Epson WorkForce Pro EC-4040 Users Guide
Epson WorkForce Pro EC-4040 Manual
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- Epson WorkForce Pro EC-4040 | Users Guide - Page 1
EC-4040 User's Guide - Epson WorkForce Pro EC-4040 | Users Guide - Page 2
- Epson WorkForce Pro EC-4040 | Users Guide - Page 3
Contents EC-4040 User's Guide ...13 Product Basics ...14 Using the Control Panel ...14 Control Panel , and More 33 Setting Up Epson Connect Services 34 Using Epson Email Print ...36 Using the Epson iPrint Mobile App 36 Using Epson Remote Print ...37 Using Epson Scan to Cloud...37 Using AirPrint - Epson WorkForce Pro EC-4040 | Users Guide - Page 4
...65 Loading Paper in the Cassette ...65 Paper Loading Capacity ...71 Double-sided Printing Capacity ...72 Borderless Paper Type Compatibility 73 Compatible Epson Papers...74 Paper or Media Type Settings - Printing Software 75 Selecting the Paper Settings for Each Source - Control Panel 76 Paper - Epson WorkForce Pro EC-4040 | Users Guide - Page 5
Selecting Additional Layout and Print Options - Windows 101 Custom Color Correction Options - Windows 103 Image Options and Additional Settings the Language of the Printer Software Screens 114 Changing Automatic Update Options 115 Printing with the Built-in Epson Driver - Windows 10 S 116 - Epson WorkForce Pro EC-4040 | Users Guide - Page 6
- Mac 129 Managing Color - Mac ...129 Color Matching and Color Options - Mac 130 138 Adding and Assigning Scan Jobs with Document Capture Pro or Document Capture 140 Setting Up a WSD Port Folder or FTP Server 150 Starting a Scan Using the Epson Scan 2 Icon 152 Starting a Scan from a Scanning - Epson WorkForce Pro EC-4040 | Users Guide - Page 7
Settings Tab 162 Saving Scanned Documents as a Searchable PDF Using Epson Scan 2 163 Image Format Options...165 Scan Resolution Guidelines ...166 Scanning Special Projects...166 Scanning to a SharePoint Server or Cloud Service 166 Scanning Multi-Page Originals as Separate Files 168 Faxing...171 - Epson WorkForce Pro EC-4040 | Users Guide - Page 8
Receiving Faxes...210 Fax Reception ...210 Receiving Faxes Automatically 211 Receiving Faxes Manually...211 Receiving a Fax by Polling ...212 Viewing a Fax on the LCD Box Status - Mac 233 Purchase Epson Ink Cartridges and Maintenance Box 234 Ink Cartridge and Maintenance Box Part Numbers - Epson WorkForce Pro EC-4040 | Users Guide - Page 9
274 Noise After Ink Installation ...274 Software Installation Problems ...274 Solving Network Problems ...275 Product Cannot Connect to a Wireless Router or Access Point 275 Network Software Cannot Find Product on a Network 276 Product Does Not Appear in Mac Printer Window 277 Wireless Network - Epson WorkForce Pro EC-4040 | Users Guide - Page 10
or Dark Lines in Printout ...296 Blurry or Smeared Printout ...297 Faint Printout or Printout Has Gaps 298 Grainy Printout...299 Incorrect Colors ...300 Solving Scanning Problems ...301 Scanning Software Does Not Operate Correctly 301 Cannot Start Epson Scan 2 ...301 Scanning is Slow ...302 10 - Epson WorkForce Pro EC-4040 | Users Guide - Page 11
of Original Image Appears in Scanned Image 306 Ripple Patterns Appear in an Image 307 Scanned Image Colors Do Not Match Original Colors 307 Scanned Image Edges are Cropped 308 Solving Faxing Problems...308 Cannot Send or Receive Faxes 308 Cannot Receive Faxes with a Telephone Connected to Your - Epson WorkForce Pro EC-4040 | Users Guide - Page 12
328 Notices ...330 Important Safety Instructions...330 General Product Safety Instructions 330 Ink Cartridge Safety Instructions 332 LCD Screen Safety Instructions 333 Wireless Connection Safety Instructions 333 Telephone Equipment Safety Instructions 334 FCC Compliance Statement...334 - Epson WorkForce Pro EC-4040 | Users Guide - Page 13
EC-4040 User's Guide Welcome to the EC-4040 User's Guide. For a printable PDF copy of this guide, click here. 13 - Epson WorkForce Pro EC-4040 | Users Guide - Page 14
Solutions for Smartphones, Tablets, and More Using AirPrint Using Google Cloud Print Android Printing Using the Epson Print Enabler Using Fire OS Printing Using Windows 10 Mobile Printing Using Epson Print and Scan App with Windows Tablets Printing and Scanning with NFC from Your Android Device - Epson WorkForce Pro EC-4040 | Users Guide - Page 15
the LCD screen for certain product status conditions. Press the icon to view or change the current network settings. Icons Description Displays additional information or instructions, such as loading paper or placing a document. 15 - Epson WorkForce Pro EC-4040 | Users Guide - Page 16
to change the settings. Displays the Fax Data Information screen. The indicated setting has changed. There is a problem with the indicated setting. Press the icon to resolve the problem. No Ethernet connection. An Ethernet connection is established. No Wi-Fi connection. A Wi-Fi network error has - Epson WorkForce Pro EC-4040 | Users Guide - Page 17
3. Select General Settings. 4. Select Basic Settings. 5. Select Date/Time Settings. 17 - Epson WorkForce Pro EC-4040 | Users Guide - Page 18
You see a screen like this: 6. Select Daylight Saving Time. 7. Select the setting that applies to your area: • Winter: it is winter or your region does not use Daylight Saving Time (DST) • Summer: it is spring or summer and your region uses Daylight Saving Time (DST) Note: If your region uses - Epson WorkForce Pro EC-4040 | Users Guide - Page 19
Entering Characters on the LCD Screen Follow these guidelines to enter characters for passwords and other settings. • To move the cursor, select the left or right arrows. • To change the case of letters, select . • To delete the previous character, select . • To enter numbers or symbols, select - Epson WorkForce Pro EC-4040 | Users Guide - Page 20
You see a screen like this: 3. Select Add New. 4. Select the function for which you want to set up a preset. You see the main screen for that function, such as the Copy screen: 5. Select the settings you want to save and select Register. 20 - Epson WorkForce Pro EC-4040 | Users Guide - Page 21
You see a screen like this: 6. Select Name. You see a screen like this: 7. Use the displayed keyboard to enter a name for the preset and select OK. 8. Select OK. When you copy, fax, or scan, you can use the preset by selecting Presets and selecting your preset name from the list. Parent topic: Using - Epson WorkForce Pro EC-4040 | Users Guide - Page 22
Related tasks Entering Characters on the LCD Screen Changing LCD Screen Language You can change the language used on the LCD screen. 1. Press the home button, if necessary. 2. Select Settings. 3. Select General Settings. You see a screen like this: 4. Select Basic Settings. 5. Scroll down and select - Epson WorkForce Pro EC-4040 | Users Guide - Page 23
You see a screen like this: 4. Select Basic Settings. 5. Select Sound. 6. Select Normal Mode or Quiet Mode. Note: Press the icon on the home screen to switch between Normal Mode and Quiet Mode. 7. Select Button Press. 8. Press to decrease or 9. Select OK to exit. to increase the sound. Note: - Epson WorkForce Pro EC-4040 | Users Guide - Page 24
You see a screen like this: 4. Select Basic Settings. 5. Select LCD Brightness. 6. Do one of the following: • Press the - or + icons to decrease or increase the brightness. • Press the brightness level on the LCD screen, select a number from the on-screen keypad, and press OK. 7. Select OK to exit. - Epson WorkForce Pro EC-4040 | Users Guide - Page 25
You see a screen like this: 4. Select Basic Settings. 5. Scroll down and set Operation Time Out to Off. Parent topic: Using the Control Panel Preventing PC Connection via USB You can disable access from a USB-connected computer. This restricts non-network access to the product and protects the - Epson WorkForce Pro EC-4040 | Users Guide - Page 26
You see a screen like this: 4. Select Printer Settings. You see a screen like this: 5. Scroll down and select PC Connection via USB. 6. Select Disable. Parent topic: Using the Control Panel Product Parts Locations See these sections to identify the parts on your product. 26 - Epson WorkForce Pro EC-4040 | Users Guide - Page 27
Product Parts - Front Product Parts - Inside Product Parts - Back Parent topic: Product Basics Product Parts - Front 1 Automatic Document Feeder (ADF) cover 2 ADF input tray 3 ADF edge guides 4 ADF document support 5 ADF output tray 6 Paper cassette 1 27 - Epson WorkForce Pro EC-4040 | Users Guide - Page 28
7 Paper cassette 2 1 Output tray 2 Paper cassette edge guides 3 Paper cassette Parent topic: Product Parts Locations 28 - Epson WorkForce Pro EC-4040 | Users Guide - Page 29
Product Parts - Inside 1 Document cover 2 Scanner glass 3 Control panel 29 - Epson WorkForce Pro EC-4040 | Users Guide - Page 30
4 USB Type A port for external devices 1 Scanner unit 2 Ink cartridge holder (do not remove) Parent topic: Product Parts Locations 30 - Epson WorkForce Pro EC-4040 | Users Guide - Page 31
Product Parts - Back 1 Rear cover 2 LAN port 3 USB port 4 AC inlet 5 LINE port 6 EXT port Parent topic: Product Parts Locations Using Power Saving Settings Your product enters sleep mode automatically and turns off the LCD screen if it is not used for a period of time. You can make the time period - Epson WorkForce Pro EC-4040 | Users Guide - Page 32
Changing the Sleep Timer Settings You can adjust the time period before your product enters sleep mode and turns off the LCD screen. 1. Press the home button, if necessary. 2. Select Settings. 3. Select General Settings. You see a screen like this: 4. Select Basic Settings. 5. Select Sleep Timer. - Epson WorkForce Pro EC-4040 | Users Guide - Page 33
Settings. 5. Select Power Off Timer, then select a time period between 30minutes and 12h (12 hours). Parent topic: Using Power Saving Settings Epson Connect Solutions for Smartphones, Tablets, and More Use your smartphone, tablet, or computer to print and scan documents, photos, emails, and web - Epson WorkForce Pro EC-4040 | Users Guide - Page 34
or upload it to an online service directly from your Epson product with Epson Scan to Cloud or the Epson iPrint Mobile App. Setting Up Epson Connect Services Using Epson Email Print Using the Epson iPrint Mobile App Using Epson Remote Print Using Epson Scan to Cloud Parent topic: Product Basics - Epson WorkForce Pro EC-4040 | Users Guide - Page 35
You see a screen like this: 4. Select Web Service Settings. 5. Select Epson Connect Services. You see a screen like this: 6. Select Register. 7. Follow the instructions on the screen to activate your product's email address. Parent topic: Epson Connect Solutions for Smartphones, Tablets, and More 35 - Epson WorkForce Pro EC-4040 | Users Guide - Page 36
.ca/connect (Canada), or epsonconnect.com (Caribbean) to learn more about Email Print, create your Epson Connect account, and register your product to the Epson Connect service. 3. Now you are ready to send and print emails to your product's Email Print address. Note: Go to epsonconnect.com and log - Epson WorkForce Pro EC-4040 | Users Guide - Page 37
Connect service. Note: Make a note of your product's email address. 3. Visit epsonconnect.com to learn more about Remote Print and how to download the Remote Print Driver software. 4. Download and install the Remote Print software. 5. Enter the email address and optional access key of your Epson - Epson WorkForce Pro EC-4040 | Users Guide - Page 38
Scan to Cloud, and select Destination List. 5. Click Add, then follow the instructions on the screen to create your destination list. 6. Now you are ready to for scanning to Scan to Cloud on your Epson product control panel. Parent topic: Epson Connect Solutions for Smartphones, Tablets, and More - Epson WorkForce Pro EC-4040 | Users Guide - Page 39
. Click Finish printer registration to complete setup and print a test page. Your product is now linked to your Google Account and can be accessed from any Chromebook, computer, Apple or Android device with Internet access. Visit Epson Support for Google Cloud Print (U.S) or Epson Support for Google - Epson WorkForce Pro EC-4040 | Users Guide - Page 40
enable the Epson plug-in. Printers and select your product. Parent topic: Product Basics Related topics Wi-Fi or Wired Networking Using Fire OS Printing You can wirelessly print from Amazon Fire tablets and phones to your nearby networked Epson product. There is no software to download, no drivers - Epson WorkForce Pro EC-4040 | Users Guide - Page 41
Epson product. There is no software to download, no drivers Surface RT or Pro tablet with networked Epson products. Epson Print and Scan Epson Print and Scan App does not support Windows 10 Mobile printing. 1. Connect your Epson product to your wireless network. See the link below. 2. Download Epson - Epson WorkForce Pro EC-4040 | Users Guide - Page 42
connect your Android 4.0 or later device to your product using NFC (Near Field Communication). Once connected, you can print and scan using Epson iPrint. 1. Make sure Epson iPrint is installed on your Android device. 2. Make sure Simple AP mode or Wi-Fi Direct is enabled on your product and that - Epson WorkForce Pro EC-4040 | Users Guide - Page 43
or scan a document. The Android device and product should reconnect automatically. 6. If you are going to print, open the file you want to print in Epson iPrint. 7. Touch the NFC antenna of your Android device to the NFC tag on your product to start printing or scanning. Parent topic: Product Basics - Epson WorkForce Pro EC-4040 | Users Guide - Page 44
interception of traffic over the wireless LAN. Your router may already have a default password enabled by your Internet service provider (ISP). See your ISP and router documentation for instructions on how to change the default password and better secure your network. • Connect your product only to - Epson WorkForce Pro EC-4040 | Users Guide - Page 45
router or access point. The wireless router or access point can be connected to your computer over a wireless or wired network. 1 Epson product 2 Wireless router or access point 3 Computer with a wireless interface 4 Computer 5 Internet 6 Ethernet cable (used only for wired connection to the - Epson WorkForce Pro EC-4040 | Users Guide - Page 46
