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Change catalog settings, Backing up the catalog

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USING PHOTOSHOP LIGHTROOM 2 54 Managing catalogs and files Change catalog settings 1 Choose Edit > Catalog Settings (Windows) or Lightroom > Catalog Settings (Mac OS). 2 In the General tab, do any of the following: Information Provides information such as the location, filename, and creation date of the catalog. Click Show to view the file in Explorer (Windows) or Finder (Mac OS). Backup Specifies the frequency in which the current catalog is backed up. If a catalog file is accidentally deleted or becomes corrupt, the backup file may help you recover your data. See "Backing up the catalog" on page 54. Relaunch And Optimize After you have imported and removed a number of files, you may have to wait a significant amount of time while working in Lightroom. In such instances, you should relaunch and optimize your catalog. 3 In the File Handling tab, do any of the following: Preview Cache Determines how Lightroom renders preview images. See "Set preview cache" on page 37. Import Sequence Numbers To monitor the number of photos that have been imported into the current catalog, see the Photos Imported box in the Import Sequence Numbers area. See "The Filename Template Editor and Text Template Editor" on page 35. 4 In the Metadata tab, select any of the following, and then click OK: Offer Suggestions From Recently Entered Values When you start typing a metadata entry that resembles a previous entry, one or more suggestions appear as you type. Deselect this option to turn it off. Click Clear All Suggestion Lists to clear previous entries. Include Develop Settings In Metadata Inside JPEG, TIFF, And PSD Files Deselect this option to prevent Lightroom from including Develop module settings in the XMP metadata of JPEG, TIFF, and PSD files. Automatically Write Changes Into XMP Select this option to save metadata changes directly to the XMP sidecar files, making the changes visible in other applications. Deselect this option to save metadata settings only in the catalog. Write Date Or Time Changes Into Proprietary Raw Files This option controls whether Lightroom writes a new date and time to proprietary raw files when you use the Metadata > Edit Capture Time command to change a photo's capture time metadata. By default, this option is not selected. Backing up the catalog Backing up your catalog is an important safety precaution in case of corruption. Lightroom automates the process by allowing you to schedule regular catalog backups when you start the software. Performing frequent, regular catalog backups is only part of what should be a more comprehensive backup strategy. Lightroom allows you to make a one-time backup of your original photos when you import them, but thereafter you must manually back up your edited photos, previews, and sidecar files in addition to your catalog. When formulating a backup strategy: • Remember that the more frequently you back up your catalog and photos, the less data you stand to lose when a crash or corruption occurs. • If possible, store the backup copies of your photos and catalog on a separate hard disk from your working files. • Consider using dedicated backup software to automate the process and synchronize changes between your working and backup files. • If you're worried that your backup files might be accidentally erased, create redundant backups on additional disks, or on read-only media such as DVDs. Updated 03 September 2009

