Sharp FO-4970 FO-4650 FO-4970 Operation Manual

Sharp FO-4970 Manual

Get Sharp FO-4970 PDF manuals and user guides View all Sharp FO-4970 manuals
Add to My Manuals
Save this manual to your list of manuals

Sharp FO-4970 manual content summary:

  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 1
    MODEL FO-4650 FO-4970 FACSIMILE OPERATION MANUAL 1. Installation 2. Sending Documents 3. Receiving Documents 4. Making Copies 5. Special Functions 6. Option Settings 7. Printing Reports and Lists 8. Maintenance 9. Troubleshooting
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 2
    operate this equipment. Note: This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part the user machine unless such message clearly machine, please refer to the appropriate instructions in the operation manual." As an ENERGY STAR partner, SHARP
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 3
    QUICK REFERENCE GUIDE Note: Steps which are optional are enclosed in a dotted frame: RESOLUTION Transmitting documents Normal Dialing Load document Direct Keypad Dialing Load document Rapid Key Dialing
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 4
    GUIA DE CONSULTA RAPIDA Nota: El marco punteado significa que el procedimiento puede ser opcional: RESOLUTION Transmisión de documentos Marcación normal Marcación directa con el teclado Marcación con Teclas Rápidas Marcación Veloz Remarcación Colocar el documento Colocar el documento pulse
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 5
    Transmission time* FO-4650: Approx. 6 seconds FO-4970: Approx. 2 seconds Toner cartridge yield Initial starter cartridge (included with fax (4% page coverage, letter machine): Approx. 3000 pages paper) Replacement cartridge (FO-47ND): Approx. 6000 pages Drum cartridge yield Initial starter
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 6
    MR, MH, Sharp (H2) (FO-4970: Also supports JBIG) Halftone (grayscale 148 to 256 mm) Length: 5.0 to 14.3" (128 to 364 mm) Manual feeding: Width: 5.8 to 11.0" (148 to 279 mm) Length: 5.0 to width 8.0" (203 mm) max. Reception modes Auto/Manual Instascan speed 30 ppm (letter paper) Full Dual Access
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 7
    (12.6 kg) As a part of our policy of continuous improvement, SHARP reserves the right to make design Be sure to save these instructions! When using your facsimile machine or attempt any procedures not described in this manual. Refer all servicing to qualified service personnel. • This machine
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 8
    for use on a line which has call waiting, call forwarding, or certain other special services offered by your telephone company. If you attempt to use the fax machine in conjunction with any of these services, you may experience errors during transmission and reception of facsimile messages. • This
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 9
    safety information 5 Table of Contents 7 1. Installation 9 Unpacking Checklist 9 A Look at the Operation Panel 10 Connections 16 Installing the Print Cartridges 20 Loading Printing Paper 25 Entering Your Name and Fax Number 28 Setting the Date and Time 31 Volume Adjustment 33 2. Sending
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 10
    Operations 102 Batch Transmission 113 Entering and Using Programs 116 Duplex Scanning for Two-sided Documents 131 Print Hold 133 Department Control 135 Blocking Reception of Unwanted Faxes 163 9. Troubleshooting 165 Problems and Solutions 165 Messages and Signals 169 Clearing Paper Jams
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 11
    Checklist Before setting up, make sure you have all of the following items. If any are missing, contact your dealer. Power cord Telephone line cord Toner cartridge Drum cartridge Rapid Key labels Paper size labels Document OUT tray Operation manual Received document tray 9
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 12
    displays messages and prompts during operation and programming. 2 LINE IN USE light This lights when the fax machine is using the telephone line. problem. (The indicator also lights steadily when the received document tray is not properly installed.) 4 Service indicator This lights when a problem
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 13
    steadily when the toner cartridge needs replacement. 7 Drum cartridge indicator This blinks when the drum cartridge needs replacement. 8 CHANGEOVER key Two types of information appear in the display: prompts related to operations you are performing, and information about how the fax is using the
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 14
    11 Rapid Dial Keys Press one of these keys to dial a fax number automatically. (Note that you must attach the Rapid Key labels.) 12 CONTRAST key Press this key to adjust the contrast before sending or copying a document. 13 PAGE COUNTER key Press this key to include a slash and the total number
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 15
    at the Operation Panel 16 RELAY key Press this key to send a document to another Sharp fax machine and have that machine in turn relay the document to one or more end receiving machines. 17 LIFE key Press this key, followed by 1, to check the total number of pages printed by the fax machine. 18 MEM
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 16
    31 32 1 GHI 4 PRS 7 ABC 2 JKL 5 TUV 8 OPER 0 DEF 3 MNO 6 WXY 9 FUNCTION SPEED DIAL REDIAL SPEAKER COPY DOCUMENT DUPLEX SCAN BROADCAST PRIORITY REPORT STOP START 33 34 35 36 37 38 39 27 Dial keypad (numeric keys) Use these keys to dial and program fax numbers. 28 FUNCTION key Press this key
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 17
    this key to send a document to a group of receiving fax machines. 36 STOP key Press this key to cancel an operation before it is completed. 37 PRIORITY key Press this key when you need to transmit a document ahead of other documents waiting in memory for transmission. 38 START key Press this key to
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 18
    on a level surface. Connecting the power cord Connect the female end of the power cord to the fax machine as shown. Insert the male end into a 120 V, 60 Hz, grounded (3-prong) AC outlet. Press the power switch to turn on the power. Note: If
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 19
    TEL. LINE. Insert the other end into a standard (RJ11C) single-line wall telephone jack. Note: The fax machine is set for touch-tone dialing. If you are on a pulse dial (rotary) line, you must set the fax machine for pulse dialing by changing Option Setting 22. This procedure is described in Chapter
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 20
    the received document tray into the machine as shown. When it stops, lift the end slightly and push in so that the tray locks into place. Make sure the left edge of the tray fits into the slot. Important! The received document tray must be attached for the fax machine to operate properly. 18
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 21
    (option) Note: This function is available as an option. Consult your dealer if you wish to use it. When transmitting a document, you can have your fax stamp each document page as it is scanned. After scanning, you can check to see if all documents have been stamped to verify that no
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 22
    the toner and drum cartridges. ♦ The initial starter toner cartridge included with the fax machine can print approximately 3000 letter-size pages (4% coverage of each page). ♦ The replacement toner cartridge (FO-47ND) can print approximately 6000 letter-size pages. ♦ The drum cartridge (FO-47DR
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 23
    its packaging. • Caution! Excessive exposure to light will damage the drum cartridge. Install the cartridge promptly after removing it from its packaging. 5 Insert the drum cartridge into the print compartment, aligning the guides on the cartridge with the grooves on the sides of the compartment
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 24
    may make a noticeable sound when the print compartment cover is closed after installing the cartridge. This is normal and does not indicate a problem in the machine. 7 Hold the toner cartridge by the handle and lower it into the print compartment. Make sure that the four pins (two on each side
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 25
