Kyocera TASKalfa 620 Scan System (H) Operation Guide Rev-1 (Functions Edition)
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- Kyocera TASKalfa 620 | Scan System (H) Operation Guide Rev-1 (Functions Edition) - Page 1
Scan System (H) Operation Guide Function Edition - Kyocera TASKalfa 620 | Scan System (H) Operation Guide Rev-1 (Functions Edition) - Page 2
- Kyocera TASKalfa 620 | Scan System (H) Operation Guide Rev-1 (Functions Edition) - Page 3
Operation Guide contains the following chapters: 1 Scanner Settings Explains the scanner functions and settings that can be configured from the machine touch panel. 2 Setting Scanner from a Web Browser Explains the scanner settings that can be configured from a web browser. 3 Included Scanner Tools - Kyocera TASKalfa 620 | Scan System (H) Operation Guide Rev-1 (Functions Edition) - Page 4
Conventions in This Guide The following conventions are used depending on the nature of the description. Convention Description Bold Indicates a message ]. Ready to copy is displayed. NOTE: - Important Indicates items that are required or prohibited so as to avoid problems. IMPORTANT: - ii - Kyocera TASKalfa 620 | Scan System (H) Operation Guide Rev-1 (Functions Edition) - Page 5
Setting ...2-19 Scan to FTP Setting ...2-24 3 Included Scanner Tools 3-1 Introducing the Scanner Tools 3-2 Scanner File Utility ...3-3 Address Editor ...3-14 Address Book for Scanner ...3-33 TWAIN Source ...3-43 DB Assistant ...3-49 4 Troubleshooting 4-1 Responding to Error Messages - Kyocera TASKalfa 620 | Scan System (H) Operation Guide Rev-1 (Functions Edition) - Page 6
iv - Kyocera TASKalfa 620 | Scan System (H) Operation Guide Rev-1 (Functions Edition) - Page 7
Settings This chapter explains the scanner functions and settings that can be configured from the machine touch panel. For basic scanner operation, refer to the Scan System (H) Operation Guide Set up Edition. • Setting Scanner Functions...1-2 • Scanner Default Settings...1-11 • Confirming Sending - Kyocera TASKalfa 620 | Scan System (H) Operation Guide Rev-1 (Functions Edition) - Page 8
are available from the scanner function screen's [Basic] tab. Ready to scan. Place the original and select destinatio.n Scan to PC-Continuous TX Original Send A4 A4 10/10/`08 10:10 Single Scan Cancel Destination Group A Group B User A Save at User PC Address Book Delete Auto Original - Kyocera TASKalfa 620 | Scan System (H) Operation Guide Rev-1 (Functions Edition) - Page 9
Scanner Settings Select Original Size Select the original size (scanning area). Item Select size Size Entry Other stand. Size Original Size Inch manual size input, place the original flush against the top left of the platen and set the area to be scanned. For scanning resolution, refer to Scan - Kyocera TASKalfa 620 | Scan System (H) Operation Guide Rev-1 (Functions Edition) - Page 10
Scanner Settings Selecting Original Orientation Specify the scanning time are also increased. Specify scan resolutions of 200 dpi, 300 dpi, 400 dpi or 600 dpi. NOTE: Typical computers display images on the screen at 96 dpi (for Windows), and printers typically print at between 150 - 600 dpi. Scan - Kyocera TASKalfa 620 | Scan System (H) Operation Guide Rev-1 (Functions Edition) - Page 11
Scanner Settings File Name Entry Specify a filename to assign to a scanned image. Item Auto Manual Description Automatically assign a filename filename specified under default settings mode, refer to File Name on page 1-13. When File Name Entry on page 1-15 is set to [Manual], The filename input - Kyocera TASKalfa 620 | Scan System (H) Operation Guide Rev-1 (Functions Edition) - Page 12
following settings are available from the scanner function screen's [Quality] tab. Ready to scan. Place the original and select destinatio.n Scan to PC-Sending Original Send 11×8½" 8½×11" 10/10/'08 10:10 Cont. TX to Cancel Destination Density4 Scanning Density Text Original Image Delete - Kyocera TASKalfa 620 | Scan System (H) Operation Guide Rev-1 (Functions Edition) - Page 13
The following settings are available from the scanner function screen's [Edit] tab. Ready to scan. Place the original and select destinatio.n Scan to PC-Sending Destination Save at User PC Address Book Delete Off Border Erase Off Continuous Scan Basic Original Send 11×8½" 8½×11" 10/10 - Kyocera TASKalfa 620 | Scan System (H) Operation Guide Rev-1 (Functions Edition) - Page 14
Scanner Settings Border Erase Removes black borders from around the edges of originals. Function the edges and in the middle when scanning originals such as thick books. You can specify the widths individually to erase the borders around the edges and in the center of the book. Use this mode - Kyocera TASKalfa 620 | Scan System (H) Operation Guide Rev-1 (Functions Edition) - Page 15
with the contents, a photo and so on, this function is set to [On]. Item On Off Description Enables Full scan. Disables Full scan. NOTE: The margin (blank) space may appear slightly even if Full scan is set to [On]. This function is only available with scanners that possess a touch panel. 1-9 - Kyocera TASKalfa 620 | Scan System (H) Operation Guide Rev-1 (Functions Edition) - Page 16