Section	Page
Contents	3
Chapter 1: Resources	6
Installation and registration	6
Install the software	6
Register	6
ReadMe	6
Help and support	6
Community Help	6
Product Help	7
Printed resources	7
Support resources	8
Services, downloads, and extras	8
Adobe Exchange	8
Adobe downloads	8
Adobe Labs	8
Adobe TV	8
Lightroom video tutorials	8
What’s new	10
New features in Lightroom 2	10
Chapter 2: The Lightroom workflow	12
Workspace overview	12
Importing photos into Lightroom: Basic workflow	13
The Library module	14
About Lightroom catalogs	15
Viewing and organizing photos	15
Applying adjustments in the Develop module: Basic workflow	16
Exporting photos: Basic workflow	18
Editing in Photoshop or Photoshop Elements: Basic workflow	20
Creating slide shows: Basic workflow	20
Printing photos: Basic workflow	23
Creating web galleries: Basic workflow	25
Chapter 3: Workspace and setup	28
Managing panels and the screen view	28
Open or close a panel	28
Open or close one panel at a time	28
Scroll through a group of panels	28
Show or hide panel groups	28
Set how panel groups show or hide automatically	28
Resize the width of a panel group	29
Remove or restore a panel from a group	29
Change the Lightroom screen mode	29
Turn off all settings in a panel	29
Dim or hide the Lightroom interface	29
The toolbar	29
Show controls in the Library module toolbar	30
Show or hide the toolbar	30
Change toolbar icons	30
Displaying the Library on a second monitor	30
Setting preferences for working in Lightroom	32
Open the Preferences dialog box	32
Reset presets to their original settings	32
Restore prompts you chose not to display	32
Change the interface font size or the panel end marker	33
Change the language setting	33
Personalizing identity plates and module buttons	33
Monitoring processes	34
Color management	34
About color management in Lightroom	34
Calibrate and profile your monitor	35
Install a color profile	35
Chapter 4: Importing photos	36
Importing photos into your library	36
Set import and file-handling preferences	36
File formats	36
Import photos from disk into Lightroom	38
Preview and select the photos to import	39
Back up photos during import	39
Name photos when importing	39
Naming options	39
The Filename Template Editor and Text Template Editor	40
Open the Filename Template Editor and choose presets	41
Open the Text Template Editor and choose presets	41
Create and save filename and text template presets	41
Rename filename and text template presets	41
Delete filename and text template presets	41
Apply Develop settings to photos when importing	42
Apply metadata to photos when importing	42
Specify initial previews when importing	42
Set preview cache	42
Import photos from Photoshop Elements (Windows)	43
Import photos from a catalog into Lightroom	43
Importing photos automatically	44
Enable automatically importing photos	44
Specify Auto Import settings	44
Set up watched folders	44
Select managed folders for auto-imported photos	45
Apply Develop settings and metadata to auto-imported photos	45
Chapter 5: Viewing photos in the catalog	46
Viewing photos in the Filmstrip	46
Filmstrip overview	46
Hide or show the Filmstrip	46
Change the size of the Filmstrip thumbnails	46
Scroll through photos in the Filmstrip	47
Show ratings and picks in Filmstrip thumbnails	47
Rearrange thumbnail images in the Filmstrip and Grid view	47
Filter the photos displayed in the Filmstrip and Grid view	47
Change the photos displayed in the Filmstrip	47
Viewing photos in Loupe view	48
Zoom an image	48
Set the zoom levels for the pointer	48
Switch between zoom levels	48
Pan the image	48
Temporarily zoom in to pan the image	49
Display the Info Overlay on a photo	49
Show and hide the Info Overlay	49
Change the info displayed in the Info Overlay	49
Browsing the Grid view	49
Show photos in the Grid view and the Filmstrip	49
Navigate between photos	50
Rearrange photos in the Grid view	50
Change the thumbnail size in the Grid view	50
Selecting photos in the Grid view and the Filmstrip	50
Switching between Grid, Loupe, Compare, and Survey views	52
Comparing photos in the Library module	53
Compare photos in the Compare view	53
Compare photos in the Survey view	54
Setting Library view options	54
Set Library view options for the Grid view	54
Change the Grid view options	55
Set Library view options for Loupe view	55
Change the Loupe view info overlay	56
Chapter 6: Managing catalogs and files	57
Creating and managing catalogs	57
Create a catalog	57
Open a different catalog	57
Copy or move a catalog	57
Combine or merge catalogs	58
Delete a catalog folder	58
Change the default catalog	58
Change catalog settings	59
Backing up the catalog	59
Specify catalog backup frequency	60
Choose the catalog backup location	60
Check catalog integrity	61
Perform a catalog backup	61
Restore a backup catalog	61
The Volume Browser	61
Creating and managing folders	62
Add new or existing folders	63
Create new subfolders	63
Add a parent folder	63
Move folders	63
Locate missing folders	64
Rename folders	64
Delete folders	64
Synchronizing folders	64
Managing photos	65
Locate missing photos	65
Update photos changed by another application	65
Rename photos	66
View the contents of a folder	66
Move photos to a different folder	66
Open a photo in its folder in the Library	66
Convert photos to DNG	67
Open a file in Explorer or Finder	67
Create virtual copies	67
Rotate or flip photos in the Library module	68
Rotate photos in the Library module	69
Flip photos in the Library module	69
Rotate or flip photos using the Painter tool	69
Remove photos from catalogs	69
Chapter 7: Organizing photos in the catalog	71
Photo collections	71
About collections	71
Create or delete collections and collection sets	72
Create a collection	72
Create a collection set	72
Delete a collection or collection set	72
Assemble photos into the Quick Collection	73
Add photos to the Quick Collection	73
View photos in the Quick Collection	73
