Sharp 340L UX-340L Operation Manual

Sharp 340L - UX B/W Thermal Transfer Manual

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  • Sharp 340L | UX-340L Operation Manual - Page 1
    UX-340L FACSIMILE OPERATION MANUAL open LCR www.OpenLCR.com 1. Installation 2. Setting Up and Using OpenLCR 3. Sending Documents 4. Receiving Documents 5. Making Copies 6. Making Telephone Calls 7. Answering Machine Hookup 8. Special Functions 9. Printing Lists 10. Maintenance 11. Troubleshooting
  • Sharp 340L | UX-340L Operation Manual - Page 2
    , which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of into your facsimile machine, please refer to the appropriate instructions in the operation manual." As an ENERGY STAR partner, SHARP has determined that
  • Sharp 340L | UX-340L Operation Manual - Page 3
    Introduction Welcome, and thank you for choosing a Sharp facsimile machine! The features and specifications of your new Sharp fax are shown below. Automatic dialing Imaging film Memory size* Modem speed Transmission time* Resolution Automatic document feeder Rapid Key Dialing: 4 numbers Speed
  • Sharp 340L | UX-340L Operation Manual - Page 4
    Sharp (H2) Applicable telephone line Public switched telephone network Compatibility ITU-T (CCITT) G3 mode Input document size Automatic feeding: Width: 5.8 to 8.5" (148 to 216 mm) Length: 5.5 to 11" (140 to 279 mm) Manual TEL/FAX/A.M. (Note: A.M. mode is for connecting an answering machine)
  • Sharp 340L | UX-340L Operation Manual - Page 5
    kg) As a part of our policy of continuous improvement, SHARP reserves the right to make design and specification changes for product improvement machine or attempt any procedures not described in this manual. Refer all servicing to qualified service personnel. • Do not install or use the machine
  • Sharp 340L | UX-340L Operation Manual - Page 6
    on a line which has call waiting, call forwarding, or certain other special services offered by your telephone company. If you attempt to use the fax machine in conjunction with any of these services, you may experience errors during transmission and reception of facsimile messages. • This facsimile
  • Sharp 340L | UX-340L Operation Manual - Page 7
    Checklist 9 Connections 10 Loading the Imaging Film 16 Loading Printing Paper 22 Entering Your Name and Fax Number 25 Setting the Date and Time Resolution and Contrast 55 Sending a Fax by Normal Dialing 58 Sending a Fax by Automatic Dialing 60 4. Receiving Documents 71 Using FAX
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    to Service 98 Broadcasting 100 Cover Sheet 102 Batch Page Numbering 105 Blocking Reception of Unwanted Faxes 107 Sending Documents From Memory 109 Polling (Requesting a Fax Transmission 111 Timer Operations 115 9. Printing Lists 118 10. Maintenance 125 11. Troubleshooting 129 Problems
  • Sharp 340L | UX-340L Operation Manual - Page 9
    this key to select the reception mode. An arrow in the display will point to the currently selected reception mode. 5 RESOLUTION key Press this key to adjust the resolution for faxing or copying. 6 VOLUME key Press this key to adjust the volume of the speaker when the SPEAKER key has been pressed
  • Sharp 340L | UX-340L Operation Manual - Page 10
    Press one of these keys to dial a fax number automatically. 13 OpenLCR key Press this key to register for OpenLCR service and receive carrier rate data to your fax. 14 STOP key Press this key to press this key to print out the Help List, a quick reference guide to the operation of your fax machine. 8
  • Sharp 340L | UX-340L Operation Manual - Page 11
    up, make sure you have all of the following items. If any are missing, contact your dealer or retailer. Original document support Handset Handset cord Gears (4) Imaging film (initial starter roll) Paper tray extension Rapid key labels Operation manual Telephone line cord Imaging film cartridge 9
  • Sharp 340L | UX-340L Operation Manual - Page 12
    to keep in mind when setting up Do not place the machine in direct sunlight. Do not place the machine near heaters or air conditioners. Keep dust away from the machine. Keep the area around the machine clear. About condensation If the machine is moved from a cold to a warm place, it is possible
  • Sharp 340L | UX-340L Operation Manual - Page 13
    , so they will go into either jack. Make sure the handset cord goes into the jack marked with a handset symbol on the side of the machine! Use the handset to make ordinary phone calls, or to transmit and receive faxes manually. 11
  • Sharp 340L | UX-340L Operation Manual - Page 14
    , grounded AC (3-prong) outlet. Caution! Do not plug the power cord into any other kind of outlet. This will damage the machine and is not covered under the warranty. The machine does not have a power on/off switch, so the power is turned on and off by simply plugging in or unplugging
  • Sharp 340L | UX-340L Operation Manual - Page 15
    line into the TEL. LINE jack. Do not insert it into the TEL. SET jack. Note: The fax machine is set for tone dialing. If you are on a pulse dial line, you must set the fax machine for pulse dialing. Press the keys on the operation panel as follows: 1 Press these keys: FUNCTION 4 The
  • Sharp 340L | UX-340L Operation Manual - Page 16
    Connections Attaching the tray extension and document support Attach the paper tray extension. ♦ Pull the paper release plate up until it snaps into place. Attach the original document support. Note: The original document support has a top side and a bottom side. If you cannot insert the tabs on
