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Brother International MFC-J5910DW Software Users Manual - English - Page 64

Using ScanSoft™ PaperPort™12SE with OCR by NUANCE™, Viewing items

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Scanning Using ScanSoft™ PaperPort™12SE with OCR by NUANCE™ 2 Note ScanSoft™ PaperPort™12SE supports Windows® XP (SP3 or higher), XP Professional x64 Edition (SP3 2 or greater), Windows Vista® (SP2 or higher) and Windows® 7 only. ScanSoft™ PaperPort™12SE for Brother is a document management application. You can use PaperPort™12SE to view scanned documents. PaperPort™12SE has a sophisticated, yet easy-to-use filing system that will help you organize your graphics and text documents. It allows you to mix or 'stack' documents of different formats for printing, faxing or filing. This section only introduces the basic functions of the software. For more details, see the ScanSoft™ Getting Started Guide. To view the complete ScanSoft™ PaperPort™12SE Getting Started Guide, choose the Help tab from the ribbon and click Getting Started Guide. When you install MFL-Pro Suite, ScanSoft™ PaperPort™12SE for Brother is installed automatically. You can access ScanSoft™ PaperPort™12SE through the ScanSoft™ PaperPort™12SE program group located in Start/All Programs/Nuance PaperPort 12 on your computer. Viewing items 2 ScanSoft™ PaperPort™12SE gives several ways to view items: Desktop displays the item in the chosen folder with a thumbnail (a small graphic that shows each item in a desktop or folder) or an icon. You can see both PaperPort™12SE items (MAX files) and non-PaperPort™12SE items (files created using other applications). All graphical files (PaperPort™12SE's *.max and other files) will be displayed and include an icon that indicates the application that the specific file type is associated or created with. Non-graphical files are indicated by a small rectangular thumbnail and are not displayed as actual images. 55

