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Ricoh Aficio MP W3600 Scanner Reference - Page 25

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Basic Operation for Sending Scan Files by E-mail G Specify the destination. You can specify multiple destinations. For details, see "Specifying E-mail Destinations". H If necessary, press [Text] to enter the e-mail message. 1 For details, see "Specifying the E-mail Message" I If necessary, press [Subject] to specify the e-mail subject. For details, see "Specifying the E-mail Subject". J To specify the e-mail sender, press [Sender Name]. For details, see "Specifying the E-mail Sender". K To use Message Disposition Notification, press [Recept. Notice]. If you select [Recept. Notice], the selected e-mail sender will receive e-mail notification when the e-mail recipient has opened the e-mail. L Place originals. M If scanning does not start automatically, press the {Start} key. If you are scanning batches, place the next originals. For details, see "Scanning Multiple Pages into a Single File". Note ❒ If you have selected two or more destinations, the destinations can be made to appear one by one by pressing [U] or [T] next to the destination field. ❒ To cancel a selected destination, press [U] or [T] to display the destination in the destination field, and then press the {Clear / Stop} key. You can cancel a destination selected from the destination list by pressing the selected destination again. ❒ In [System Settings], you can specify the administrator's e-mail address as the default sender name. This lets you send e-mail without entering anything for [Sender Name]. For details, see General Settings Guide. ❒ Depending on the security setting, the logged-on user may be specified as [Sender Name]. ❒ To use Message Disposition Notification, log on to the machine as a user and specify the sender. Note, however, that the [Recept. Notice] notification e-mail may not be transmitted if the e-mail software of the recipient does not support Message Disposition Notification. ❒ If you press the {Check Modes} key before placing originals, the initial scanner screen switches to the Check Modes screen. You can use the Check Modes screen to check the settings such as destinations. For details, see "Check Modes". 17

Section	Page
Operating Instructions Scanner Reference	1
Introduction	2
Important	2
Trademarks	2
Manuals for This Machine	3
TABLE OF CONTENTS	5
Notice	9
How to Read This Manual	10
Symbols	10
About the Scanner Functions	11
Display Panel	12
Simplified Display	13
Confirmation Displays	14
Check Modes	14
Preview	15
Transmission File Status	16
How to Start Scanning	18
Scanner Features	19
1. Sending Scan Files by E-mail	21
Before Sending Scan Files by E-mail	21
Outline of Sending Scan Files by E-mail	21
Preparation for Sending by E-mail	22
Registering E-mail Addresses in the Address Book	22
E-mail Screen	23
Basic Operation for Sending Scan Files by E-mail	24
Switching to the E-mail Screen	27
Specifying E-mail Destinations	28
Selecting the Destination from the Machine’s Address Book	28
Selecting a destination from the list	28
Selecting destinations by entering the registration numbers	29
Searching the machine’s address book for the destination and selecting it	30
Entering an E-mail Address Manually	32
Selecting Destinations by Searching an LDAP Server	33
Registering a Directly-Entered Destination in the Address Book	36
Specifying the E-mail Sender	37
Selecting a Sender from the List	37
Using a Registration Number to Specify a Sender Name	38
Selecting the Sender by Searching the Machine’s Address Book	39
Specifying the E-mail Subject	41
Specifying the E-mail Message	42
Selecting a Message from the List	42
Manual Entry of a Message	43
Simultaneous Storage and Sending by E-mail	44
Sending the URL by E-mail	45
2. Sending Scan Files to Folders	47
Before Sending Files by Scan to Folder	47
Outline of Sending Scan Files by Scan to Folder	47
Sending files to shared folders	47
Sending files to an FTP server	48
Sending files to a NetWare server	49
Preparation for Sending by Scan to Folder	50
Registering Destination Folders in the Address Book	51
Scan to Folder Screen	52
Basic Operations When Using Scan to Folder	53
Switching to the Scan to Folder Screen	55
Specifying Scan to Folder Destinations	56
Selecting the Destination from the Machine’s Address Book	56
Selecting a destination registered in the destination list	57
Selecting destinations by entering the registration numbers	57
Searching the machine’s address book for the destination and selecting it	58
Sending Files to a Shared Network Folder	60
Entering the path to the destination manually	60
Specifying the path by browsing the network for destinations	62
Sending Files to an FTP Server	63
Entering the path to an FTP server manually	63
Sending Files to NetWare Server	65
Entering the path of the NetWare server directly	65
Specifying the path by browsing to the destination on a NetWare server	67
Registering the Path to the Selected Destination in the Address Book	69
Simultaneous Storage and Sending by Scan to Folder	70
3. Storing Files Using the Scanner Function	71
Before Storing Files	71
Outline of File Storage under the Scanner Function	71
Basic Operation for Storing Scan Files	73
Specifying File Information for a Stored File	75
Specifying a User Name	75
Specifying a File Name	76
Specifying a Password	77
Displaying the List of Stored Files	78
List of Stored Files	78
Searching the List of Stored Files	79
Searching by user name	79
Searching by file name	80
Checking Stored Files	81
Checking a Stored File Selected from the List	81
Stored file preview screen	82
Checking Stored Files from a Client Computer	83
Using DeskTopBinder Lite to display stored files	83
Using Web Image Monitor to display stored files	83
Sending a Stored File	84
Sending Stored Files	84
Managing Stored Files	86
Deleting a Stored File	86
Changing Data for a Stored File	87
Changing a user name	87
Changing a file name	89
Changing a password	90
4. Delivering Scan Files	91
Before Delivering Files	91
Outline of Scan File Delivery	91
Preparing to Deliver a File	92
Installing DeskTopBinder Lite from the Supplied CD-ROM	93
Network Delivery Scanner Screen	94
Basic Operation for Delivering Files	95
Switching to the Network Delivery Scanner Screen	98
Specifying Delivery Destinations	99
Selecting Destinations Registered in the Delivery Server’s Address Book	99
Selecting a destination from the destination list	99
Selecting destinations by entering their registration numbers	100
Selecting destinations by searching the delivery server’s destination list	101
Specifying the Sender	103
Selecting a Sender from the Sender List	103
Selecting the Sender by Entering the Registration Number	104
Selecting a Sender by Searching the Delivery Server’s Destination List	105
Specifying the Subject of the E-mail to Be Transmitted via the Delivery Server	107
Simultaneous Storage and Delivery	108
5. Scanning Originals with the Network TWAIN Scanner	109
Before Using the Network TWAIN Scanner	109
Outline of the Network TWAIN Scanner	110
Preparing to Use the Network TWAIN Scanner	111
Installing the TWAIN Driver from the Supplied CD-ROM	112
Basic Network TWAIN Scanner Operation	113
6. Various Scan Settings	115
Specifying Scan Settings	115
Scan Settings	116
Scan Type	116
Resolution	116
Scan Size	116
Edit	117
Scanning Custom Size Originals	118
Scanning the Entire Area of a Custom Size Original	118
To automatically detect the length of an original	118
To specify the length and width of an original	121
Scanning Part of an Original	123
How to Set Originals to Scan Them by Custom Size	125
Waiting for Additional Originals	127
Adjusting Image Density	128
Setting Original Orientation	129
Scanning Multiple Pages into a Single File	131
When a Time Limit Is Specified for Additional Originals	131
When a Time Limit Is Not Specified for Additional Originals	133
Setting File Type and File Name	134
Setting File Type	134
Setting File Name	135
Changing the starting digit of file name serial numbers	137
Security Settings to PDF Files	138
Encrypting PDF files	138
Changing security permissions for PDF files	140
Programs	142
Registering Frequently Used Setting	142
Recalling a Registered Content	143
Changing a Registered Program	144
Deleting a Program	145
Changing the Registered Program Name	145
Registering Initial Values for Initial Display	146
Scan Settings When Using as a Twain Scanner	147
Setting Original Orientation When Using as a TWAIN Scanner	147
7. Appendix	149
Relationship between Resolution and Scan Size	149
When Using the E-mail, Scan to Folder, Storing, or Network Delivery Function	150
When Using as a TWAIN Scanner	152
Software Supplied on CD-ROM	153
Auto-Run Program	153
TWAIN Driver	153
DeskTopBinder Lite	154
Values of Various Set Items for Transmission/Storage/Delivery Function	156
Transmission Function	156
Sending e-mail	156
Scan to Folder	157
Simultaneous transmission	157
Storage Function	158
Network Delivery Function	159
Specifications	160

