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Enhancing the Security of Electronic Files, Encrypting a PDF File

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Scanning Enhancing the Security of Electronic Files 6FRA-063 Digital files are vulnerable in terms of security because they can be easily viewed or tampered with leaving no trace. When scanning important documents, you can take appropriate measures such as encrypting data and adding a device signature to enhance security. Encrypting a PDF File(P. 312) Adding a Device Signature(P. 313) ● An optional Send PDF Security Feature Set is required. System Options(P. 673) ● Encryption and device signature are only available for PDF files. ● Both the encryption and device signature can be used at the same time. Encrypting a PDF File You can encrypt and send/save a PDF file by setting a password when scanning originals. The password setting helps reduce the risk of the PDF file being viewed or edited by others. 1 Select in the Home screen. Home Screen(P. 124) ● If the login screen appears, specify the user name, the password, and the authentication server. Logging in to Authorized Send(P. 135) 2 Select , , or in the Scan Basic Features screen. Basic Features Screen(P. 283) ● If you select , proceed to step 4. Scan 3 Specify the destination, and specify the scanning settings as necessary. Basic Operations for Scanning Originals(P. 286) 4 Proceed to . Saving data to a USB memory device ● Select . Sending e-mail/saving data to a shared folder or FTP server ● Select in the tab . 312

Section	Page
Contents	2
Setting Up	11
Main Functions	12
Preparations Required Before Use	14
Preventing Unauthorized Access	16
Setting Up Using the Setup Guide	18
Setting the Date/Time	21
Setting Up the Network Environment	23
Selecting Wired LAN or Wireless LAN	25
Connecting to a Wired LAN	26
Connecting to a Wireless LAN	27
Setting Up Connection Using WPS Push Button Mode	29
Setting Up Connection Using WPS PIN Code Mode	31
Setting Up Connection by Selecting a Wireless Router	33
Setting Up Connection by Specifying Detailed Settings	36
Checking the SSID and Network Key	39
Setting IP Addresses	40
Setting IPv4 Address	41
Setting IPv6 Addresses	44
Viewing Network Settings	47
Configuring Settings for Communication with a Computer	49
Configuring Printing Protocols and WSD Functions	50
Configuring Printer Ports	53
Setting Up Print Server	57
Configuring the Machine for Your Network Environment	60
Configuring Ethernet Settings	61
Changing the Maximum Transmission Unit	63
Setting a Wait Time for Connecting to a Network	64
Configuring DNS	65
Configuring SMB	69
Configuring WINS	71
Registering LDAP Servers	73
Monitoring and Controlling the Machine with SNMP	78
Other Network Settings	82
Installing Drivers	86
Configuring Initial Settings for Fax Functions	87
Deciding Which Fax Receive Mode to Use	88
Registering the Fax Number and Unit Name	89
Selecting the Receive Mode	90
Connecting the Telephone Line	91
Configuring Scan Settings	92
Preparing to Use the Machine as a Scanner	93
Procedure for Setting to Send E-Mail/Send and Receive I-Fax	94
Configuring Basic E-Mail Settings	95
Configuring E-Mail/I-Fax Communication Settings	98
Procedure for Setting a Shared Folder as a Save Location	102
Setting a Shared Folder as a Save Location	103
Procedure for Setting a FTP Server as a Save Location	106
Basic Operations	109
Parts and Their Functions	113
Front Side	114
Back Side	116
Interior	117
Feeder	118
Multi-Purpose Tray	119
Paper Drawer	120
Operation Panel	121
Turning ON the Machine	123
Turning OFF the Machine	124
Turning OFF the Machine by Remote Operation	125
Powering OFF at a Fixed Time	126
Restarting the Machine	128
Using the Operation Panel	130
Basic Screens	131
Home Screen	132
<Status Monitor> Screen	135
Message Display	137
Basic Operation	138
Entering Text	141
Logging in to the Machine	143
Placing Originals	145
Loading Paper	149
Loading Paper in the Paper Drawer	151
Loading Paper in the Multi-Purpose Tray	157
Loading Envelopes	160
Loading Preprinted Paper	162
Specifying Paper Size and Type	164
Specifying Paper Size and Type in the Paper Drawer	165
Specifying Paper Size and Type in the Multi-Purpose Tray	167
Registering Default Paper Settings for the Multi-Purpose Tray	169
Registering a Custom Paper Size	171
Limiting the Paper Sizes Displayed	173
Automatically Selecting an Appropriate Paper Source for Each Function	174
Customizing the Display	175
Customizing the Home Screen	176
Registering Frequently Used Settings	179
Changing the Default Settings for Functions	181
Setting Sounds	183
Entering Sleep Mode	185
Registering Destinations	187
Registering Destinations in the Address Book	189
Registering Multiple Destinations as a Group	192
Editing the Registered Destinations in the Address Book	194
Using a USB Memory Device	195
Copying	198
Copy Basic Features Screen	200
Basic Copy Operations	202
Canceling Copies	207
Checking the Copying Status and Log	208
Enhancing and Adjusting Copy Quality	210
Selecting the Type of Original for Copying	211
Adjusting Sharpness for Copying (Sharpness)	212
Erasing Dark Borders When Copying (Erase Frame)	213
Adjusting the Color	214
Useful Copy Functions	215
Copying Multiple Documents onto One Sheet (N on 1)	216
Collating Copies by Page	217
Making ID Card Copies	218
Making Passport Copies	219
Faxing	222
Fax Basic Features Screen	225
Basic Operations for Sending Faxes	226