Section	Page
SOFTWARE USER’S GUIDE	1
Applicable models	2
Definitions of notes	2
Compilation and publication notice	2
IMPORTANT NOTE	2
Table of Contents	3
Windows®	10
1 Printing	11
Using the Brother printer driver	11
Features	11
Choosing the right type of paper	12
Simultaneous printing, scanning and faxing	12
Clearing data from the memory	12
Status Monitor	13
Monitoring the machine’s status	13
Turning off the Status Monitor	14
Printer driver settings	15
Accessing the printer driver settings	15
Basic tab	16
Media Type	17
Print Quality	18
Paper Size	19
To do borderless printing	19
Color Mode	19
Orientation	20
Copies	20
Collate	20
Reverse Order	21
Multiple Page	21
Page Order	21
Border Line	21
Duplex / Booklet	21
Advanced tab	23
Color/Grayscale	24
Color Settings	25
Color Enhancement (True2Life)	25
Ink Save Mode	26
Use Watermark	27
Watermark Settings	27
Header-Footer Print	29
Other Print Options	30
Print Profiles tab	36
Add Profile	37
Delete Profile	37
Support	38
Trial Photo Print (Not available for MFC-J280W/J425W/J430W/J435W/J5910DW)	39
Using FaceFilter Studio for photo printing by REALLUSION	40
Starting FaceFilter Studio with your Brother machine turned On	41
Starting FaceFilter Studio when your Brother machine is turned Off	42
Printing an image	43
Smart Portrait	45
Red-eye Reduction	45
Print Expression List	46
Uninstalling FaceFilter Studio	46
Using Homepage Print 2 by Corpus (Not available for MFC-J5910DW)	47
Installing Homepage Print 2	47
2 Scanning	48
Scanning a document using the TWAIN driver	48
Scanning a document into the computer	48
Pre-Scanning to crop a portion you want to scan	50
Auto Crop	51
Guidelines for Auto Crop	51
Settings in the Scanner Setup dialog box	52
Scan (Image Type)	52
Resolution	52
Scan Type	52
Reduce Noise	53
Auto Crop	53
Brightness	53
Contrast	53
Document Size	54
Scanning a document using the WIA driver	56
WIA compliant	56
Scanning a document into the computer	56
Pre-Scanning and cropping a portion using the scanner glass	58
Scanner Utility	59
Scanning a document using the WIA driver (Windows® Photo Gallery and Windows® Fax and Scan users)	61
Scanning a document into the computer	61
Pre-Scanning and cropping a portion using the scanner glass	63
Using ScanSoft™ PaperPort™12SE with OCR by NUANCE™	64
Viewing items	64
Organizing your items in folders	65
Quick links to other applications	65
ScanSoft™ PaperPort™12SE with OCR lets you convert image text into text you can edit	66
Importing items from other applications	66
Exporting items into other formats	66
Exporting an image file	66
Uninstalling ScanSoft™ PaperPort™12SE with OCR	67
(Windows® XP)	67
(Windows Vista® and Windows® 7)	67
Using BookScan Enhancer and Whiteboard Enhancer by REALLUSION	68
Installing BookScan Enhancer and Whiteboard Enhancer	68
3 ControlCenter4	69
Overview	69
Changing the user interface	69
Using ControlCenter4 in Home Mode	70
ControlCenter4 Features for Home Mode users	71
Photo tab	72
Copying images from a memory card or USB Flash memory drive (For MFC-J625DW/J825DW/J835DW/J5910DW)	72
Opening the ControlCenter4 folder tree	73
Opening the folder tree	73
Printing images	73
Editing images	74
Attaching images to E-mail	74
Opening images with an application	74
Scan tab	75
File types	76
Document Size	76
Saving the scanned image	76
Printing the scanned image	77
Opening the scanned image with an application	77
Attaching the scanned data to E-mail	78
Using the OCR feature	78
PC-FAX tab (For MFC models)	79
Sending an image file from your computer	80
Sending a scanned image	80
Viewing and printing received PC-FAX data (For MFC-J625DW/J825DW/J835DW/J5910DW)	81
Device Settings tab	82
Configuring Remote Setup (For MFC-J625DW/J825DW/J835DW/J5910DW)	82
Accessing Quick Dial (For MFC-J625DW/J825DW/J835DW/J5910DW)	82
Configuring the Scan button settings	83
Launching the BRAdmin utility	84
Support tab	85
Opening ControlCenter Help	85
Using the Brother Solutions Center	85
Accessing the Brother CreativeCenter	85
Using ControlCenter4 in Advanced Mode	86
ControlCenter4 Features for Advanced Mode users	87
Scan tab	88
File types	89
Document Size	89
Opening the scanned image with an application	90
Using the OCR feature	90
Attaching the scanned data to E-mail	90
Saving the scanned image	91
How to change the default settings of each button	91
PC-Copy tab	92
Printing the scanned image	92
Photo tab	93
Printing/Editing images	93
Printing images	93
Editing images	94
Opening PCC folder (PCC: PhotoCapture Center™) (For MFC-J625DW/J825DW/J835DW/J5910DW)	94
Copying files from PCC folder (For MFC-J625DW/J825DW/J835DW/J5910DW)	94
Copying files to an application (For MFC-J625DW/J825DW/J835DW/J5910DW)	94
PC-FAX tab (For MFC models)	95
Sending an image file from your computer	95
Sending a scanned image	95
Viewing and printing received PC-FAX data (For MFC-J625DW/J825DW/J835DW/J5910DW)	96
Device Settings tab	97
Configuring Remote Setup (For MFC-J625DW/J825DW/J835DW/J5910DW)	97
Accessing Quick Dial (For MFC-J625DW/J825DW/J835DW/J5910DW)	97
Configuring Scan button settings	98
Launching the BRAdmin utility	99
Support tab	100
Opening ControlCenter Help	100
Using the Brother Solutions Center	100
Accessing the Brother CreativeCenter	100
Custom tab	101
Creating a Custom tab	101
Creating a Custom button	101
4 Remote Setup (For MFC-J625DW/J825DW/J835DW/J5910DW)	103
Remote Setup	103
5 Brother PC-FAX Software (MFC models only)	105
PC-FAX sending	105
Setting up user information	105
Sending setup	106
Setting up a cover page	107
Entering cover page information	107
Sending a file as a PC-FAX using the Facsimile style user interface	108
Sending a file as a PC-FAX using the Simple style user interface	109
Address Book	111
Brother Address Book	112
Setting up a member in the Address Book	112
Speed Dial setup	113
Setting up a group for broadcasting	114
Editing member information	115
Deleting a member or group	115
Exporting the Address Book	115
Exporting the current Address Book	115
Importing to the Address Book	116
PC-FAX receiving (For MFC-J625DW/J825DW/J835DW/J5910DW)	118
Enabling the PC-FAX Receiving software on your machine	119
For MFC-J825DW/J835DW	119
For MFC-J625DW/J5910DW	119
Running the PC-FAX Receiving software on your computer	120
Setting up your computer	121
Configuring the Network PC-FAX Receiving Settings	122
Viewing new PC-FAX messages	123
6 PhotoCapture Center™ (For MFC-J625DW/J825DW/J835DW/J5910DW)	124
Using PhotoCapture Center™	124
For Network Users	125
7 Firewall settings (For Network users)	126
Before using the Brother software	126
Windows® XP SP2 or higher users	126
Windows Vista® users	128
Windows® 7 users	130
Apple Macintosh	135
8 Printing and Faxing	136
Setting up your computer	136
Choosing the right type of paper	136
Simultaneous printing, scanning and faxing	136
Clearing data from the memory	136
Status Monitor	137
Using the Brother printer driver	139
Choosing page setup options	139
To do borderless printing	140
Duplex Printing	141
Choosing printing options	143
Print Settings	144
Media Type	144
Print Quality	145
Color/Grayscale	145
Advanced settings	146
Color Settings	149
Advanced Color Settings	149
Sending a fax (MFC models only)	151
Drag a vCard from the Mac OS X Address Book application (Mac OS X 10.4.11)	154
Using Mac OS X 10.5.x to 10.6.x Addresses panel	156
9 Scanning	158
Scanning a document using the TWAIN driver	158
Accessing the TWAIN driver	158
Scanning an image into your computer	159
Scanning a whole page	159
Pre-Scanning an image	159
Settings in the Scanner window	161
Resolution	161
Scan Type	161
Document Size	162
Adjusting the Image	163
Scanning a document using the ICA driver (Mac OS X 10.6.x)	164
Using Image Capture	164
Scanning directly from the Print & Fax section	167
Using Presto! PageManager	170
Features	170
System requirements for Presto! PageManager	170
Technical support	171
10 ControlCenter2	173
Using ControlCenter2	173
Turning the AutoLoad feature off	174
SCAN	175
File types	176
Document Size	176
Image (example: Apple Preview)	177
OCR (word processing application)	179
E-mail	180
File	181
CUSTOM SCAN	182
File types	183
Document Size	183
User-defined button	183
Scan to Image	184
Scan to OCR	185
Scan to E-mail	186
Scan to File	187
COPY / PC-FAX (PC-FAX for MFC models only)	188
DEVICE SETTINGS	190
Remote Setup (For MFC-J625DW/J825DW/J835DW/J5910DW)	191
Quick-Dial (For MFC-J625DW/J825DW/J835DW/J5910DW)	192
Ink Level	192
11 Remote Setup & PhotoCapture Center™ (For MFC-J625DW/J825DW/J835DW/J5910DW)	193
Remote Setup	193
PhotoCapture Center™	195
For USB cable users	195
For network users	196
Using the Scan key	197
12 USB cable scanning	198
Using the Scan key over a USB cable connection	198
Scan to E-mail	198
Scan to Image	199
Scan to OCR	201
Scan to File	202
Scan to Media (For MFC-J625DW/J825DW/J835DW/J5910DW)	204
How to set a new default for Scan to Media	207
13 Network Scanning	209
Before using Network Scanning	209
Network license (Windows®)	209
Configuring Network Scanning for Windows®	210
Configuring network scanning for Macintosh	214
Using the Scan key on your network	216
Scan to E-mail (PC)	216
Scan to E-mail (E-mail Server) (For MFC-J5910DW)	217
Scan to Image	218
Scan to OCR	219
Scan to File	221
Scan to FTP (For MFC-J5910DW)	224
Configuring the FTP Default Settings	225
Scan to FTP using FTP Server Profiles (For MFC-J5910DW)	226
Scan to Network (For MFC-J5910DW)	226
Configuring the Scan to Network Default Settings	228
Scan to Network using Scan to Network Profiles (For MFC-J5910DW)	229
Using Web Services for scanning on your network (Windows Vista® SP2 or later and Windows® 7)	230
Using Web Services for scanning on your network from a computer (Windows Vista® SP2 or later and Windows® 7)	230
Using Web Services for scanning on your network from the Brother machine (Windows Vista® SP2 or later and Windows® 7)	232
Configuring settings for scanning	233
Printing on a Disc	234
14 Printing on a Disc (MFC-J825DW/J835DW only)	235
How to load a printable disc	235
Print by copying	238
Copying a disc label or document image	238
Adjust the print position	240
Print from media	241
Print from a computer (Windows®)	243
Install NewSoft CD Labeler	243
How to print a disc label from a computer	243
Print from a computer (Macintosh)	245
Install NewSoft CD Labeler	245
How to print a disc label from a computer	245
Index	247