    Print Cartridges 8 Close the print compartment cover. • Press down on the dot markings at the left edge to make sure the cover is completely closed. 9 Reset the toner counter by pressing the LIFE key (flip up the Rapid Key overlay), 2, and the START key. LIFE V START 2 10 Reset the drum counter
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 26
    cartridge: Sharp FO-47ND toner cartridge When to replace the drum cartridge When the drum cartridge life is over, the drum cartridge indicator on the operation panel will blink and DRUM LIFE OVER will appear in the display. Use the following replacement drum cartridge: Sharp FO-47DR drum cartridge
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 27
    is available as an option. To have the cassette installed, consult your dealer. Note: To use A4 paper in the paper cassette, you must have a service technician adjust the cassette. Loading paper in the paper tray 1 Remove the received document tray. 2 If you are loading legal paper, grasp the end of
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 28
    tray.] here to indicate the paper size. Loading more than 250 sheets may damage the machine. 4 Replace the received document tray. • The received document tray must be attached for the fax machine to operate properly. Loading paper in the paper cassette (if installed) 1 Grasp the hand-hold on
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 29
    . • Make sure the stack of paper is not higher than the two tabs on the paper guide and the two metal tabs. If it is, remove some of the paper. 4 Push the cassette back into the machine, making sure it clicks into place. Attach a LETTER label here to indicate the paper size
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 30
    date and time as explained in the following section to have the fax machine include this information automatically at the top of your fax messages. Note: Make sure the display shows the date and time before beginning a programming operation. If the display shows the telephone line status, press the
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 31
    Name and Fax Number 3 Enter your fax number (max. of 20 digits) by pressing the numeric keys. • To insert a space between digits, press the # key. • To clear a B C D E F G H I J K L M N O P Q R S T U V W X Y Z SPACE SHIFT SP CLEAR Example: SHARP = S H A R P 29
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 32
    Entering Your Name and Fax Number ♦ Press the SPACE key to enter a space. To change case, press the SHIFT key. ♦ To clear a mistake, press the CLEAR key. ♦ To enter a number as part of a name, press the appropriate numeric key. To select one of the following special symbols, press the SP key one or
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 33
    top of each page you transmit. Set the date and time by pressing the keys on the operation panel as shown below. Note: Make sure the display shows the date and time before beginning a programming operation. If the display shows the telephone line status, press the CHANGEOVER key to switch to the
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 34
    Setting the Date and Time 5 Enter a two-digit number for the hour ("01" to "12") and a two-digit number 0 9 25 for the minute ("00" to "59"). Example: 9:25 6 Press the * key to select A.M. or the # key to select P.M. A.M. P.M. or 7 Press the START key to start the clock. START 8 Press the
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 35
    1. Installation Volume Adjustment Volume Adjustment You can adjust the volume of the speaker and ringer using the UP and DOWN keys. Speaker 1 Press the SPEAKER key. SPEAKER 2 Press the UP or DOWN key. Display: SPEAKER VOLUME HIGH SPEAKER VOLUME MIDDLE SPEAKER VOLUME LOW DOWN or UP 3 When the
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 36
    Volume Adjustment Ringer 1 Press the UP or DOWN key. (Make sure the SPEAKER key has not been pressed.) • The ringer will ring once at the DOWN or UP selected level, then the date and time will reappear in the display. Display: RINGER VOLUME HIGH RINGER VOLUME MIDDLE RINGER VOLUME LOW
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 37
    2. Sending Documents 2. Sending Documents Transmittable Documents Size and weight The size and weight of documents that you can load in the document feeder depend on whether you load one page at a time or several pages at once. Loading one page at a time: Minimum size 5.8" (148 mm) 5.0" (128
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 38
    area The area of the document that the fax machine can scan is slightly smaller than the actual document from documents before loading in the feeder. If these are not removed, they may damage the machine. ♦ Documents which are patched, taped, torn, smaller than the minimum size, carbon backed,
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 39
    in the feeder at one time. The pages will automatically feed into the machine starting from the bottom page. ♦ If you need to send or copy page is being scanned. Insert gently to prevent doublefeeding. 1 Adjust the document guides to the width of your document. 2 Place the document face down and push
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 40
    sections. Adjusting the Resolution and Contrast If desired, you can adjust the resolution and contrast before sending a document. Resolution The fax machine has four resolution settings: STANDARD FINE SUPER FINE HALF TONE Use STANDARD for ordinary documents. This setting gives you the fastest
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 41
    or more times until the indicator light next to the desired setting comes on. RESOLUTION STANDARD FINE SUPER FINE HALF TONE RESOLUTION Contrast The fax machine has three contrast settings: AUTO DARK LIGHT Use AUTO for normal documents. Use DARK for faint documents. Use LIGHT for documents with
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 42
    and then dial by pressing the numeric keys. ♦ Normal Dialing allows you to listen to the line through the speaker to make sure the other fax machine is responding. (Note that the speaker is not a speakerphone; it cannot be used for talking.) ♦ If you have connected an extension telephone to the
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 43
    and BILLING CODE DIAL has been set to AFTER, press the REDIAL key after dialing. 4 Wait for the connection. When you hear a fax tone, press the START key on the fax machine. • If a person answers and you are using an extension phone, ask them to press their Start key. When you hear the
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 44
    numbers are available on the FO-4650, and one hundred Speed Dial numbers are available on the FO-4970. 1 Press these keys: The display will show: 3:ENTRY MODE ENTER #(1-9,*,#) FUNCTION 3 2 Press the 1 key. 1 The display will show: 1:FAX/TEL. # MODE 1=SET, 2=CLEAR 3 Press the 1 key to select
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 45
    FO-4650, or three digits on the FO-4970, press the START key to complete the entry.) 02 B Example: Rapid Key 02 or SPEED DIAL 1 START Speed Dial 1 5 Enter the fax number by pressing the numeric keys (max. of 34 digits including pauses). 3 1 2 4 411 • To clear a mistake, press the CLEAR
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 46
    directly to Step 8. 8 Press the START key. H A R P Example: SHARP START 9 Press 1 if the number programmed is an area code or access code 14. (Note: A backup fax number cannot be entered in a Rapid Key used for Chain Dialing.) SET CANCEL 1 or 2 10 Enter a backup fax number to be dialed if
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 47
    Programming Auto-Dial Numbers 12 Enter a name for the backup fax number. (If you don't want to enter a name, go directly to or access code using a Rapid Key or Speed Dial number set for Chain Dialing, the fax machine will wait for you to dial the remainder of the number (you can dial the remainder
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 48
    a number if it is used in a program or timer operation, if it is used to specify the relay fax machine in a relay group, or if it is included in a Group Key. First clear the number from the operation or group, then perform the following clearing procedure. To check where the number is used, print
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 49
    2. Sending Documents Programming Auto-Dial Numbers 5 Return to Step 3 to clear another number, or press the STOP key repeatedly to return to the date and time display. STOP Step 3 or Making changes To make changes in a
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 50