  • Sharp 340L | UX-340L Operation Manual - Page 17
    Extension phone (optional) If desired, you can connect an extension phone to the TEL. SET jack on the fax. ♦ To connect an answering machine to your fax, see Chapter 7, Answering Machine Hookup (page 87). 1 Remove the seal covering the TEL. SET jack. 2 Connect the extension phone line to the
  • Sharp 340L | UX-340L Operation Manual - Page 18
    to the paper. Follow the steps below to load or replace the film.. The initial starter roll of imaging film included with your fax can print about 30 letter-size pages. When replacing the film, use a roll of Sharp UX-3CR imaging film. One roll can print about 100 letter-size pages. Note: If there
  • Sharp 340L | UX-340L Operation Manual - Page 19
    for the first time, go to Step 6. 3 Remove the imaging film cartridge from the print compartment (grasp the handle at the front of the cartridge) and turn it over. 4 Remove the used film from the cartridge. 5 Remove the four green gears from the used film. DO NOT DISCARD THE FOUR GREEN GEARS! 17
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    the new roll of imaging film from its packaging. • Do not yet remove the band that holds the rolls together. 7 Insert the large gear into the green end of the empty
  • Sharp 340L | UX-340L Operation Manual - Page 21
    large gear into the large holder on the imaging film cartridge (make sure it clicks into place), and then insert the small gear on the other end of the spool into its holder. 9 Cut the band that holds the two spools together. Unroll the film slightly and insert the small gears into their
  • Sharp 340L | UX-340L Operation Manual - Page 22
    ), and then close the operation panel. Click! 13 Load paper in the paper tray and then press the following keys to initialize the film. Note: Paper must be loaded before the film can be initialized. To load paper, see Loading the Printing Paper on page 22. FUNCTION 6 Display shows: INITIALIZE
  • Sharp 340L | UX-340L Operation Manual - Page 23
    1. Installation Loading the Imaging Film When to replace the imaging film Replace the imaging film when the display shows: FILM END Use the following imaging film, which is available from your dealer or retailer: Sharp UX-3CR Imaging Film 21
  • Sharp 340L | UX-340L Operation Manual - Page 24
    Loading Printing Paper Loading Printing Paper You can load letter or legal size paper in the paper tray. The maximum number of sheets depends on the weight and size of the paper you are loading. ♦ Paper from 16 to 20 lbs. (60 to 75 g/m2): Letter size: 60 sheets Legal size: 30 sheets ♦ Paper from 20
  • Sharp 340L | UX-340L Operation Manual - Page 25
    Paper 4 Push the paper release plate back down. • If the paper release plate is not pushed down, paper feed errors will result. Note: When receiving faxes or copying documents, do not allow a large number of pages to accumulate in the output tray. This may obstruct the outlet and cause paper jams
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    Loading Printing Paper 6 Your fax has been set at the factory to print at normal contrast. Depending on the type of paper you have loaded, you may find that you
  • Sharp 340L | UX-340L Operation Manual - Page 27
    as explained in the following section to have the fax machine include this information automatically at the top of your fax messages. 3 key 123 456 789 0 # key open LCR www.OpenLCR.com FUNCTION key START/MEMORY key STOP key Note: The imaging film and printing paper must be loaded before your
  • Sharp 340L | UX-340L Operation Manual - Page 28
    3 2 Press the # key twice. The display will show: OWN NUMBER SET 3 Press the START/MEMORY key. The display will show: ENTER FAX # START/MEMORY 4 Enter your fax number by pressing the number keys (max. of 20 digits). 3 1 2 • To insert a space between digits, press the # key. 442 • If you
  • Sharp 340L | UX-340L Operation Manual - Page 29
    Entering Your Name and Fax Number 1. Installation 6 Enter your name by pressing number keys for each letter as shown in the chart below. Up to 24 characters can be entered. SPEAKER Example: SHARP = 77777 444 22 7777 77 SPACE = J = A = K = B = L = C = M = D = N = E = O = F = P = G
  • Sharp 340L | UX-340L Operation Manual - Page 30
    Entering Your Name and Fax Number 7 Press the START/MEMORY key. The display will show: SECURITY SELECT 8 Press the STOP key to return to the date and time display. START/MEMORY STOP 28
  • Sharp 340L | UX-340L Operation Manual - Page 31
    printed at the top of every page you fax. Setting the Date and Time Set the date automatically sets the date and time each time your fax calls OpenLCR and receives rate data. To ensure accurate sets the date and time for you if you perform the fax transmission test (see page 40). 3 key * key 123
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    Setting the Date and Time 2 Press these keys: The display will show: DATE & TIME SET 3 Press the START/MEMORY key. • The currently set date will appear in the display. 4 Enter a two-digit number for the month ("01" for January, "02" for February, "12" for December, etc.). • To correct a mistake,
  • Sharp 340L | UX-340L Operation Manual - Page 33
    Setting the Date and Time 1. Installation 8 Press the * key to select A.M. or the # key to select P.M. A.M. P.M. or 9 Press the START/MEMORY key to start the clock. The display will show: DAY LIGHT SAVING START/MEMORY 10 Press the STOP key to return to the STOP date and time display.