Remove photos from or clear the Quick Collection	73
Convert the Quick Collection to a collection	73
Edit collections	73
Add photos to a collection	73
Remove photos from a collection	74
Copy or move photos between collections	74
Sort collections	74
Rename a collection or collection set	74
Set a target collection	74
Create a smart collection	74
Edit smart collections	75
Export and import smart collections	75
Export smart collection settings	75
Import smart collection settings	75
Export a collection as a catalog	76
Grouping photos into stacks	76
About stacks	76
Stack photos	77
Unstack photos	77
Add photos to an existing stack	78
Expand and collapse stacks	78
Manage photos in a stack	78
Remove or delete photos from a stack	78
Specify the top photo in a stack	78
Move photos in a stack	79
Split a stack into two stacks	79
Automatically stack photos by capture time	79
Edit photos in a stack	79
Filtering and rating photos	80
View ratings, flags, and labels	80
Set rating stars	80
Set rating stars in thumbnail cells of the Grid view	81
Set rating stars using the Painter tool	81
Set rating stars in the Library toolbar	81
Set rating stars in the Metadata panel	81
Change ratings	81
Remove ratings	82
Flag or reject photos	82
Flag photos in the Library toolbar	82
Flag photos using the Painter tool	82
Quickly unflag or reject photos	82
Select flagged photos	83
Set labels and color groups	83
Set color labels in the Library toolbar	83
Set color labels using the Painter tool	83
Edit color label sets	83
Delete or rename color label sets	84
Viewing and editing metadata	84
About metadata and XMP	84
Specify where to write metadata changes	84
Save metadata changes to a file manually	85
View photo metadata	85
Add and edit IPTC metadata	86
Change the photo capture time	86
Create and apply metadata presets	87
Create a metadata preset	87
Apply a metadata preset	88
Apply a metadata preset using the Painter tool	88
Edit a metadata preset	88
Delete a metadata preset	88
Copy and paste metadata between photos	89
Synchronize metadata between photos in the catalog	89
Synchronize Lightroom metadata with Camera Raw and Adobe Bridge	89
Automatically save metadata changes to photos in Lightroom	90
View unsaved metadata	90
Resolve metadata conflicts between Lightroom, Adobe Bridge, and Camera Raw	90
Metadata panel actions	90
Keywords	91
About keyword tags	91
View keyword tags	91
Create keyword tags	91
Edit keyword tags	92
Rename keyword tags	92
Add keyword tags to photos	92
Copy and paste keyword tags	93
Remove or delete keyword tags from photos or the catalog	93
Import and export keywords	94
Create and apply keyword shortcuts	94
Add or remove keywords using the Painter tool	94
Keyword sets	95
Create keyword sets	95
Choose keyword sets	95
Edit keyword sets	95
Rename or delete keyword sets	96
Check and correct keyword spelling (Mac OS)	96
Highlight misspelled words (Mac OS)	96
Check spelling as you type (Mac OS)	97
Type special characters (Mac OS)	97
Finding photos in the catalog	97
Find photos using the Library Filter bar	98
Search for photos using the Text filter	98
Find photos using the Attribute filters	99
Find photos using Metadata filters	99
Customize the Library Filter bar	100
Save Library Filter bar settings as a preset	100
Apply a Library Filter bar preset	100
Delete a Library Filter bar preset	100
Rename a Library Filter bar preset	100
Find photos using collections	100
Find photos using keyword tags	100
Using the Quick Develop panel	101
Adjust photos in the Library with Quick Develop	101
Reset Quick Develop adjustments	102
Chapter 8: Developing photos	103
Develop module overview	103
Develop module panels and tools	103
Show or hide the Develop toolbar	104
Tools in the tool strip	105
Additional Develop module buttons and tools	105
Select tools and options	105
Reading image histograms	106
Viewing RGB color values	106
Create and apply Develop presets	106
Preview and apply a Develop preset	107
Create and organize Develop preset folders	107
Create a Develop preset	107
Update a Develop preset	107
Delete a custom preset	107
Determine whether presets are stored with a catalog	107
Import and export a Develop preset	108
Undo image adjustments	108
View Before and After photos	108
Copy settings to the Before or After version of a photo	109
Adjusting image color and tone	109
Set the white balance	109
Choose a white balance preset option	109
Specify a neutral area in the photo	109
Fine-tune the white balance using the Temp and Tint controls	110
Adjust overall image tonal scale	110
Adjust the tonal scale using the histogram	111
Preview highlight and shadow clipping	111
Highlight clipped areas	112
View clipped image areas for each channel	112
Set overall color saturation	112
Fine-tune the tonal scale using the Tone Curve panel	112
Make adjustments to the tone curve	113
Change curve areas affected by Region sliders	113
Fine-tune image colors with HSL sliders	114
Make adjustments in the HSL panel	114
Make adjustments in the Color panel	114
Adjust the color calibration for your camera	114
Save default settings for cameras	115
Working in grayscale	116
Convert a photo to gray tones	116
Tone a grayscale photo	116
Working with single-channel grayscale images	116
Adjusting crop and rotation	117
Crop a photo	117
Crop using the Crop Overlay tool	117
Clear or undo a crop or straighten adjustment	117
Crop to a specified aspect ratio	117
Crop to a different orientation	117
Straighten a photo	118
Rotate or flip a photo in the Develop module	118
Retouching and correcting photos	118
Heal spots and blemishes	118
Remove red-eye	119
Sharpen a photo	119
Apply local adjustments	120
Apply local adjustments with the Adjustment Brush tool	120
Apply local adjustments with the Graduated Filter tool	122
Apply multiple local adjustments	123
Create local adjustment effect presets	123
Correcting lens distortion and noise	123
Compensate for chromatic lens aberration	123
Compensate for lens vignetting	124
Apply a postcrop vignette	125