Canceling Sending Faxes	234
Receiving Faxes	235
Useful Functions When Sending	239
Recalling Previously Used Settings for Sending (Recall Settings)	240
Sending a Fax after a Phone Call (Manual Sending)	243
Saving a Copy of a Sent Original	245
Various Receiving Methods	247
Saving Received Documents into the Machine (Memory Reception)	248
Forwarding the Received Documents Automatically	250
Checking Status and Log for Sent and Received Documents	253
Sending Faxes from Your Computer (PC Fax)	255
Sending PC Faxes	256
Using Internet Fax (I-Fax)	258
Sending I-Faxes	259
Receiving I-Faxes	266
Printing	268
Printing from a Computer	269
Canceling Prints	271
Checking the Printing Status and Log	273
Various Printing Methods	275
Printing a Document Secured by a PIN (Secure Print)	276
Printing via Secure Print	277
Printing from a USB Memory Device (Memory Media Print)	280
Scanning	289
Scan Basic Features Screen	291
Basic Operations for Scanning Originals	294
Scanning and Saving to a Computer	295
Saving Data to a USB Memory Device	297
Sending Data by E-Mail/Saving Data to a Shared Folder or FTP Server	301
Canceling Sending Documents	311
Checking Status and Log for Scanned Originals	312
Scanning Clearly	314
Adjusting Image Quality	315
Adjusting Density	316
Adjusting Sharpness When Scanning (Sharpness)	317
Useful Scanning Functions	319
Enhancing the Security of Electronic Files	320
Adjusting Balance between File Size and Image Quality (Data Size)	323
Configuring a File Name	324
Recalling Previously Used Settings for Sending/Saving (Recall Settings)	325
Specifying E-Mail Settings	328
Using Your Computer to Scan (Remote Scan)	331
Scanning Documents from an Application	332
Using ScanGear MF	334
Using WSD	335
Scanning Originals Using WSD (WSD Scan)	337
Linking with Mobile Devices	341
Connecting with Mobile Devices	342
Connecting via a Wireless LAN Router (LAN Connection)	343
Connecting Directly (Access Point Mode)	345
Utilizing the Machine through Applications	349
Using AirPrint	351
Printing with AirPrint	356
Scanning with AirPrint	359
Faxing with AirPrint	361
If AirPrint Cannot Be Used	363
Using Google Cloud Print	364
Printing with Default Print Service (Android)	366
Managing the Machine by the Remote Control	367
Managing the Machine	370
Setting Access Privileges	372
Setting the System Manager ID and PIN	373
Setting the Department ID Management	375
Setting a Remote UI PIN	381
LDAP Server Authentication	383
Configuring the Network Security Settings	387
Restricting Communication by Using Firewalls	389
Specifying IP Addresses for Firewall Settings	390
Specifying MAC Addresses for Firewall Settings	393
Changing Port Numbers	396
Setting a Proxy	397
Configuring the Key and Certificate for TLS	399
Generating the Key and Certificate for Network Communication	402
Generating a Key and Certificate Signing Request (CSR)	405
Registering the Key and Certificate for Network Communication	408
Configuring IPSec Settings	410
Configuring IEEE 802.1X Authentication Settings	417
Restricting the Machine's Functions	421
Restricting Access to Address Book and Sending Functions	423
Restricting Use of the Address Book	424
Limiting Available Destinations	426
Restricting the Fax Sending Functions	428
Restricting Printing from a Computer	430
Restricting USB Functions	431
Disabling HTTP Communication	433
Disabling Remote UI	434
Increasing the Security of Documents	435
Generating a Device Signature Key	436
Managing the Machine from a Computer (Remote UI)	437
Starting Remote UI	438
Checking the Status and Logs	442
Setting Up Menu Options from Remote UI	448
Registering Destinations from Remote UI	451
Security Policy	455
Importing/Exporting the Setting Data	461
Updating the Firmware	464
Initializing Settings	466
Setting Menu List	469
<Preferences>	470
<Display Settings>	471
<English Keyboard Layout>	476
<Timer/Energy Settings>	477
<Network>	481
<External Interface>	496
<Accessibility>	497
<Adjustment/Maintenance>	498
<Adjust Image Quality>	499
<Maintenance>	512
<Function Settings>	514
<Common>	515
<Copy>	521
<Printer>	523
<Send>	567
<Receive/Forward>	579
<Store/Access Files>	586
<Secure Print>	594
<Set Destination>	595
<Management Settings>	596
<User Management>	597
<Device Management>	598
<License/Other>	601
<Data Management>	603
<Security Settings>	605
Maintenance	608
Regular Cleaning	610
Cleaning the Exterior	611
Cleaning the Platen Glass	612
Cleaning the Feeder	613
Cleaning the Fixing Assembly	616
Cleaning the Transfer Belt (ITB)	618
Replacing the Toner Cartridge	619
Checking the Remaining Amount of Consumables	624
Adjusting Image Quality	625
Adjusting Gradation	626
Correcting \	631
Adjusting Values for Text Color Reproducibility	632
Adjusting Print Position	634
Viewing the Counter Value	636
Printing Reports and Lists	637
Replacement Parts	642
Troubleshooting (FAQ)	645
Appendix	647
Third Party Software	649
Feature Highlights	650
Going Green and Saving Money	651
Improving Efficiency	653
Going Digital	655
So Much More	657
Specifications	659
Main Unit	660
Feeder	663
Available Paper	664
Cassette Feeding Module-AF	667
Copy Card Reader-F	668
Fax Function	669
Scan Function	670
Printer Functions	671
Management Functions	673
System Environment	675
Network Environment	677
Options	678
Optional Equipment	679
System Options	681
Manuals and Their Contents	683
Using User's Guide	684
Screen Layout of User's Guide	685
Viewing User's Guide	688
Basic Windows Operations	689
Notice	697