follow the instructions on the Start Here sheet and install the necessary software by downloading it from the Epson website. The installer program guides you name of your wireless network or select Enter Manually to enter the name manually. Use the displayed keypad to enter your network name. 46 - Epson WorkForce Pro EC-4040 | Users Guide - Page 47
7. Select the Password field and enter your wireless password using the displayed keypad. Note: The network name and password are case sensitive. Be sure to correctly enter uppercase and lowercase letters, and numeric or special characters. • To move the cursor, press the left or right arrows. • - Epson WorkForce Pro EC-4040 | Users Guide - Page 48
a wireless router or access point. In Wi-Fi Direct Mode, the product itself acts as a network access point for up to 4 devices. 1 Epson product 2 Computer with a wireless interface 3 Other wireless device Enabling Wi-Fi Direct Mode Parent topic: Wi-Fi or Wired Networking Related references Status - Epson WorkForce Pro EC-4040 | Users Guide - Page 49
Enabling Wi-Fi Direct Mode You can enable Wi-Fi Direct mode to allow direct communication between your product and computer or other devices without a wireless router or access point. 1. Press the home button, if necessary. 2. Press the icon. You see a screen like this: 3. Select Wi-Fi Direct. - Epson WorkForce Pro EC-4040 | Users Guide - Page 50
You see a screen like this: 6. Use your computer or wireless device to select the Wi-Fi network name (SSID) displayed on the LCD screen, then enter the password shown. 7. Press the home button to exit. You see the icon on the LCD screen and should be able to connect to your product directly from - Epson WorkForce Pro EC-4040 | Users Guide - Page 51
the home button, if necessary. 2. Press the icon. You see a screen like this: 3. Select Wi-Fi (Recommended). 4. Select Push Button Setup (WPS). 5. Follow the instructions on the LCD screen to complete WPS setup. 6. Press the home button to exit. You see the icon on the LCD screen and should be - Epson WorkForce Pro EC-4040 | Users Guide - Page 52
: Wi-Fi Protected Setup (WPS) Printing a Network Status Sheet You can print a network status sheet to help you determine the causes of any problems you may have using your product on a network. 1. Press the home button, if necessary. 2. Select Settings. 3. Select General Settings. You see a screen - Epson WorkForce Pro EC-4040 | Users Guide - Page 53
Printing a Network Connection Report You can print a network connection report to view solutions to any problems you may have using your product on a network. 1. Press the home button, if necessary. 2. Select Settings. 3. Select General Settings. You see a screen like this: 4. Select - Epson WorkForce Pro EC-4040 | Users Guide - Page 54
Connection Report Codes and Messages Check the error codes and messages on the network connection report to solve problems you may encounter with network connections. The tables here list solutions to problems based on the error codes and messages that may appear on the top of the report. 1 Error - Epson WorkForce Pro EC-4040 | Users Guide - Page 55
product cannot display the SSID correctly. • If you are trying to connect using the WPS push button method, make sure your router or access point supports it. • If you are using a network password, check the label on your router or access point to confirm that you are using the correct password - Epson WorkForce Pro EC-4040 | Users Guide - Page 56
limits the number of connected devices, raise the connection limit. See your router or access point documentation for instructions. E8 Incorrect IP address is assigned to the printer. Confirm IP address setup of the network device (hub, router, or access point). Contact your network administrator - Epson WorkForce Pro EC-4040 | Users Guide - Page 57
assistance. Make sure other devices on the network are turned on and do the following: • If your product's Obtain IP Address setting is set to Manual, check the IP address, subnet mask, and default gateway addresses on the network connection report to see if they are correct. If not, correct the - Epson WorkForce Pro EC-4040 | Users Guide - Page 58
you are entering them -Index of the security key/password is set to manually. the first number • Confirm that the subnet mask and default gateway setup on your router, access point, and/or hub is not set manually; this -Entered security key/password is correct may cause your product's network - Epson WorkForce Pro EC-4040 | Users Guide - Page 59
Network Environment Messages Message Solution The same SSID may be set on several access points. Check the settings on your router and other access points to make sure each one uses a different SSID. The Wi-Fi environment needs to be improved. Turn the wireless router off and then turn it on. - Epson WorkForce Pro EC-4040 | Users Guide - Page 60
Server Settings. You see a screen like this: 8. Select one of the options shown above, then select the settings you want to use. Contact your internet service provider if necessary to confirm the authentication method for the email server. 60 - Epson WorkForce Pro EC-4040 | Users Guide - Page 61
9. Select Proceed to save your settings. 10. Select Close to exit. 11. Select Connection Check to verify the connection to the email server. Parent topic: Wi-Fi or Wired Networking Related tasks Scanning to Email Changing or Updating Network Connections See these sections to change or update how - Epson WorkForce Pro EC-4040 | Users Guide - Page 62
software. 3. Download and install your product software from the Epson website using the instructions on the Start Here sheet. Parent topic: Changing or Option screen, select Set up printer for the first time. 9. Continue following the rest of the on-screen instructions. Parent topic: Changing or - Epson WorkForce Pro EC-4040 | Users Guide - Page 63
your product software from the Epson website using the instructions on the Start Here sheet. problem with your network connection. Note: Before disabling Wi-Fi features, make a note of your product's SSID (network name) and password, and any network settings selected for the Epson Connect services - Epson WorkForce Pro EC-4040 | Users Guide - Page 64
4. Select Change Settings. 5. Select Others. 6. Select Disable Wi-Fi. 7. Select Yes to disable Wi-Fi. Parent topic: Changing or Updating Network Connections 64 - Epson WorkForce Pro EC-4040 | Users Guide - Page 65
Loading Paper Before you print, load paper for the type of printing you will do. Loading Paper in the Cassette Compatible Epson Papers Paper or Media Type Settings - Printing Software Selecting the Paper Settings for Each Source - Control Panel Selecting the Default Paper Source Settings Selecting - Epson WorkForce Pro EC-4040 | Users Guide - Page 66
2. Slide the edge guides outward. Note: If you are using legal-size paper or larger, press the button and extend the paper cassette. 66 - Epson WorkForce Pro EC-4040 | Users Guide - Page 67
3. Slide the front edge guide to your paper size. 4. Do one of the following: • Insert paper in the cassette with the glossy or printable side facedown and slide it against the front edge guide. Note: Make sure the paper is loaded against the front edge guide and not sticking out from the rear of - Epson WorkForce Pro EC-4040 | Users Guide - Page 68
• Insert up to 10 envelopes with the printable side facedown and flap edge left, as shown. Note: Load envelopes only in paper cassette 1. • Load a sheet of loose-leaf or other paper with holes as shown. 68 - Epson WorkForce Pro EC-4040 | Users Guide - Page 69
type of paper and do not print over the holes. Select Letterhead or Preprinted as the paper type setting. 5. Slide the edge guides against the paper, but not too tightly. Note: Make sure the paper fits under the tabs on the edge guides. 6. Keep the cassette flat as you insert it. 69 - Epson WorkForce Pro EC-4040 | Users Guide - Page 70
Make sure the paper is under the tabs on the edge guides and not sticking out from the rear end of the cassette. • If you have trouble loading a stack of envelopes, press each envelope flat before loading . • Check the paper package for any additional loading instructions. Paper Loading Capacity 70 - Epson WorkForce Pro EC-4040 | Users Guide - Page 71
paper Letterhead paper Recycled paper Colored paper Pre-printed paper Epson Bright White Paper Epson Presentation Paper Matte Epson Premium Presentation Paper Matte Epson Photo Paper Glossy4 Epson Premium Photo Paper Glossy4 Epson Ultra Premium Photo Paper Glossy4 Epson Premium Photo Paper Semi - Epson WorkForce Pro EC-4040 | Users Guide - Page 72
manual 2-sided printing supported; load up to 30 sheets for manual 2-sided printing 2 Manual 2-sided printing supported; load up to 30 sheets 3 Manual 2-sided printing supported Colored Epson Bright White Paper Letter (8.5 × 11 inches [216 × 279 mm]) Double-sided Printing Capacity Auto Manual - Epson WorkForce Pro EC-4040 | Users Guide - Page 73
Epson Premium Photo Paper Glossy Epson Premium Photo Paper Semi-gloss Epson Ultra Premium Photo Paper Glossy Epson Premium Presentation Paper Matte Envelopes Letter (8.5 × 11 inches [216 × 279 mm]) and smaller No. 10 (4.1 × 9.5 inches [105 × 241 mm]) Double-sided Printing Capacity Auto Manual - Epson WorkForce Pro EC-4040 | Users Guide - Page 74
(8.5 × 11 inches [216 × 279 mm]) Parent topic: Loading Paper in the Cassette Compatible Epson Papers You can purchase genuine Epson ink, maintenance boxes, and paper at epson.com (U.S. sales), epson.ca (Canadian sales), or epson.com.jm (Caribbean sales). You can also purchase supplies from an - Epson WorkForce Pro EC-4040 | Users Guide - Page 75
60 100 20 20 25 50 40 20 Parent topic: Loading Paper Paper or Media Type Settings - Printing Software For this paper Plain paper Epson Bright White Paper Letterhead paper Recycled paper Colored paper Select this paper Type or Media Type setting Plain Paper / Bright White Paper Letterhead Recycled - Epson WorkForce Pro EC-4040 | Users Guide - Page 76
Epson Ultra Premium Photo Paper Glossy Epson Premium Photo Paper Glossy Epson Photo Paper Glossy Epson Premium Photo Paper Semi-gloss Epson Presentation Paper Matte Epson button, if necessary. 2. Select Settings > General Settings > Printer Settings > Paper Source Settings > Paper Settings. 76 - Epson WorkForce Pro EC-4040 | Users Guide - Page 77
Panel Parent topic: Loading Paper Paper Type Settings - Control Panel Select a Paper Type setting that matches the paper you loaded. Paper type loaded Plain paper Epson Bright White Paper Letterhead paper Recycled paper Colored paper Paper Type setting Plain Paper Letterhead Recycled - Epson WorkForce Pro EC-4040 | Users Guide - Page 78
Epson Ultra Premium Photo Paper Glossy Epson Premium Photo Paper Glossy Epson Photo Paper Glossy Epson Premium Photo Paper Semi-gloss Epson Presentation Paper Matte Epson the home button, if necessary. 2. Select Settings > General Settings > Printer Settings. You see a screen like this: 78 - Epson WorkForce Pro EC-4040 | Users Guide - Page 79
options: • Turn on this setting to display a warning and print single-sided when a 2-sided printing error occurs, or to print only what the printer could process when a memory full error occurs. • Turn off this setting to display an error message and stop printing if an error occurs. 4. Select - Epson WorkForce Pro EC-4040 | Users Guide - Page 80
2. Select Settings > General Settings > Printer Settings > Universal Print Settings. You see this screen: 3. Adjust the settings as necessary. 4. When you are finished, press the Universal Print Settings Options Parent topic: - Epson WorkForce Pro EC-4040 | Users Guide - Page 81
Universal Print Settings option Check Paper Width Available settings On Off Skip Blank Page On Off Description Select On to check the paper width before printing. This prevents printing beyond the edges of the paper when the paper size settings are incorrect, but may reduce the printing speed. - Epson WorkForce Pro EC-4040 | Users Guide - Page 82
Placing Originals on the Product Follow the instructions here to place your original documents or photos on the product. Caution: Do not place anything on top of your product or use its cover - Epson WorkForce Pro EC-4040 | Users Guide - Page 83
1. Open the document cover. 83 - Epson WorkForce Pro EC-4040 | Users Guide - Page 84
edges of the indicated corner. Note: The edges of your original may be cropped by 0.06 inch (1.5 mm) from the edge of the scanner glass. Manually position your original away from the edges to prevent cropping. 3. Close the document cover gently to keep your original in place. Parent topic: Placing - Epson WorkForce Pro EC-4040 | Users Guide - Page 85
or valuable artwork in the ADF. Place fragile or valuable originals on the scanner glass to avoid wrinkling or damaging them. 1. Slide the ADF edge guides outward. 85 - Epson WorkForce Pro EC-4040 | Users Guide - Page 86
2. Fan your stack of originals and tap them gently on a flat surface to even the edges. 3. Insert the originals into the ADF faceup and top-edge first. The ADF icon on the Copy, Scan, and Fax screens lights up. 86 - Epson WorkForce Pro EC-4040 | Users Guide - Page 87
4. Slide the ADF edge guides against the originals, but not too tightly. ADF Original Document Specifications Parent topic: Placing Originals on the Product Related topics Copying Scanning Faxing ADF Original - Epson WorkForce Pro EC-4040 | Users Guide - Page 88
surfaces, such as embossed documents • Originals containing staples or paper clips • Originals with carbon paper backing • Originals with wet ink • Originals that are bound • Originals with labels, stickers, or sticky notes • Ripped, curled, folded, deteriorated, or wrinkled originals • Originals - Epson WorkForce Pro EC-4040 | Users Guide - Page 89
