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Ricoh FAX5510L User Guide - Page 25

Loading paper and envelopes, To load paper or other media in the paper tray

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Loading paper and documents Loading paper and envelopes The machine can feed paper from the standard paper tray or the optional lower tray. When you put paper into the paper tray, note the following: ■ If you are loading Letter, A4 or Executive size paper the machine will automatically detect the paper size. If you want to load B5 paper or envelopes you will need to manually set the paper size. (See Paper Size on page 3-9.) ■ If your application software supports paper size selection on the print menu, you can select it through the software. If your application software does not support it, you can set the paper size in the printer driver or by using the control panel buttons. ■ Before using paper that has holes in it, such as organizer sheets, you must 'fan' the stack to avoid paper jams and misfeeds. To load paper or other media in the paper tray 1 Pull the paper tray completely out of the machine. 2 2 While pressing the paper guide release lever, slide the adjusters to fit the paper size. Check that the guides are firmly in the slots. 3 Fan the stack of paper well to avoid paper jams and mis-feeds. 2 - 8

Section	Page
User’s Guide SP C210SF	1
Quick Reference Guide	3
Sending Faxes	3
Storing numbers	3
Dialling operations	3
Making copies	4
Table of Contents	5
Section I General	11
1 General Information	12
Using this Guide	12
Finding information	12
Symbols used in this Guide	12
How to access the complete User’s Guide	13
To view Documentation	13
How to find Scanning instructions	13
Control panel overview	14
About fax machines	16
Custom features	16
Do you have BT’s Call Minder on the phone line?	16
Why should there be problems?	16
How can you avoid possible problems?	16
Fax tones and handshake	17
ECM (Error Correction Mode)	17
2 Loading paper and documents	18
Acceptable paper and other media	18
Recommended paper	18
Type and size of paper	18
Standard paper tray	18
Optional lower tray (Paper Feed Unit Type 1000)	18
Paper capacity of the paper trays	19
Recommended paper specifications	19
Handling and using special paper	20
Envelopes	21
Labels and transparencies	23
Printable area	24
Portrait	24
Landscape	24
Loading paper and envelopes	25
To load paper or other media in the paper tray	25
Loading documents	27
Using the ADF (automatic document feeder)	27
Using the scanner glass	28
3 Setup	29
Date and Time	29
Automatic Daylight Savings Time	29
Station ID	30
LCD Contrast	31
Phone line settings	31
Tone and Pulse dialling mode	31
Phone Line Type	31
PBX and TRANSFER	31
Using extension telephones (For U.K. only)	32
Multi-line connections (PBX)	33
If you are installing the machine to work with a PBX	33
Connecting an external or extension telephone	33
Connecting an external telephone answering device (TAD)	34
Sequence	34
Connections	34
Recording outgoing message (OGM) on an external TAD	35
Ecology features	35
Toner Save	35
Sleep Time	36
Mode Timer	36
Paper settings	37
Paper Type	37
Paper Size	37
Volume Settings	38
Ring Volume	38
Beeper Volume	38
Speaker Volume	38
4 Security features	39
Setting Lock	39
Setting up the password	39
Changing the Setting Lock password	40
Turning Setting Lock on	40
Turning Setting Lock off	40
Memory Security	41
Setting up the password	41
Changing the Memory Security password	42
Turning Memory Security on	42
Turning Memory Security off	42
Section II Fax & Telephone	43
5 Sending a fax	44
How to Fax	44
Entering Fax mode	44
Sending a fax automatically from the ADF	44
Sending a fax automatically from the scanner glass	44
Cancelling a fax in progress	45
Dual Access	45
Sending a fax manually	45
Manual transmission (with an external telephone only)	45
Out of Memory message	45
Broadcasting	46
To stop a broadcast in progress	46
Additional Sending Operations	47
Sending faxes using multiple settings	47
Contrast	47
Changing fax Resolution	48
Real Time Transmission	48
Sending in real time for all faxes	48
Sending in real time for the next fax only	49
Overseas Mode	49
Delayed Faxing	50
Delayed Batch Transmission	50
Checking job status and cancelling a waiting job	51
Composing the electronic Cover Page	51
Composing your own comments	52
Cover page for the next fax only	52
Send a cover page for all faxes	52
Using a printed cover page	53
6 Receiving a fax	54
Receive Mode	54
To select or change your Receive Mode	55
Fax Receive Settings	55
Ring Delay	55
F/T Ring Time (Fax/Tel mode only)	56
Tray Use for Fax mode	56
Printing a reduced incoming fax (Auto Reduction)	57
Reception into memory	57
Changing the remote codes	58