    will not be scanned until all previously set operations are completed and the connection to the receiving party is established. (To transmit the document ahead of any documents waiting in memory for transmission, press the PRIORITY key.) ♦ The FO-4650 can hold approximately 56 pages of average
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 51
    START key if you want to transmit the pages which have been stored up to that point in memory. The remaining pages will be ejected from the feeder. After transmission, the memory will be cleared and you can transmit the remaining pages. You will also need to transmit the page which was being
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 52
    . • To send the document directly from the feeder (not through memory), press the DOCUMENT key. RESOLUTION CONTRAST Q PRIORITY DOCUMENT 2 Press the receiving party will appear in the display. If no name was stored, the fax number will appear. (If the name or number is incorrect, press the STOP key
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 53
    Sending a Fax by Automatic Dialing • To send the document directly from the feeder (not through memory), press the DOCUMENT key. RESOLUTION CONTRAST Q PRIORITY DOCUMENT 2 Press Dial number on the FO4650, or 3 digits on the FO-4970, press the START key to complete the entry. Example: Speed Dial
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 54
    Sending a Fax by Automatic Dialing 3 Check the display. If the name or number shown is correct, press the START waiting for transmission, press the PRIORITY key. • To send the document directly from the feeder (not through memory), press the DOCUMENT key. RESOLUTION CONTRAST Q PRIORITY DOCUMENT 52
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 55
    2. Sending Documents Sending a Fax by Automatic Dialing 2 Enter the number of the receiving machine by pressing the numeric keys. 3 1 2 4 411 • If a pause is required between any of the digits to access a special service or an outside line, press the REDIAL key (two seconds per pause). The
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 56
    Sending a Fax by Automatic Dialing 1 Load the document(s). SEND READY will appear in the display. • Set the resolution and/or contrast if desired. RESOLUTION CONTRAST Q 2 Press the
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 57
    Dialing). ♦ Press a Rapid Key (set for Chain Dialing) and then manually enter a number by pressing appropriate numeric keys. Press the START key after operations you are performing. To check and see what number the fax machine is currently calling or transmitting to, or what number the fax machine
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 58
    If a line error occurs during any type of memory transmission, your fax will automatically redial the number and attempt to complete the transmission. Retransmission will begin from the page which was being transmitted when the error occurred. The fax machine has been set at the factory to make 10
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 59
    name (or number) of each receiving or party will appear in the display, together with the 3-digit memory number assigned to the transmission. To cancel a transmission, press the CLEAR key and then the START key while the transmission appears in the display. 3 When you have finished checking
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 60
    Fax by Automatic Dialing To cancel a memory transmission If you know the memory number assigned to a memory transmission, you can cancel it with the following procedure. (If you don't know the memory : 4:MESSAGE CLEAR ENTER MESSAGE # MEM.STATUS W 4 2 Enter the 3-digit memory number assigned to
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 61
    Cover Sheet You can have the fax machine generate a cover sheet and send it as the last page of your fax transmission. The cover sheet includes the order for them to appear on the cover sheet. (See Entering Your Name and Fax Number in Chapter 1.) ♦ To have the recipient's name appear, you must dial
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 62
    to SEND READY. • To cancel the cover sheet selection, press the STOP key. 3 Dial the receiving party and transmit the fax. COVER SHEET Y If desired, you can set your fax to automatically send a cover sheet with every transmission (you do not have to press the COVER SHEET key each time). This is
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 63
    "P.02/05", etc.). This allows the receiver to check for missing pages. 1 Load the document(s). SEND READY will appear in the display. 2 Press the PAGE COUNTER key. The display will show: ENTER # OF PAGE(S) ENTER # (01-99) 3 Enter the total number of pages ("01" to "99") by pressing the numeric keys
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 64
    Batch Page Numbering 4 Dial the receiving machine and transmit the document. Comments: ♦ If you need to cancel a batch number entry, remove the document from the feeder or press the STOP key. ♦ If
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 65
    for receiving calls: AUTO mode: Select this mode when you only want to receive faxes on the line connected to the fax machine. The fax machine will answer all calls automatically and receive incoming faxes. MANUAL mode: Select this mode when you have an extension phone connected to the same line
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 66
    Settings.) ♦ If you pick up an extension phone before the fax machine answers, you can talk to the other party and/or receive a fax as explained below in Using MANUAL Reception Mode. Using MANUAL Reception Mode 1 When the fax machine rings, answer the call on an extension phone connected to the
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 67
    incoming documents will be automatically stored in memory. When you have received a document in memory, FAX RCVD IN MEMORY will appear in the display, alternating with NO PAPER, REPLACE TONER, or PAPER JAM. When you add paper, replace the toner cartridge, or clear the jam, the stored documents will
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 68
    copier. ♦ You can perform all steps of a copy operation even when the fax machine is busy printing other copy jobs, or when it is printing a received document after the line has been disconnected. Your copy job will be automatically stored in memory and then printed when all previous printing jobs
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 69
    Making Copies 3 Enter the desired number of copies per original with the numeric keys. • If the desired number of copies is from 1 to 9, enter "0" first. • The display will show: MULTI/SORT COPY MODE 1=MULTI, 2=SORT 03 Example: Three copies per original 4 Press 1 (MULTI) if you do not want the
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 70
    to scroll through the list of copy jobs. The time the original was scanned into memory or will appear in the display, together with the 3-digit memory number assigned to the job. To cancel a copy job, press the CLEAR key and then the START key while the copy job appears in the display
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 71
    START 3 Dial the receiving machines using one or more of the following methods: • Press one or more Rapid Keys. • Enter one or more Speed Dial numbers, pressing the SPEED DIAL key before each number. (If you enter less than 2 digits for a number on the FO-4650, or 3 digits on the FO-4970, press the
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 72
    Broadcasting • Enter one or more full fax numbers (max. of 20) with the numeric keys, pressing the START key after each full number. • Press one or more Group Keys. (See Storing numbers
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 73
    fax machines to which you want to broadcast have all been programmed into one Group Key (see Storing numbers in Group Keys which follows), you can perform the broadcasting operation R S T U V W X 25 26 27 28 29 30 31 32 Y Z SPACE SHIFT SP CLEAR (Example) 5. Special Functions 71
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 74
    to dial a group of fax numbers by simply pressing the can be stored in one Group Key on the FO4650, or 147 numbers on the FO-4970. ♦ Only Rapid Key and Speed Dial numbers 1=SET, 2=CLEAR FUNCTION 7 2 2 Press 1 (SET) to program a Group Key, or 2 (CLEAR) to clear a Group Key. SET CLEAR 1 or 2
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 75
