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TABLE OF CONTENTS Manuals for This Machine i NOTICE ...1 Important Safety Instructions 3 Caution ...3 How to Read This Manual 4 Symbols ...4 1. Getting Started Control Panel...5 Reading the Display 7 Reading the display and using keys 7 Standby display ...8 Communication display 9 User code entry display 10 2. Faxing Transmission Modes 11 Switching between Memory Transmission and Immediate Transmission 12 Placing Originals 13 Placing a Single Original on the Exposure Glass 14 Placing Originals in the ADF 14 Originals unsuitable for the ADF 15 Memory Transmission 16 Canceling a Memory Transmission 19 Before the Original Is Scanned 19 While the Original Is Being Scanned 19 While the Original Is Being Transmitted or Before the Transmission Is Started ......19 Immediate Transmission 21 Canceling an Immediate Transmission 24 Before You Have Pressed {Start} Key 24 After You Have Pressed {Start} Key 24 Scan Settings ...25 Resolution ...25 Original Type...26 Image Density (Contrast 27 Mixing Scan Settings for a Multiple Page Original 27 When placing originals on the exposure glass 27 When placing originals in the ADF 28 Specifying a Destination 29 Entering a Fax Number 29 Pause ...30 Tone ...30 Entering an E-mail Address 31 Using the Destination List 31 Specifying a destination using the Quick Dial key 32 Specifying a group of destinations using the Quick Dial key 32 Checking the Specified Destination 33 iii