Scanner Settings Centering When scanning with zoom, by specifying the Original size and the Send size, blank borders around the bottom or left and right will be shown, depending on the sizes. When setting Centering, the image is moved to the center so that blank borders around the top and bottom - Kyocera TASKalfa 620 | Scan System (H) Operation Guide Rev-1 (Functions Edition) - Page 17
Menu / Counter System Menu Copy Default Scanner Default Machine Default Printer Default Document Management Language MP tray Setting Register Orig. Size Job Accounting BOX Management Print Report 3 Use the numeric keys to enter the 4 digit management code. The default setting is 6200 for the 62 - Kyocera TASKalfa 620 | Scan System (H) Operation Guide Rev-1 (Functions Edition) - Page 18
Scanner Settings Original Image Set the image quality for default settings mode. The setting items are as follows. Item Text+Photo Photo Text for OCR Description When scanning originals with mixed text and photos. To reproduce depth of photo originals. To clearly reproduce penciled or fine lines - Kyocera TASKalfa 620 | Scan System (H) Operation Guide Rev-1 (Functions Edition) - Page 19
Scanner Settings Continuous Scan Configure Continuous Scan for default settings mode. The setting items are as follows. Item On Off Description Enables Continuous Scan. Disables Continuous Scan. For further details on Continuous Scan, refer to page 1-8. 1 Referring to Accessing the Setting - Kyocera TASKalfa 620 | Scan System (H) Operation Guide Rev-1 (Functions Edition) - Page 20
Scanner Settings Full scan Configure Full Scan for default settings mode. the setting items are as follows. Item On Off Description Enables Full scan. Disables Full scan. For further details about Full scan, see page 1-9. 1 Referring to Accessing the Setting default function Screen on page 1-11 - Kyocera TASKalfa 620 | Scan System (H) Operation Guide Rev-1 (Functions Edition) - Page 21
, press [Single Scan]. Ready to scan. Place the original and select destinatio.n Scan to PC-Sending Destination If Permit File Overwrite is checked in Delete Scanner File Utility (see page 3-8), files with already existing names will be Save at User PC Address Book overwritten. Exercise - Kyocera TASKalfa 620 | Scan System (H) Operation Guide Rev-1 (Functions Edition) - Page 22
Enter dest.] during recipient selection. Press this key to manually enter a mail address. Does not show [Enter dest.] during recipient selection. 1 Referring to Accessing the Setting default function Screen on page 1-11, access the Setting default function screen. 2 Press [] or [] to select Input - Kyocera TASKalfa 620 | Scan System (H) Operation Guide Rev-1 (Functions Edition) - Page 23
Report of t scanner function. sent data]). Scanner Settings 10/10/`05 10:10 Scan to PC 3 The transmission history is displayed. Press [] or [] to scroll the screen to show the next page. Scan to FTP Sending history No. Sender User A User A User A User A User A User A User A User A 4 Press - Kyocera TASKalfa 620 | Scan System (H) Operation Guide Rev-1 (Functions Edition) - Page 24
Scanner Settings 1-18 - Kyocera TASKalfa 620 | Scan System (H) Operation Guide Rev-1 (Functions Edition) - Page 25
2 Setting Scanner from a Web Browser This chapter explains the scanner settings that can be configured from a web browser. The main configurable settings are as follows. • Web Page Feature...2-2 • System Setting...2-6 • Scan to PC Setting...2-15 • Send E-mail Setting...2-19 • Scan to FTP Setting - Kyocera TASKalfa 620 | Scan System (H) Operation Guide Rev-1 (Functions Edition) - Page 26
. This section explains the administrative password page 2-7 when using the web page feature. Change default scanner image This section explains image scan settings such page 2-10 scan settings. as original type and scan resolution. Register sender address. This section explains how to register - Kyocera TASKalfa 620 | Scan System (H) Operation Guide Rev-1 (Functions Edition) - Page 27
later. Access forbidden XXX error is displayed • The machine is in use. Try again after verifying that the scanner operation is complete and the scanner IP address or hostname into the address bar and press the Enter key on the keyboard. 3 The Web page feature top page is displayed. 4 If a password - Kyocera TASKalfa 620 | Scan System (H) Operation Guide Rev-1 (Functions Edition) - Page 28
is displayed in the top frame. Display Host Name IP Address Scanner Status Description Displays the hostname registered to the scanner. Displays the IP address being used by the scanner. If the scanner is in ready status, OK is shown in scanner status. If not ready, OTHER is shown. NOTE: When - Kyocera TASKalfa 620 | Scan System (H) Operation Guide Rev-1 (Functions Edition) - Page 29
to the scanner's network interface. • Scanner Default Setting: Configure default values for main scanner functions. • Sender List: Configure the Sender (User) List for use with scanner functions (Send E-mail, Scan to PC, Database Connection, Scan to FTP). • Reset: Reset the scanner or restore - Kyocera TASKalfa 620 | Scan System (H) Operation Guide Rev-1 (Functions Edition) - Page 30
