Kyocera TASKalfa 4551ci Printing System (11),(12),(13),(14) Variable Data Prin - Page 12

Printing variable data documents, Printing variable data documents using FreeForm

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PRINTING VARIABLE DATA DOCUMENTS 12 PRINTING VARIABLE DATA DOCUMENTS With FreeForm technology, you can use print options to define master documents and assign them to variable data jobs sent to the Print Server. This chapter explains how to do the following: • Print documents with FreeForm • Create a master and variable document • Print documents with FreeForm 2 using a third-party variable data application • Print other variable data formats • Impose a variable data job NOTE: For information about supported variable data languages and features, see Printing. Printing variable data documents using FreeForm You can use FreeForm to print variable data documents. This section provides an overview of FreeForm and describes how to create and combine master and variable elements. Guidelines and tips are discussed at the end of the section. How FreeForm works FreeForm variable data printing sends the master-element data for the job to the Print Server and rasterizes it separately from the variable-element data. The master-element data is stored on the Print Server in rasterized form as a FreeForm master, and can be used as often as required with multiple sets of variable-element data. Because the FreeForm master job is preRIPped and stored on the Print Server, the only RIP time required for variable data print jobs is the time necessary to RIP the variable-element data. You can use FreeForm masters for any fixed-element data you might combine with different data from day to day. For example, you can store a letterhead template as a FreeForm master and use it repeatedly as the background for different letter content (the variable-element data). FreeForm allows you to create the master and variable documents using any application. You can create the two documents using different applications or computer platforms. To create the master document, use a page layout or graphics application. To create the variable document, use a word processing application that has a mail merge feature, a page layout application that supports scripting, or a database application.

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P
RINTING
VARIABLE
DATA
DOCUMENTS
12
P
RINTING
VARIABLE
DATA
DOCUMENTS
With FreeForm technology, you can use print options to define master documents and assign
them to variable data jobs sent to the Print Server.
This chapter explains how to do the following:
•
Print documents with FreeForm
•
Create a master and variable document
•
Print documents with FreeForm 2 using a third-party variable data application
•
Print other variable data formats
•
Impose a variable data job
N
OTE
:
For information about supported variable data languages and features, see
Printing
.
Printing variable data documents using FreeForm
You can use FreeForm to print variable data documents. This section provides an overview of
FreeForm and describes how to create and combine master and variable elements. Guidelines
and tips are discussed at the end of the section.
How FreeForm works
FreeForm variable data printing sends the master-element data for the job to the Print Server
and rasterizes it separately from the variable-element data. The master-element data is stored
on the Print Server in rasterized form as a FreeForm master, and can be used as often as
required with multiple sets of variable-element data. Because the FreeForm master job is
preRIPped and stored on the Print Server, the only RIP time required for variable data print
jobs is the time necessary to RIP the variable-element data.
You can use FreeForm masters for any fixed-element data you might combine with different
data from day to day. For example, you can store a letterhead template as a FreeForm master
and use it repeatedly as the background for different letter content (the variable-element data).
FreeForm allows you to create the master and variable documents using any application. You
can create the two documents using different applications or computer platforms. To create
the master document, use a page layout or graphics application. To create the variable
document, use a word processing application that has a mail merge feature, a page layout
application that supports scripting, or a database application.