Section	Page
Operating Instructions	1
Facsimile Reference <Basic Features>	1
<GRAPHIC>	1
<GRAPHIC>	1
<GRAPHIC>	1
<GRAPHIC>	1
For safe and correct use of this machine, please be sure to read the Safety Information in the Co...	1
For safe and correct use of this machine, please be sure to read the Safety Information in the Co...	1
Printed in China	2
EN USA	2
B168-8607	2
Introduction	3
Introduction	3
Introduction	3
This manual describes detailed instructions on the operation and notes about the use of this mach...	3
This manual describes detailed instructions on the operation and notes about the use of this mach...	3
Notes	3
Notes	3
Some illustrations in this manual might be slightly different from the machine.	3
Some illustrations in this manual might be slightly different from the machine.	3
Certain options might not be available in some countries. For details, please contact your local ...	3
Two kinds of size notation are employed in this manual. With this machine refer to the inch version.	3
Two kinds of size notation are employed in this manual. With this machine refer to the inch version.	3
Two kinds of size notation are employed in this manual. With this machine refer to the inch version.	3
Important	3
Important	3
Contents of this manual are subject to change without prior notice. In no event will the company ...	3
Contents of this manual are subject to change without prior notice. In no event will the company ...	3
Trademarks	3
Trademarks	3
Microsoft	3
Microsoft	3
Adobe	3
Other product names used herein are for identification purposes only and might be trademarks of t...	3
USA (This information is for facsimile users only.)	4
USA (This information is for facsimile users only.)	4
USA (This information is for facsimile users only.)	4
FCC Requirements	4
FCC Requirements	4
FCC Requirements	4
FCC Requirements	4
1. This equipment complies with Part 68 of the FCC rules and requirements adopted by the ACTA. On...	4
1. This equipment complies with Part 68 of the FCC rules and requirements adopted by the ACTA. On...	4
1. This equipment complies with Part 68 of the FCC rules and requirements adopted by the ACTA. On...	4
1. This equipment complies with Part 68 of the FCC rules and requirements adopted by the ACTA. On...	4
2. This equipment uses the RJ11C USOC jack.	4
2. This equipment uses the RJ11C USOC jack.	4
3. A plug and jack used to connect this equipment to the premises wiring and telephone network mu...	4
3. A plug and jack used to connect this equipment to the premises wiring and telephone network mu...	4
4. The REN is used to determine the number of devices that may be connected to a telephone line. ...	4
4. The REN is used to determine the number of devices that may be connected to a telephone line. ...	4
5. If this equipment causes harm to the telephone network, the telephone company will notify you ...	4
5. If this equipment causes harm to the telephone network, the telephone company will notify you ...	4
6. The telephone company may make changes in its facilities, equipment, operations or procedures ...	4
6. The telephone company may make changes in its facilities, equipment, operations or procedures ...	4
7. If trouble is experienced with this equipment, for repair or warranty information, please cont...	4
7. If trouble is experienced with this equipment, for repair or warranty information, please cont...	4
8. In the event of operation problems (document jam, copy jam, communication error indication), r...	4
8. In the event of operation problems (document jam, copy jam, communication error indication), r...	4
9. Connection to party line service is subject to state tariffs. Contact the state public utility...	4
9. Connection to party line service is subject to state tariffs. Contact the state public utility...	4
WHEN PROGRAMMING EMERGENCY NUMBERS AND/OR MAKING TEST CALLS TO EMERGENCY NUMBERS:	4
WHEN PROGRAMMING EMERGENCY NUMBERS AND/OR MAKING TEST CALLS TO EMERGENCY NUMBERS:	4
WHEN PROGRAMMING EMERGENCY NUMBERS AND/OR MAKING TEST CALLS TO EMERGENCY NUMBERS:	4
1. Remain on the line and briefly explain to the dispatcher the reason for the call before hangin...	4
1. Remain on the line and briefly explain to the dispatcher the reason for the call before hangin...	4
1. Remain on the line and briefly explain to the dispatcher the reason for the call before hangin...	4
1. Remain on the line and briefly explain to the dispatcher the reason for the call before hangin...	4
2. Perform such activities in the off-peak hours, such as early morning hours or late evenings.	4
2. Perform such activities in the off-peak hours, such as early morning hours or late evenings.	4
CANADA	4
CANADA	4
The Ringer Equivalence Number is an indication of the maximum number of devices allowed to be con...	4
The Ringer Equivalence Number is an indication of the maximum number of devices allowed to be con...	4
This product meets the applicable Industry Canada technical specifications.	4
Copyright © 2004	4
Copyright © 2004	4
Manuals for This Machine	5
Manuals for This Machine	5
Manuals for This Machine	5
The following manuals describe the operational procedures of this machine. For particular functio...	5
The following manuals describe the operational procedures of this machine. For particular functio...	5
Manuals provided are specific to machine type.	5
Manuals provided are specific to machine type.	5
Adobe Acrobat Reader is necessary to view the manuals as a PDF file.	5
Three CD-ROMs are provided:	5
General Settings Guide	5
General Settings Guide	5
General Settings Guide	5
Provides an overview of the machine and describes	5
Provides an overview of the machine and describes	5
Refer to this manual for Address Book procedures such as registering fax numbers, e-mail addresse...	5