. Copying Documents or Photos Copying Options Copying Documents or Photos You can copy documents or photos onto various sizes and types of paper, including Epson special papers. 1. Place your original document or photo on the scanner glass, or place multi-page documents in the ADF. 2. Load the paper - Epson WorkForce Pro EC-4040 | Users Guide - Page 90
select Cancel. Parent topic: Copying Related references Copying Options Compatible Epson Papers Related tasks Using Presets Loading Paper in the Cassette Related Description Copies the document in black and white Copies the document in color Select the paper source that you want to use. If you - Epson WorkForce Pro EC-4040 | Users Guide - Page 91
Copying option Density Reduce/Enlarge Available settings Varying levels 100% Auto Fit Page 2-Sided 45%->195% and other conversions 1>1-Sided 2>2-Sided 1>2-Sided 2>1-Sided Description Adjusts the lightness or darkness of copies Copies the original at its full size Automatically sizes the image to - Epson WorkForce Pro EC-4040 | Users Guide - Page 92
Copying option Available settings Remove Shadow Off On Remove Punch Off Holes On ID Card Copy Off On Borderless Copy Off On Standard Medium Minimum Description Select On to erase the shadows that appear in the center of a document when copying a book or that appear around a document when - Epson WorkForce Pro EC-4040 | Users Guide - Page 93
support website. If you see a Software Update screen, select Enable automatic checking and click OK. The update scans your system to see if you have the latest product software. Follow the on-screen instructions. Printing with Windows Printing with the Built-in Epson Driver Locking Printer Settings - Epson WorkForce Pro EC-4040 | Users Guide - Page 94
, the Print option in the File menu, or another command. See your application's help utility for details. 3. If necessary, select your product name as the printer you want to use. Note: You may also need to select Properties or Preferences to view your print settings. You see the Main tab of - Epson WorkForce Pro EC-4040 | Users Guide - Page 95
type settings list for details. 9. Select the Quality setting that matches the print quality you want to use. 10. Select a Color option: • To print a color document or photo, select the Color setting. • To print text and graphics in black or shades of gray, select the Black/Grayscale setting. 11. To - Epson WorkForce Pro EC-4040 | Users Guide - Page 96
Paper Source Options - Windows Print Quality Options - Windows Multi-Page Printing Options - Windows Parent topic: Printing with Windows Related references Borderless Paper Type Compatibility Related tasks Selecting Double-sided Printing Settings - Windows Printing Your Document or Photo - Windows - Epson WorkForce Pro EC-4040 | Users Guide - Page 97
and prompting you to flip the paper over on the long edge to print the other side (recommended for paper types that do not support automatic duplexing). • Manual (Short-edge binding) to print your double-sided print job by printing one side and prompting you to flip the paper over on the - Epson WorkForce Pro EC-4040 | Users Guide - Page 98
You see this window: 3. Select the double-sided printing options you want to use. 4. Click OK to return to the Main tab. 98 - Epson WorkForce Pro EC-4040 | Users Guide - Page 99
return to the Main tab. 9. Print a test copy of your double-sided document to test the selected settings. 10. Follow any instructions displayed on the screen during printing. Double-sided Printing Options - Windows Print Density Adjustments - Windows Parent topic: Printing with Windows Double-sided - Epson WorkForce Pro EC-4040 | Users Guide - Page 100
to adjust the print quality of your double-sided print job. Print Density Sets the level of ink coverage for double-sided printing. Increase Ink Drying Time Sets the amount of time required for drying ink after printing on one side of the paper before printing the other side in double-sided printing - Epson WorkForce Pro EC-4040 | Users Guide - Page 101
Zoom to option to reduce or enlarge your document or photo by a specific percentage. Select the percentage in the % menu. 2. Select one of the following Color Correction options: • Select Automatic to automatically adjust the sharpness, brightness, contrast, and - Epson WorkForce Pro EC-4040 | Users Guide - Page 102
Custom and click the Advanced button to manually adjust the color correction settings or turn off color management in your printer software. • Select Image Options to access additional settings for improving printed images. Note: You can also select Color Universal Print settings. 3. To add the - Epson WorkForce Pro EC-4040 | Users Guide - Page 103
mode, you can also adjust the midtone density using the Gamma setting. Fix Photo Improves the color, contrast, and sharpness of flawed photos. Note: Fix Photo uses a sophisticated face recognition technology to optimize photos that include faces. For this to work, both - Epson WorkForce Pro EC-4040 | Users Guide - Page 104
ICM Lets you manage color using installed color printing profiles. No Color Adjustment Turns off color management in your printer software so you can manage color using only your application software. Parent topic: Selecting Additional Layout and Print Options - Windows Image Options and Additional - Epson WorkForce Pro EC-4040 | Users Guide - Page 105
High Speed Speeds up printing but may reduce print quality. Mirror Image Flips the printed image left to right. Parent topic: Selecting Additional Layout and Print Options - Windows Header/Footer Settings - Windows You can select any of the Header/Footer Settings options to add headers or footers - Epson WorkForce Pro EC-4040 | Users Guide - Page 106
Selecting a Printing Preset - Windows For quick access to common groups of print settings, you can select a printing preset on the Main or More Options tab. Note: You can create your own preset by clicking the Add/Remove Presets button. 1. Click the Main or More Options tab. You see the available - Epson WorkForce Pro EC-4040 | Users Guide - Page 107
and right-click the icon for your product in the right side of the Windows taskbar, or click the up arrow and right-click . 2. Select Printer Settings. 3. Click the Maintenance tab. You see the maintenance options: 107 - Epson WorkForce Pro EC-4040 | Users Guide - Page 108
to close the Extended Settings window. 7. Click OK to close the printer software window. Extended Settings - Windows Parent topic: Printing with Windows Extended on the Extended Settings window. Enable EPSON Status Monitor 3 Enables product monitoring for ink and paper supplies and other issues. - Epson WorkForce Pro EC-4040 | Users Guide - Page 109
printing problems. Refine screening pattern Prints graphics with a finer screening pattern. Allow Applications to Perform ICM Color Matching Allows applications to perform ICM color matching. Always Use the Driver's Paper Source Setting Prints using the paper source setting in the printer driver - Epson WorkForce Pro EC-4040 | Users Guide - Page 110
, such as this one: 2. Click OK or Print to start printing. Parent topic: Printing with Windows Locking Printer Settings - Windows Windows administrators can lock access to some printer settings to prevent unauthorized changes. 1. Do one of the following: • Windows 10: Click and select (Settings - Epson WorkForce Pro EC-4040 | Users Guide - Page 111
Control Panel. Click Printer under Hardware and Sound, then right-click your product and select Properties. 2. Click the Optional Settings tab. Note: You can prevent access to the Optional Settings tab by changing the user or group permissions in the Security tab. 3. Click Driver Settings. You see - Epson WorkForce Pro EC-4040 | Users Guide - Page 112
Allows headers and footers Lets you select the text and position for printing headers and footers Allows color printing Allows printing in black or shades of gray only Allows printing on one side of the printing of 4 pages on one sheet of paper Parent topic: Locking Printer Settings - Windows 112 - Epson WorkForce Pro EC-4040 | Users Guide - Page 113
-click the icon for your product in the right side of the Windows taskbar, or click the up arrow and right-click . 2. Select Printer Settings. You see the printer settings window: 3. Select the print settings you want to use as defaults in all your Windows programs. 4. Click OK. These settings are - Epson WorkForce Pro EC-4040 | Users Guide - Page 114
the icon for your product in the right side of the Windows taskbar, or click the up arrow and right-click . 2. Select Printer Settings. You see the printer settings window. 3. Click the Maintenance tab. You see the maintenance options: 4. Select the language you want to use as the Language setting - Epson WorkForce Pro EC-4040 | Users Guide - Page 115
Parent topic: Selecting Default Print Settings - Windows Changing Automatic Update Options Your printer software for Windows automatically checks for updates to the product software. You can the automatic update feature, you can check for updates manually. Parent topic: Printing with Windows 115 - Epson WorkForce Pro EC-4040 | Users Guide - Page 116
Printing with the Built-in Epson Driver - Windows 10 S You can print with the built-in Epson printer driver using any printing program on Windows 10 S, as described in these sections. Note: The built-in Epson driver in Windows 10 S does not include all the available print settings for your product. - Epson WorkForce Pro EC-4040 | Users Guide - Page 117
You see a window like this: 4. Select the type of paper you loaded as the Media setting. Note: The setting may not exactly match the name of your paper. Check the paper type settings list for details. 5. Click the Advanced button. 117 - Epson WorkForce Pro EC-4040 | Users Guide - Page 118
You see a window like this: 6. Select the size of the paper you loaded as the Paper Size setting. 7. To print multiple copies, select or enter the number as the Copy Count setting. 8. To print multiple copies of multi-page documents in sets, select the Collated checkbox. 9. Click OK. You return to - Epson WorkForce Pro EC-4040 | Users Guide - Page 119
10. Select the Layout tab. 11. Select the orientation of your document as the Orientation setting. 119 - Epson WorkForce Pro EC-4040 | Users Guide - Page 120
Driver - Windows 10 S Printing on a Mac You can print with your product using any Mac printing program, as described in these sections. Note: If you have an Internet connection, it is a good idea to check for updates to your product software on Epson's support website. Selecting Basic Print Settings - Epson WorkForce Pro EC-4040 | Users Guide - Page 121
- Mac Selecting Double-sided Printing Settings - Mac Managing Color - Mac Selecting Printing Preferences - Mac Printing Your Document details. 3. Select your product as the Printer setting. 4. If necessary, click the arrow next to the Printer setting or the Show Details button to expand the print - Epson WorkForce Pro EC-4040 | Users Guide - Page 122
You see the expanded printer settings window for your product: Note: The print window may look different, depending on the Mac OS version and the application you are using. 5. Select - Epson WorkForce Pro EC-4040 | Users Guide - Page 123
7. Select any application-specific settings that appear on the screen, such as those shown in the image above for the Preview application. 8. Select Print Settings or Printer Features from the pop-up menu. You see these settings: 123 - Epson WorkForce Pro EC-4040 | Users Guide - Page 124
checkbox if you want to print a borderless photo. If the option is grayed out, change the Media Type setting to a paper type that supports borderless printing. 13. Select any of the available print options. Paper Source Options - Mac Print Quality Options - Mac Print Options - Mac Parent topic - Epson WorkForce Pro EC-4040 | Users Guide - Page 125
Draft For draft printing on plain paper. Normal For everyday text and image printing. Fine For text and graphics with good quality and print speed. Best Quality For the best print quality, but the slowest print speed. Parent topic: Selecting Basic Print Settings - Mac Print Options - Mac You can - Epson WorkForce Pro EC-4040 | Users Guide - Page 126
Note: If you do not see these settings in the print window, check for them in your application before printing. They may be accessible by selecting Page Setup from the File menu. 1. Select the size of the paper you loaded as the Paper Size setting. If you are printing a borderless photo, select the - Epson WorkForce Pro EC-4040 | Users Guide - Page 127
Selecting Print Layout Options - Mac You can select a variety of layout options for your document or photo by selecting Layout from the popup menu on the print window. • To print multiple pages on one sheet of paper, select the number of pages in the Pages per Sheet pop-up menu. To arrange the print - Epson WorkForce Pro EC-4040 | Users Guide - Page 128
are printing as the Document Type setting. The software automatically sets the Adjustments options for that document type. 3. If necessary, customize the Adjustments settings as instructed on the screen. 4. Print a test copy of your double-sided document to test the selected settings. 5. Follow any - Epson WorkForce Pro EC-4040 | Users Guide - Page 129
ink coverage for double-sided printing. Increased Ink Drying Time Sets the amount of time required for drying ink Color - Mac You can adjust the Color Matching and Color Options settings to fine-tune the colors in your printout, or turn off color management in your printer software. 1. Select Color - Epson WorkForce Pro EC-4040 | Users Guide - Page 130
You can select from these settings on the Color Matching and Color Options menus. Color Matching Settings EPSON Color Controls Lets you manage color using controls in your printer software or turn off color management. ColorSync Prints using standard color profiles for your product and paper to help - Epson WorkForce Pro EC-4040 | Users Guide - Page 131
If your photo includes a face with an intentional color cast, such as a statue, you may want to turn off Fix Photo to retain the special color effects. Off (No Color Adjustment) Turns off color management in your printer software so you can manage color using only your application software. Note: An - Epson WorkForce Pro EC-4040 | Users Guide - Page 132