    fax numbers using one or both of the following methods: • Press one or more Rapid Keys. • Enter one or more Speed Dial numbers with the numeric keys, pressing SPEED DIAL before each number (if you enter less than 2 digits for a number on the FO4650, or 3 digits on the FO then press the CLEAR key. 73
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 76
    memory instead of immediately printing it out. When the receiving party enters the correct passcode, the document is printed out. ♦ Confidential transmission is only possible when the receiving machine is a Sharp model with confidential reception capability. ♦ To use this function, your name and fax
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 77
    Operations 3 If the receiving machine has multiple confidential mailboxes, enter the appropriate mailbox number with the numeric keys (this step is required for machines with multiple mailboxes). If the receiving machine than 2 digits on the FO4650, or 3 digits on the FO-4970, press the START key
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 78
    Confidential Operations Confidential reception When another fax machine sends you a document by confidential transmission, your fax machine holds it in memory instead of immediately printing it out. The document cannot be printed out until you enter the correct passcode. Your fax has 10 "mailboxes"
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 79
    Note: After entering the passcode, your fax will print it out for your records. If you forget the passcode and have kept no record, contact your Sharp dealer. Clearing the passcode 1 Press the CONFIDENTIAL Key and then 4. The display will show: 4:CONF. CODE CLEAR ENTER BOX # (00-99) CONFIDENTIAL
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 80
    Confidential Operations 2 Enter the 2-digit number that identifies the mailbox you want to clear. 3 Enter the 4-digit passcode of the mailbox with the numeric keys. 4 Press the START key. 01 (Example) 1023 (Example) START Printing out received documents When
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 81
    Confidential Operations 3 Enter your confidential passcode. 1023 (Example) 4 Press the START key. • Printing will begin. After printing, the document will be erased from memory. START 5. Special Functions 79
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 82
    used as the intermediate relay machine. Check with the operator of the relay machine to find out how many receiving machines can be entered. ♦ A maximum of 400 digit spaces are available in your fax machine's memory for storing the numbers of end receiving machines. The number of spaces occupied
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 83
    . of 30 per number) ♦ Only 2-digit Speed Dial numbers for end receiving machines can be entered in the relay group. If the receiving machine has 3-digit Speed Dial numbers that you want to enter, ask the operator of the relay machine to store them in a Group Key, and then enter the Group Key in
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 84
    Relay Request 4 Enter the fax number of the relay machine using one of the following methods: • Press a Rapid Key. • Press the SPEED DIAL key and enter a Speed Dial number (if you enter less than 2 digits on the FO4650, or 3 digits on the FO-4970, press the START key to complete the entry).
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 85
    numbers, go directly to Step 11. 11 Press the START key. 30 Example: Group Key 30 START 12 Enter full fax numbers of the end receiving machines, pressing the 3 1 2 4 4 1 1 START key after each fax number. Include the area code if the number is START outside the local dialing area of the relay
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 86
    Return to Step 2 to enter another relay group, or press STOP repeatedly to return to the date and time display. STOP Step 2 or Clearing a relay group To clear a relay group, you need to know the 2-digit number that identifies it. You can check the number by printing out the Relay Group List
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 87
    must be entered into the Relay Passcode List of the relay fax machine by the operator of that fax machine. (Your number must also be entered in your fax machine as explained in Entering Your Name and Fax Number in Chapter 1.) 1 Load the document(s). SEND READY will appear in the display. 5. Special
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 88
    memory, or the DOCUMENT key to send the document directly from the feeder. START DOCUMENT or Relay Broadcast The fax machine can also act as a relay station. It will receive a document from a fax machine turned on, the fax machine cannot act as a relay station. ♦ To clear a fax number from the
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 89
    Enter a 2-digit number ("01" to "10"). This identifies the fax number you will enter in the next step. Clearing: Enter the 2-digit number that identifies the fax number you want to clear, and go to Step 5. 01 (Example) 4 Enter the fax number of the machine to be added to the list (max. 20 digits
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 90
    8 2 Dial the number(s) of the fax machine(s) you want to poll using one (or more) of the following methods: • Press one or more Rapid Keys. • Enter one or more Speed Dial numbers, pressing the SPEED DIAL key before each number. (If you enter less than 2 digits on the FO-4650, or 3 digits on the
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 91
    you press the Group Key. Being polled (Memory polling) To let another fax machine poll your fax machine, you must first store the document(s) in memory using the following procedure. Transmission will take place when the other fax machine calls your fax machine and activates polling. You can choose
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 92
    the FUNCTION key, 1 and 1). 1 1 3 Press these k.eys: The display will show: 9:MEMORY POLL MODE ENTER #(1-2,*,#) FUNCTION 9 4 Press 1 to select SET. • If another document has Press the START key. • The document will be scanned into memory, and your fax will go on polling standby. 90 START
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 93
    to clear the documents. START 5. Special Functions Polling Security Polling Security allows you to prevent unauthorized polling of your fax. When this function is activated, polling will only take place when one of the following conditions is met: ♦ The fax number of the polling fax machine has
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 94
    is also a Sharp machine. Turning Polling Security on and off Polling Security is turned on or off with Option Setting 8. This procedure is explained in Chapter 6, Optional Settings. Storing and clearing fax numbers for polling permission You can store up to 10 fax numbers in your fax's list of
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 95
    , or press STOP repeatedly to return to the date and time display. STOP Step 3 or Programming and clearing a System number One 4-digit System number can be programmed in your fax machine for giving and receiving polling permission. Polling will take place if your System number matches the other
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 96
    5 Press the STOP key repeatedly to STOP return to the date and time display. Storing and clearing ID numbers for polling permission Up to five 4-digit ID numbers can be programmed in your fax machine for giving and receiving polling permission. Polling will take place if one of your ID numbers
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 97
    Step 5. 1 (Example) 4 Enter the ID number (4 digits) by pressing the numeric keys. 1043 (Example) 5 Press the START key. START 6 Return to Step 3 to enter (or clear) another number, or press STOP repeatedly to return to the date and time display. STOP Step 3 or 5. Special Functions 95
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 98
    in the fax machine. While Power Save Mode is on, the laser printer heater remains off and incoming faxes are received to memory. When Power Save Mode is turned off, the printer heater turns on and the faxes received to memory are printed out. ♦ Power Save Mode can be turned on and off manually by
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 99
    Power Save Mode 2 Enter 34 by pressing the numeric keys. The display will show: 34:POWER SAVE TYPE 1=REAL TIME, 2=TIMER 34 Note: Power Save Type cannot be selected if Power Save Mode is on. To turn off Power Save Mode, simply press the Power Save key once. 3 Press 1 to select REAL TIME, or 2 to
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 100