under System Basic Setting using the Administrator item. No password is set by default. System Basic Setting From here, set Administrator and scanner network interface basic setting Network under Setup. NOTE: To configure SMTP Authentication, click SMTP Authentication. (See page 2-8) To configure - Kyocera TASKalfa 620 | Scan System (H) Operation Guide Rev-1 (Functions Edition) - Page 31
being saved to the scanner device. Setup - Administrator The setting items are as follows. Display Description E-Mail Address Enter the administrator e-mail address. Scanner status log files and error reports will be sent via e-mail to this address. Change Password Set to Yes to change - Kyocera TASKalfa 620 | Scan System (H) Operation Guide Rev-1 (Functions Edition) - Page 32
button to save the new password to the scanner. After clicking the Registration button, an error is displayed if the entry under Confirm New Password does not match the entry under New Password, or if the entry is blank. Reset Button Click the Reset button to reset any changes to the setting - Kyocera TASKalfa 620 | Scan System (H) Operation Guide Rev-1 (Functions Edition) - Page 33
from Step 6 into the Confirm New Password field. 9 Click the Registration button. IP-Filters This scanner includes a filtering feature to limit the IP addresses that can connect to each protocol, restricting access to specific profiles to only specified IP addresses. For example, by setting HTTP in - Kyocera TASKalfa 620 | Scan System (H) Operation Guide Rev-1 (Functions Edition) - Page 34
from a Web Browser Scanner Default Setting Configure image scanning related default settings for the scanner. The settings items are Basic Setting and Extension Setting. Click Extension button to show Scanner Default Setting (Extension). Basic The setting items are as follows. Setting Item - Kyocera TASKalfa 620 | Scan System (H) Operation Guide Rev-1 (Functions Edition) - Page 35
. Setting Item Full scan Value On, Off Centering On, Off Uncompress scanning On, Off Continuous sending On, Off File name Input Manual, Auto/Manual Skip sender (user) On, Off select Enter E-mail address On, Off One page per file On, Offf Setting Scanner from a Web Browser Description - Kyocera TASKalfa 620 | Scan System (H) Operation Guide Rev-1 (Functions Edition) - Page 36
Web Browser Sender List Configure the Sender (User) List for use with network scanner functions (Send E-mail, Scan to PC, Database Connection, Scan to FTP). Sender (User) List Click Sender List to display the Sender (User) List. Up to 40 entries (No.001 - 020, No.021 - 040) senders (users) can be - Kyocera TASKalfa 620 | Scan System (H) Operation Guide Rev-1 (Functions Edition) - Page 37
than 16 characters long. E-mail Address Enter a Sender (User) e-mail address using less than 64 characters. Address of Address Book installed PC Enter the address of the computer on which the Private Address Book (included utility: Address Book for Scanner) has been installed. Enter the hostname - Kyocera TASKalfa 620 | Scan System (H) Operation Guide Rev-1 (Functions Edition) - Page 38
Delete button to delete the displayed Sender (User). Click each Reset button to show a verification dialog box. Click the OK button to reset or return settings to their factory defaults. Setting Item Description Restart Networking Only Restarts the scanner. Set All Network Settings Clears all - Kyocera TASKalfa 620 | Scan System (H) Operation Guide Rev-1 (Functions Edition) - Page 39
can send scanned image data to a specified folder on a pre-registered computer. This section explains how to register a destination PC for use with this feature. NOTE: For further details on the Scanner File Utility, see Scanner File Utility on page 3-3. Destination List Destination List (PC) Click - Kyocera TASKalfa 620 | Scan System (H) Operation Guide Rev-1 (Functions Edition) - Page 40
is entered here, it is shown in the Destination PC Registration table and on the scanner device operation panel. Enter a registration name less than 16 characters long. Field to enter the IP address or hostname of the destination PC. IP address takes precedence if values are provided for both fields - Kyocera TASKalfa 620 | Scan System (H) Operation Guide Rev-1 (Functions Edition) - Page 41
the settings to the scanner. Entered data is lost if this button is not clicked. Click the Reset button to reset any changes to the setting options. Click the Delete button to delete the displayed destination. Add Destination (PC) Group Registration Add or edit the destination (PC) group. IMPORTANT - Kyocera TASKalfa 620 | Scan System (H) Operation Guide Rev-1 (Functions Edition) - Page 42
from a Web Browser Setting Item Registration Button Cancel the selection Button Reset Button Delete Button Description Click the Registration button to save the settings to the scanner. Entered information is lost if you browse to another page before clicking this button. Click the Cancel the - Kyocera TASKalfa 620 | Scan System (H) Operation Guide Rev-1 (Functions Edition) - Page 43