Preferences - Mac Parent topic: Printing on a Mac Printing Preferences - Mac You can select from these settings on the Options or Driver tab. Thick Paper and Envelopes Prevents ink from smearing when you print on envelopes or other thick paper. Skip Blank Page Ensures that your product does not - Epson WorkForce Pro EC-4040 | Users Guide - Page 133
temporary black printing Allows you to print using black ink when color ink is expended. High Speed Printing Speeds up printing but you choose whether or not to receive warning notifications from the printer software for various operating conditions. Establish bidirectional communication Allows the - Epson WorkForce Pro EC-4040 | Users Guide - Page 134
, and check ink status. 1. Click the printer icon when it printer information, click Settings or Supply Levels. Parent topic: Printing Your Document or Photo - Mac Printing From a Chromebook With a Google Account, you can print from a Chromebook without drivers or cables. 1. Connect your Epson - Epson WorkForce Pro EC-4040 | Users Guide - Page 135
Account and can be accessed from any Chromebook where you are logged in, as long as you have Internet access. Visit Epson Support for Google Cloud Print (U.S) or Epson Support for Google Cloud Print (Canada) for more information on using Google Cloud Print, or the Google Cloud Print website for - Epson WorkForce Pro EC-4040 | Users Guide - Page 136
Scanning You can scan your originals and save them as digital files. Starting a Scan Scanning with Document Capture Pro or Document Capture Scanning in Epson Scan 2 Scanning Special Projects Starting a Scan After placing your originals on your product for scanning, start scanning using one of these - Epson WorkForce Pro EC-4040 | Users Guide - Page 137
Pro lets you scan over a network using your saved job settings in Document Capture Pro you have registered with Epson Connect. • Computer Services for Devices) port on your Windows 7 or Windows Vista computer (the port is set up automatically on Windows 10 and Windows 8.x). 6. Follow the instructions - Epson WorkForce Pro EC-4040 | Users Guide - Page 138
Scanning Options Parent topic: Starting a Scan Related tasks Using Presets Entering Characters on the LCD Screen Using Epson Scan to Cloud Adding and Assigning Scan Jobs with Document Capture Pro or Document Capture Related topics Placing Originals on the Product Scanning to Email You can scan an - Epson WorkForce Pro EC-4040 | Users Guide - Page 139
You see a screen like this: 4. Select Email. You see a screen like this: 5. Do one of the following: • Select Contacts and choose an email address from the Contacts list. • Select Keyboard to use the displayed keyboard to enter the address for the recipient and press OK. • Select History to choose - Epson WorkForce Pro EC-4040 | Users Guide - Page 140
option on the product control panel. You do this by accessing the scan jobs in the Document Capture Pro (Windows) or Document Capture (Mac) program. 1. Start Document Capture Pro or Document Capture on a computer connected to the product. 2. Click the Manage Job icon from the toolbar at the top of - Epson WorkForce Pro EC-4040 | Users Guide - Page 141
: Starting a Scan Using the Product Control Panel Related tasks Scanning with Document Capture Pro or Document Capture Setting Up a WSD Port (Windows 7/Windows Vista) You can scan to a networked Windows computer using WSD (Web Services for Devices). You must first set up a WSD port on your Windows - Epson WorkForce Pro EC-4040 | Users Guide - Page 142
to use in the Windows taskbar, click the message. 8. On the Driver Software Installation screen, make sure your product is listed as Ready to use 7: Click and select Devices and Printers. • Windows Vista: Click Start and select Control Panel > Hardware and Sound > Printers. 10. Make sure that an - Epson WorkForce Pro EC-4040 | Users Guide - Page 143
options Communication Mode Location User Name Password Connection Mode Port Number - Color B&W JPEG PDF TIFF (Single Page) TIFF (Multi Page) folder path to send or save scanned images Select whether to scan images in color or black and white Select for photos. You can also select the Compression - Epson WorkForce Pro EC-4040 | Users Guide - Page 144
Scan to setting Scan Area Original Type Density Remove Shadow Remove Punch Holes Subject Attached File Max Size File Name Available options Letter A4 Legal Half Letter Envelope #10 5×7 4×6 8 × 10 Auto Cropping Max Area Text Text & Image Photo -4 to +4 On Off On Off - Various sizes - Description - Epson WorkForce Pro EC-4040 | Users Guide - Page 145
to your product's Contacts list. Note: If you are creating a shared network folder on a Mac, see your product documentation for instructions on creating the folder. The instructions here are for Windows. First make sure you connected your product and computer to the same network. Note: If you are - Epson WorkForce Pro EC-4040 | Users Guide - Page 146
this PC and follow the on-screen prompts. • Windows 7: Select Change Settings, change the computer's name, and click OK. (See Windows Help for instructions, if necessary.) Note: You need to be logged into Windows as an administrator to change the computer's name. After changing the name, restart - Epson WorkForce Pro EC-4040 | Users Guide - Page 147
11. Select the Security tab and check that the Group or user names list at the top includes the current computer user and the administrators who can now access the folder. 12. Select the Sharing tab again and write down the Network Path listed under Network File and Folder Sharing at the top. This - Epson WorkForce Pro EC-4040 | Users Guide - Page 148
• To create a location for scanning to a network folder or FTP, select Network Folder/FTP. 8. Select the number you want to use for the contact you are adding. 9. Select the Name field, use the displayed keyboard to enter the contact name (up to 30 characters), and press OK. 10. Select the Index - Epson WorkForce Pro EC-4040 | Users Guide - Page 149
computer's internet browser. Before you begin, print a network status sheet and locate the IP address for your product on the sheet. Note: These instructions use Internet Explorer as an example browser. 1. Start Internet Explorer on a computer that is using the same network as your product. 2. Type - Epson WorkForce Pro EC-4040 | Users Guide - Page 150
Parent topic: Setting Up and Scanning to a Network Folder or FTP Server Related tasks Printing a Network Status Sheet Scanning to a Network Folder or FTP Server You can scan an image and save it to a network folder on your computer or on an FTP server using your product's control panel. You can - Epson WorkForce Pro EC-4040 | Users Guide - Page 151
You see a screen like this: 5. Do one of the following: • Select a frequently used location displayed on the Destination tab, if you created any. • Select Contacts and choose a saved location from the Contacts list. • Select Keyboard, then select the Communication Mode field and select Network - Epson WorkForce Pro EC-4040 | Users Guide - Page 152
, Network, or FTP Scanning - Control Panel Selecting the Date and Time Related topics Placing Originals on the Product Starting a Scan Using the Epson Scan 2 Icon You can start the Epson Scan 2 program to select scan settings, scan, and save the scanned image to a file. Note: If you are using your - Epson WorkForce Pro EC-4040 | Users Guide - Page 153
You see an Epson Scan 2 window like this: 153 - Epson WorkForce Pro EC-4040 | Users Guide - Page 154
product software from the Epson website for use with Windows 10 S; you must obtain software only from the Windows Store. 1. Open your scanning program and select its scanning option. (See your scanning program help for instructions.) 2. Select your product. Note: In certain programs, you may need - Epson WorkForce Pro EC-4040 | Users Guide - Page 155
You see an Epson Scan 2 window like this: 155 - Epson WorkForce Pro EC-4040 | Users Guide - Page 156
the Epson iPrint app. You can save the scanned document to your device or a cloud service, e-mail it, or print it. Note: If you are using your Epson product a Scan Scanning with Document Capture Pro or Document Capture When you scan with Document Capture Pro (Windows) or Document Capture (Mac - Epson WorkForce Pro EC-4040 | Users Guide - Page 157
You see a window like this: 2. Click the Scan icon. 157 - Epson WorkForce Pro EC-4040 | Users Guide - Page 158
job that you created instead, select it from the Job list in the Document Capture Pro or Document Capture window, click the Start Job button, and skip the rest of these use and click OK. • Mac: If you installed Epson Scan, close the Scan Settings window, open the Scan menu at the top of - Epson WorkForce Pro EC-4040 | Users Guide - Page 159
You see a preview of your scan in the Document Capture Pro or Document Capture window. 7. Check the scanned images and , Send, or Print to save the scanned file. Parent topic: Scanning Scanning in Epson Scan 2 Epson Scan 2 automatically scans your document and saves the scanned file in PDF format in - Epson WorkForce Pro EC-4040 | Users Guide - Page 160
You see this window: 160 - Epson WorkForce Pro EC-4040 | Users Guide - Page 161
if you are scanning from the ADF. 4. Select the Document Size setting that matches the size of your original, or select Auto Detect to have Epson Scan 2 automatically detect the size. You can select Customize to enter a custom size, if necessary. 5. Select the image type of your original and how you - Epson WorkForce Pro EC-4040 | Users Guide - Page 162
Settings Tab You can select these additional scanning settings on the Epson Scan 2 Main Settings tab. Not all adjustment settings may To save multiple pages in a single file, you must select a file format that supports multiple pages such as PDF or Multi-TIFF. If you select another file format, each - Epson WorkForce Pro EC-4040 | Users Guide - Page 163
recognition in OCR (Optical Character Recognition) programs. Color Enhance Enhances the shades of the color you select in the scanned image. This setting , or both. Parent topic: Scanning in Epson Scan 2 Saving Scanned Documents as a Searchable PDF Using Epson Scan 2 You can scan a document and - Epson WorkForce Pro EC-4040 | Users Guide - Page 164
install your product software as instructed on the Start Here sheet. If you install your scanner software programs individually, be sure to also install this component if you want to perform OCR. 1. Load your original in the product for scanning. 2. Start Epson Scan 2. 3. Select your scan settings - Epson WorkForce Pro EC-4040 | Users Guide - Page 165
setting and select a Folder setting for your document. 13. Click Scan. The scanned image is saved as a searchable PDF. Parent topic: Scanning in Epson Scan 2 Image Format Options You can select different image formats and related options. For details on available options, click the ? icon on the - Epson WorkForce Pro EC-4040 | Users Guide - Page 166
but enlarge it later in an image-editing program. Increase the Epson Scan 2 Resolution setting in your scan. Increase the resolution by the Service Scanning Multi-Page Originals as Separate Files Parent topic: Scanning Scanning to a SharePoint Server or Cloud Service You can use Document Capture Pro - Epson WorkForce Pro EC-4040 | Users Guide - Page 167
• Windows (other versions): Click or Start, and select All Programs or Programs. Select EPSON Software > Document Capture Pro. • Mac: Open the Applications folder, open the Epson Software folder, and select Document Capture. Select your product and click OK, if necessary. You see a window like this - Epson WorkForce Pro EC-4040 | Users Guide - Page 168
scan job for uploading scanned images to a SharePoint server or a cloud service. You can use the scan job when you scan with Document Capture Pro or Document Capture or when you scan using the Document Capture Pro option on the product control panel. Parent topic: Scanning Special Projects Scanning - Epson WorkForce Pro EC-4040 | Users Guide - Page 169
start a new scanned file. 2. Do one of the following to start Document Capture Pro: • Windows 10: Click and select EPSON Software > Document Capture Pro. • Windows 8.x: Navigate to the Apps screen and select Document Capture Pro. • Windows (other versions): Click or Start, and select All Programs or - Epson WorkForce Pro EC-4040 | Users Guide - Page 170
also create a scan job for scanning multi-page originals as separate scanned files. You can use the scan job when you scan with Document Capture Pro or when you scan using the Document Capture Pro option on the product control panel. Parent topic: Scanning Special Projects 170 - Epson WorkForce Pro EC-4040 | Users Guide - Page 171
Faxing See these sections to fax using your product. Note: This product allows you to store names, telephone numbers, and fax data in its memory even when the power is turned off. Make sure you restore all of the default settings if you give away or dispose of the product. This will erase all of - Epson WorkForce Pro EC-4040 | Users Guide - Page 172
1. Connect a phone cable to your telephone wall jack and to the LINE port on your product. Note: If you have a DSL or ISDN connection, you must connect the appropriate DSL filter, or ISDN terminal adapter or router to the wall jack to be able to use the line for faxing or voice calls using your - Epson WorkForce Pro EC-4040 | Users Guide - Page 173
2. If you are connecting a telephone or answering machine to your product using a second phone cable, remove the cap from the EXT port on your product. 3. Connect a second phone cable to your telephone or answering machine and to the EXT port on your product. 173 - Epson WorkForce Pro EC-4040 | Users Guide - Page 174
the EXT port for your product to detect an incoming fax call when the phone is picked up. Epson cannot guarantee compatibility with VoIP, cable phone systems, or fiberoptic digital services such as FIOS. Parent topic: Faxing Related tasks Receiving Faxes Automatically Setting Up Fax Features Before - Epson WorkForce Pro EC-4040 | Users Guide - Page 175