    Power Save Mode Turning on Power Save Mode when TIMER is selected When TIMER is selected, Power Save Mode turns on and off automatically at the times you specify. Follow the steps below to set the on and off times. 1 Press the POWER SAVE key. The display will show: POWER SAVE MODE 1=TIMER ON, 2=
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 101
    Power Save Mode 4 Enter the time you want Power Save Mode to turn off every day (END TIME). Enter two digits for the hour 0 (01 to 12) and two digits for the minute (00 to 59). When finished, enter * for A.M. or # for P.M. 800 Example: 8:00 A.M. 5 Press the START key. Note: The above daily
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 102
    Power Save Mode 7 Enter a 1-digit number for the day each week you want Power Save Mode to turn on, and a 1-digit number for the day after which you want it to turn off: 0: Sunday 1: Monday 2: Tuesday 3: Wednesday 4: Thursday 5: Friday 6: Saturday 8 Press the START key. The display will show:
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 103
    Power Save Mode 11 Enter the ending day of the period you want Power Save Mode to be on. 0 Enter a 2-digit number for the month (01 to 12), and a 2-digit number for the day (01 to 31). 1 01 Example: January 1st 12 Press the START key. The display will show: TIMER ON? 1=YES, 2=NO START 13 Press
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 104
    following pages). 1 Press the TIMER key. The display will show: TIMER MODE 1=SET, 2=CLEAR TIMER T 2 Press 1 to select SET. 1 3 Press the * key or the # key until the desired operation appears in the display. Transmission (SEND MODE) Confidential transmission Polling Serial Polling Broadcasting
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 105
    the * key to select A.M. or the # key to select P.M. A.M. P.M. or 7 Enter a 1-digit number for the day of the operation (skip this step if the operation will be performed within the next 24 hours): 0: Sunday 1: Monday 2: Tuesday 3: Wednesday 4: Thursday 5: Friday 6: Saturday 1 Example: Monday
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 106
    Timer Operations Transmission (Continued from Initial procedure.) 9 Dial the receiving machine using one of the following methods: • Press a Rapid Key. • Press the SPEED DIAL key and enter a Speed Dial number (if you enter less than 2 digits on the FO4650, or 3 digits on the FO-4970, press the S.
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 107
    then press the START key. • The document will be scanned into memory. Timer Operations START Confidential transmission (Continued from Initial procedure.) 9 Enter the mailbox number (2 digits). (Go directly to Step 10 if the receiving machine does not have mailboxes.) 10 Press the START key. 01
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 108
    Timer Operations 11 Dial the receiving machine using one of the following methods: • Press a Rapid Key. • Press the SPEED DIAL key and enter a Speed Dial number (if you enter less than 2 digits on the FO4650, or 3 digits on the FO-4970, press the START key to complete the entry). SPEED DIAL •
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 109
    Timer Operations Polling (Continued from Initial procedure.) 9 Dial the machine to be polled using one of the following methods: • Press a Rapid Key. • Press the SPEED DIAL key and enter a Speed Dial number (if you enter less than 2 digits on the FO4650, or 3 digits on the FO-4970, press the
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 110
    Timer Operations Serial Polling (Continued from Initial procedure.) 9 Dial the machines to be polled using one than 2 digits on SPEED DIAL the FO-4650, or 3 digits on the FO- 4970, press the START key to complete the entry.) • Enter one or more full fax numbers with the numeric keys, pressing
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 111
    Timer Operations Broadcasting (Continued from Initial procedure.) 9 Dial the receiving machines using one or more of 2 digits on SPEED DIAL the FO-4650, or 3 digits on the FO- 4970, press the START key to complete the entry.) • Enter one or more full fax numbers with the numeric keys, pressing
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 112
    Timer Operations 12 Load the document and then press the START key. • The document will be scanned into memory. START Relay Request (Continued from Initial procedure.) 9 Enter the 2-digit relay group number by pressing the numeric keys. 10 Press the START key. 01 (Example)
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 113
    into memory. Timer Operations START 5. Special Functions Canceling a timer operation If you need to cancel a timer operation before operation), print out the Timer List. (See Chapter 7, Printing Out Reports and Lists.) 1 Press the TIMER key and then 2. The display will show: 2:TIMER COMM. CLEAR
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 114
    Timer Operations 3 Press the START key. 4 Press the STOP key repeatedly until you return to the date and time display. START STOP 112
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 115
    , you must first program the number of the receiving machine and the time of transmission into a Batch Key. Any Clearing a Program Key in Entering and Using Programs in this chapter. Storing documents for transmission Up to 56 jobs (a job can consist of multiple pages) can be held in memory
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 116
    13 14 15 16 I J K L M N O P 17 18 19 20 21 22 23 24 Q R S T U V W X 25 26 27 28 29 30 31 32 Y Z SPACE SHIFT SP CLEAR (Example) 3 Press the STOP key. • The document will be transmitted STOP at the designated time along with any other jobs stored under the
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 117
    message number, print out the Batch Transmission List (see Batch Transmission List in Chapter 7). 1 Press the Batch Key in which the document you want to clear has been stored. • Make sure.no documents are in the feeder. 01 02 03 04 05 06 07 08 A B C D E F G H 09 10 11 12 13
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 118
    Group Key can be used as a Program Key. ♦ You can also include a timer setting in the program to have the operation performed automatically at a selected time. ♦ To clear a mistake, press the STOP key. Initial procedure To program a Program Key, first perform the following procedure. After you have
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 119
    to enter a name, go directly to Step 5.) S H A R P Example: SHARP 5 Press the START key. START 5. Special Functions 6 If you want to include a or 8 Enter a 1-digit number for the day of the operation (skip this step if the operation will be performed within the next 24 hours): 0: Sunday
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 120
    key. 10 Press the * key or the # key until the desired operation appears in the display. Transmission (SEND MODE) Confidential transmission Polling Serial Batch transmission (this will only appear if a timer setting was made) Memory Polling (this will not appear if a timer setting was made) 11
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 121
    DIAL key and enter a Speed Dial number (if you enter less than 2 digits on the FO4650, or 3 digits on the FO-4970, press the S.TART key to complete the entry). SPEED DIAL START 1 (Example) • Enter a full fax number with the numeric keys. 13 Press the START key. START 14 Adjust the resolution
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 122
    and Using Programs 15 If you want the document to be sent through memory, press the START key. If you want the document to be sent directly the mailbox number (2 digits). (Go directly to Step 13 if the receiving machine does not have mailboxes.) 01 (Example) 13 Press the START key. START 120
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 123
    SPEED DIAL key and enter a Speed Dial number (if you enter less than 2 digits on the FO4650, or 3 digits on the FO-4970, press the START key to complete the entry). SPEED DIAL • Enter a full fax number with the numeric keys. START 1 (Example) 15 Press the START key. START 5. Special Functions
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 124
    and time display. Polling (Continued from Initial procedure.) 12 Dial the machine to be polled using one of the following methods: • Press a 2 digits on the FO4650, or 3 digits on the FO-4970, press the START key to complete the entry). SPEED DIAL • Enter a full fax number with the numeric
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 125
