replace jammed originals if restarting job.	187
Replace maintenance kit, 0 estimated pages remain [80.xy]	187
Replace unsupported cartridge [32.xy]	187
Replace unsupported imaging unit [32.xy]	187
Scanner automatic feeder cover open	187
Scanner disabled by admin [840.01]	187
Scanner disabled. Contact system administrator if problem persists. [840.02]	188
Scanner jam, remove all originals from the scanner [2yy.xx]	188
Scanner jam, remove jammed originals from the scanner [2yy.xx]	188
Serial option [x] error [54]	188
SMTP server not set up. Contact system administrator.	188
Standard network software error [54]	188
Standard USB port disabled [56]	189
Supply needed to complete job	189
Too many flash options installed [58]	189
Too many trays attached [58]	189
Unformatted flash detected [53]	189
Weblink server not set up. Contact system administrator.	190
Solving printer problems	190
Basic printer problems	190
The printer is not responding	190
Printer display is blank	192
Hardware and internal option problems	192
Cannot detect internal option	192
Tray problems	193
Paper feed problems	194
Jammed pages are not reprinted	194
Paper frequently jams	194
Paper jam message remains after jam is cleared	195
Solving print problems	195
Printing problems	195
Incorrect characters print	195
Job prints from the wrong tray or on the wrong paper	195
Large jobs do not collate	196
Multiple-language PDF files do not print	197
Print jobs do not print	197
Print job takes longer than expected	198
Printing slows down	199
Tray linking does not work	200
Unexpected page breaks occur	200
Print quality problems	201
Characters have jagged or uneven edges	201
Clipped pages or images	201
Compressed images appear on prints	202
Gray background on prints	203
Horizontal voids appear on prints	204
Incorrect margins on prints	205
Paper curl	206
Print irregularities	206
Print is too dark	208
Print is too light	209
Printer is printing blank pages	210
Printer is printing solid black pages	211
Repeating defects appear on prints	212
Shadow images appear on prints	213
Skewed print	213
Streaked horizontal lines appear on prints	214
Streaked vertical lines appear on prints	215
Toner fog or background shading appears on prints	216
Toner rubs off	217
Toner specks appear on prints	217
Transparency print quality is poor	217
Uneven print density	218
Vertical voids appear on prints	218
Solving copy problems	219
Copier does not respond	219
Scanner unit does not close	220
Poor copy quality	220
Partial document or photo copies	221
Solving fax problems	222
Fax function is not set up	222
Caller ID is not shown	223
Cannot send or receive a fax	224
Can send but not receive faxes	226
Can receive but not send faxes	227
Received fax has poor print quality	228
Solving scanner problems	228
The scanner does not respond	229
Scan job was not successful	230
Scanner unit does not close	230
Scanning takes too long or freezes the computer	230
Poor scanned image quality	231
Partial document or photo scans	232
Embedded Web Server does not open	232
Contacting customer support	233
Notices	235
Product information	235
Edition notice	235
GOVERNMENT END USERS	235
Licensing notices	236
Trademarks	236
Federal Communications Commission (FCC) compliance information statement	237
Noise emission levels	237
Temperature information	238
Waste from Electrical and Electronic Equipment (WEEE) directive	238
India E-Waste notice	238
Product disposal	238
Static sensitivity notice	239
ENERGY STAR	239
Laser notice	239
Laser advisory label	239
Power consumption	240
Product power consumption	240
Sleep Mode	241
Hibernate Mode	241
Off mode	241
Total energy usage	241
日本の VCCI 規定	242
European Community (EC) directives conformity	242
Regulatory notices for telecommunication terminal equipment	242
Notice to users of the US telephone network: FCC requirements	242
Notice to users of the Canadian telephone network	243
Notice to users of the New Zealand telephone network	244
Japanese telecom notice	244
Notice to Users in the European Union	245
Regulatory notices for wireless products	246
Modular component notice	246
Exposure to radio frequency radiation	246
Notice to users in Brazil	246
Industry Canada (Canada)	246
Taiwan NCC RF notice statement	247
Notice to users in the European Union	248
Patent acknowledgment	250
STATEMENT OF LIMITED WARRANTY FOR LEXMARK LASER PRINTERS, LEXMARK LED PRINTERS, AND LEXMARK MULTIFUN ...	250