the source of the faxes you send. 9. On the Distinctive Ring Setting screen, do one of the following: • If you have subscribed to a distinctive ring service from your telephone company, select Proceed. Select the ring pattern to be used for incoming faxes or select On. Go to step 12. • If you - Epson WorkForce Pro EC-4040 | Users Guide - Page 176
Yes to receive faxes automatically or select No to receive faxes manually. Note: If you connect an external answering machine and select Run Check Fax Connection screen, select Start Checking and follow the on-screen instructions to check the fax connection and print a report of the check result - Epson WorkForce Pro EC-4040 | Users Guide - Page 177
3. Select General Settings. 4. Scroll down and select Fax Settings. 5. Select Basic Settings. 6. Select Line Type. 7. Select PBX. You see a screen like this: 8. Select Use. 9. Select Access Code. 177 - Epson WorkForce Pro EC-4040 | Users Guide - Page 178
10. Use the displayed keypad to enter the access code, such as 9, and select OK. 11. Select OK to exit. Parent topic: Setting Up Basic Fax Features Related tasks Entering Characters on the LCD Screen Setting the Number of Rings to Answer If you connect an external answering machine and select to - Epson WorkForce Pro EC-4040 | Users Guide - Page 179
6. Select Rings to Answer. 7. Select the number of rings and select OK. Make sure to select a number higher than the number of rings your answering machine is set to for answering a call. Note: An answering machine picks up every call faster than the product, but the product can detect fax tones and - Epson WorkForce Pro EC-4040 | Users Guide - Page 180
3. Select General Settings 4. Scroll down and select Fax Settings. You see a screen like this: 5. Select the group of settings you want to change. Print Settings - Fax Basic Settings - Fax Security Settings - Fax Parent topic: Setting Up Fax Features 180 - Epson WorkForce Pro EC-4040 | Users Guide - Page 181
Print Settings - Fax Set the print options you want to use for incoming faxes in the Receive Settings > Print Settings menu. Setting Auto Reduction Split Page Settings Auto Rotation Add Reception Information 2-Sided Print Start Timing Collation Stack Print Suspend Time Options On Off Delete Print - Epson WorkForce Pro EC-4040 | Users Guide - Page 182
Turns on Error Correction Mode (ECM) to automatically correct errors in sent or received fax data. Off Turns off Error Correction Mode (ECM); color faxes cannot be sent or received. On Automatically dials the number you enter for faxing when the product detects a dial tone. Off Turns off - Epson WorkForce Pro EC-4040 | Users Guide - Page 183
Distinctive Ring Rings to Answer Remote Receive Rejection Fax Options Manual Auto All Single Double Triple Double&Triple 1 to 9 to the same line and assign different ring patterns to each. If you use this service, select the number of rings for your fax number so your product can receive faxes - Epson WorkForce Pro EC-4040 | Users Guide - Page 184
panel. Also first confirm that you can send and receive faxes using the control panel. 1. Do one of the following: • Windows 10: Click and select EPSON Software. • Windows 8.x: Navigate to the Apps screen. • Windows (other versions): Click or Start > Programs or All Programs - Epson WorkForce Pro EC-4040 | Users Guide - Page 185
The first time you use the FAX Utility, you see this introduction window: 3. Read about the FAX Utility and click Close at the bottom of the window. 185 - Epson WorkForce Pro EC-4040 | Users Guide - Page 186
You see this window: 4. Click Select Printer and follow the on-screen instructions to transfer your product's fax settings to the FAX Utility. Note: For detailed information, click Help or Open Online Help. Parent topic: Setting Up Fax - Epson WorkForce Pro EC-4040 | Users Guide - Page 187
Utility. 2. Double-click FAX Utility, if necessary. You see this window: 3. Select your FAX product in the Printer list. 4. Select Fax Settings. 5. Follow the prompts that appear on the screen to enter your fax header information and select your fax settings. Note: For - Epson WorkForce Pro EC-4040 | Users Guide - Page 188
Group Parent topic: Setting Up Contacts and Contact Groups Related tasks Setting Up Speed/Group Dial Lists Using the Fax Utility - Mac Receiving Faxes Manually Creating a Contact You can create a list of contacts to save frequently used fax numbers. Note: You can create up to 100 contacts and - Epson WorkForce Pro EC-4040 | Users Guide - Page 189
3. Select Contacts. You see a screen like this: 4. Press the Add Contact icon. 5. Select Add Contact. 6. Select the number you want to use for the contact you are adding. You see a screen like this: 7. Select the Contact field, use the displayed keyboard to enter the contact name (up to 30 - Epson WorkForce Pro EC-4040 | Users Guide - Page 190
8. Select the Index Word field, use the displayed keyboard to enter a word to use when searching for an entry (up to 30 characters), and press OK. (This field is optional.) 9. Select the Fax Number field, and use the numeric keypad on the LCD screen or the buttons on the product to enter the fax - Epson WorkForce Pro EC-4040 | Users Guide - Page 191
You see a screen like this: 5. Do one of the following: • To delete the contact, select Delete and select Yes on the confirmation screen. • To edit the contact, select Edit, select the item you want to change, enter the correct information, and select OK. When you are finished editing, select OK. - Epson WorkForce Pro EC-4040 | Users Guide - Page 192
You see a screen like this: 3. Select Contacts. 4. Press the Add Contact icon. 5. Select Add Group. You see a screen like this: 6. Select the number you want to use for the group you are adding. 7. Select the Group Name field, use the displayed keyboard to enter the group name (up to 30 characters), - Epson WorkForce Pro EC-4040 | Users Guide - Page 193
8. Select the Index Word field, use the displayed keyboard to enter a word to use when searching for a group (up to 30 characters), and press OK. (This field is optional.) 9. Select Contact(s) Added to the Group. You see your contacts list. 10. Select the number next to each contact you want to - Epson WorkForce Pro EC-4040 | Users Guide - Page 194
Windows Address Book to the PC-FAX Phone Book in the FAX Utility for Windows. 1. Do one of the following: • Windows 10: Click and select EPSON Software. • Windows 8.x: Navigate to the Apps screen. • Windows (other versions): Click or Start > Programs or All Programs - Epson WorkForce Pro EC-4040 | Users Guide - Page 195
The first time you use the FAX Utility, you see this introduction window: 3. Read about the FAX Utility and click Close at the bottom of the window. 195 - Epson WorkForce Pro EC-4040 | Users Guide - Page 196
You see this window: 4. To edit the contacts list on your product, click Contacts. 5. Do one of the following: • To edit a contact, select it in the list and click the icon. • To delete a contact, select it in the list and click the icon. 6. To import fax numbers from your Windows Address Book into - Epson WorkForce Pro EC-4040 | Users Guide - Page 197
to 60 speed dial and group dial entries combined. 1. In the Apple menu or the Dock, select System Preferences. Select Print & Fax, Print & Scan, or Printers & Scanners, select the FAX option for your product, and select Options & Supplies. Select Utility and select Open - Epson WorkForce Pro EC-4040 | Users Guide - Page 198
You see this window: 3. Select your FAX product in the Printer list. 4. Select Speed Dial/Group Dial List. You see this window: 198 - Epson WorkForce Pro EC-4040 | Users Guide - Page 199
5. To add an entry, double-click an empty entry. Note: To edit an entry, select it and change the information. To delete an entry, select it and press the Delete key on your keyboard. 6. Do one of the following: • To create a speed dial entry, select Speed Dial, enter a name and fax number, and - Epson WorkForce Pro EC-4040 | Users Guide - Page 200
, place your document in the ADF and turn on the ADF 2Sided setting. (You cannot fax double-sided documents in color.) 4. Do one of the following to select fax recipients: • Manually enter a fax number: Select Keypad and enter a fax number. Press OK when done. To add another fax number, repeat the - Epson WorkForce Pro EC-4040 | Users Guide - Page 201
the fax settings, and repeat this step.) You cannot send the fax in color after previewing it. Note: If you do not touch the preview screen for dials the number and sends the fax. Note: Your product does not save sent color faxes to its memory. If the Save Failure Data option is enabled, faxes that - Epson WorkForce Pro EC-4040 | Users Guide - Page 202
Panel Fax Sending Options While sending a fax, you can select Fax Settings and select these options. Setting Original Size (Glass) Original Type Color Mode Resolution Density Remove Background Sharpness Options Description Half Letter A5 Sets the size for a document placed on the scanner glass - Epson WorkForce Pro EC-4040 | Users Guide - Page 203
to enable 2-sided faxing from the ADF. The Direct Send option and color faxing are disabled when you turn on this setting. Select On to saving the scanned image to memory. You cannot use this setting when sending a color fax or sending a fax to multiple recipients. Select On to send the current - Epson WorkForce Pro EC-4040 | Users Guide - Page 204
3. Select Fax. You see a screen like this: 4. Enter a fax number or select a number from the Contacts or Recent lists. 5. Select Fax Settings. 6. Select Send Fax Later. 7. Select On. 8. Select Time, use the displayed keypad on the LCD screen to enter your desired time, and select OK. 9. Select Send. - Epson WorkForce Pro EC-4040 | Users Guide - Page 205
you want to fax and select the print command. You see a window like this: 2. Select your product with the FAX option as the printer. 3. To change the Paper Size, Orientation, Color, Image Quality, or Character Density settings, click the Preferences or Properties button. Note: If you see a Setup - Epson WorkForce Pro EC-4040 | Users Guide - Page 206
If you're faxing for the first time, you see a window like this one: 6. Enter your sender information so that recipients can identify the origin of the fax. Then click OK to save the sender information. 206 - Epson WorkForce Pro EC-4040 | Users Guide - Page 207
like this: 7. Enter the recipient's name and fax number or select a recipient from the phonebook, then click Next. Note: For detailed instructions on using the Epson FAX Utility, click Help. 8. Select a cover sheet and enter a subject and message, then click Next. 9. Click Send to transmit your fax - Epson WorkForce Pro EC-4040 | Users Guide - Page 208
File menu, or another command. See your application's help utility for details. 3. Select your product FAX option as the Printer setting. 4. If necessary, click the arrow next to the Printer setting or the Show Details button to expand the print window. 5. Select the number of pages you are faxing - Epson WorkForce Pro EC-4040 | Users Guide - Page 209
You see this window: 7. Do one of the following to choose your recipient: • Select a name or group from the Recipient List. • Enter a name, company, and fax number and click the + button. • Click the icon and select a recipient from your address book. 8. Select Fax Settings from the pop-up menu. 209 - Epson WorkForce Pro EC-4040 | Users Guide - Page 210
this window: 9. Select the Color and Image Quality settings you want to use for your fax. 10. Click Fax. Parent topic: Sending Faxes Receiving Faxes See these sections to receive faxes with your product. Fax Reception Receiving Faxes Automatically Receiving Faxes Manually Receiving a Fax by Polling - Epson WorkForce Pro EC-4040 | Users Guide - Page 211
faxes and voice calls, you can also set your product to receive faxes manually. This allows you to check for a fax tone using the telephone and > General Settings > Fax Settings > Basic Settings > Receive Mode and select Manual. 2. When the connected telephone rings, answer the call. 3. If you hear - Epson WorkForce Pro EC-4040 | Users Guide - Page 212
a Fax by Polling You can use polling to receive a fax from another fax machine (such as a fax information service). Note: You cannot use polling to receive a fax from a fax information service that uses audio guidance. 1. Press the home button, if necessary. 2. Select Fax. You see a screen like this - Epson WorkForce Pro EC-4040 | Users Guide - Page 213
6. Select Close. 7. Enter the fax number you expect to receive the fax from. Note: If direct dialing has been restricted, you can only select the number from the contact list or fax history. 8. Select Polling Rec to start receiving the fax. Parent topic: Receiving Faxes Viewing a Fax on the LCD - Epson WorkForce Pro EC-4040 | Users Guide - Page 214
see the fax displayed on the screen. 14. Press the icon. 15. Select one of the printing or deleting options, and follow the on-screen instructions. Note: Delete faxes after you print or view them to prevent the product's memory from filling up. When the memory is full, you can only - Epson WorkForce Pro EC-4040 | Users Guide - Page 215
faxes to an external USB device connected to your product. 1. Insert a supported external USB device into the product's USB port. 2. Press the home button one of the following: • Windows 10: Click and select EPSON Software. • Windows 8.x: Navigate to the Apps screen. • Windows (other versions): - Epson WorkForce Pro EC-4040 | Users Guide - Page 216
The first time you use the FAX Utility, you see this introduction window: 3. Read about the FAX Utility and click Close at the bottom of the window. 216 - Epson WorkForce Pro EC-4040 | Users Guide - Page 217