  • Sharp 340L | UX-340L Operation Manual - Page 34
    this mode when you want to receive both phone calls and faxes on the line connected to the fax machine. All calls, including faxes, must be answered by picking up the fax machine's handset or an extension phone connected to the same line. FAX mode: Select this mode when you only want to receive
  • Sharp 340L | UX-340L Operation Manual - Page 35
    1. Installation Volume Adjustment Volume Adjustment You can adjust the volume of the speaker and ringer using the UP and DOWN keys. DOWN key UP key Speaker 123 456 789 0 1 Press the SPEAKER key. SPEAKER 2 Press the UP or DOWN key. Display: SPEAKER: HIGH SPEAKER: MIDDLE SPEAKER: LOW 3 When
  • Sharp 340L | UX-340L Operation Manual - Page 36
    Volume Adjustment 2 Press the UP or DOWN key. Display: RECEIVER: HIGH DOWN or UP RECEIVER: MIDDLE 3 When the display shows the desired volume level, replace the handset. Ringer 1 Press the UP or DOWN key. (Make sure the SPEAKER key has not been pressed and the handset is not lifted.) Display:
  • Sharp 340L | UX-340L Operation Manual - Page 37
    OpenLCR's Web site (www.OpenLCR.com). ♦ Before registering, be sure to read the information on the Fax Transmission Test and OpenLCR Line Activation Form and Terms of Service sheet included with your fax machine. If you have any questions, call OpenLCR at 970-206-1207. ♦ OpenLCR uses Caller ID to
  • Sharp 340L | UX-340L Operation Manual - Page 38
    side you wrote on face down, and push it gently into the document feeder of the fax machine. The display will show: READY TO SEND 2 Press the OpenLCR key, the 5 key, and then the START/MEMORY key. • Your fax automatically calls 5 OpenLCR and sends the form. After OpenLCR the form is sent, your
  • Sharp 340L | UX-340L Operation Manual - Page 39
    Setting Up and Using OpenLCR Registering by phone To register by phone, follow these steps: 1 Pick up the handset on the fax machine. 2. Setting Up OpenLCR 2 Press the OpenLCR key and then the 1 key. 1 OpenLCR 3 If the display shows the alternating messages at right, press the number keys
  • Sharp 340L | UX-340L Operation Manual - Page 40
    the date and time and your fax number in your fax machine. Registering through OpenLCR's Web site You can also register at OpenLCR's Web site, www.OpenLCR.com. After registering you will need to receive the rate data manually (service is not activated until your fax receives the rate data). See
  • Sharp 340L | UX-340L Operation Manual - Page 41
    about once every three months. Normally you will not need to download the rate data manually. ♦ If you register through OpenLCR's Web site, you must manually download the rate data to activate service. ♦ If the fax machine is unplugged or some other interruption occurs in the power, you will need to
  • Sharp 340L | UX-340L Operation Manual - Page 42
    service, we recommend that you test your fax setup by filling out Section A of the Fax Transmission Test and OpenLCR Line Activation Form and faxing will automatically be programmed in your fax machine. This saves you the trouble of setting the date and time in the fax yourself. 1 Place the form with
  • Sharp 340L | UX-340L Operation Manual - Page 43
    unplug the fax, or the rate data will be lost! Caution! If you unplug the fax machine or an interruption occurs in your power supply, the OpenLCR service before that time, you should download the rate table manually as explained on page 39. ♦ We recommend that you do not unplug the fax machine on
  • Sharp 340L | UX-340L Operation Manual - Page 44
    data manually if you need to use OpenLCR immediately. See Downloading (receiving) the rate data manually on page 39. The rate data in the fax is no longer correct and the fax cannot be routed by OpenLCR. However, the fax machine will still call OpenLCR periodically to receive updated rate data. 42
  • Sharp 340L | UX-340L Operation Manual - Page 45
    following sequence of keys if you want to stop using the Open LCR feature. OpenLCR 1 84 ♦ Calls will not be routed by OpenLCR and the fax machine will not call OpenLCR to update data. To resume use of OpenLCR, press these keys: OpenLCR 1 86 43
  • Sharp 340L | UX-340L Operation Manual - Page 46
    Changing your user profile To call OpenLCR to change your user profile, follow these steps: 1 Pick up the handset on the fax machine. 2 Press your correct area code and fax number. If not, your fax may not dial the correct number to connect to OpenLCR. 4 Follow the instructions you hear. ♦ Note:
  • Sharp 340L | UX-340L Operation Manual - Page 47
    connect to OpenLCR If you are unable to connect to OpenLCR when you use the OpenLCR key to register or manually download data, it is likely that the phone number that the fax machine dials when you press the OpenLCR key is no longer correct. To obtain the correct phone number, call OpenLCR
  • Sharp 340L | UX-340L Operation Manual - Page 48
    and time display. START/MEMORY STOP 6 Press the OpenLCR key and 2 to download new rate data. • If you have not yet registered with OpenLCR, your fax will receive new phone numbers that will allow you to connect to OpenLCR. Register using one of the procedures described at the beginning of this
  • Sharp 340L | UX-340L Operation Manual - Page 49
    The following settings are not required as of the printing of this manual. OpenLCR will inform you through its Web site (www.OpenLCR.com) make a long distance or international phone/fax call, select whether the call will be a long call or a short call. Your fax needs to know whether the call will
  • Sharp 340L | UX-340L Operation Manual - Page 50
    page. Before making a phone call, select the LONG TIME setting (05MIN). ♦ When you change the SHORT TIME and/or LONG TIME setting, the fax machine will automatically call OpenLCR and receive rate data for the new times. 1 Press these keys: The display will show: LCR TIME SELECT FUNCTION 7 PRESS
  • Sharp 340L | UX-340L Operation Manual - Page 51
    DOWNLOAD STOP: CANCEL 05 Example: 5 minutes Note: If the display shows NO SERVICE, you must first download the rate data. 5 Press the START/MEMORY key to begin receiving the rate data for the new settings. • Your fax calls OpenLCR and receives the data. This lasts one or two minutes. •
  • Sharp 340L | UX-340L Operation Manual - Page 52