Setting Scanner from a Web Browser Send E-mail Setting This section explains the settings for sending scanned images to computers list. Select Restricted destination domain names to only deny e-mail transmission to addresses belonging to domains that match the contents of the registered domain list - Kyocera TASKalfa 620 | Scan System (H) Operation Guide Rev-1 (Functions Edition) - Page 44
Item Character Code Registration Button Reset Button Description Here, specify the character code set to describe e-mail. Select code set from among US-ASCII (English)/SHIFT-JIS (Japanese)/ ISO-8859-1 (West Europe)/Windows-1252 (West Europe)/ Windows-1250 (Central Europe). The default setting is - Kyocera TASKalfa 620 | Scan System (H) Operation Guide Rev-1 (Functions Edition) - Page 45
Add or edit registration name/destination e-mail address for each individual number. Setting Item Registration Number Registration Name E-mail Address Description The number selected from the Destination List is shown in the Destination List (e-mail) and on the scanner device operation panel. Enter - Kyocera TASKalfa 620 | Scan System (H) Operation Guide Rev-1 (Functions Edition) - Page 46
from a Web Browser Setting Item Registration Button Reset Button Delete Button Description Click the Registration button to save the settings to the scanner. Entered data is lost if this button is not clicked. Click the Reset button to reset any changes to the setting options. Click the Delete - Kyocera TASKalfa 620 | Scan System (H) Operation Guide Rev-1 (Functions Edition) - Page 47
the No. Enter the group registration name and password details and click the Registration button to add the destination group. Setting Item Registration Name Registration Number Registration Button Cancel the selection Button Reset Button Delete Button Description Field to enter the Registration - Kyocera TASKalfa 620 | Scan System (H) Operation Guide Rev-1 (Functions Edition) - Page 48
Scanner from a Web Browser Scan to FTP Setting Scanned image data can be uploaded to a pre-registered FTP server. This section explains how to register an FTP server for use with this feature. Destination List Destination List the number you would like to add or edit to show the Destination - Kyocera TASKalfa 620 | Scan System (H) Operation Guide Rev-1 (Functions Edition) - Page 49
Registration (FTP) Add or edit an FTP server. Setting Scanner from a Web Browser Setting Item Registration Number Registration Name FTP Server Port Number Path Skip Authentication Login Account Name Change Password New Password Confirm New Password Registration Button Reset Button Delete Button - Kyocera TASKalfa 620 | Scan System (H) Operation Guide Rev-1 (Functions Edition) - Page 50
Setting Scanner from a Web Browser 2-26 - Kyocera TASKalfa 620 | Scan System (H) Operation Guide Rev-1 (Functions Edition) - Page 51
3 Included Scanner Tools This chapter introduces the scanner tools. • Introducing the Scanner Tools...3-2 • Scanner File Utility...3-3 • Address Editor...3-14 • Address Book for Scanner...3-33 • TWAIN Source...3-43 • DB Assistant...3-49 3-1 - Kyocera TASKalfa 620 | Scan System (H) Operation Guide Rev-1 (Functions Edition) - Page 52
lists. Select Private Address Book from the scanner operation panel to browse the Address Book for Scanner available for use by that user and to select a destination. • TWAIN Source (See page 3-43) TWAIN Source is a utility used from a TWAIN-compliant application to scanned images from the scanner - Kyocera TASKalfa 620 | Scan System (H) Operation Guide Rev-1 (Functions Edition) - Page 53
Utility requires to use Address Editor, Address Book for Scanner or the web page feature to register in advance the destination computer and save folder information for the scanner. To use DB Assistant to add text information to scanned images, it is necessary to launch Scanner File Utility on the - Kyocera TASKalfa 620 | Scan System (H) Operation Guide Rev-1 (Functions Edition) - Page 54
Address Book for Scanner, or a web browser 3. Scan the original 4. Transmit scanned data 5. Receive image data into the save folder Operating Environment Hardware Interfaces Operating System IBM PC/AT Compatible 10BASE-T/100BASE-TX Windows 2000 Service Pack 2 or later, Windows Server 2003, Windows - Kyocera TASKalfa 620 | Scan System (H) Operation Guide Rev-1 (Functions Edition) - Page 55
File Utility to be used by individuals. (Scanner File Utility is started after a user logs on to the computer.) NOTE: To change the setup type from Desktop mode to Service mode after Scanner File Utility has been installed, use the Windows Add or Remove Programs function to select Modify and change - Kyocera TASKalfa 620 | Scan System (H) Operation Guide Rev-1 (Functions Edition) - Page 56
Kyocera Scanner File Utility i s deleted. Start Dialog Box Scanner received from the scanner, or to set folder passwords, open the Windows Taskbar and on the menu that appears select All ProgramsScanner User SoftwareScanner File Utility. An icon is shown on the Windows Taskbar to indicate Scanner - Kyocera TASKalfa 620 | Scan System (H) Operation Guide Rev-1 (Functions Edition) - Page 57