Network Guide (PDF file - CD-ROM1)	5
Network Guide (PDF file - CD-ROM1)	5
Describes procedures for configuring the machine and computers in a network environment.	5
Describes procedures for configuring the machine and computers in a network environment.	5
Copy Reference	5
Copy Reference	5
Describes operations, functions, and troubleshooting for the machine’s copier function.	5
Describes operations, functions, and troubleshooting for the machine’s copier function.	5
Facsimile Reference <Basic Features> (this manual)	5
Facsimile Reference <Basic Features> (this manual)	5
Describes operations, functions, and troubleshooting for the machine’s facsimile function.	5
Describes operations, functions, and troubleshooting for the machine’s facsimile function.	5
Facsimile Reference <Advanced Features>	5
Facsimile Reference <Advanced Features>	5
Describes advanced functions and settings for key operators.	5
Describes advanced functions and settings for key operators.	5
Printer Reference 1	5
Printer Reference 1	5
Describes system settings and operations for the machine’s printer function.	5
Describes system settings and operations for the machine’s printer function.	5
Printer Reference 2 (PDF file - CD-ROM1)	5
Printer Reference 2 (PDF file - CD-ROM1)	5
Describes operations, functions, and troubleshooting for the machine’s printer function.	5
Describes operations, functions, and troubleshooting for the machine’s printer function.	5
Scanner Reference (PDF file - CD-ROM1)	5
Scanner Reference (PDF file - CD-ROM1)	5
Describes operations, functions, and troubleshooting for the machine’s scanner function.	5
Describes operations, functions, and troubleshooting for the machine’s scanner function.	5
Manuals for DeskTopBinder V2 Lite	6
Manuals for DeskTopBinder V2 Lite	6
DeskTopBinder V2 Lite is a utility included on the CD-ROM labeled “Scanner Driver & Document Mana...	6
DeskTopBinder V2 Lite is a utility included on the CD-ROM labeled “Scanner Driver & Document Mana...	6
• DeskTopBinder V2 Lite Setup Guide (PDF file - CD-ROM2)	6
• DeskTopBinder V2 Lite Setup Guide (PDF file - CD-ROM2)	6
• DeskTopBinder V2 Lite Setup Guide (PDF file - CD-ROM2)	6
Describes installation of, and the operating environment for DeskTopBinder V2 Lite in detail. Thi...	6
• DeskTopBinder V2 Introduction Guide (PDF file - CD-ROM2)	6
• DeskTopBinder V2 Introduction Guide (PDF file - CD-ROM2)	6
Describes operations of DeskTopBinder V2 Lite and provides an overview of its functions. This gui...	6
• Auto Document Link Guide (PDF file - CD-ROM2)	6
• Auto Document Link Guide (PDF file - CD-ROM2)	6
Describes operations and functions of Auto Document Link installed with DeskTopBinder V2 Lite. Th...	6
Manuals for ScanRouter V2 Lite	6
Manuals for ScanRouter V2 Lite	6
ScanRouter V2 Lite is a utility included on the CD-ROM labeled “Scanner Driver & Document Managem...	6
ScanRouter V2 Lite is a utility included on the CD-ROM labeled “Scanner Driver & Document Managem...	6
• ScanRouter V2 Lite Setup Guide (PDF file - CD-ROM2)	6
• ScanRouter V2 Lite Setup Guide (PDF file - CD-ROM2)	6
• ScanRouter V2 Lite Setup Guide (PDF file - CD-ROM2)	6
Describes installation of, settings, and the operating environment for ScanRouter V2 Lite in deta...	6
• ScanRouter V2 Lite Management Guide (PDF file - CD-ROM2)	6
• ScanRouter V2 Lite Management Guide (PDF file - CD-ROM2)	6
Describes delivery server management and operations, and provides an overview of ScanRouter V2 Li...	6
Other manuals	6
Other manuals	6
• PostScript3 Supplement (PDF file - CD-ROM1)	6
• PostScript3 Supplement (PDF file - CD-ROM1)	6
• PostScript3 Supplement (PDF file - CD-ROM1)	6
• PostScript3 Supplement (PDF file - CD-ROM1)	6
• UNIX Supplement (Available from an authorized dealer, or as a PDF file on our Web site.)	6
• UNIX Supplement (Available from an authorized dealer, or as a PDF file on our Web site.)	6
TABLE OF CONTENTS	7
TABLE OF CONTENTS	7
Manuals for This Machine i	7
NOTICE	9
NOTICE	9
NOTICE	9
Note to users in the United States of America	9
Note to users in the United States of America	9
- Notice:	9
- Notice:	9
- Notice:	9
This equipment has been tested and found to comply with the limits for a Class B digital device, ...	9
- Warning	9
- Warning	9
Changes or modifications not expressly approved by the party responsible for compliance could voi...	9
- Notice about the Telephone Consumer Protection Act (Valid in USA only).	10
- Notice about the Telephone Consumer Protection Act (Valid in USA only).	10
The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer ...	10
In order to program this information into your FAX machine, you should complete the following ste...	10
Note to users in Canada	10
Note to users in Canada	10
- Note:	10
- Note:	10
- Note:	10
This Class B digital apparatus complies with Canadian ICES-003.	10
Remarque concernant les utilisateurs au Canada	10
Remarque concernant les utilisateurs au Canada	10
- Avertissement:	10
- Avertissement:	10
- Avertissement:	10
Cet appareil numerique de la classe B est conforme a la norme NMB-003 du Canada.	10
Important Safety Instructions	11
Important Safety Instructions	11
Caution	11
Caution	11
When using your telephone equipment, basic safety precautions should always be followed to reduce...	11
When using your telephone equipment, basic safety precautions should always be followed to reduce...	11
Save these instructions.	11
IMPORTANTES MESURES DE SÉCURITÉ	11
Certalnes mesures de sécurité doivent être prises pendant l’utilisation de matérial téléphonique ...	11
Conserver ces instructions.	11
How to Read This Manual	12
How to Read This Manual	12
Symbols	12
Symbols	12
In this manual, the following symbols are used:	12