    3. Sending Documents 3. Sending Documents Transmittable Documents Size and weight The size and weight of documents that you can load in the document feeder depend on whether you load one page at a time or several pages at once. Loading one page at a time: Minimum size 5.8" (148 mm) 5.5" (140
  • Sharp 340L | UX-340L Operation Manual - Page 53
    . ♦ All clips, staples, and pins must be removed from documents before loading in the feeder. If these are not removed, they may damage the machine. ♦ Documents which are patched, taped, torn, smaller than the minimum size, carbon backed, easily smudged, or have a slippery coated surface should be
  • Sharp 340L | UX-340L Operation Manual - Page 54
    the feeder at one time. The pages will automatically feed into the machine starting from the bottom page. ♦ If you need to send or copy page is being scanned. Insert gently to prevent doublefeeding. 1 Adjust the document guides to the width of your document. 2 Place the document face down and push
  • Sharp 340L | UX-340L Operation Manual - Page 55
    3. Sending Documents Loading the Document 3 Adjust the resolution and/or contrast settings (if desired) as explained in Resolution and Contraston on page 55, then dial the receiving machine as explained in Sending a Fax by Normal Dialing on page 58. Removing a document from the feeder If you need
  • Sharp 340L | UX-340L Operation Manual - Page 56
    Loading the Document 2 Remove the document. 3 Close the operation panel, making sure it clicks into place. 54
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    and contrast settings are only effective for sending a document. They are not effective for receiving a document. Resolution settings STANDARD FINE SUPER FINE HALF TONE Use STANDARD for ordinary documents. This setting gives you the fastest and most economical transmission. Use FINE for
  • Sharp 340L | UX-340L Operation Manual - Page 58
    STANDARD :AUTO :AUTO :AUTO :AUTO :DARK FINE :DARK SUPER FINE :DARK HALF TONE :DARK Note: In order to transmit in SUPER FINE resolution, the receiving fax machine must also have that resolution. If it doesn't, your machine will automatically step down to the next best available setting. 56
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    and Contrast Changing the default resolution If desired, you can change the default resolution for faxing documents to FINE. Follow the steps below. 1 Press these keys: The display will show: FINE PRIORITY FUNCTION 4 2 Press 1 (YES) to set the default resolution to FINE, or 2 (NO) to set
  • Sharp 340L | UX-340L Operation Manual - Page 60
    to talk.) ♦ Normal Dialing allows you to listen to the line and make sure the other fax machine is responding. 1 Load the document(s). The display will show: READY TO SEND • Set the resolution and/or contrast if desired. RECEPTION MODE 2 Pick up the handset or press the SPEAKER key. Listen
  • Sharp 340L | UX-340L Operation Manual - Page 61
    3. Sending Documents Sending a Fax by Normal Dialing 3 Dial the number of the receiving machine by pressing the number keys. 232456 7 (Example) 4 Wait for the connection. Depending on the setting of the receiving machine, you will either hear a facsimile reception tone or the other person will
  • Sharp 340L | UX-340L Operation Manual - Page 62
    the SPEED DIAL key and entering a two-digit number. ♦ To use Automatic Dialing, you must first store the full fax or telephone number in your fax machine. ♦ When you store a fax or telephone number, you select a two-digit Speed Dial number for it. Forty Speed Dial numbers are available. Speed Dial
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    Key Dialing, 05 to 44 for Speed Dialing). 01 (Example) 4 Enter the fax or voice number by pressing the number keys. 232456 7 (Note: A space cannot ♦ If a pause is required between any of the digits to access a special service or an outside line, press the REDIAL key (two seconds per pause). The
  • Sharp 340L | UX-340L Operation Manual - Page 64
    Sending a Fax by Automatic Dialing 5 Press the START/MEMORY key. START/ = J = A = K = B = L = C = M = D = N = E = O = F = P = G = Q = H = R = I = S = T = U = V = W = X = Y = Z = Example: SHARP = 77777 444 22 7777 SPEAKER 77 ♦ To clear a mistake, press the SPEED DIAL key. ♦ To
  • Sharp 340L | UX-340L Operation Manual - Page 65
    Sending a Fax by Automatic Dialing 3. Sending Documents 8 Return to Step 3 to the SPEAKER key is pressed before dialing. Clearing auto-dial numbers 1 Press these keys: The display will show: FAX/TEL # MODE FUNCTION 3 1=SET,2=CLEAR 2 Press 2 to select CLEAR. 2 3 Enter the Speed Dial number
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    to make changes in Step 3, and then change the number and/or name when they appear in the display in Steps 4 and 6. Note: The fax machine uses a lithium battery to keep automatic dialing numbers and other programmed data in memory when the power is turned off. Battery power is consumed primarily
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    and/or contrast if desired. RESOLUTION 2 Press the Rapid Key corresponding to the desired Speed Dial number. • The name of the receiving party will appear in the display. If no name was stored, the fax number will appear. (If the name or number is incorrect, press the STOP key.) • The document
  • Sharp 340L | UX-340L Operation Manual - Page 68
    Sending a Fax by Automatic Dialing Speed Dialing Speed Dialing can be used to dial any number that has been stored for Automatic Dialing. 1 Load the document(s). The display will show: READY TO SEND • Set the resolution and/or contrast if desired. RESOLUTION 2 Press the SPEED DIAL key and then
  • Sharp 340L | UX-340L Operation Manual - Page 69
    show: READY TO SEND • Set the resolution and/or contrast if desired. RESOLUTION 3. Sending Documents 2 Enter the number of the receiving machine by pressing the numeric keys. 232456 7 • If a pause is required between any of the digits to access a special service or an outside line, press the
  • Sharp 340L | UX-340L Operation Manual - Page 70
    Rapid Key or Speed Dial number in which you have programmed a particular fax number, you can search for the number by following the steps below (s). The display will show: READY TO SEND • Set the resolution and/or contrast if desired. RESOLUTION 2 Press the HOLD/SEARCH key and then the 1 key.
