Kyocera FS-3540MFP FS-3040MFP+/3140MFP+/3540MFP/3640MFP Driver Operation Guide - Page 25

User Login Options, Printing with User Login, Login User Name

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KX DRIVER Device Settings User Login Options User login settings selected in the driver are applied to every print job sent from your computer. The available options are as follows. Use specific name This option can be used to specify a user name and password to use the same User login for every print job. If this option is selected, the user does not have to type the name and password for each print job. Prompt for name This option prompts the user for a user name and password. You can use a name that is not on the list, and the name is not added to the list. When sending a print job, type a Name and Password when prompted, then click OK to print. If you type a name that is not registered in the printing system, the job prints only if Unknown User ID Job is set to Permit at the printing system. Prompt for name and validate This option prompts for a Name and Password. For the job to print, the user name and password entered must be on the Login user name list. You can use the Login user names entered in the Login user name list of the driver. When sending a print job, type a Name and Password when prompted, then click OK to print. This option ensures that the job prints, only after verifying that the selected Name is saved in the driver. Validate user name (computer) or prompt for login user name This option searches for the Windows User name in the driver's Login user name list. Validation is done every time the user prints a job. If the Windows User name exists in the Login user name list, the associated driver Login user name and Password from the list are used for the print job. To release the print job, the user must enter the Login user name and Password at the printing system operation panel. If a match is not found, the driver checks for administrator or user permissions. With user permissions, the print job is canceled, and the user is prompted to contact an administrator to establish printing permissions. With administrator permissions, the driver prompts for the Login user name and Password. Along with the Windows User name, these are then added to the list so succeeding print jobs do not require the user to enter a Login user name and Password again. Login User Name Click to add, delete, edit, import, or export login user names and passwords. Once a Login user name list is created, the list can be exported as a group by saving it as a text file (.CSV, .KXC., and .TXT). To import a Login user name list, browse for an existing list and save it in your printer driver. Printing with User Login After login user names are assigned and user login mode is set to On at the printing system, you can choose User login to print in user login mode. 1 In Device Settings > Administrator Settings > User Login, select User Login. 2 Select a User Login option: Use specific name Prompt for name 2-8

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Device Settings
User Login Options
User login
settings selected in the driver are applied to every print job sent from
your computer. The available options are as follows.
Use specific name
This option can be used to specify a user name and password to use the
same
User login
for every print job. If this option is selected, the user does
not have to type the name and password for each print job.
Prompt for name
This option prompts the user for a user name and password. You can use a
name that is not on the list, and the name is not added to the list. When
sending a print job, type a
Name
and
Password
when prompted, then click
OK
to print.
If you type a name that is not registered in the printing system, the job prints
only if Unknown User ID Job is set to Permit at the printing system.
Prompt for name and validate
This option prompts for a
Name
and
Password
. For the job to print, the user
name and password entered must be on the
Login user name
list. You can
use the
Login user names
entered in the
Login user name
list of the driver.
When sending a print job, type a
Name
and
Password
when prompted, then
click
OK
to print. This option ensures that the job prints, only after verifying
that the selected
Name
is saved in the driver.
Validate user name (computer) or prompt for login user name
This option searches for the Windows
User name
in the driver’s
Login user
name
list. Validation is done every time the user prints a job. If the Windows
User name
exists in the
Login user name
list, the associated driver
Login
user name
and
Password
from the list are used for the print job. To release
the print job, the user must enter the
Login user name
and
Password
at the
printing system operation panel.
If a match is not found, the driver checks for administrator or user
permissions. With user permissions, the print job is canceled, and the user is
prompted to contact an administrator to establish printing permissions. With
administrator permissions, the driver prompts for the
Login user name
and
Password
. Along with the Windows
User name
, these are then added to the
list so succeeding print jobs do not require the user to enter a
Login user
name
and
Password
again.
Login User Name
Click to add, delete, edit, import, or export login user names and passwords.
Once a
Login user name
list is created, the list can be exported as a group
by saving it as a text file (.CSV, .KXC., and .TXT). To import a
Login user
name
list, browse for an existing list and save it in your printer driver.
Printing with User Login
After login user names are assigned and user login mode is set to
On
at the
printing system, you can choose
User login
to print in user login mode.
1
In
Device Settings
>
Administrator Settings
>
User Login
, select
User
Login
.
2
Select a
User Login
option:
Use specific name
Prompt for name
KX DRIVER
2-8