Received File List Open File Button Open Folder Button Delete Button Description The scanner's status is shown. Click to close the start dialog box. Click to set save folders or to change or set a password. (See page 3-8) When Scanner File Utility is running in Service Mode, the Setup button is - Kyocera TASKalfa 620 | Scan System (H) Operation Guide Rev-1 (Functions Edition) - Page 58
Scanner Tools File Save Folder Settings About the Setup Dialog Box To set save folders or to change or set a password, click the Setup button on the start dialog box. The Setup of the Scanner File Utility shown on the Windows Taskbar show in the Receive File List. (10 - 100 items) After finishing settings - Kyocera TASKalfa 620 | Scan System (H) Operation Guide Rev-1 (Functions Edition) - Page 59
Scanner Tools Configuring a New Save Folder To specify a new save folder, click the New button on the Setup also the path to the target folder. A list of folders in the drive is shown in the password has been set, the password must be entered when operating from the scanner operation panel. 5 To add - Kyocera TASKalfa 620 | Scan System (H) Operation Guide Rev-1 (Functions Edition) - Page 60
specified folder. • PDF Keyword Embedder PDF Keyword Assist option (Adds keywords to scanned images.) • KM-Network FAX Receive Handler Add this component to use Network FAX. For further details, see the optional fax kit Operation Guide. • Database Link Handler Database Assist option (create CSV text - Kyocera TASKalfa 620 | Scan System (H) Operation Guide Rev-1 (Functions Edition) - Page 61
This operation is not required if a password has not been set. If the password is incorrect, an error occurs and you cannot proceed to the next step. 5 Press the Start key on the scanner's operation panel. The original is scanned and image data is sent from the scanner to the computer. The computer - Kyocera TASKalfa 620 | Scan System (H) Operation Guide Rev-1 (Functions Edition) - Page 62
600 dpi are supported. NOTE: When receiving multiple page image data, the resolution cannot be modified for each individual page. (Except when Continuous Scan is set) If a hard disk error occurs If the hard disk runs out of available space during receiving image data from the scanner, reception of - Kyocera TASKalfa 620 | Scan System (H) Operation Guide Rev-1 (Functions Edition) - Page 63
Scanner Tools Service Mode (Windows 2000, Windows XP, Windows Server 2003 Windows Vista only) When Scanner File Utility is installed in Service Mode, the following settings are added. 1 Even if a user is not logged on to the computer, the Scanner File Utility remains available to receive scanned - Kyocera TASKalfa 620 | Scan System (H) Operation Guide Rev-1 (Functions Edition) - Page 64
destination list. Recommended Operating Environment Hardware IBM PC/AT Compatible Interfaces 10BASE-T/100BASE-TX Operating System Windows 2000 Service Pack 2 or later, Windows Server 2003, Windows XP,Windows Vista Installing and Uninstalling Installing Address Editor 1 Click Scanner Tools - Kyocera TASKalfa 620 | Scan System (H) Operation Guide Rev-1 (Functions Edition) - Page 65
to complete the installation. Kyocera Address Editor i s deleted. Launching Address Editor 1 Launch Address Editor NOTE: Click the Windows start button, and on the menu that appears select All Programs Scanner User SoftwareAddress Editor to launch Address Editor. 2 The Address Editor main menu is - Kyocera TASKalfa 620 | Scan System (H) Operation Guide Rev-1 (Functions Edition) - Page 66
is started with the default values. Scanner Search Search for scanners connected to the network. NOTE: Scanner Search displays a list of only those scanners that respond within a preset time. 3-16 Item IP Address Host Name MAC Address Description Shows a list of the IP addresses assigned to the - Kyocera TASKalfa 620 | Scan System (H) Operation Guide Rev-1 (Functions Edition) - Page 67
: Set the administrator password according to Setup - Administrator on page 2-7 (Web browser) or Set Password on page 3-19 (Address Editor). Item Scanner Address Password Description Shows the IP address of the connected scanner. Enter the administrator password for the connected scanner. 3-17 - Kyocera TASKalfa 620 | Scan System (H) Operation Guide Rev-1 (Functions Edition) - Page 68
Domain Name Enter the domain name in less than 32 characters. WINS Server (Pri.) To use WINS (Windows Internet Name Service) to resolve computer names from IP addresses, enter the primary WINS server IP address in 'XXX.XXX.XXX.XXX' notation. WINS Server (Sec.) Enter the secondary WINS server IP - Kyocera TASKalfa 620 | Scan System (H) Operation Guide Rev-1 (Functions Edition) - Page 69
Included Scanner Tools Item Description SMTP Server Name Enter into this field the SMTP server hostname in less than 32 characters or IP address in 'XXX.XXX.XXX.XXX' notation. SMTP Port No. Enter the SMTP port number in this field. The default port is 25. DB Assistant Enter the IP address or - Kyocera TASKalfa 620 | Scan System (H) Operation Guide Rev-1 (Functions Edition) - Page 70