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    START/MEMORY Automatic redialing If you use automatic dialing (including Direct Keypad Dialing) and the line is busy, the fax machine will automatically redial the number. The fax machine will make up to two redialing attempts at an interval of five minutes. ♦ To stop automatic redialing, press the
  • Sharp 340L | UX-340L Operation Manual - Page 72
    Sending a Fax by Automatic Dialing 2 Enter a 2-digit number from 01 to 15 for the number of minutes in the interval. 3 Press the STOP key to return to
  • Sharp 340L | UX-340L Operation Manual - Page 73
    MODE key until the arrow in the display points to FAX. RECEPTION MODE TEL FAX A.M. When the reception mode is set to FAX, the fax machine will automatically answer all calls on four rings and receive incoming faxes. 4 rings Fax reception 4. Receiving Documents ♦ If you pick up the handset
  • Sharp 340L | UX-340L Operation Manual - Page 74
    Mode Changing the number of rings If desired, you can change the number of rings on which the fax machine answers incoming calls in FAX mode. Any number from 2 to 5 can be selected. 1 Press these keys: The display will show: NUMBER OF RINGS FUNCTION 4 ENTER (2-5) (4) 2 Enter the desired number
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    set to TEL, you must answer all calls by picking up the fax machine's handset or an extension phone connected to the same line. Answering with the fax's handset 1 When the fax machine rings, pick up the handset. 2 If you hear a fax tone, wait until the display shows RECEIVING and then replace the
  • Sharp 340L | UX-340L Operation Manual - Page 76
    Answering with an extension phone 1 Answer the extension phone when it rings. 2 If you hear a soft fax tone, wait until your fax responds (the extension phone will go dead if it is connected to your fax, or you will hear pronounced, high-pitched tones if the phone is connected to a separate wall
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    setting to NO, press 5, *, and * on the extension phone to begin reception. Changing the number for remote fax activation If desired, you can use a number other than 5 to activate fax reception from an extension telephone. You can select any number from 0 to 9. 1 Press these keys: The display
  • Sharp 340L | UX-340L Operation Manual - Page 78
    you are talking on an extension phone. 1 Press these keys: FUNCTION 4 The display will show: REMOTE RECEPTION 2 Press 1 to turn on detection of the TEL/FAX REMOTE NUMBER, or 2 to turn it off. YES NO 1 or 2 3 Press the STOP key to return to the STOP date and time display. 76
  • Sharp 340L | UX-340L Operation Manual - Page 79
    the STOP key to return to the STOP date and time display. 2 in 1 Print To save paper, you can have the size of your incoming faxes reduced by 55%. This will allow you to receive, for example, a 2-page document on one page (note that this may not be possible if the
  • Sharp 340L | UX-340L Operation Manual - Page 80
    the date and time display. YES NO 1 or 2 STOP Reception Ratio The fax has been set at the factory to automatically reduce the size of received documents to , contains too many fine graphics or images, or is sent at high resolution. In this case, the remainder of the document will be printed on
  • Sharp 340L | UX-340L Operation Manual - Page 81
    fax runs out of paper, the imaging film needs replacement, or the paper jams, incoming faxes will be received to memory. When you have received a document in memory, FAX power failure or other interruption in the power supply, a CLEAR REPORT will be printed out when the power is restored.
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    ♦ Your fax machine can also be used to make copies. Single and multiple copies (up to 99 per original) can be made, enabling your fax to double as a convenience office copier. 1 Load the document(s) face down. (Maximum of 10 pages.) The display will show: READY TO SEND • Set the resolution and/or
  • Sharp 340L | UX-340L Operation Manual - Page 83
    Making Copies ♦ If you are only making one copy of the original (or of each original) and want to make an enlargement or reduction setting, press the START/MEMORY key and go to Step 5. 3 Press 1 (MULTI COPY) if you do not want the copies sorted. Press 2 (SORT COPY) if you want the copies sorted.
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    Making Copies 5 Set the amount of reduction or enlargement by entering a number from 1 to 5 as shown below (or press the START/MEMORY key to automatically select 100%). Copying will begin. 1: AUTO (automatic size adjustment to match the size of the printing paper) 2: 50% 3: 100% (no reduction or
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    will not be printed), or 2 to set copy cutoff to NO (the remaining part will be printed on a second page). The display will show: INITIALIZE FILM YES NO 1 or 2 3 Press the STOP key to return to the STOP date and time display. 5. Making Copies 83
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    6. Making Telephone Calls Your fax machine can be used like a regular telephone to make and receive voice calls. ♦ To make or receive a voice call, the power must be on. 1 Pick up
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    the phone immediately after you answer. (Note: Do not enter the code to activate fax reception: 5, * , * .) Chain Dialing After lifting the handset, you can dial , if you have stored an area code or an access code for a special service in a Rapid Key, you can press the Rapid Key for that area code or
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    Making Telephone Calls Hold You can put the other party on hold during a conversation by pressing the HOLD/SEARCH key. When this is done, they cannot hear you. You can put the handset back in the cradle without breaking the connection. When you are ready to speak with them again, pick up the handset
  • Sharp 340L | UX-340L Operation Manual - Page 89
    If desired, you can connect an answering machine to your fax machine's TEL. SET jack. This will allow you to receive both voice messages and faxes when you are out. 1 Remove the seal covering the TEL. SET jack. 2 Connect the answering machine's telephone line jack to the TEL. SET jack. • If desired
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    seconds at the beginning of the message. This will give your fax a chance to detect fax tones sent when automatic dialing is used. Activating the answering machine connection Before you go out, activate the answering machine connection as follows: 1 Set the reception mode to A.M. RECEPTION MODE
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    the code from an outside telephone to retrieve messages will cause the fax machine to be activated. How the connection operates While you are out, all of your incoming calls will be answered by your answering machine and its outgoing message will play. Voice callers can leave a message. During
  • Sharp 340L | UX-340L Operation Manual - Page 92
    . Note: Quiet Detect Time can be turned off by entering "00" for the time. Note, however, that the fax machine may not be able to receive manually-sent faxes from some older fax machines. 1 Press these keys: FUNCTION 4 The display will show: QUIET DETECT TM. 2 Enter a number from 01 to 10, or