Fax Detect	58
Additional receiving operations	59
Printing a fax from the memory	59
Setting the Print Density	59
Operation from extension telephones	59
Using a cordless external handset	60
For Fax/Tel mode only	60
Using the remote codes	60
7 Dialling and phone options	61
How to dial	61
Manual dialling	61
One-Touch Dialling	61
Speed-Dialling	61
Search	62
Fax Redial	62
Storing numbers	63
Storing a Pause	63
Storing One-Touch Dial numbers	63
Storing Speed-Dial numbers	64
Changing One-Touch and Speed-Dial numbers	64
Setting up Groups for Broadcasting	65
Access codes and credit card numbers	66
Phone line services	66
BT Call Sign	66
To enable the machine to work with BT Call Sign (Only with your external phone)	67
8 Remote Fax Options	68
Fax Forwarding	68
Fax Storage	68
PC Fax Receive (including when the PC is turned off)	69
Changing Remote Fax Options	70
Turning off Remote Fax Options	70
Remote Retrieval	71
Setting the Remote Access Code	71
Using your Remote Access Code	71
Remote commands	72
Retrieving fax messages	73
Changing the Fax Forwarding number	73
9 Printing reports	74
Fax reports	74
Transmission Verification Report	74
Fax Journal (Activity reports)	74
Additional reports	75
How to print a report	75
10 Polling	76
Polling Operation	76
Polling Receive	76
Setup to Receive Polling	76
Setup to Receive Polling with Secure Code	76
Setup to receive delayed polling	77
Sequential Polling	77
To stop Sequential Polling in progress	78
Polled Transmit	78
Setup for Polled Transmit (Standard)	78
Setup for Polled Transmit with Secure Code	79
Section III Copy	80
11 Making copies	81
How to copy	81
Entering Copy mode	81
Printable Area	81
Making a single copy	81
Making multiple copies	82
Tray Use for Copy mode	82
Cancel copying	82
Copy options	83
Increasing copy quality	83
Enlarging or reducing the image copied	84
Making N in 1 copies or a poster (Page Layout)	85
Sorting copies using the ADF	87
Adjusting Brightness, Contrast and Colour	87
Brightness	87
Contrast	88
Colour saturation	88
Out of Memory message	89
Legal limitations	89
Section IV Software and Network Features	90
Section V Appendices	91
A Important information	92
For your safety	92
Disconnect device	92
Wiring information (for UK)	92
Important	92
LAN connection	92
Radio interference (220-240V Model only)	92
User Information on Electrical & Electronic Equipment	93
Users in the EU, Switzerland and Norway	93
All Other Users	93
Important safety instructions	93
Choosing a location	95
To use the machine safely	96
Trademarks	99
B Menu and Features	100
On-screen programming	100
Menu table	100
Memory storage	100
Navigation keys	101
Menu Table	102
Copy options key	113
Entering Text	114
Inserting spaces	114
Making corrections	114
Repeating letters	114
Special characters and symbols	114
C Troubleshooting and routine maintenance	115
Troubleshooting	115
Error messages	115
Checking if the machine has faxes in its memory	118
Forwarding faxes to another fax machine	118
Transferring faxes to your PC	118
Document jams	119
Document is jammed in the top of the ADF unit	119
Document is jammed inside the ADF unit	119
Document is jammed at the output tray	119
Paper jams	120
Paper Jam A1 / Paper Jam A2 (paper jam in the paper tray)	121
Paper Jam B (paper jammed inside the machine)	122
Paper Jam C (paper jam where the paper comes out of the machine)	123
If you are having difficulty with your machine	124
Improving the print quality	129
Setting Dial Tone detection	133
Compatibility	133
Routine maintenance	134
Cleaning the outside of the machine	134
Clean the outside of the machine as follows:	134
Cleaning the scanner glass	135
Cleaning to prevent paper jams	136
Cleaning the laser glass	138
Replacing the consumable items	140
Toner cartridges	142
Toner nearly empty message	142
Toner empty message	143
Replacing a toner cartridge	143
How to replace a toner cartridge	144
Waste toner pack	145
Waste toner pack full message	145
Replacing the waste toner pack	146
OPC belt cartridge	147
Replace OPC belt cartridge message	147
Replacing the OPC belt cartridge (Photo Conductor Unit Type 140)	147
Reset the OPC Belt life counter	149
Machine Information	149
Viewing the Serial Numbers	149
Checking the Page Counters	149
Checking remaining life of parts	150
D Optional accessories	151
Optional accessories and supplies	151
Lower tray unit (Paper Feed Unit Type 1000)	151
How to install the lower tray unit	151
Putting paper in the lower tray unit	153
Memory Unit Type C (64/128/256 MB)	153
Installing additional memory	153
E Specifications	156
Product description	156
General	156
Print media	157
Fax	158
Copy	159
Scanner	160
Printer	161
Interfaces	161
Computer requirements	162
Consumable items	163
Network (LAN)	164
F Glossary	165
Index	169