You see this window: 4. To save faxes received by your product on your computer, select Save received faxes on this computer. 5. Select the destination folder and other options, and click OK. You return to the FAX Utility window. 6. To receive notifications when received faxes arrive in the selected - Epson WorkForce Pro EC-4040 | Users Guide - Page 218
7. Select how often you want to be notified of received faxes and click OK. Note: For detailed information, click Help or Open Online Help. Parent topic: Receiving Faxes Checking Fax Status You can check the status of current fax jobs, or faxes that have been received or sent on the product control - Epson WorkForce Pro EC-4040 | Users Guide - Page 219
Printing Fax Reports You can print several types of fax reports whenever necessary. You can also print the fax log printed automatically by turning on Fax Log Auto Print. 1. Press the home button, if necessary. 2. Select Fax. You see a screen like this: 3. Press the icon. 4. Select Fax Report. 5. - Epson WorkForce Pro EC-4040 | Users Guide - Page 220
Report Format Selects the amount of information on fax reports. Parent topic: Printing Fax Reports 220 - Epson WorkForce Pro EC-4040 | Users Guide - Page 221
Follow the instructions here to the USB port on the front of the product. Note: Epson cannot guarantee the compatibility of your device. Make sure the ) version 1.0 or 2.0 standard* TIFF 6.0-compliant uncompressed images: RGB full-color or binary (not CCITT-encoded) 80 × 80 pixels to 10200 × 10200 - Epson WorkForce Pro EC-4040 | Users Guide - Page 222
** If there are more than 999 files, the JPEGs will be displayed in groups. Parent topic: Connecting a USB Device Disconnecting a USB Device After you finish working with a USB device, follow these steps to remove it. 1. If your product is connected to your computer using a USB cable, do one of the - Epson WorkForce Pro EC-4040 | Users Guide - Page 223
4. Do one of the following to select your photos: • In Tile View, select the thumbnail images of the photos you want to print. • In Single View, select the thumbnail image of the photo you want to print, then press the left or right arrow buttons to scroll through and select additional photos, or - Epson WorkForce Pro EC-4040 | Users Guide - Page 224
all options or settings may be available, depending on the file format. Basic Settings Print settings Paper Setting Color Mode Available options Various paper size and type settings B&W Color Description Indicates the source that contains the paper size and type you want to print on Prints the - Epson WorkForce Pro EC-4040 | Users Guide - Page 225
faces. For this to work, both eyes and the nose must be visible in the subject's face. If your photo includes a face with an intentional color cast, such as a statue, you may want to turn off Fix Photo to retain the special - Epson WorkForce Pro EC-4040 | Users Guide - Page 226
or you may lose data from the device. 1. Press the home button, if necessary. 2. Select Settings. 3. Select General Settings. You see a screen like this: 4. Select Printer Settings. 5. Select Memory Device Interface. 226 - Epson WorkForce Pro EC-4040 | Users Guide - Page 227
You see a screen like this: 6. Make sure Memory Device is set to Enable. 7. Select File Sharing. 8. Select the way your computer is connected to the product: either USB or Network. Parent topic: Transferring Files on a USB Device Transferring Files from a USB Device to Your Computer You can transfer - Epson WorkForce Pro EC-4040 | Users Guide - Page 228
4. Select the folder that contains your files. 5. Drag the files you want to transfer to the desired folder on your computer or on your USB device. Note: Your product's LCD screen does not update to display new information about your USB device after you copy files to it or delete files from it. - Epson WorkForce Pro EC-4040 | Users Guide - Page 229
during print head cleaning. When an ink cartridge is expended or the maintenance box is at the end of its service life, you need to replace it Epson Ink Cartridges and Maintenance Box Removing and Installing Ink Cartridges Printing with Black Ink and Expended Color Cartridges Conserving Low Black Ink - Epson WorkForce Pro EC-4040 | Users Guide - Page 230
: Check Cartridge and Maintenance Box Status Related tasks Removing and Installing Ink Cartridges Replacing the Maintenance Box Checking Cartridge and Maintenance Box Status - Windows A low ink reminder appears if you try to print when ink is low, and you can check your cartridge or maintenance box - Epson WorkForce Pro EC-4040 | Users Guide - Page 231
installed in the product is broken, incompatible with the product model, or improperly installed, Epson Status Monitor will not display an accurate cartridge status. 3. To disable the low ink reminder, right-click the product icon in the Windows taskbar and select Monitoring Preferences. 231 - Epson WorkForce Pro EC-4040 | Users Guide - Page 232
the See Low Ink Reminder alerts checkbox at the bottom of the screen. 5. To disable promotional offers, deselect the Display Epson Offers checkbox. 6. Click OK. Parent topic: Check Cartridge and Maintenance Box Status Related tasks Removing and Installing Ink Cartridges Replacing the Maintenance - Epson WorkForce Pro EC-4040 | Users Guide - Page 233
, select your product, and select Options & Supplies. Select Utility and select Open Printer Utility. 2. Select EPSON Status Monitor. You see this window: 3. Do the following as necessary: • You can update the ink cartridge and maintenance box status by clicking Update. • Replace or reinstall the - Epson WorkForce Pro EC-4040 | Users Guide - Page 234
Note: This printer is designed for use with Epson cartridges only, not third-party cartridges or ink. Other brands of ink supplies are color reduces yields. All cartridges must be installed with ink for printing and printer maintenance. For print quality, some ink remains in replaced cartridges. Ink - Epson WorkForce Pro EC-4040 | Users Guide - Page 235
topic: Purchase Epson Ink Cartridges and Maintenance Box Removing and Installing Ink Cartridges Make sure you have your replacement cartridges handy before you begin. You must install new cartridges immediately after removing the old ones. Caution: Leave your old cartridges in the printer until you - Epson WorkForce Pro EC-4040 | Users Guide - Page 236
2. Lift up the scanner unit until it clicks. Caution: Do not move the print head by hand; otherwise, you may damage your product. Do not touch the flat white cable inside the printer. 3. Squeeze the tab on the cartridge and lift the cartridge straight up to remove it. 236 - Epson WorkForce Pro EC-4040 | Users Guide - Page 237
carefully. Do not take the used cartridge apart or try to refill it. Warning: If ink gets on your skin, wash it thoroughly with soap and water. If ink gets into your eyes, flush them immediately with water. If ink gets into your mouth, spit it out and see a doctor right away. Keep - Epson WorkForce Pro EC-4040 | Users Guide - Page 238
and be unable to print. 6. Remove the yellow tape from the base of the cartridge. Caution: Do not remove any other labels or seals, or ink will leak. 7. Insert the new cartridge into the holder and push it down until it clicks into place. 238 - Epson WorkForce Pro EC-4040 | Users Guide - Page 239
from dirt and dust and store it in the same environment as the printer. The valve in the ink supply port is designed to contain any excess ink, but do not touch the ink supply port or surrounding area. Always store ink cartridges with the label facing up; do not store cartridges upside-down. Parent - Epson WorkForce Pro EC-4040 | Users Guide - Page 240
during printing telling you that you can temporarily print in black ink with an expended color cartridge, you can cancel your print job and select settings to print on plain paper or on an envelope. Note: If you are using your Epson product with the Windows 10 S operating system, you cannot use the - Epson WorkForce Pro EC-4040 | Users Guide - Page 241
ink on plain paper or on an envelope. Note: While a color cartridge is expended, you cannot print faxes, make copies, or print from Epson Connect or a mobile device. 1. Click the printer Scan, or Printers & Scanners, select your product, and select Options & Supplies. 5. Select Driver or Options. 241 - Epson WorkForce Pro EC-4040 | Users Guide - Page 242
Paper or Envelope as the paper type setting. 13. Select the Grayscale option. 14. Click Print to print your document. Parent topic: Printing with Black Ink and Expended Color Cartridges 242 - Epson WorkForce Pro EC-4040 | Users Guide - Page 243
setting, and depends on other selected print settings. To use this feature, Epson Status Monitor must be enabled. • Click Yes to use a mixture of color inks to create black, or No to continue using the remaining black ink for the document you are printing. • Click Disable this feature to continue - Epson WorkForce Pro EC-4040 | Users Guide - Page 244
. Note: Do not tilt the used maintenance box or take it apart. Warning: If ink gets on your skin, wash it thoroughly with soap and water. If ink gets into your eyes, flush them immediately with water. If ink gets into your mouth, spit it out and see a doctor right away. Keep the - Epson WorkForce Pro EC-4040 | Users Guide - Page 245
5. Place the used maintenance box in the plastic bag that came with the new maintenance box. Seal the bag and dispose of it carefully. 6. Insert the new maintenance box into the holder and push it all the way in. 245 - Epson WorkForce Pro EC-4040 | Users Guide - Page 246
7. Press the tab on the maintenance box cover and reattach it. Parent topic: Replacing Ink Cartridges and Maintenance Boxes Related concepts Purchase Epson Ink Cartridges and Maintenance Box 246 - Epson WorkForce Pro EC-4040 | Users Guide - Page 247
Epson website for use with Windows 10 S; you must obtain software only from the Windows Store. If running these utilities does not solve the problem, you may need to replace the ink cartridges. Print Head Maintenance Aligning the Print Head Using the Product Control Panel Cleaning the Paper Guide - Epson WorkForce Pro EC-4040 | Users Guide - Page 248
Checking the Nozzles Using the Product Control Panel You can check the print head nozzles using the control panel on your product. 1. Make sure there are no errors on the LCD screen. 2. Load a few sheets of plain paper in the product. 3. Press the home button, if necessary. 4. Select Maintenance. - Epson WorkForce Pro EC-4040 | Users Guide - Page 249
If there are gaps or the pattern is faint, select X and continue. 9. Follow the instructions on the screen to clean the print head, check the nozzles, and repeat the process . If quality still does not improve, one of the ink cartridges may be old or damaged and needs to be replaced. Parent topic: - Epson WorkForce Pro EC-4040 | Users Guide - Page 250
. • Mac: In the Apple menu or the Dock, select System Preferences. Select Print & Fax, Print & Scan, or Printers & Scanners, select your product, and select Options & Supplies. Select Utility and select Open Printer Utility. 3. Select Nozzle Check. You see a window like this: 4. Click Print. 250 - Epson WorkForce Pro EC-4040 | Users Guide - Page 251
clogged nozzles, you can clean the print head. Note: You cannot clean the print head if an ink cartridge is expended, and may not be able to clean it when a cartridge is low. You Utility Parent topic: Print Head Maintenance Related concepts Purchase Epson Ink Cartridges and Maintenance Box 251 - Epson WorkForce Pro EC-4040 | Users Guide - Page 252
Related tasks Removing and Installing Ink Cartridges Cleaning the Print Head Using the Product Control Panel You can clean the print head using the control panel on your product. 1. Make sure - Epson WorkForce Pro EC-4040 | Users Guide - Page 253
at least 6 hours without printing or longer if printing. Then try cleaning the print head again. If quality still does not improve, contact Epson. Parent topic: Print Head Cleaning Related tasks Loading Paper in the Cassette Cleaning the Print Head Using a Computer Utility You can clean the print - Epson WorkForce Pro EC-4040 | Users Guide - Page 254
Apple menu or the Dock, select System Preferences. Select Print & Fax, Print & Scan, or Printers & Scanners, select your product, and select Options & Supplies. Select Utility and select Open Printer Utility. 3. Select Head Cleaning. You see a window like this: 4. Click Start to begin the cleaning - Epson WorkForce Pro EC-4040 | Users Guide - Page 255
head up to 4 times, wait at least 6 hours without printing. Then try cleaning the print head again. If quality still does not improve, contact Epson. Parent topic: Print Head Cleaning Related tasks Loading Paper in the Cassette Aligning the Print Head Using the Product Control Panel You can align - Epson WorkForce Pro EC-4040 | Users Guide - Page 256
are misaligned. • Vertical Alignment if your printout is blurry. • Horizontal Alignment if your printout contains horizontal banding. 7. Follow the on-screen instructions to print an alignment sheet. Note: Do not cancel printing while you are printing head alignment patterns. 8. Check the printed - Epson WorkForce Pro EC-4040 | Users Guide - Page 257
Done. Parent topic: Adjusting Print Quality Related tasks Loading Paper in the Cassette Cleaning the Paper Guide If you see ink on the back of a printout, you can clean the paper guide rollers to remove any excess ink. If paper does not feed correctly from the rear paper feed slot, you can use - Epson WorkForce Pro EC-4040 | Users Guide - Page 258
You see a screen like this: 4. Scroll down and select Paper Guide Cleaning. 5. Select the paper source you want to clean. 6. Follow the on-screen instructions to clean the paper guide. 7. Repeat these steps as necessary until the paper comes out clean. If you are using a cleaning sheet, repeat these - Epson WorkForce Pro EC-4040 | Users Guide - Page 259
Cleaning and Transporting Your Product See these sections if you need to clean or transport your product. Cleaning Your Product Transporting Your Product Cleaning Your Product To keep your product working at its best, you should clean it several times a year. Caution: Do not use a hard brush, - Epson WorkForce Pro EC-4040 | Users Guide - Page 260