    SPEED DIAL key before each number. (If you enter less than 2 digits on SPEED DIAL the FO-4650, or 3 digits on the FO- 4970, press the START key to complete the entry.) • Enter one or more full fax numbers with the numeric keys, pressing the START key after each full number. • Press one or
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 126
    the SPEED DIAL key before each number. (If you enter less than 2 digits on the FO-4650, or 3 digits on the FO- SPEED DIAL 4970, press the START key to complete the entry.) • Enter one or more full fax numbers with the numeric keys, pressing the START key after each full number. • Press one
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 127
    15 Press the START key Entering and Using Programs START 5. Special Functions 16 Press the STOP key repeatedly until you return to the date and time display. Relay Request (Continued from Initial procedure.) 12 Enter the 2-digit relay group number by pressing the numeric keys. 13 Press the START
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 128
    be sent through memory, press the START transmission (Continued from Initial procedure.) 12 Dial the receiving machine using one of the following methods: • Press a FO4650, or 3 digits on the FO-4970, press the START key to complete the entry). SPEED DIAL 1 START (Example) • Enter a full fax
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 129
    Q START 15 Press the START key START 16 Press the STOP key repeatedly to STOP return to the date and time display. Being Polled (Memory polling) (Continued from Initial procedure.) 12 Press 1 to allow polling only once, or 2 to allow polling an unlimited number of times. 1 TIME REPEAT 1 or
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 130
    CONTRAST Q START 15 Press the START key START 16 Press the STOP key repeatedly until STOP you return to the date and time display. Clearing a Program Key To clear a Program Key, follow these steps: 1 Press these keys: The display will show: FUNCTION 7 1 1:PROGRAM ENTRY MODE 1=SET
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 131
    until STOP you return to the date and time display. Using a Program Key Follow the steps below to perform a programmed operation. 1 If this is a transmission or memory polling operation, load the document. 2 Press the appropriate Program Key. 02 B (Example) 5. Special Functions 129
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 132
    , follow the steps below. Note: This procedure will not work for a document stored for a batch transmission. To cancel a batch transmission operation, see Canceling a document stored for batch transmission in Batch Transmission in this chapter. 1 Press the Program Key. 02 B (Example) 2 Press
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 133
    copying (single copies and sorted multiple copies only) and any type of transmission from memory. ♦ Note that any blank sides must be included when scanning the pages (if the number of pages is not equal each time the machine scans the stack, an error will result). The blank sides will not, however
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 134
    Duplex Scanning for Two-sided Documents 3 Perform all steps of the desired copy or memory transmission. 4 When all pages of the document have been scanned, turn the stack over (do not change the page order) and load it again. 5 Press the START key. START 132
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 135
    have the fax hold all received documents in memory instead of , or 3 to clear the Print Hold code. (Note: To clear the code, Option Setting 30 must be set to NO.) SET CLEAR 2 or 3 fax will print it out for your records. If you forget the passcode and have kept no record, contact your Sharp dealer.
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 136
    when Power Save Mode is on. Printing out received documents When the Print Hold function is turned on and you have received documents in memory, RCVD PRINT HOLD FAX will appear in the display. Follow the steps below to print out the documents: 1 Press these keys: The display will show: 1:HOLD DATA
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 137
    fax machine to authorized users. When it is activated, a department code must be entered before an operation can be performed. ♦ Department Control can only be activated by your Sharp DEPT. CODE MODE 1=SET, 2=CLEAR FUNCTION 3 9 5. Special Functions 2 Press 1 to program a Department Code, or 2 to
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 138
    : Enter the 2-digit number that identifies the Department Code you want to clear. Note: It is not possible to clear the Department Code that you currently used to access the fax machine. It is also not possible clear a Department Code if only one code is programmed. 4 Entering: Enter a Department
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 139
    must enter your Department Code before performing an operation. Note: You do not have to enter a Department Code to receive faxes manually (by picking up an extension phone connected to the same line and pressing the START key on the fax machine). Enter your Department Code by pressing the numeric
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 140
    you have forgotten this number, print out the Anti Junk Number List as explained in Chapter 7. 1 Press these keys: The display will show: 8:STORE JUNK FAX # 1=SET, 2=CLEAR 3 FUNCTION 8 2 Press 1 to enter a number in the Anti Junk Number List, or 2 to
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 141
    to "50" with the numeric keys. This number identifies the fax number that you will enter in the next step. Clearing: Enter the 2-digit number that identifies the fax number you want to clear, and go to Step 5. 01 (Example) 4 Enter the fax number. 324 5501 (Example) 5 Press the START key. START
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 142
    Settings. Note: The billing code should be assigned by your PBX administrator. Billing codes are not programmed into the fax machine. Users should enter their billing code as follows when performing an operation on the fax machine. The code need only be entered when calling outside of the PBX. 140
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 143
    Telephone Billing 1 Load the document (s). • If you are using Normal Dialing, press the SPEAKER key or pick up an extension phone connected to the same line. • SEND READY will appear in the display. 2 Enter the code to access an outside line (max. of 3 digits). 3 Flip down the Rapid Key overlay
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 144
    second number to your regular single line. The second number rings differently from your normal number. If you subscribe to a distinctive ring service, you can set the fax machine to automatically answer when your second number is called. This allows you to use the second number as an exclusive
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 145
    a number from 1 to 3 to select the ring pattern below that matches your second number's ring pattern. Or, press 4 to have your fax automatically answer your normal telephone number. Press 5 to turn off the distinctive ring function. 1 RING PATTERN 1 2 RING PATTERN 2 3 RING PATTERN 3 4 STANDARD
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 146
    6. Optional Settings The option settings let you customize the fax machine to better suit your needs. An initial setting has been made for each option at the factory. To change a setting, follow the steps below to
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 147
    number from 0 to 9 (if 0 is entered the fax machine will answer without ringing). ♦ Initial setting: 1 Setting 03: NUMBER OF RINGS MANUAL RECEPTION You can also have the fax machine automatically answer a call after a certain number of rings in MANUAL reception mode. To turn on this function, enter
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 148
    Press 1 (YES) to have the fax machine automatically print an Activity Report once every 30 send/receive operations. (The report can still be (ERROR ONLY) A report will be printed after an error, timer operation, or memory operation A report will be printed only after a transmission A report will
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 149
    machine has ECM as well. Press 2 (NO) to turn the function off. Note for FO-4970: If the transmission or reception is taking place in Super G3 mode, ECM will operate Setting 13: COPY CUT-OFF This setting determines how the fax machine will copy documents that are longer than the printing paper.