In this manual, the following symbols are used:	12
This symbol indicates a potentially hazardous situation that might result in death or serious inj...	12
This symbol indicates a potentially hazardous situation that might result in minor or moderate in...	12
* The statements above are notes for your safety.	12
If this instruction is not followed, paper might be misfed, originals might be damaged, or data m...	12
This symbol indicates information or preparations required prior to operating.	12
This symbol indicates precautions for operation, or actions to take after abnormal operation.	12
This symbol indicates numerical limits, functions that cannot be used together, or conditions und...	12
This symbol indicates a reference.	12
Keys that appear on the machine's display panel.	12
Keys that appear on the machine's display panel.	12
Keys that appear on the machine's display panel.	12
Keys and buttons that appear on the computer's display.	12
Keys and buttons that appear on the computer's display.	12
Keys and buttons that appear on the computer's display.	12
Keys built into the machine's control panel.	12
Keys built into the machine's control panel.	12
Keys built into the machine's control panel.	12
1. Getting Started	13
1. Getting Started	13
Getting Started	13
Control Panel	13
Control Panel	13
The illustration shows the control panel when options are installed.	13
The illustration shows the control panel when options are installed.	13
<GRAPHIC>	13
<GRAPHIC>	13
1. Communicating indicator	13
1. Communicating indicator	13
1. Communicating indicator	13
Lights during transmission or reception.	13
2. Receive File indicator	13
2. Receive File indicator	13
Lights to tell you a message has been received into memory. Blinks when a Memory Lock file has be...	13
On Hook Dial	13
On Hook Dial	13
On Hook Dial	13
Use to dial a number while hearing tone.	13
Facsimile	13
Facsimile	13
Facsimile	13
Press to switch to Facsimile mode.	13
Search Destination	13
Search Destination	13
Search Destination	13
Press to search for destination from the destination list.	13
Check Destination	13
Check Destination	13
Check Destination	13
Press to check destinations which are currently selected.	13
Job Information	13
Job Information	13
Job Information	13
Press to check the status of sending faxes or e-mail.	13
8. Indicators	13
8. Indicators	13
Display errors and the machine status.	13
h: Error indicator. See	13
B: Load Paper indicator. See	13
D: Add Toner indicator. See	13
For more information, see	13
For more information, see	13
9. Display	13
9. Display	13
Display the operation status and messages.	13
10. Selection keys	13
10. Selection keys	13
These keys correspond to the items on the display. Press the corresponding key to select the item.	13
11. Scroll keys	13
11. Scroll keys	13
Use to select an item.	13
U	13
U	13
T	13
T	13
V	13
V	13
W	13
W	13
User Tools/Counter	14
User Tools/Counter	14
User Tools/Counter	14
Use to change default or operation parameters according to the operating conditions.	14
Clear Modes	14
Clear Modes	14
Clear Modes	14
Press to clear the current setting.	14
Clear/Stop	14
Clear/Stop	14
Clear/Stop	14
Clear: Clears an entered numeric value.	14
Stop: Stops scanning or other operations.	14
15. Main power indicator and On indicator	14
15. Main power indicator and On indicator	14
The main power indicator lights up when the main power switch is set to on. The On indicator ligh...	14
16. Operation switch	14
16. Operation switch	14
Press to turn the machine on. The On indicator lights up. To turn the machine off, press this swi...	14
This key is inactivate while scanning or setting Facsimile Features.	14
This key is inactivate while scanning or setting Facsimile Features.	14
17. User Function keys	14
17. User Function keys	14
Each of these can be programmed for rapid access to frequently used features.	14
Features Programmed by Default	14
Features Programmed by Default	14
Features Programmed by Default	14
<TABLE>	14
<TABLE>	14
<TABLE>	14
<TABLE BODY>	14
<TABLE ROW>	14
Key	14
Function	14
<TABLE ROW>	14
F1	14
Start Manual Reception	14
<TABLE ROW>	14
F2	14
Switch RX Mode	14
<TABLE ROW>	14
F3	14
Print Journal	14
Memory Trans.	14
Memory Trans.	14
Memory Trans.	14
Press to toggle between Memory Transmission and Immediate Transmission modes. The indicator light...	14
Resolution	14
Resolution	14
Resolution	14
Press to switch between Standard, Detail and Fine. When the resolution type is selected, the corr...	14
The indicators are off when the resolution is set to Standard.	14
The indicators are off when the resolution is set to Standard.	14
Pause/Redial	14
Pause/Redial	14
Pause/Redial	14
Pause:	14
Inserts a pause when you are dialing or storing a fax number. A pause cannot be inserted as the f...	14
Redial:	14
Press to redial one of the last ten destinations.	14
21. Quick Dial keys	14
21. Quick Dial keys	14
Use to select the programmed destination at a single touch or to enter letters and symbols.	14
For more information, see	14
For more information, see	14
You can program up to 16 destinations in the Quick Dial key.	14
You can program up to 16 destinations in the Quick Dial key.	14
22. Data In indicator/Online indicator	14
22. Data In indicator/Online indicator	14
Online	14
Online	14
Online	14
Lighter	14
Lighter	14
Lighter	14
Press to change the setting of image density. Select the image density in five steps from Lighter...	14
Original Type	14
Original Type	14
Original Type	14
Press to select the original type programmed with Text or Photo. When the original type is select...	14
Cancel	14
Cancel	14
Cancel	14
Press to cancel an operation or return to the previous display.	14
OK	14
OK	14
OK	14
Press to set a selected item or entered characters.	14