5. Open the document cover. 260 - Epson WorkForce Pro EC-4040 | Users Guide - Page 261
6. Clean the scanner glass and the glass area on the left with a soft, lint-free cloth (microfiber is recommended) moistened with a little glass cleaner. Caution: Do not spray glass cleaner directly on the glass and do not press the glass surface with any force. 7. Close the document cover. 261 - Epson WorkForce Pro EC-4040 | Users Guide - Page 262
8. Open the ADF cover. 262 - Epson WorkForce Pro EC-4040 | Users Guide - Page 263
transportation and storage, follow these guidelines: • Avoid tilting the product, placing it vertically, or turning it upside down; otherwise ink may leak. • Leave the ink cartridges installed. Removing the cartridges can dry out the print head and may prevent the product from printing. • Do not - Epson WorkForce Pro EC-4040 | Users Guide - Page 264
product for a long period, replace low, expended, or expired ink to help prevent the print head from drying out. Store cables. 4. Remove all the paper from the product. 5. Close the output tray and paper support. 6. Remove any memory device inserted in the product. 7. Lift up the scanner unit and - Epson WorkForce Pro EC-4040 | Users Guide - Page 265
possible, or use equivalent materials with cushioning around the product. Keep the product level during transportation. Be sure to remove the tape from the ink cartridge holder before turning on your product. If print quality has declined when you print again, clean and align the print head. Parent - Epson WorkForce Pro EC-4040 | Users Guide - Page 266
/support (Canada), or epson.com.jm/support (Caribbean) and select your product. Note: Epson periodically provides firmware updates to address issues of security, performance, minor bug fixes and ensure your printer functions as designed. Your printer was designed to work only with genuine Epson ink - Epson WorkForce Pro EC-4040 | Users Guide - Page 267
the screen to wake the product from sleep mode. LCD screen message Printer error. Turn the power off and on again. If the problem persists, contact Epson Support. Paper out in XX. Load paper and touch OK. XX/XX You need to replace Ink Cartridges Paper Setup Auto Display is set to Off. Some features - Epson WorkForce Pro EC-4040 | Users Guide - Page 268
documentation for more details To use cloud services, update the root certificate from the Epson Web Config utility Check that the printer driver is installed on the computer and that the port settings for the printer are correct. Check that the printer driver is installed on the computer and that - Epson WorkForce Pro EC-4040 | Users Guide - Page 269
cannot save a scan to a shared folder over a public network. Click the link to "Cannot Save a Scan to a Shared Folder Over a Network" below for instructions. • Make sure the shared folder path matches the path registered to your product contacts list. • Make sure the IP address of the computer is - Epson WorkForce Pro EC-4040 | Users Guide - Page 270
Select Network > MS Network to access the setting. See the link below for instructions on accessing Web Config. The file name is already in use. Rename the file . Increase the free space and try again. Parent topic: Solving Problems Related references Cannot Save a Scan to a Shared Folder Over a - Epson WorkForce Pro EC-4040 | Users Guide - Page 271
Running a Product Check Running a product check helps you determine if your product is operating properly. 1. Disconnect any interface cables connected to your product. 2. Load plain paper in the product. 3. Press the home button, if necessary. 4. Select Maintenance. You see a screen like this: 5. - Epson WorkForce Pro EC-4040 | Users Guide - Page 272
try uninstalling and reinstalling your printer software. • If the page prints but the nozzle check pattern has gaps, clean the print head. • If the page does not print, the product may have a problem. Check the other solutions in this manual. If they do not work, contact Epson. Parent topic: Solving - Epson WorkForce Pro EC-4040 | Users Guide - Page 273
You see a confirmation screen. 5. Select Yes to reset the selected settings. (Select No if you want to cancel the operation.) Parent topic: Solving Problems Solving Setup Problems Check these sections if you have problems while setting up your product. Product Does Not Turn On or Off Noise After - Epson WorkForce Pro EC-4040 | Users Guide - Page 274
product is turned on and any necessary cables are securely connected at both ends. If you still have problems installing software, disconnect the cable and carefully follow the instructions on the Start Here sheet. Also make sure your system meets the requirements for your operating system. • Close - Epson WorkForce Pro EC-4040 | Users Guide - Page 275
Printer Window Wireless Network Connection is Unstable on a Mac Cannot Print Over a Network Cannot Scan Over a Network Parent topic: Solving Problems Product Cannot Connect to a Wireless Router or Access Point If your product has trouble your internet service provider for instructions. • Verify - Epson WorkForce Pro EC-4040 | Users Guide - Page 276
(SSID), follow the instructions that came with your product to enter your wireless network name manually. • If your router selected Access Point Mode, you may have trouble accessing a low-priority Internet connection. Check Protocol. Parent topic: Solving Network Problems Related tasks Enabling Wi-Fi - Epson WorkForce Pro EC-4040 | Users Guide - Page 277
from the Epson website using the instructions on the your internet service provider for instructions. • Check Problems Related concepts Uninstall Your Product Software Related tasks Printing a Network Connection Report Related topics Wi-Fi or Wired Networking Product Does Not Appear in Mac Printer - Epson WorkForce Pro EC-4040 | Users Guide - Page 278
documentation or contact your internet service provider for instructions. Parent topic: Solving Network Problems Related concepts Uninstall Your your network does not assign IP addresses using DHCP, set the IP address manually. • Make sure your computer and product are both using the same wireless - Epson WorkForce Pro EC-4040 | Users Guide - Page 279
instructions online, you will lose your Internet connection when you restart your router. • Check if there are any paused print jobs. • Make sure your printer is selected as the default printer. • Check if the selected printer Parent topic: Solving Network Problems Related concepts Uninstall Your - Epson WorkForce Pro EC-4040 | Users Guide - Page 280
service provider for instructions. Epson Scan 2 again. • Check the scanner setting and reset the connection if necessary using Epson Scan 2 Utility: Windows 10: Click and select EPSON > Epson select EPSON, and select Epson Scan EPSON > Epson Scan 2 > Epson click Epson Software, and click Epson Scan - Epson WorkForce Pro EC-4040 | Users Guide - Page 281
a Scan Using the Product Control Panel Starting a Scan Using the Epson Scan 2 Icon Starting a Scan from a Scanning Program Starting a Scan from a Smart Device Solving Copying Problems Check these solutions if you have problems copying with your product. Product Makes Noise, But Nothing Copies - Epson WorkForce Pro EC-4040 | Users Guide - Page 282
the originals. • Make sure the size, weight, and number of your originals are supported by the ADF. • Make sure the originals are loaded correctly. • Make sure the above the arrow mark on the ADF edge guide. Parent topic: Solving Copying Problems Related references Document Jams in the Automatic - Epson WorkForce Pro EC-4040 | Users Guide - Page 283
Parent topic: Solving Problems Paper Feeding Problems If you have problems feeding paper, try these solutions: • Make sure the paper cassette is inserted all the way in the printer. • If paper does not feed correctly, remove and reload it in the cassette and adjust the edge guides. Make sure the - Epson WorkForce Pro EC-4040 | Users Guide - Page 284
Paper Jam Problems in the Cassette If paper has jammed in the cassette, follow the steps here to clear the jam. 1. Cancel the print job, if necessary. 2. Pull out the paper cassette. 3. Carefully remove any paper jammed inside the product. 4. Carefully follow all paper loading instructions and - Epson WorkForce Pro EC-4040 | Users Guide - Page 285
to clear any error messages. If you still see a paper jam message, check the other paper jam solutions. Parent topic: Solving Paper Problems Related references Paper Jam Problems in the Rear Cover Document Jams in the Automatic Document Feeder Related tasks Loading Paper in the Cassette Paper Jam - Epson WorkForce Pro EC-4040 | Users Guide - Page 286
Document Jams in the Automatic Document Feeder Related tasks Loading Paper in the Cassette Document Jams in the Automatic Document Feeder If you have problems with document jams in the automatic document feeder (ADF), follow the steps here to clear the jam. 1. Cancel the print job, if necessary - Epson WorkForce Pro EC-4040 | Users Guide - Page 287
3. Open the ADF cover. 4. Carefully remove any jammed pages. 287 - Epson WorkForce Pro EC-4040 | Users Guide - Page 288
5. Close the ADF cover, then raise the document cover. 6. Carefully remove any jammed pages. 7. Lower the document cover. 8. Raise the ADF input tray and carefully remove any jammed pages. 9. Lower the ADF input tray. 10. Reload your originals. Caution: Make sure you do not load the ADF beyond its - Epson WorkForce Pro EC-4040 | Users Guide - Page 289
Printing from a Computer Check these sections if you have problems while printing from your computer. Note: When printing using AirPrint, the available print settings are different from those covered in this manual. See the Apple website for details. Nothing Prints Product Icon Does Not Appear - Epson WorkForce Pro EC-4040 | Users Guide - Page 290
the Windows Spooler. Click Print Queue on the Maintenance tab in the printer settings window, and cancel any stalled print jobs. • On a Mac, make sure the printer is not paused. Parent topic: Solving Problems Printing from a Computer Related tasks Running a Product Check Using AirPrint Product Icon - Epson WorkForce Pro EC-4040 | Users Guide - Page 291
, select Control Panel, and click Printer under Hardware and Sound. Right-click your product name, select Printing Preferences, and select your product name again if necessary. 2. Click the Maintenance tab. 3. Click the Extended Settings button. 4. Select Enable EPSON Status Monitor 3 and click OK - Epson WorkForce Pro EC-4040 | Users Guide - Page 292
ink click the C: drive and open these folders: ProgramData > EPSON > PRINTER. Note: If you do not see the ProgramData folder printing again. Parent topic: Solving Problems Printing from a Computer Related references Layout and Content Problems Check these sections if you have problems with the layout - Epson WorkForce Pro EC-4040 | Users Guide - Page 293
Too Many Copies Print Make sure that the Copies setting in your printing program or printer software is not set for multiple copies. Parent topic: Solving Page Layout and Content Problems Related tasks Selecting Basic Print Settings - Windows Selecting Basic Print Settings - Mac Blank Pages Print - Epson WorkForce Pro EC-4040 | Users Guide - Page 294
. Then clean the print head, if necessary. • Make sure your product is selected as the printer in your printing program. Parent topic: Solving Page Layout and Content Problems Related tasks Selecting Basic Print Settings - Windows Selecting Extended Settings - Windows Selecting Basic Print Settings - Epson WorkForce Pro EC-4040 | Users Guide - Page 295
option in your printer software to check your margins before you print. Parent topic: Solving Page Layout and Content Problems Related tasks Selecting solutions: • Slide the edge guides against the edges of the paper. • Select a higher print quality setting in your printer software. • Turn off any - Epson WorkForce Pro EC-4040 | Users Guide - Page 296
print settings are different from those covered in this manual. See the Apple website for details. White or Dark Lines in Printout Blurry or Smeared Printout Faint Printout or Printout Has Gaps Grainy Printout Incorrect Colors Parent topic: Solving Problems White or Dark Lines in Printout If you - Epson WorkForce Pro EC-4040 | Users Guide - Page 297
or loaded incorrectly in your product. • Use a support sheet with special paper, or load special paper one . • Use Epson papers to ensure proper saturation and absorption of genuine Epson inks. • Make sure Envelopes in the Extended Settings of the printer software. (Turning this setting on will - Epson WorkForce Pro EC-4040 | Users Guide - Page 298
Solving Print Quality Problems Related concepts Print Head Cleaning Related references Paper Specifications Compatible Epson Papers Related tasks are clogged. Then clean the print head, if necessary. • The ink cartridges may be old or low on ink, and you may need to replace them. • Make sure the - Epson WorkForce Pro EC-4040 | Users Guide - Page 299
Settings - Mac Loading Paper in the Cassette Cleaning the Paper Guide Related topics Replacing Ink Cartridges and Maintenance Boxes Grainy Printout If your printouts are grainy manageable. Parent topic: Solving Print Quality Problems Related concepts Print Head Nozzle Check Print Head Cleaning 299 - Epson WorkForce Pro EC-4040 | Users Guide - Page 300
exactly match your on-screen colors. However, you can use a color management system to get as close as possible. Try using the color management options in your printer software. • For best results, use genuine Epson paper. Parent topic: Solving Print Quality Problems Related concepts Print Head - Epson WorkForce Pro EC-4040 | Users Guide - Page 301
Layout and Print Options - Windows Related topics Replacing Ink Cartridges and Maintenance Boxes Solving Scanning Problems Check these solutions if you have problems scanning with your product. Scanning Software Does Not Operate Correctly Cannot Start Epson Scan 2 Scanning is Slow Cannot Save a Scan - Epson WorkForce Pro EC-4040 | Users Guide - Page 302