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 150
    a copy of part of the first page of the transmitted document on the Transaction Report. Press 2 (NO) to turn the function off. This setting is only effective when transmitting from memory. ♦ Initial setting: 1 Setting 16: CASSETTE SELECTION Press 1 if you want the fax machine to automatically select
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 151
    memory retransmission attempt. Enter 01 for 1 minute, 02 for 2 minutes, etc., up to a maximum of 15 minutes. If you do not want the fax to wait between attempts, enter 00. ♦ Initial setting: 02 Setting 19: HEATER MODE To conserve power, you can turn off the laser printer heater in your fax machine
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 152
    , or 2 to have the fax machine wait until all pages have been scanned. ♦ Initial setting: 1 Setting 24: MULTI TTI If you are using Department Control, you can press 1 to have the department name (the name associated with the department code entered by an operator to access the fax) appear at the top
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 153
    billing code after dialling a telephone number. (Refer to your PBX manual or consult your PBX adminstrator for this information.) Note: If you RING This sets the ring pattern to which your fax will answer if you subscribe to a distinctive ring service. Enter a number from 1 to 5 to select
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 154
    , your dealer must install the Verification Stamp option. ♦ Initial setting: 2 Setting 30: PRINT HOLD Press 1 if you want the fax machine to hold received documents in memory instead of immediately printing them out (note that you must first enter a Print Hold passcode as explained in Print Hold in
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 155
    SEPARATE MODE If desired, you can have the fax draw a sheet of paper from the paper tray after each fax reception. By loading colored (or large) paper tray), or 2 to turn it off. (Note that this function will not operate for copy jobs and print jobs from a computer. Also, the function will turn off
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 156
    settings and information entered in the fax machine. You can also print out reports on recent activity and individual operations after they are completed. The performed send and receive operations (a combined maximum of 30 operations can appear). The report is divided into two parts: the SEND REPORT,
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 157
    printed out whenever information on 30 operations has accumulated. (A report can still manually for 30 operations, the information on the oldest operation will be overwritten each time a new operation is performed. Explanation of headings SENDER/ The name or fax number of the other machine
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 158
    was made has no relay function, it is not a Sharp model, or its memory was full. CANCEL 6 - (Used for relay request only) A relay request was not successful because your machine's fax number has not been entered into the relay machine's list of permitted numbers, an automatic dialing number not
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 159
    Printing Lists and Reports Timer List (List 02) This list shows the timer operations that are currently set. Telephone Number List (List 03) This list shows the fax numbers that have been programmed for automatic dialing. Relay Group List (List 04) This list shows the relay groups that have been
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 160
    Printing Lists and Reports Passcode List (List 05) This list shows settings made for polling security, your name and fax number as programmed in the fax machine, a sample of the header printed at the top of every page you transmit (HEADER PRINT), and the numbers entered in the relay passcode list.
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 161
    Printing Lists and Reports Program and Group List (List 07) The top part of this list shows the programs that have been entered. The bottom part shows the fax numbers that have been programmed into Group Keys. Batch Transmission List (List 08) The Batch Transmission List shows the documents that are
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 162
    available if Department Control has been activated. The bottom part of the list shows information about relay broadcast operations performed on the request of other fax machines. ♦ Each time you print out the report, the data is cleared and a new period begins. Confidential Reception List (List 10
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 163
    out automatically after an operation is completed to allow you to check the result. The fax machine is set at the part of the first page of the document will also appear below the report if the document was sent from memory. If confidentiality is required, you can prevent printing of the top part
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 164
    Glass and Rollers Clean the reading glass and rollers frequently to ensure the quality of your transmitted images and copies. 1 Open the operation panel. • Squeeze the release marked PANEL RELEASE and pull up. 2 Wipe the scanning glass, white backplate, and rollers with a soft cloth. • Make
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 165
    Wipe the external parts and surface of the machine with a dry cloth. Caution! Do not use benzene or thinner. These solvents may damage or discolor the machine. Replacing the Verification Stamp If you are using the Verification Stamp function, you will need to replace the ink cartridge in the stamp
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 166
    Replacing the Verification Stamp 3 Insert the new ink cartridge into the machine (make sure that the tab is facing out). 4 Replace the original document OUT tray. 164
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 167
    9. Troubleshooting Problems and Solutions Line error Problem Solution LINE fax machine is functioning properly. • Have your telephone line checked for line noise. • Try connecting the fax machine to a different telephone line. • If the problem still occurs, your fax machine may need service
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 168
    cord is plugged into the TEL. LINE jack, and not the TEL. SET jack. • If the receiving machine is in manual mode with no attendant, reception will not be possible. • If the receiving machine is not a Sharp model, make sure it is G3 compatible. • Check the display for error messages. • Press the
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 169
    9. Troubleshooting Problems and Solutions Reception and copying problems Problem Solution The fax machine doesn't receive documents automatically. • Make sure that the reception mode is set to AUTO. If you subscribe to a distinctive ring service, make sure that the Distinctive Ring function is
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 170