. NOTE: POP before SMTP and POP before SMTP(APOP) are not supported with this scanner. 2 Enter the Login Account Name to use in SMTP Server Authentication. 3 Enter the password into the Password field. NOTE: Enter a password less than 31 characters long. 4 Click the OK button. IP-Filter - Kyocera TASKalfa 620 | Scan System (H) Operation Guide Rev-1 (Functions Edition) - Page 71
Included Scanner Tools Scanner Default Configure image scanning related default settings for the scanner. The settings items Type TIFF, PDF Specify the file type when saving a scanned image. JPEG and PDF(High Complex) are not supported with this scanner. JPEG quality 1 (Low), 2, 3 (Standard), 4, - Kyocera TASKalfa 620 | Scan System (H) Operation Guide Rev-1 (Functions Edition) - Page 72
right will be shown depending on the sizes. When setting Auto Center, the image is moved to the center so that blank borders around the top and bottom or left and right become even. This scanner uses MMR compression when scanning image data. In this case, when compressing the dots (especially the - Kyocera TASKalfa 620 | Scan System (H) Operation Guide Rev-1 (Functions Edition) - Page 73
to ON to force the sender (user) to User No. 001 and skip sender (user) selection. Sender (User)List Configure the Sender (User) List for use with network scanner functions ( Send E-mail, Scan to PC). Item Name E P Registration Number E-mail Address New address Button Description As the sender - Kyocera TASKalfa 620 | Scan System (H) Operation Guide Rev-1 (Functions Edition) - Page 74
long. Address of PC with Enter the address of the PC on which Address Book is installed. "Address Book" installed Save number Specify the PC save number for the destination PC for Scan to PC mode. Specify a save number from 001 - 100. Change Password Change the password of each user. Enter - Kyocera TASKalfa 620 | Scan System (H) Operation Guide Rev-1 (Functions Edition) - Page 75
Included Scanner Tools E-mail Send Setting Set basic settings and register/edit destinations for sending scanned images to computers by e-mail. Mail Basic Setting Set the basic items here for sending e-mail. Item E-mail Transmission Restriction Domain List Data Size Subject Text Character Code - Kyocera TASKalfa 620 | Scan System (H) Operation Guide Rev-1 (Functions Edition) - Page 76
Included Scanner Tools E-mail Destination List Display or edit the E-mail Destination List for Send E-mail. Item Description Name As the E-mail destination, displays the name displayed at the top of the scanner operation panel. S When the address associated with the Sender (User) List has been - Kyocera TASKalfa 620 | Scan System (H) Operation Guide Rev-1 (Functions Edition) - Page 77
destination e-mail address. Included Scanner Tools Item Name Registration Number E-mail Address Description Field to addresses of members available to be added to a group. Adds the selected address as a Group member. The added address is removed from the Auxiliary group members. Up to 30 addresses - Kyocera TASKalfa 620 | Scan System (H) Operation Guide Rev-1 (Functions Edition) - Page 78
images to computers. Destination List(PC) Display or edit the Destination List for Scan to PC. Item Description Name As the Scan to PC destination, displays the name at the top of the scanner operation panel. S When the address associated with the Sender (User) List has been registered - Kyocera TASKalfa 620 | Scan System (H) Operation Guide Rev-1 (Functions Edition) - Page 79
Destination Editing (Scan to PC) Display or edit destination PC addresses. Included Scanner Tools Item Name Registration Number PC address Save number Description Field to enter the Registration Name. Enter a registration name less than 16 characters long. Enter the destination PC registration - Kyocera TASKalfa 620 | Scan System (H) Operation Guide Rev-1 (Functions Edition) - Page 80
Displays help. Importing Address Data Address Editor supports importing address data for the Sender List, Destination List (E-mail, PC) from Address Editor, Address Book for Scanner, or CSV files. Importing Address Data to Sender List, Destination List (E-mail, PC) Address data can be imported - Kyocera TASKalfa 620 | Scan System (H) Operation Guide Rev-1 (Functions Edition) - Page 81
Included Scanner Tools Field Settings If a CSV file has been selected, match the text fields with the Destination List items. Item Name E-mail Address Fields of the CSV file Description The name displayed at the top of the scanner operation panel as the e-mail destination. The e-mail address for - Kyocera TASKalfa 620 | Scan System (H) Operation Guide Rev-1 (Functions Edition) - Page 82
Included Scanner Tools Item Warning column Description Displays a warning mark for entries containing import errors. The warning marks are as follows. ? The name exceeds the maximum number of characters. This display is cleared by editing to reduce the number of - Kyocera TASKalfa 620 | Scan System (H) Operation Guide Rev-1 (Functions Edition) - Page 83