Match case Limit results 1 per page

Basic Operation for Sending Scan Files by E-mail

Specify the destination.

You can specify multiple destinations.

For details, see "Specifying E-mail Destinations".

If necessary, press

[

Text

]

to enter the e-mail message.

For details, see "Specifying the E-mail Message"

If necessary, press

[

Subject

]

to specify the e-mail subject.

For details, see "Specifying the E-mail Subject".

To specify the e-mail sender, press

[

Sender Name

]

For details, see "Specifying the E-mail Sender".

To use Message Disposition Notification, press

[

Recept. Notice

]

If you select

[

Recept. Notice

]

, the selected e-mail sender will receive e-mail no-

tification when the e-mail recipient has opened the e-mail.

Place originals.

If scanning does not start automatically, press the

{

Start

}

key.

If you are scanning batches, place the next originals.

For details, see "Scanning Multiple Pages into a Single File".

Note

❒

If you have selected two or more destinations, the destinations can be

made to appear one by one by pressing

[

]

[

]

next to the destination

field.

❒

To cancel a selected destination, press

[

]

[

]

to display the destination

in the destination field, and then press the

{

Clear / Stop

}

key. You can cancel

a destination selected from the destination list by pressing the selected des-

tination again.

❒

[

System Settings

]

, you can specify the administrator’s e-mail address as

the default sender name. This lets you send e-mail without entering any-

thing for

[

Sender Name

]

. For details, see General Settings Guide.

❒

Depending on the security setting, the logged-on user may be specified as

[

Sender Name

]

❒

To use Message Disposition Notification, log on to the machine as a user

and specify the sender. Note, however, that the

[

Recept. Notice

]

notification

e-mail may not be transmitted if the e-mail software of the recipient does

not support Message Disposition Notification.

❒

If you press the

{

Check Modes

}

key before placing originals, the initial scan-

ner screen switches to the Check Modes screen. You can use the Check

Modes screen to check the settings such as destinations. For details, see

"Check Modes".