    faxes. Clean the scanning glass as explained in Chapter 8. • The drum cartridge may be damaged. Replace the drum cartridge. General problems Problem sure the transmitting machine is in automatic reception mode. • If the transmitting machine has polling security, make sure that your fax number has
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 171
    fax machine. CHECK COVER OR DRUM The operation panel is open or the drum cartridge has not been installed. Close the cover or install the drum cartridge. DRUM LIFE OVER The drum cartridge must be replaced. FAX RCVD IN MEMORY A fax has been received in memory because the toner cartridge needs
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 172
    and the fax machine is waiting for you to dial. The printing paper is jammed. See the following section, Clearing Paper Jams. Power Save Mode is on. See Power Save Mode in Chapter 5. A confidential fax has been received in memory. Print the fax as explained in Confidential Operations in Chapter
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 173
    size. REPLACE TONER The toner cartridge must be replaced. RX DOCUMENT TRAY OFF The received document tray is not attached. Attach it as explained in Connections in Chapter 1 (the tray must be attached for the fax machine to operate properly.) WAITING The memory has become full
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 174
    Paper Jams Clearing Paper Jams Clearing a jammed document If the original document doesn't feed properly during transmission or copying, or REMOVE ORIGINAL(S) appears in the display, first try pressing the START key. If the document doesn't feed out, open the operation panel and remove it. Important
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 175
    , PAPER JAM will appear in the display. Follow the steps below to clear the jam. 1 Press the green release and open the print compartment cover. • Caution! The fusing unit inside the print compartment becomes very hot during operation. Be careful not to touch the inside of the compartment. 2 If the
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 176
    Clearing Paper Jams 3 If the jammed paper isn't visible, remove the toner cartridge and then the drum cartridge. 4 Open the black cover (hinged on the left) at the bottom of the compartment. If jammed paper is visible, remove it. 5 Close the black cover. Reinsert the drum cartridge and then the
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 177
    9. Troubleshooting 6 If you have a paper cassette and the display still indicates that paper is jammed, open the cassette and remove the jammed paper. Clearing Paper Jams 7 Replace the paper cassette. 175
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 178
    is Part 68 operations, or procedures that could affect the operation problems which cannot be solved by reading this manual, please contact Sharp Electronics Corporation at Sharp Plaza, Mahwah, NJ 07430-2135. The customer number is 800-237-4277. This equipment may not be used on coin service
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 179
    MSDS No. B-1020 Product : FO-47ND / DUNT-455BSCZZ (Toner Cartridge) Section 2. Supplier's Name and Address Sharp Corporation 22-22 Nagaike-cho, Abeno exposure based on animal tests performed using toner. When used as intended according to instructions, studies do not indicate any symptoms
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 180
    does occur, obtain medical attention. DO NOT attempt to manually remove anything stuck to the eye(s). Section 6. Physical Morrow, U. Mohr, S.Takenaka, and R. Mermelstein (1991) Pulmonary Response to Toner upon Chronic Inhalation Exposure in Rats. Fundamental and Applied Toxicology 17, pp. 280
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 181
    71 C Canceling a fax, 55, 58 Cassette Selection, 148 Chain Dialing, 45, 55 Changeover key, 55 Confidential operations, 74 - 79 guides, 37 Document key, 48 Document restrictions, 36 Document sizes, 35 Document, maximum scanning area, 36 Drum cartridge Installing and replacing, 20 - 24 Drum cartridge
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 182
    65 Sending faxes from, 48 Substitute reception to, 65 Memory retransmission, 56 Multi TTI, 150 N Normal Dialing, 40 Number of rings in AUTO reception, 145 Number of rings in manual reception, 145 O Optional Setting List, 158 P Page Counter key, 61 Page numbering, batch, 61 Paper jams, clearing, 172
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 183
    cord, 17 Telephone line status, checking, 55 Telephone Number List, 157 Time, setting, 31 Timer, 102 Timer List, 157 Index Toner cartridge Installing and replacing, 20 - 24 Toner cartridge indicator, 24 Transaction Report, 161 Print Selection, 146 V Verification Stamp, 19, 152 Replacing, 163 181
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 184
    Index 182
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 185
    Index 183
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 186
    Index 184
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 187
    DEALER ABOUT THE WARRANTY THAT YOUR SELLING DEALER EXTENDS TO YOU. In order to assure you, the end-user, of warranty protection, Sharp extends a limited warranty to each of its authorized dealers and, in turn, requires each of its authorized dealers to extend its own warranty to you
  • Sharp FO-4970 | FO-4650 | FO-4970 Operation Manual - Page 188
    DOCUMENT NETWORK SYSTEM OF AMERICA Sharp Plaza, Mahwah, New Jersey 07430-2135 SHARP CORPORATION FOR YOUR RECORDS Please record the model number and serial number below, for easy reference, in case of loss or theft. These numbers are
  • 1
  • 2
  • 3
  • 4
  • 5
  • 6
  • 7
  • 8
  • 9
  • 10
  • 11
  • 12
  • 13
  • 14
  • 15
  • 16
  • 17
  • 18
  • 19
  • 20
  • 21
  • 22
  • 23
  • 24
  • 25
  • 26
  • 27
  • 28
  • 29
  • 30
  • 31
  • 32
  • 33
  • 34
  • 35
  • 36
  • 37
  • 38
  • 39
  • 40
  • 41
  • 42
  • 43
  • 44
  • 45
  • 46
  • 47
  • 48
  • 49
  • 50
  • 51
  • 52
  • 53
  • 54
  • 55
  • 56
  • 57
  • 58
  • 59
  • 60
  • 61
  • 62
  • 63
  • 64
  • 65
  • 66
  • 67
  • 68
  • 69
  • 70
  • 71
  • 72
  • 73
  • 74
  • 75
  • 76
  • 77
  • 78
  • 79
  • 80
  • 81
  • 82
  • 83
  • 84
  • 85
  • 86
  • 87
  • 88
  • 89
  • 90
  • 91
  • 92
  • 93
  • 94
  • 95
  • 96
  • 97
  • 98
  • 99
  • 100
  • 101
  • 102
  • 103
  • 104
  • 105
  • 106
  • 107
  • 108
  • 109
  • 110
  • 111
  • 112
  • 113
  • 114
  • 115
  • 116
  • 117
  • 118
  • 119
  • 120
  • 121
  • 122
  • 123
  • 124
  • 125
  • 126
  • 127
  • 128
  • 129
  • 130
  • 131
  • 132
  • 133
  • 134
  • 135
  • 136
  • 137
  • 138
  • 139
  • 140
  • 141
  • 142
  • 143
  • 144
  • 145
  • 146
  • 147
  • 148
  • 149
  • 150
  • 151
  • 152
  • 153
  • 154
  • 155
  • 156
  • 157
  • 158
  • 159
  • 160
  • 161
  • 162
  • 163
  • 164
  • 165
  • 166
  • 167
  • 168
  • 169
  • 170
  • 171
  • 172
  • 173
  • 174
  • 175
  • 176
  • 177
  • 178
  • 179
  • 180
  • 181
  • 182
  • 183
  • 184
  • 185
  • 186
  • 187
  • 188
OPERATION MANUAL
FACSIMILE
MODEL
FO-4650
FO-4970
1.
Installation
2.
Sending Documents
3.
Receiving Documents
4.
Making Copies
5.
Special Functions
6.
Option Settings
7.
Printing Reports and Lists
8.
Maintenance
9.
Troubleshooting