Included Scanner Tools Address Book for Scanner About Address Book for Scanner Address Book for Scanner is a utility to register or delete destination lists for use from the scanner to send scanned images via e-mail or to PCs. After installation, Address Book for Scanner starts automatically - Kyocera TASKalfa 620 | Scan System (H) Operation Guide Rev-1 (Functions Edition) - Page 84
User SoftwareAddress Book. An icon is shown on the Windows Taskbar to indicate Address Book for Scanner is running. Double-click on the icon that appeared. The start dialog box appears. About the Start Dialog Box Item Connected scanner field OK Button Setup Button Close Button Description A list - Kyocera TASKalfa 620 | Scan System (H) Operation Guide Rev-1 (Functions Edition) - Page 85
Included Scanner Tools Destination List Setting About Address Book Dialog Box To register or edit destination address for sending scanned images by e-mail or to other computers, press the Setup button on the start dialog box. The Address Book dialog box is shown. You can verify already registered - Kyocera TASKalfa 620 | Scan System (H) Operation Guide Rev-1 (Functions Edition) - Page 86
Included Scanner Tools E-mail Destination List In the Address Book dialog box, click the E-mail Address button. The destination list for e-mail sending is shown. Item Destination List field Name ID E-mail address Comment Description Shows a list of e-mail destinations saved to the destination list - Kyocera TASKalfa 620 | Scan System (H) Operation Guide Rev-1 (Functions Edition) - Page 87
Included Scanner Tools Registering and Editing E-mail Destination Group For adding an e-mail destination group to a destination list or editing details of an already registered e-mail destination group, use the Destination Group Registration (E-mail) dialog box. 1 In the Address Book dialog box, - Kyocera TASKalfa 620 | Scan System (H) Operation Guide Rev-1 (Functions Edition) - Page 88
Included Scanner Tools PC Destination List In the Address Book dialog box, click the PC Address button. The destination list for Scan to PC is shown. Item Destination List field Name ID PC address Save No. Comment Description Shows a list of destination PCs saved to the destination list. Displays - Kyocera TASKalfa 620 | Scan System (H) Operation Guide Rev-1 (Functions Edition) - Page 89
Included Scanner Tools 8 In the Address Book dialog box, click the Save button. The changes to the destination list are saved. Registering and Editing Destination PC Groups For registering a destination PC group to a destination list or editing details of an already registered destination PC group, - Kyocera TASKalfa 620 | Scan System (H) Operation Guide Rev-1 (Functions Edition) - Page 90
Included Scanner Tools 2 Enter a new password under 8 digits (numeric characters). 3 For verification, enter the new password again. 4 Click the OK button. The display returns to the Destination Group Registration (PC) dialog box. Adding Destination PC to a Destination PC Group Add destinations to a - Kyocera TASKalfa 620 | Scan System (H) Operation Guide Rev-1 (Functions Edition) - Page 91
to Address Book for Scanner Verify the list details for the CSV file to be imported and register to the Address Book for Scanner E-mail destination list. Warning column 10 Select the e-mail address to import from the list and click the Add to address list button. The number of selected address is - Kyocera TASKalfa 620 | Scan System (H) Operation Guide Rev-1 (Functions Edition) - Page 92
Scanner Tools 11 To edit the registration details of the selected e-mail address, click the Edit button. The Destination Registration (E-mail) dialog box is shown. (See page 3-36) 12 Click the OK button. The selected e-mail address is added to the Address Book for Scanner E-mail Destination List - Kyocera TASKalfa 620 | Scan System (H) Operation Guide Rev-1 (Functions Edition) - Page 93
size and resolution from TWAIN Source 5. Request Scanning 6. Transmit Scanned Image 7. Display Scanned Image Operating Environment Hardware Interfaces Operating System IBM PC/AT Compatible 10BASE-T/100BASE-TX Windows 2000 Service Pack 2 or later, Windows Server 2003, Windows XP,Windows Vista 3-43 - Kyocera TASKalfa 620 | Scan System (H) Operation Guide Rev-1 (Functions Edition) - Page 94
Included Scanner Tools Installing TWAIN Source 1 Click Scanner Tools from the Product Library CD-ROM main menu. 2 Click on TWAIN Source. 3 Follow the wizard to complete the installation. Uninstalling TWAIN Source 1 Click on the Start in the Task Bar and then select All Programs, Kyocera and - Kyocera TASKalfa 620 | Scan System (H) Operation Guide Rev-1 (Functions Edition) - Page 95
System (H) Operation Guide Set up Edition for operation procedure details. Starting Scanning from the Computer 1 Launch TWAIN Source from the TWAIN-compliant application on the computer. 2 Click the Scan. Setup button, check if it is selected and click the OK button. NOTE: When the scanner is not - Kyocera TASKalfa 620 | Scan System (H) Operation Guide Rev-1 (Functions Edition) - Page 96
Included Scanner Tools About the Main Dialog Box The items shown in the TWAIN Source main dialog box are as follows. Item Original Image Size Original Text Direction Transmission Size Orig-image quality Resolution Scanning Description Select the standard size for original scanning. The following - Kyocera TASKalfa 620 | Scan System (H) Operation Guide Rev-1 (Functions Edition) - Page 97