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    turn it on, follow the steps below: Note: When this function is turned on, make sure that the answering machine is set to answer on 4 rings or less. If it isn't, the fax will always answer first, preventing callers from leaving voice messages. 1 Press these keys: FUNCTION 4 The display will show
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    8. Special Functions Caller ID (Requires Subscription to Service) If you subscribe to a caller identification service from your telephone company, you can set your fax machine to display the name and number of the caller while the fax rings. Important: ♦ To use this function, you must subscribe to a
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    Caller ID 8. Special Functions 3 Press 1 to turn on Caller ID, or 2 to turn it off. (If you selected 2 (NO), go to Step 7.) If you selected 1, the display will show: AREA CODE # MODE 1=SET,2=CLEAR 4 Press 1 to select SET. (To clear a previously programmed area code, press 2 and go to Step 7.) The
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    DOE JOHN 525-8693 Caller's name Caller's number Display messages One of the following messages will appear while the fax rings if caller information is not available. NO SERVICE CALLER-ID ERROR OUT OF AREA PRIVATE CALL No caller information was received from your telephone company. Make sure
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    ID service and have turned on the Caller ID function, your fax machine will keep information on the most recent 20 calls and faxes you dial a number when it appears. 1 Press these keys: The display will show: REVIEWING CALLS HOLD/ SEARCH 2 2 Press the * key to scroll through the list from
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    , hold the 0 key down for at least 3 seconds while you are viewing any number in the list. Priority Call If desired, you can set your fax to make a special ringing sound when you receive a call from a designated phone number. This lets you know immediately who is calling without having to look
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    comes in from a number you have specified as a "Junk Number", your fax will break the connection as soon as it receives the calling phone number from the caller ID service (before the second ring). To use this function, turn on the Anti Junk function and then enter the number in the Anti
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    second number to your regular single line. The second number rings differently from your normal number. If you subscribe to a distinctive ring service, you can set the fax machine to automatically answer when your second number is called. This allows you to use the second number as an exclusive
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    date and time display. 5 Set the reception mode to FAX. RECEPTION MODE TEL FAX A.M. ♦ When using distinctive ring, you must set the reception mode of your fax machine to FAX. When your designated fax number is dialed, your fax will automatically answer and begin reception after two rings. Note
  • Sharp 340L | UX-340L Operation Manual - Page 102
    operation. First store the document in memory, then enter the numbers of the receiving machines. The document will be transmitted to each location. ♦ You can only use the START/MEMORY key. • Set the resolution and/or contrast if desired. 100 2 START/MEMORY 22 01 02 03 START/MEMORY RESOLUTION
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    8. Special Functions 5 Press the START/MEMORY key. Transmission will begin. • A Transaction Report is automatically printed out after Broadcasting is completed. Check the "Note" column of the report to see if any of the locations are marked "Busy" or have a communication error code. If so, send the
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    a cover sheet and send it as the last page of each of your fax transmissions. You can select a message. For the recipient's name to appear, you must dial using a Speed Dial or Rapid Key number with the name programmed.
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    8. Special Functions Cover Sheet 3 Press 1 (YES) to turn on the cover sheet function, or 2 (NO) to turn it off. The display will show: AUTO PRINT OUT 4 Press the STOP key to return to the date and time display. YES NO 1 or 2 STOP Selecting a header message (optional) When the cover sheet
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    Cover Sheet 3 Select a message by entering a number from 1 to 4: 1: URGENT 2: IMPORTANT 3: CONFIDENTIAL 4: PLS. DISTRIBUTE 4 Dial the receiving machine and transmit the document. 1 (Example) Note: To cancel a cover sheet header setting, press the STOP key or remove the document from the feeder.
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    . • If you are sending a cover sheet, do not include it in the total number of pages (the number will be adjusted automatically). 4 Dial the receiving machine and transmit the document. FUNCTION 08 Example: Eight pages 105
  • Sharp 340L | UX-340L Operation Manual - Page 108
    Batch Page Numbering Comments: ♦ If you need to cancel a batch number entry, remove the document from the feeder or press the STOP key. ♦ If the number of pages actually transmitted does not coincide with the batch number entered, the alarm will sound and PAGE COUNT ERROR will appear in the display.
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    use this function, follow the steps below to turn it on, and then enter the fax numbers from which you do not want to receive faxes as indicated in the procedure that follows. 1 Press these keys: The display will show: JUNK # CHECK FUNCTION 4 2 Press 1 to turn on the Anti Junk function,
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    List, or 2 to clear a number from the list. SET CLEAR 1 or 2 3 Entering: Enter a 1-digit number from 1 to 5 with the numeric keys. This number identifies the fax number that you will enter in the next step. Clearing: Enter the 1-digit number that identifies the
  • Sharp 340L | UX-340L Operation Manual - Page 111
    in memory, and then transmitted once the connection to the receiving machine is made. This is convenient when transmitting to places where the The display will show: READY TO SEND • Set the resolution and/or contrast if desired. RESOLUTION 2 Press the START/MEMORY key and then 1. The display
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    key if you entered a Speed Dial number or a full number. • The document will be scanned and stored in memory. Your fax will then dial the receiving machine and transmit the document (redialing will take place automatically if necessary). 01 02 03 (Example) START/MEMORY If the memory becomes
  • Sharp 340L | UX-340L Operation Manual - Page 113
    and have it send a document (previously loaded in its feeder) to your machine without operator assistance. In other words, the receiving fax machine, not the transmitting fax machine, initiates the transmission. To use the polling function, you must first set Rapid Key 04/POLL for use as a polling
  • Sharp 340L | UX-340L Operation Manual - Page 114
    then enter the 2-digit number corresponding to the Rapid Key. 1 Dial the fax machine you want to poll using one of the following methods: • Pick up the (or press the SPEAKER key) and dial the full number. Wait for the fax answerback tone. • Press the SPEED DIAL key and enter a 2-digit Speed Dial