Reduce image noise	125
Applying Develop adjustments to other photos	126
Copy and paste the current photo’s Develop settings	126
Apply Develop settings using the Painter tool	126
Synchronize settings with multiple photos	127
Apply settings of previously selected photo	127
Managing image history and snapshots	127
Create snapshots	127
Add a snapshot	127
Delete a snapshot	128
Track image adjustments in the History panel	128
Chapter 9: Exporting photos	129
Exporting photos to disk	129
Export files to disk or CD	129
Choose an export destination folder	129
Name photos when exporting	130
Specify export file settings	130
JPEG export options	130
PSD export options	130
TIFF export options	130
DNG export options	131
Specify image sizing	131
Specify output sharpening	131
Specify metadata handling	131
Choose postprocessing actions	132
Put items in the Export Actions folder	132
Export photos by using the previous settings	133
Exporting photos using presets	133
Save export settings as presets	133
Export photos using presets	133
Export plug-ins	133
Manage export plug-ins	134
Chapter 10: Editing in other applications	135
Editing in other applications overview	135
Specify external editing preferences	135
Set preferences for working with camera raw files in external editors	135
Choose an external editor	136
Create an external editor preset	136
Edit an external editor preset	136
Open photos in Photoshop or Photoshop Elements	136
Edit in other applications	137
Edit photos in Photoshop	138
Open photos as Smart Objects in Photoshop	138
Open photos as layers in Photoshop	138
Merge photos as panoramas in Photoshop	138
Merge photos to HDR in Photoshop	139
Chapter 11: Creating and viewing slide shows	140
Slideshow module panels and tools	140
Specifying the slide layout	141
Choose a slide show template	141
Premade slide show templates	141
Preview and select a slide show template	142
Specify how photos fill a slide’s image cell	142
Add a border or cast shadow to the image	142
Set the slide margins	142
Set the slide background	143
Add a background	143
Add a color wash to a slide background	143
Rotate slides	144
Rearrange slide order	144
Create custom slide show templates	144
Save custom slide show templates	144
Create and organize template folders	144
Update custom templates	144
Delete custom templates	145
Import and export templates	145
Save slide show settings as an output creation	145
Adding overlays to slides	146
Add your identity plate to a slide show	146
Display ratings in a slide show	146
Add text and metadata to slides	147
Add a drop shadow to text in a slide show (Mac OS)	148
Move and rotate text and other objects in a slide	148
Scale the text and other objects in a slide	149
Remove text and other objects from a slide	149
Playing and exporting slide shows	149
Set slide and transition duration	149
Add intro and ending slides	150
Play music with a slide show	150
Randomize the slide order	150
Preview a slide show	150
Play a slide show	150
Play an impromptu slide show	151
Export a slide show	151
Export a slide show as PDF	151
Export a slide show as JPEGs	152
Chapter 12: Printing photos	153
Print module overview	153
Print module panels and tools	153
Specify paper size	154
Set up a printer	154
Print in draft mode	155
Print to JPEG	155
About print templates	156
Laying out photos using a Grid template	156
Choose a Grid template	156
Specify how photos fill an image cell	157
Show or hide rulers and page guides	157
Modify page margins and cell size	157
Layout panel controls	158
Print a contact sheet	158
Create custom print templates	158
Save custom print templates	158
Create and organize template folders	159
Update custom templates	159
Delete custom templates	159
Import and export templates	159
View different pages in the Print module	159
Laying out photos in a picture package	160
Choose a Picture Package template	160
Specify picture package cell options	160
View picture package page guides	160
Customize a picture package layout	160
Printing overlay text and graphics	161
Print your identity plate	161
Print borders around photos	162
Print borders in Grid layouts	162
Print borders and strokes in Picture Package layouts	162
Print filename, caption, and other information in Grid layouts	163
Print page numbers, print info, and crop marks in Grid layouts	163
Setting print resolution and color management	163
Set printing resolution	163
Sharpen a photo for print	164
Print 16-bit color	164
Set print color management	164
Save print settings as an output creation	165
Chapter 13: Creating web photo galleries	167
Web module panels and tools	167
Specifying web gallery layouts	168
Choose a web gallery template	168
Rearrange web gallery photo order	169
Choose colors for web photo gallery elements	169
Specify the appearance of Lightroom HTML galleries	169
Specify the appearance of Lightroom Flash galleries	169
Add text to web galleries	170
Add titles, description, and contact information to web photo galleries	170
Add your identity plate to web photo galleries	170
Display photo titles and captions in web photo galleries	170
Display a copyright watermark in web photo galleries	171
Create custom web gallery templates	171
Save custom web gallery templates	171
Create and organize template folders	171
Update custom templates	171
Delete custom templates	172
Import and export templates	172
Save web settings as an output creation	172
Previewing, exporting, and uploading a web photo gallery	173
Preview a web photo gallery	173
Save and upload a web photo gallery	173
Save a web photo gallery	173
Upload a web photo gallery	173
Create and manage FTP presets	173
Create an FTP preset	173
About specifying a server path	174
Edit an FTP preset	174
Delete an FTP preset	174
Chapter 14: Keyboard shortcuts	175
Keyboard shortcuts	175
Keys for working with panels	175
Keys for navigating modules	175
Keys for changing views and screen modes	176
Keys for using a secondary window	176

