Panasonic KXTG4221 KXTG313SK User Guide - Page 24

Answering System, Turning the answering system on/off, Greeting message

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Answering System Answering system The answering system can answer and record calls for you when you are unavailable to answer the phone. Important: R Only 1 person can access the answering system (listen to messages, record a greeting message, etc.) at a time. R When callers leave messages, the unit records the day and time of each message. Make sure the date and time have been set correctly (page 12). Memory capacity (including your greeting message) The total recording capacity is about 18 minutes. A maximum of 64 messages can be recorded. Note: R When message memory becomes full: - "Messages full" is shown on the handset display. - The ANSWER ON/OFF indicator on the base unit flashes rapidly if the answering system is turned on. - If you use the pre-recorded greeting message, the unit automatically switches to another pre-recorded greeting message asking callers to call again later. - If you recorded your own greeting message, the same message is still announced to callers even though their messages are not recorded. Turning the answering system on/off Base unit Press MANSWER ON/OFFN to turn on/off the answering system. Handset 1 MMENUN 2 MbN: "Answering device" a MOKN 3 MbN: "Answer on" or "Answer off" a MOKN a MOFFN Note for base unit and handset: R When the answering system is turned on, the ANSWER ON/OFF indicator on the base unit lights up. Call screening While a caller is leaving a message, you can listen to the call through the handset's speaker. To adjust the speaker volume, press MDN or MCN repeatedly. You can answer the call by pressing M N. Call screening can be set for each handset. The default setting is "On". 1 MMENUN 2 MbN: "Answering device" a MOKN 3 MbN: "Settings" a MOKN 4 MbN: "Screen call" a MOKN 5 MbN: Select the desired setting. a MOKN a MOFFN Greeting message When the unit answers a call, a greeting message is played to callers. You can use either: - your own greeting message - a pre-recorded greeting message Recording your greeting message 1 MMENUN 2 MbN: "Answering device" a MOKN 3 MbN: "Greeting" a MOKN 4 MbN: "Record greeting" a MOKN 5 MbN: "Yes" a MOKN 6 After a beep sounds, hold the handset about 20 cm (8 inches) away and speak clearly into the microphone (2 minutes max.). 7 Press MOKN to stop recording. 8 MOFFN 24 For assistance, please visit http://www.panasonic.com/help

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Answering system
The answering system can answer and record
calls for you when you are unavailable to
answer the phone.
Important:
R
Only 1 person can access the answering
system (listen to messages, record a
greeting message, etc.) at a time.
R
When callers leave messages, the unit
records the day and time of each message.
Make sure the date and time have been set
correctly (page 12).
Memory capacity (including your
greeting message)
The total recording capacity is about 18
minutes. A maximum of 64 messages can be
recorded.
Note:
R
When message memory becomes full:
–
“
Messages full
”
is shown on the
handset display.
–
The ANSWER ON/OFF indicator on the
base unit flashes rapidly if the answering
system is turned on.
–
If you use the pre-recorded greeting
message, the unit automatically switches
to another pre-recorded greeting
message asking callers to call again
later.
–
If you recorded your own greeting
message, the same message is still
announced to callers even though their
messages are not recorded.
Turning the answering
system on/off
Base unit
Press
M
ANSWER ON/OFF
N
to turn on/off the
answering system.
Handset
1
M
MENU
N
2
M
b
N
:
“
Answering device
”
a
M
OK
N
3
M
b
N
:
“
Answer on
”
or
“
Answer off
”
a
M
OK
N
a
M
OFF
N
Note for base unit and handset:
R
When the answering system is turned on,
the ANSWER ON/OFF indicator on the
base unit lights up.
Call screening
While a caller is leaving a message, you can
listen to the call through the handset’s speaker.
To adjust the speaker volume, press
M
D
N
or
M
C
N
repeatedly. You can answer the call by
pressing
M
N
. Call screening can be set for
each handset. The default setting is
“
On
”
.
1
M
MENU
N
2
M
b
N
:
“
Answering device
”
a
M
OK
N
3
M
b
N
:
“
Settings
”
a
M
OK
N
4
M
b
N
:
“
Screen call
”
a
M
OK
N
5
M
b
N
: Select the desired setting.
a
M
OK
N
a
M
OFF
N
Greeting message
When the unit answers a call, a greeting
message is played to callers.
You can use either:
–
your own greeting message
–
a pre-recorded greeting message
Recording your greeting message
1
M
MENU
N
2
M
b
N
:
“
Answering device
”
a
M
OK
N
3
M
b
N
:
“
Greeting
”
a
M
OK
N
4
M
b
N
:
“
Record greeting
”
a
M
OK
N
5
M
b
N
:
“
Yes
”
a
M
OK
N
6
After a beep sounds, hold the handset
about 20 cm (8 inches) away and speak
clearly into the microphone (2 minutes
max.).
7
Press
M
OK
N
to stop recording.
8
M
OFF
N
24
For assistance, please visit http://www.panasonic.com/help
Answering System