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    this function is turned on, polling will only take place when the fax number of the polling fax machine has been entered in your machine's list of permitted fax numbers (called "passcode numbers"). The number of the polling fax must also be correctly programmed into itself for identification. To use
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    numbers for polling permission You can store up to 10 fax numbers in your machine's list of permitted numbers. 1 Press these keys: The display will show: PASSCODE # MODE FUNCTION 3 2 Press 1 to store a number, or 2 to clear a number. SET CLEAR 1 or 2 3
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    rates without having to be there when the operation is performed. Note: Only a Speed Dial number can be used to dial the receiving machine. Setting a timer operation 1 Press these keys: The display will show: TIMER MODE FUNCTION 1 2 Press # to set a transmission operation (SEND MODE), or * to set
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    select P.M. A.M. P.M. or 6 Press the START/MEMORY key. 7 Enter the Speed Dial number of the receiving fax machine. • If this is a polling operation, go to Step 10. 8 Press the START/MEMORY key. 9 Adjust the resolution and/or contrast if desired (skip to the next step if you don't want to change
  • Sharp 340L | UX-340L Operation Manual - Page 119
    8. Special Functions Timer Operations To cancel a timer operation If you need to cancel a timer operation after it has been set, follow the steps below. 1 Press these keys: The display will show: TIMER MODE FUNCTION 1 2 Press # to cancel a transmission operation, or * to cancel a polling
  • Sharp 340L | UX-340L Operation Manual - Page 120
    can print lists showing settings and information entered in the fax machine. You can also print out reports on recent activity If automatic print-out is turned off and the report is not printed manually for 30 operations, the information on the oldest operation will be overwritten each time a
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    headings SENDER/ RECEIVER The name or fax number of the other machine involved in the transaction. If that machine does not have an ID function transaction. NO PAPER - You ran out of paper during reception. BUSY - The fax was not sent because the line was busy. COM.E-0 to COM.E-7 - A telephone
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    - The transaction was cancelled because the STOP key was pressed, no document was in the feeder, or the other machine requested transmission using a function which your fax machine does not have. If you were attempting to fax, make sure a document is in the feeder. If you were receiving, contact the
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    that have been programmed for automatic dialing. Passcode List This list shows settings made for polling security, your name and fax/ telephone number as entered in the machine, a sample of the header printed at the top of every page you transmit (HEADER PRINT), and settings related to OpenLCR
  • Sharp 340L | UX-340L Operation Manual - Page 124
    Printing Lists Option Setting List This list shows the current status of the option settings. Anti Junk Number List This list shows the numbers that are blocked by the Anti Junk function. 122
  • Sharp 340L | UX-340L Operation Manual - Page 125
    key and the 6 key. Transaction Report This report is printed out automatically after an operation is completed to allow you to check the result. Your fax machine is set at the factory to print out the report only when an error occurs. 123
  • Sharp 340L | UX-340L Operation Manual - Page 126
    Printing Lists ♦ The same headings appear in the Transaction Report as in the Activity Report. See page 119 for an explanation of the headings. ♦ The Transaction report cannot be printed on demand. If desired, you can change the condition under which a report is printed out. Follow the steps below.
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    remove the paper. 3 Open the operation panel (grasp the finger hold and pull up), and then pull the release on the right side of the machine forward to open the print compartment cover. 125
  • Sharp 340L | UX-340L Operation Manual - Page 128
    film cartridge out of the print compartment and place it on a sheet of paper. 5 Wipe the print head and roller with denatured alcohol. Roller Print head Caution! ♦ Do not use benzene or thinner. Avoid touching the print head with hard objects. ♦ The print head may be hot if your fax machine
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    6 Place the imaging film cartridge back in the print compartment. Maintenance 7 Close the print compartment cover (press down on both sides to make sure it clicks into place), and then
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    damage any of the protruding parts on the underside of the operation panel. Scanning glass The housing Wipe the external parts and surface of the machine with a dry cloth. Caution! ♦ Do not use benzene or thinner. These solvents may damage or discolor the
  • Sharp 340L | UX-340L Operation Manual - Page 131
    . • Check with the other party to make sure their fax machine is functioning properly. • Have your telephone line checked for line noise. • Try connecting the fax machine to a different telephone line. • If the problem still occurs, your fax machine may need service. 11. Troubleshooting 129
  • Sharp 340L | UX-340L Operation Manual - Page 132
    and transmission problems Problem Solution No TEL. LINE jack, and not the TEL. SET jack. • If the receiving machine is in manual mode with no attendant, reception will not be possible. • Check the display on your fax machine. If the copy is also distorted, your fax machine may need service. 130
  • Sharp 340L | UX-340L Operation Manual - Page 133
    11. Troubleshooting Problems and Solutions Reception and copying problems Problem Solution The fax machine doesn't receive documents automatically. • Make sure that the reception mode is set to FAX. If you subscribe to a distinctive ring service, make sure that the Distinctive Ring function is
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    . Turn off the power and let it cool down. Answering machine connection Problem The answering machine connection does not operate properly. Solution • Make sure your fax machine's reception mode is set to A.M. • Make sure your fax machine's TEL. LINE jack is connected to the wall jack. Make
  • Sharp 340L | UX-340L Operation Manual - Page 135
    11. Troubleshooting Problems and Solutions General problems Problem Solution Information cannot be programmed in the fax. • Make sure the fax is plugged in and the imaging film and paper have been loaded. (Programming is not possible if the imaging film and printing paper have not been loaded
  • Sharp 340L | UX-340L Operation Manual - Page 136
    the other party off hold. The fax machine has called OpenLCR and is receiving carrier rate data. This message only appears if you have registered with OpenLCR. The fax machine was unable to download rate data from OpenLCR. Try downloading the data manually as explained in Downloading (receiving) the
  • Sharp 340L | UX-340L Operation Manual - Page 137
    Troubleshooting LINE ERROR LINE IS IN USE MEMORY IS FULL MEMORY PRINTING NO DATA NO SERVICE faxes have been received to memory because printing is not possible (an additional message will indicate the problem), resolve the problem key has been pressed and the fax machine is waiting for you to dial.