Match case Limit results 1 per page

USING PHOTOSHOP LIGHTROOM 2

Managing catalogs and files

Change catalog settings

Choose Edit

> Catalog Settings (Windows) or Lightroom

> Catalog Settings (Mac

OS).

In the General tab, do any of the following:

Information

Provides information such as the location, filename, and creation date of the catalog. Click Show to view

the file in Explorer (Windows) or Finder (Mac

OS).

Backup

Specifies the frequency in which the current catalog is backed up. If a catalog file is accidentally deleted or

becomes corrupt, the backup file may help you recover your data. See “

Backing up the catalog

” on page

54.

Relaunch And Optimize

After you have imported and removed a number of files, you may have to wait a significant

amount of time while working in Lightroom. In such instances, you should relaunch and optimize your catalog.

In the File Handling tab, do any of the following:

Preview Cache

Determines how Lightroom renders preview images. See “

Set preview cache

” on page

37.

Import Sequence Numbers

To monitor the number of photos that have been imported into the current catalog, see the

Photos Imported box in the Import Sequence Numbers area. See “

The Filename Template Editor and Text Template

Editor

” on page

35.

In the Metadata tab, select any of the following, and then click OK:

Offer Suggestions From Recently Entered Values

When you start typing a metadata entry that resembles a previous

entry, one or more suggestions appear as you type. Deselect this option to turn it off. Click Clear All Suggestion Lists

to clear previous entries.

Include Develop Settings In Metadata Inside JPEG, TIFF, And PSD Files

Deselect this option to prevent Lightroom

from including Develop module settings in the XMP metadata of JPEG, TIFF, and PSD files.

Automatically Write Changes Into XMP

Select this option to save metadata changes directly to the XMP sidecar files,

making the changes visible in other applications. Deselect this option to save metadata settings only in the catalog.

Write Date Or Time Changes Into Proprietary Raw Files

This option controls whether Lightroom writes a new date and

time to proprietary raw files when you use the Metadata

> Edit Capture Time command to change a photo’s capture

time metadata. By default, this option is not selected.

Backing up the catalog

Backing up your catalog is an important safety precaution in case of corruption. Lightroom automates the process by

allowing you to schedule regular catalog backups when you start the software.

Performing frequent, regular catalog backups is only part of what should be a more comprehensive backup strategy.

Lightroom allows you to make a one-time backup of your original photos when you import them, but thereafter you

must manually back up your edited photos, previews, and sidecar files in addition to your catalog. When formulating

a backup strategy:

•

Remember that the more frequently you back up your catalog and photos, the less data you stand to lose when a

crash or corruption occurs.

•

If possible, store the backup copies of your photos and catalog on a separate hard disk from your working files.

•

Consider using dedicated backup software to automate the process and synchronize changes between your working

and backup files.

•

If you’re worried that your backup files might be accidentally erased, create redundant backups on additional disks,

or on read-only media such as DVDs.

Updated 03 September 2009