28. Number keys	14
28. Number keys	14
Use to enter numeric values.	14
Start	14
Start	14
Start	14
Press to begin faxing, printing reports or lists.	14
Reading the Display	15
Reading the Display	15
The display shows you the machine status, messages, and guides you through operations.	15
The display shows you the machine status, messages, and guides you through operations.	15
This machine automatically returns to standby mode if you do not use the machine for a certain pe...	15
This machine automatically returns to standby mode if you do not use the machine for a certain pe...	15
This machine automatically returns to standby mode if you do not use the machine for a certain pe...	15
Reading the display and using keys	15
Reading the display and using keys	15
Display contents will differ depending on installed optional units.	15
Display contents will differ depending on installed optional units.	15
The copy display is set as the default display when the machine is turned on. You can change the ...	15
The copy display is set as the default display when the machine is turned on. You can change the ...	15
<GRAPHIC>	15
<GRAPHIC>	15
1. Selection keys	15
1. Selection keys	15
1. Selection keys	15
Correspond to items at the bottom line on the display.	15
Example: The standby display	15
Cancel	15
Cancel	15
Cancel	15
Press to cancel an operation or return to the previous display.	15
OK	15
OK	15
OK	15
Press to set a selected item or entered numeric values.	15
4. Scroll keys	15
4. Scroll keys	15
Press to move the cursor to each direction on by one.	15
When	15
<GRAPHIC>	16
<GRAPHIC>	16
1. Machine status or currently selected function	16
1. Machine status or currently selected function	16
1. Machine status or currently selected function	16
2. Message	16
2. Message	16
3. Destination entry	16
3. Destination entry	16
4. Selection keys	16
4. Selection keys	16
5. Selectable items	16
5. Selectable items	16
When	16
When	16
When	16
<GRAPHIC>	16
<GRAPHIC>	16
<GRAPHIC>	16
1. Switches the destination between fax number and e-mail address.	16
1. Switches the destination between fax number and e-mail address.	16
1. Switches the destination between fax number and e-mail address.	16
To use the Internet Fax functions, the optional printer/scanner unit is required.	16
To use the Internet Fax functions, the optional printer/scanner unit is required.	16
You need to set	16
Standby display	16
Standby display	16
While the machine is in standby mode (immediately after the	16
While the machine is in standby mode (immediately after the	16
<GRAPHIC>	16
<GRAPHIC>	16
To return to standby mode, do one of the following:	16
Communication display	17
Communication display	17
While communicating, the machine status is displayed.	17
While communicating, the machine status is displayed.	17
Memory Transmission (fax transmission)	17
Memory Transmission (fax transmission)	17
<GRAPHIC>	17
Reception	17
<GRAPHIC>	17
Immediate Transmission	17
<GRAPHIC>	17
TX Mode	17
When a function is set to on, a “clip” mark is attached to that function name.	17
When a function is set to on, a “clip” mark is attached to that function name.	17
<GRAPHIC>	17
To set the transmission mode item, press	17
User code entry display	18
User code entry display	18
When the following message appears on the display,	18
When the following message appears on the display,	18
<GRAPHIC>	18
The machine can be set up so that no one can use it without entering a user code. This prevents u...	18
You can specify a user code with “	18
You can specify a user code with “	18
Even when	18
A Enter a user code of up to eight digits using the number keys.	18
A Enter a user code of up to eight digits using the number keys.	18
A Enter a user code of up to eight digits using the number keys.	18
B Press the	18
B Press the	18
If an unprogrammed user code is entered, the display returns to that of step	18
If an unprogrammed user code is entered, the display returns to that of step	18
2. Faxing	19
2. Faxing	19
Transmission Modes	19
Transmission Modes	19
Memory Transmission	19
There are two types of transmission:	19
There are two types of transmission:	19
You can use Parallel Memory Transmission that dials while the original is being scanned. See	19
You can use Parallel Memory Transmission that dials while the original is being scanned. See	19
Memory Transmission	19
Memory Transmission	19
Memory Transmission	19
Transmission starts automatically after the original has been stored in memory. It is a convenien...	19
Transmission starts automatically after the original has been stored in memory. It is a convenien...	19
<GRAPHIC>	19
Immediate Transmission	19
Immediately dials the destination number, and while scanning the original, sends it. This is conv...	19
Immediately dials the destination number, and while scanning the original, sends it. This is conv...	19
<GRAPHIC>	20
If power outage lasts about an hour, or the machine is disconnected from the power outlet for abo...	20
If power outage lasts about an hour, or the machine is disconnected from the power outlet for abo...	20
Switching between Memory Transmission and Immediate Transmission	20
Switching between Memory Transmission and Immediate Transmission	20
Check the indicators on the operation panel to check which mode is currently active and press the	20
Check the indicators on the operation panel to check which mode is currently active and press the	20
<GRAPHIC>	20
You can select the transmission mode (Memory Transmission or Immediate Transmission) that is oper...	20
You can select the transmission mode (Memory Transmission or Immediate Transmission) that is oper...	20
You can have the machine return to the status obtained by pressing the	20
Placing Originals	21
Placing Originals	21