  • Sharp 340L | UX-340L Operation Manual - Page 138
    Jams. A document has been loaded and the fax machine is waiting for you to begin faxing or copying. This appears if you attempt to send a fax by automatic dialing and the line is busy or the receiving fax machine does not answer. Your fax machine will automatically reattempt the call. (See page 69
  • Sharp 340L | UX-340L Operation Manual - Page 139
    11. Troubleshooting Clearing Paper Jams Clearing Paper Jams Clearing a jammed document If the original document doesn't feed properly during transmission or copying, or DOCUMENT JAMMED appears in
  • Sharp 340L | UX-340L Operation Manual - Page 140
    operation panel (grasp the finger hold and pull up), and then pull the release on the right side of the machine forward to open the print compartment cover. 3 Gently pull the jammed paper out of the machine, making sure no torn pieces of paper remain in the print compartment or rollers. 138
  • Sharp 340L | UX-340L Operation Manual - Page 141
    4 Close the print compartment cover (press down on both sides to make sure it clicks into place), and then close the operation panel. Clearing Paper Jams 5 Reinsert the paper in the paper tray and push the paper release plate back down. 11. Troubleshooting 139
  • Sharp 340L | UX-340L Operation Manual - Page 142
    part order number shown below. Operation manual TINSE4069XHZZ Rapid Key labels TLABH480AXHZZ Handset cord QCNW-3976XHOW Telephone line cord QCNW-3975XHGY Handset DUNTK464BXHWH Original document support PHOP-2102XHZZ Imaging film cartridge CPLTP3002XHB1 Gears NGERH2455XHZZ (large gear
  • Sharp 340L | UX-340L Operation Manual - Page 143
    disconnect the equipment until the problem resolved. If you have any questions or problems which cannot be solved by reading this manual, please contact Sharp's Customer Assistance Center. The number is 1800-BE SHARP. This equipment may not be used on coin service provided by the telephone company
  • Sharp 340L | UX-340L Operation Manual - Page 144
    Quick Reference Guide Entering Your Name and Number 1. Press: FUNCTION 3 Display shows: OWN NUMBER SET 2. Press: START/MEMORY 3. Enter your fax number (max. of 20 digits) by pressing the number keys. • To insert a space between digits, press the # key. • If you make a mistake, press the SPEED
  • Sharp 340L | UX-340L Operation Manual - Page 145
    Guide Sending Faxes Place your document (up to 10 pages) face down in the document feeder. Normal Dialing SPEAKER 1. Lift the handset or press 2. Dial the fax MODE TEL FAX FEB 1 10:30 A.M. TEL FAX FEB 1 10:30 A.M. TEL FAX FEB 1 10:30 A.M. FAX mode: The fax machine automatically answers on
  • Sharp 340L | UX-340L Operation Manual - Page 146
    P.M. 8. Una vez finalizado pulse: STOP START/MEMORY Memorización y borrado de números de marcación automática FUNCTION 1. Pulse: 3 El visor muestra: FAX/TEL # MODE 2. Pulse 1 para guardar un número ó 2 para borrarlo. 3. Introduzca un número de marcación abreviada de dos dígitos (desde 01
  • Sharp 340L | UX-340L Operation Manual - Page 147
    ñale el modo de recepción deseado (asegúrese de que el alimentador de originales está vacío). RESOLUTION TEL FAX FEB 1 10:30 A.M. TEL FAX FEB 1 10:30 A.M. TEL FAX FEB 1 10:30 A.M. Modo FAX: El aparato telefax contesta automáticamente tras cuatro llamadas del timbre y recibe el documento entrante
  • Sharp 340L | UX-340L Operation Manual - Page 148
    1. Product Identification Product Code : UX-3CR Imaging Film Section 2. Supplier's Name and Address Sharp Corporation MSDS No B-1021 . Identification (Emergency Overview) This product is ink film for thermal transfer facsimile. "Ink film" is a thin film coated with ink. It is no special hazard
  • Sharp 340L | UX-340L Operation Manual - Page 149
    No data available Evaporation Rate No data available Appearance Thin film coated with ink Odor Slight wax odor Specific Gravity Solubility taken in case of Spill or Leak : If inadvertently released, rewind ribbon. Waste Disposal Method : Disposal in accordance with local, state and
  • Sharp 340L | UX-340L Operation Manual - Page 150
    Section 1. Product Identification Product Code : UX-3CR Imaging Film Section 2. Supplier's Name and Address Sharp Corporation 22-22 Nagaike-cho, Abeno-ku (Emergency Overview) This product is ink film for thermal transfer facsimile. "Ink film" is a thin film coated with ink. It is no special
  • Sharp 340L | UX-340L Operation Manual - Page 151
    applicable Solubility in Water Negligible Vapor Density Not applicable PH Not applicable Evaporation Rate Negligible Viscosity Not applicable Appearance Thin film coated with ink Color Black Odor Slight wax odor Section 7. Fire and Explosion Data Flash Point (Method Used) : about
  • Sharp 340L | UX-340L Operation Manual - Page 152
    Index A A.M. reception mode, 32, 88 Activity Report, 118 Auto print-out, 120 Answering machine hookup Activating, 88 Connecting, 87 Fax reception when TAD fails, 91 Quiet Detect Time, 90 Troubleshooting, 132 Anti Junk Fax, 107 - 108 Anti Junk Number List, 122 Audible signals, 136 Auto-dial numbers,
  • Sharp 340L | UX-340L Operation Manual - Page 153
    Number of rings in FAX reception mode, 72 O OpenLCR, 35 - 49 Option Setting List, 122 Ordering parts, 140 Original document support, 14 P Paper jams , 59, 69, 85 Remote reception setting, 76 Removing original document, 53 Resolution, 55 Ringer volume, 34 S Scanning glass, cleaning, 128 Search Dial,
  • Sharp 340L | UX-340L Operation Manual - Page 154
    by repairs or attempted repairs performed by anyone other than an authorized servicer. Nor shall Sharp be supplied with the Product. At a Sharp Authorized Servicer located in the United States. To find out the location of the nearest Sharp Authorized Servicer, call Sharp toll free at 1--800-BE-SHARP
  • Sharp 340L | UX-340L Operation Manual - Page 155
    SHARP DOCUMENT NETWORK SYSTEM OF AMERICA Sharp Plaza, Mahwah, New Jersey 07430-2135 SHARP CORPORATION PRINTED IN THAILAND (TINSE4069XHZZ)
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OPERATION MANUAL
FACSIMILE
MODEL
UX-340L
1.
Installation
2.
Setting Up and Using OpenLCR
3.
Sending Documents
4.
Receiving Documents
5.
Making Copies
6.
Making Telephone Calls
7.
Answering Machine Hookup
8.
Special Functions
9.
Printing Lists
10.
Maintenance
11.
Troubleshooting
www.OpenLCR.com
open
LCR