both versions and install one version. • If you upgraded your operating system but did not reinstall Epson Scan 2, try reinstalling it. Parent topic: Solving Scanning Problems Related concepts Uninstall Your Product Software Scanning is Slow If scanning becomes slow, try these solutions: • Scan - Epson WorkForce Pro EC-4040 | Users Guide - Page 303
a shared folder on your computer (Windows). • If you registered the shared folder path to your product's control panel contact list or entered the path manually to scan, make sure you used the correct path. • Make sure the network folder does not already contain a file of the same name. If so - Epson WorkForce Pro EC-4040 | Users Guide - Page 304
Contact your network administrator for instructions. Parent topic: Solving Scanning Problems Related topics Setting Up and problem. Image Consists of a Few Dots Only Line of Dots Appears in All Scanned Images Straight Lines in an Image Appear Crooked Image is Distorted or Blurry Image Colors - Epson WorkForce Pro EC-4040 | Users Guide - Page 305
when you scan it. If you are scanning from the ADF, try cleaning the ADF and scan again. Parent topic: Solving Scanned Image Quality Problems Related topics Placing Originals on the Product Image is Distorted or Blurry If a scanned image appears distorted or blurry, try these solutions: • Do not - Epson WorkForce Pro EC-4040 | Users Guide - Page 306
stable surface that extends beyond its base in all directions. • Adjust these Epson Scan 2 settings (if available) and try scanning again: • Increase the Image Quality Problems Image is Too Dark If your scanned image is too dark, try these solutions: • If the Image Type is set to Color or Grayscale - Epson WorkForce Pro EC-4040 | Users Guide - Page 307
Image Quality Problems Related references Additional Scanning Settings - Main Settings Tab Additional Scanning Settings - Advanced Settings Tab Scanned Image Colors Do Not Match Original Colors Printed colors can never exactly match the colors on your computer monitor because printers and monitors - Epson WorkForce Pro EC-4040 | Users Guide - Page 308
Fax Quality is Poor Received Fax is Not Printed Parent topic: Solving Problems Cannot Send or Receive Faxes If you cannot send or receive faxes, try these solutions: • If you are faxing from a computer, use the Epson FAX Utility to send your fax. • Make sure the recipient's fax machine is - Epson WorkForce Pro EC-4040 | Users Guide - Page 309
on if you are trying to send or receive a color fax. • If your telephone line uses call waiting and you have trouble receiving faxes, turn off call waiting to prevent disruption of incoming faxes. • If you have subscribed to a call forwarding service, the product may not be able to receive faxes - Epson WorkForce Pro EC-4040 | Users Guide - Page 310
• Make sure the Receive Mode is set to Manual. Note: When answering a call that is a fax, wait until the product's LCD screen displays a message that a connection has been made before you hang up. Parent topic: Solving Faxing Problems Related tasks Connecting a Telephone or Answering Machine Using - Epson WorkForce Pro EC-4040 | Users Guide - Page 311
Send feature, the product may automatically lower the resolution. • Try enabling the error correction mode (ECM) setting. Parent topic: Solving Faxing Problems Related references Fax Sending Options Basic Settings - Fax Related tasks Cleaning Your Product Sent Fax is Received in an Incorrect Size If - Epson WorkForce Pro EC-4040 | Users Guide - Page 312
. • Contact the fax sender and ask them to send the fax in a higher resolution. • Try reprinting the received fax. Parent topic: Solving Faxing Problems Related references Basic Settings - Fax Received Fax is Not Printed If a received fax is not printed, try these solutions: • Make sure the product - Epson WorkForce Pro EC-4040 | Users Guide - Page 313
format. • If you see an exclamation point on the photo selection screen, the image file format is not supported. Parent topic: Solving USB Device Problems Related references External USB Device Specifications USB Device File Specifications Related tasks Setting Up File Sharing for File Transfers - Epson WorkForce Pro EC-4040 | Users Guide - Page 314
Your Product Software If you have a problem that requires you to uninstall and re-install your software, follow the instructions for your operating system. Uninstalling Product Programs > Programs and Features. Select the uninstall option for your Epson product, then select Uninstall/Change. 314 - Epson WorkForce Pro EC-4040 | Users Guide - Page 315
described here. Note: If you find that re-installing your product software does not solve a problem, contact Epson. 1. To download the Uninstaller utility, visit epson.com/support (U.S.), epson.ca/support (Canada), or epson.com.jm/support (Caribbean) and select your product. 2. Click Downloads. 315 - Epson WorkForce Pro EC-4040 | Users Guide - Page 316
. Internet Support Visit Epson's support website at epson.com/support (U.S.), epson.ca/support (Canada), or epson.com.jm/support (Caribbean) and select your product for solutions to common problems. You can download drivers and documentation, get FAQs and troubleshooting advice, or e-mail Epson with - Epson WorkForce Pro EC-4040 | Users Guide - Page 317
Time, Saturday Days and hours of support are subject to change without notice. Toll or long distance charges may apply. Purchase Supplies and Accessories You can purchase genuine Epson ink and paper at epson.com (U.S. sales), epson.ca (Canadian sales), or epson.com.jm (Caribbean sales). You can - Epson WorkForce Pro EC-4040 | Users Guide - Page 318
(U.S) or this site (Canada) for information on how to return your Epson products for proper disposal. Windows System Requirements Mac System Requirements Paper Specifications Specifications Scanning Specifications Fax Specifications Ink Cartridge Specifications Dimension Specifications Electrical - Epson WorkForce Pro EC-4040 | Users Guide - Page 319
or later Note: For the latest product software available for your operating system, visit the Epson support site at epson.com/support (U.S.), epson.ca/support (Canada), or epson.com.jm/support (Caribbean), select your product, and select Downloads. Parent topic: Technical Specifications Mac System - Epson WorkForce Pro EC-4040 | Users Guide - Page 320
× 181 mm]) Half Letter (5.5 × 8.5 inches [140 × 216 mm]) Plain paper Weight Note: Your product also supports compatible papers distributed by Epson. See the link at the end of this topic for a list of compatible Epson papers. Plain paper: 17 lb (64 g/m2) to 24 lb (90 g/m2) Envelopes Size Weight - Epson WorkForce Pro EC-4040 | Users Guide - Page 321
Printable Area Specifications Note: When printing borderless, quality may decline in the expanded printable area. Single sheets 1 Top and sides: 0.12 inch (3 mm) 2 Reduced print quality area/top: 1.85 inch (47 mm) 3 Reduced print quality area/bottom: 1.77 inch (45 mm) Borderless 321 - Epson WorkForce Pro EC-4040 | Users Guide - Page 322
Automatic Document Feeder (ADF) Specifications Paper size Paper type Paper weight Sheet feeding capacity US letter, legal*, A4, A5*, or B5 size *Only supports single-sided scanning Plain paper 17 lb (64 g/m2) to 24 lb (95 g/m2) Total thickness: 0.21 inch (5.5 mm) Approximately 50 sheets except - Epson WorkForce Pro EC-4040 | Users Guide - Page 323
bits per pixel internal 1 bit per pixel external LED Parent topic: Technical Specifications Fax Specifications Fax type Supported lines Speed Black-and-white and color fax capability (ITU-T Super Group 3) Standard analog (household) telephone lines PBX (Private Branch Exchange) telephone systems - Epson WorkForce Pro EC-4040 | Users Guide - Page 324
× 392 lines per inch Ultra Fine: 406 pixels per inch × 392 lines per inch Color: 200 × 200 dpi Up to 180 pages (ITU-T No. 1 chart in monochrome draft Ink Cartridge Specifications Note: This printer is designed for use with Epson cartridges only, not third-party cartridges or ink. Other brands of ink - Epson WorkForce Pro EC-4040 | Users Guide - Page 325
: 16.7 inches (425 mm) Depth Stored: 15.3 inches (388 mm) Printing: 19.8 inches (503 mm) Weight 26.7 lb (12.1 kg) (without ink cartridges and power cord) Parent topic: Technical Specifications Electrical Specifications Power supply voltage Rated frequency range Rated current 100 to 120 V 50 - Epson WorkForce Pro EC-4040 | Users Guide - Page 326
for computer Hi-Speed USB (for external USB device) Note: Epson cannot guarantee the operation of externally connected devices. Parent topic: Technical Specifications Do not use devices with the following requirements: • Dedicated driver • Security settings (such as passwords, encryption, etc.) 326 - Epson WorkForce Pro EC-4040 | Users Guide - Page 327
storage devices that are powered via USB are not recommended. Epson cannot guarantee the operation of externally connected devices. Magneto- 19.8 dBm (EIRP) Infrastructure mode Wi-Fi Direct (Simple AP); not supported for IEEE 802.11b Ethernet Standard IEEE802.3i/u (10BASE-T); use a category - Epson WorkForce Pro EC-4040 | Users Guide - Page 328
to Part 15 of FCC Rules and RSS-210 of the IC Rules. Epson cannot accept responsibility for any failure to satisfy the protection requirements resulting from a operation of the device. To prevent radio interference to the licensed service, this device is intended to be operated indoors and away from - Epson WorkForce Pro EC-4040 | Users Guide - Page 329
Parent topic: Technical Specifications 329 - Epson WorkForce Pro EC-4040 | Users Guide - Page 330
Important Safety Instructions Before using your Epson product, read and follow these safety instructions. General Product Safety Instructions Ink Cartridge Safety Instructions LCD Screen Safety Instructions Wireless Connection Safety Instructions Telephone Equipment Safety Instructions Parent topic - Epson WorkForce Pro EC-4040 | Users Guide - Page 331
• Do not let the power cord become damaged or frayed. Place it to avoid abrasions, cuts, fraying, crimping, and kinking. Do not place objects on top of it and do not allow it to be stepped on or run over. Be careful to keep the cord straight at each end. • If you use an extension cord with the - Epson WorkForce Pro EC-4040 | Users Guide - Page 332
leak. Parent topic: Important Safety Instructions Ink Cartridge Safety Instructions • Keep ink cartridges out of the reach of children and do not drink the ink. • Be careful when you handle used ink cartridges; there may be ink remaining around the ink supply port. If ink gets on your skin, wash it - Epson WorkForce Pro EC-4040 | Users Guide - Page 333
ink cartridges with their labels facing upward. Do not store cartridges upside down. Parent topic: Important Safety Instructions LCD Screen Safety Instructions do not touch or attempt to remove the broken pieces; contact Epson for support. • Do not subject your product to sudden changes in - Epson WorkForce Pro EC-4040 | Users Guide - Page 334
Instructions When using telephone equipment, you should always follow basic safety precautions to reduce the risk of fire, electric shock, and personal injury, including the following: • Do not use the Epson you in advance that temporary discontinuance of service may be required. But if advance - Epson WorkForce Pro EC-4040 | Users Guide - Page 335
to maintain uninterrupted service. If you have problems with this product and require technical or customer support, please visit www.epson.com for more this information into your fax machine, click the link below for instructions on entering fax header information. According to the FCC's electrical - Epson WorkForce Pro EC-4040 | Users Guide - Page 336
interference to radio or television reception. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause interference to radio and television reception, which can be determined by turning the equipment off and on, the user is - Epson WorkForce Pro EC-4040 | Users Guide - Page 337
of action is for an IP Claim. 1.2 Binding Arbitration. You and Epson agree that all Disputes shall be resolved by binding arbitration according to this if your address changes by emailing us at [email protected] or writing us at the Epson Address above. Notice of the Dispute shall include the - Epson WorkForce Pro EC-4040 | Users Guide - Page 338
MORE THAN ONE PARTY'S CLAIMS WITHOUT THE WRITTEN CONSENT OF ALL AFFECTED PARTIES TO AN ARBITRATION PROCEEDING. 1.6 Arbitration Procedure. If you or Epson commences arbitration, the arbitration shall be governed by the rules of JAMS that are in effect when the arbitration is filed, excluding any - Epson WorkForce Pro EC-4040 | Users Guide - Page 339
of your assent to this Agreement (including without limitation the purchase, download, installation of the Software or other applicable use of Epson Hardware, products and services) that specifies (i) your name, (ii) your mailing address, and (iii) your request to be excluded from the final, binding - Epson WorkForce Pro EC-4040 | Users Guide - Page 340
of Wi-Fi Alliance®. General Notice: Other product names used herein are for identification purposes only and may be trademarks of their respective owners. Epson disclaims any and all rights in those marks. Parent topic: Notices Copyright Notice All rights reserved. No part of this publication may be - Epson WorkForce Pro EC-4040 | Users Guide - Page 341
or alterations to this product, or (excluding the U.S.) failure to strictly comply with Seiko Epson Corporation's operating and maintenance instructions. Seiko Epson Corporation shall not be liable for any damages or problems arising from the use of any options or any consumable products other than - Epson WorkForce Pro EC-4040 | Users Guide - Page 342
people assume. Contact your legal advisor for any questions regarding copyright law. Parent topic: Copyright Notice Default Delay Times for Power Management for Epson Products This product will enter sleep mode after a period of nonuse. This is to ensure that the product meets Energy Star standards
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EC-4040 User's Guide