Match case Limit results 1 per page

iii

TABLE OF CONTENTS

Manuals for This Machine

......................................................................................

NOTICE

...................................................................................................................

Important Safety Instructions

...............................................................................

Caution

.......................................................................................................................

How to Read This Manual

.....................................................................................

Symbols

.....................................................................................................................

1. Getting Started

Control Panel

..........................................................................................................

Reading the Display

...................................................................................................

Reading the display and using keys

........................................................................

Standby display

.......................................................................................................

Communication display

...........................................................................................

User code entry display

.........................................................................................

2. Faxing

Transmission Modes

...........................................................................................

Switching between Memory Transmission and Immediate Transmission

................

Placing Originals

..................................................................................................

Placing a Single Original on the Exposure Glass

.....................................................

Placing Originals in the ADF

....................................................................................

Originals unsuitable for the ADF

............................................................................

Memory Transmission

.........................................................................................

Canceling a Memory Transmission

....................................................................

Before the Original Is Scanned

................................................................................

While the Original Is Being Scanned

........................................................................

While the Original Is Being Transmitted or Before the Transmission Is Started

......

Immediate Transmission

.....................................................................................

Canceling an Immediate Transmission

.............................................................

Before You Have Pressed

{

Start

}

Key

.....................................................................

After You Have Pressed

{

Start

}

Key

........................................................................

Scan Settings

.......................................................................................................

Resolution

................................................................................................................

Original Type

............................................................................................................

Image Density (Contrast)

.........................................................................................

Mixing Scan Settings for a Multiple Page Original

...................................................

When placing originals on the exposure glass

......................................................

When placing originals in the ADF

........................................................................

Specifying a Destination

.....................................................................................

Entering a Fax Number

............................................................................................

Pause

....................................................................................................................

Tone

......................................................................................................................

Entering an E-mail Address

.....................................................................................

Using the Destination List

........................................................................................

Specifying a destination using the Quick Dial key

.................................................

Specifying a group of destinations using the Quick Dial key

.................................

Checking the Specified Destination

.........................................................................