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Scanning

Using ScanSoft™ PaperPort™12SE with OCR by NUANCE™

Note

ScanSoft™ PaperPort™12SE supports Windows

XP (SP3 or higher), XP Professional x64 Edition (SP3

or greater), Windows Vista

(SP2 or higher) and Windows

7 only.

ScanSoft™ PaperPort™12SE for Brother is a document management application. You can use

PaperPort™12SE to view scanned documents.

PaperPort™12SE has a sophisticated, yet easy-to-use filing system that will help you organize your graphics

and text documents. It allows you to mix or ‘stack’ documents of different formats for printing, faxing or filing.

This section only introduces the basic functions of the software. For more details, see the ScanSoft™

Getting Started Guide

. To view the complete ScanSoft™ PaperPort™12SE

Getting Started Guide

choose the

Help

tab from the ribbon and click

Getting Started Guide

. When you install MFL-Pro Suite,

ScanSoft™ PaperPort™12SE for Brother is installed automatically. You can access ScanSoft™

PaperPort™12SE through the ScanSoft™ PaperPort™12SE program group located in

Start

All Programs

Nuance PaperPort 12

on your computer.

Viewing items

ScanSoft™ PaperPort™12SE gives several ways to view items:

Desktop

displays the item in the chosen folder with a thumbnail (a small graphic that shows each item in a

desktop or folder) or an icon.

You can see both PaperPort™12SE items (MAX files) and non-PaperPort™12SE items (files created using

other applications).

All graphical files (PaperPort™12SE's *.max and other files) will be displayed and include an icon that

indicates the application that the specific file type is associated or created with. Non-graphical files are

indicated by a small rectangular thumbnail and are not displayed as actual images.