Xerox 6400X WorkCentre 6400 User Guide - Page 146

Scan to E-mail - adding new email address

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Page 146 highlights

Scanning Scan to E-mail Scan to Email is a feature of Workflow Scanning. Scanned documents are sent as attachments to e-mails. To send a scanned image to an email address: 1. On the printer's control panel, press the Services Home button. 2. Select the E-Mail icon. 3. To change the From... address, select From... Note: The From... address was configured by your system administrator. You may or may not be able to change the From... address. Input the email address using the keyboard on the touch screen and then select Save. 4. Select New Recipient. You can enter the full email address using the keyboard on the screen or by getting the email address from the Address Book. Enter the name or part of the recipient, depending on how the address book is set up, and select Search. 5. Select Add to add the recipient to the list. 6. Repeat Steps 4-5 to add additional recipients to the list. When all recipients have been added to the list, select Close. 7. A default subject is provided for the email. To change the subject, select Subject and enter the new subject using the keyboard on the screen. When finished, select Save. 8. Place the document original in the document feeder or on the document glass, and then press the Start button. To send a scanned image to an email address in the Address Book: 1. On the printer's control panel, press the Services Home button. 2. Select the Email icon, then touch OK. 3. Select Address Book. 4. Select Public in the Address Book's drop-down list. 5. Enter the name of the recipient of your e-mail. 6. Select Search. 7. The public address book searches for the name and displays a list. Select the name from the list. 8. Select the To: button. 9. Select Close. 10. Place a document to e-mail in the document handler and press the green start button. Use the four tabs at the bottom of the control panel, Output Color, 2-Sided Scanning, Original Type and Scan Presets, to select the desired options for the scan. 146 WorkCentre 6400 Multifunction Printer User Guide

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Scanning
WorkCentre 6400 Multifunction Printer
User Guide
146
Scan to E-mail
Scan to Email is a feature of Workflow Scanning. Scanned documents are sent as attachments to
e-mails.
To send a scanned image to an email address:
1.
On the printer’s control panel, press the
Services Home
button.
2.
Select the
E-Mail
icon.
3.
To change the
From…
address, select
From…
Note:
The
From…
address was configured by your system administrator. You may or may not be
able to change the
From…
address.
Input the email address using the keyboard on the touch screen and then select
Save
.
4.
Select
New Recipient
.
You can enter the full email address using the keyboard on the screen or by getting the email
address from the Address Book. Enter the name or part of the recipient, depending on how the
address book is set up, and select
Search
.
5.
Select
Add
to add the recipient to the list.
6.
Repeat Steps 4-5 to add additional recipients to the list. When all recipients have been added to
the list, select
Close
.
7.
A default subject is provided for the email. To change the subject, select
Subject
and enter the new
subject using the keyboard on the screen. When finished, select
Save
.
8.
Place the document original in the document feeder or on the document glass, and then press the
Start
button.
To send a scanned image to an email address in the Address Book:
1.
On the printer’s control panel, press the
Services Home
button.
2.
Select the
Email
icon, then touch
OK
.
3.
Select
Address Book
.
4.
Select
Public
in the Address Book’s drop-down list.
5.
Enter the name of the recipient of your e-mail.
6.
Select
Search
.
7.
The public address book searches for the name and displays a list. Select the name from the list.
8.
Select the
To
: button.
9.
Select
Close
.
10.
Place a document to e-mail in the document handler and press the green start button.
Use the four tabs at the bottom of the control panel,
Output Color
,
2-Sided Scanning
,
Original Type
and
Scan Presets
, to select the desired options for the scan.