begin scanning originals requires the Start key on the scanner operation panel to be pressed. Resets all TWAIN Source settings to defaults when clicked. Click this button to display the Scanner Setup dialog box. From this dialog box, change the scanner address (see Change Scanner IP Address), units - Kyocera TASKalfa 620 | Scan System (H) Operation Guide Rev-1 (Functions Edition) - Page 98
is verified by the scanner. Therefore, the Job Accounting code must be configured in TWAIN Source at the computer. Registration method 1 Click the Scan. Setup button on the TWAIN Source main dialog box. The Scanner Setup dialog box is shown. 2 Click the Edit button. The Address Setting dialog box is - Kyocera TASKalfa 620 | Scan System (H) Operation Guide Rev-1 (Functions Edition) - Page 99
Included Scanner Tools DB Assistant About DB Assistant DB Assistant is a utility that configures 2 features: PDF Keyword Assist option, to add keywords searchable from a computer to scanned images, and Database Assist option, to create text information CSV files. These features are extremely useful - Kyocera TASKalfa 620 | Scan System (H) Operation Guide Rev-1 (Functions Edition) - Page 100
Operating Environment Hardware Interfaces Operating System IBM PC/AT Compatible 10BASE-T/100BASE-TX Windows 2000 Service Pack 2 or later, Windows Server 2003, Windows XP,Windows Vista Installing and Uninstalling Installing DB Assistant 1 Click Scanner Tools from the Product Library CD-ROM main - Kyocera TASKalfa 620 | Scan System (H) Operation Guide Rev-1 (Functions Edition) - Page 101
. Included Scanner Tools 3 Follow the wizard to complete the installation. NOTE: During installation, the following component installation screens appear. Select to use the following features with DB Assistant. • PDF Keyword Embedder PDF Keyword Assist option (Adds keywords to scanned images - Kyocera TASKalfa 620 | Scan System (H) Operation Guide Rev-1 (Functions Edition) - Page 102
dialog box. • When the program is not running Click the start button on the Windows Taskbar and on the menu that appears select All ProgramsScanner User SoftwareDB Assistant. An icon is shown on the Windows Taskbar to indicate DB Assistant is running. Double-click on the icon that appeared. The - Kyocera TASKalfa 620 | Scan System (H) Operation Guide Rev-1 (Functions Edition) - Page 103
Name field using less than 16 characters. The name entered here will be shown on the scanner operation panel. 3 Enter the IP address or hostname of the destination PC (computer where the scanned image will be saved) in the PC Address field. Next, in the Save Number field, enter the Save Number from - Kyocera TASKalfa 620 | Scan System (H) Operation Guide Rev-1 (Functions Edition) - Page 104
Scanner Tools NOTE: Refer to Setting Scanner Functions on page 1-2 for settings item details. These scan default settings can be changed later from the scanner operation panel. From the setting dialog box select Default Settings and right-click to show the Set, RegisterDefault, Return to default - Kyocera TASKalfa 620 | Scan System (H) Operation Guide Rev-1 (Functions Edition) - Page 105
(reverse display) and click or to change its order in the list. This completes the configuration of PDF Keyword Assist option (add text information to scanned images) for DB Assistant. Setting Restrict by Sender (User) This section explains the setting operation for Setting PDF Keyword Assist Option - Kyocera TASKalfa 620 | Scan System (H) Operation Guide Rev-1 (Functions Edition) - Page 106
to connect (hostname or IP address) in the Scanner Address field. Click the Download list button to display the list of Senders (Users) registered in the scanner. Select sender you wish to add from this list and click the Add (>>) button. The selection is displayed in the List of senders to be added - Kyocera TASKalfa 620 | Scan System (H) Operation Guide Rev-1 (Functions Edition) - Page 107
4 Troubleshooting This chapter explains how to solve problems when they occur. • Responding to Error Messages...4-2 4-1 - Kyocera TASKalfa 620 | Scan System (H) Operation Guide Rev-1 (Functions Edition) - Page 108
error. Have the correct login account name Contact your system administrator - Contact administrator. and password for SMTP or support personnel. authentication been set? Unable to find PC for personal Is Address Book for Scanner Launch Address Book for Scanner. - address list - Kyocera TASKalfa 620 | Scan System (H) Operation Guide Rev-1 (Functions Edition) - Page 109
No. 001 in the scanner's sender (user) list? Create a new user number 001 entry Refer to Scan or select another user after setting System (H) the scanner default for Selec. of Operation senders (users) to [Off]. Guide Set up Edition No Destination address being Is the specified destination - Kyocera TASKalfa 620 | Scan System (H) Operation Guide Rev-1 (Functions Edition) - Page 110
. Are the POP3 user account or password correct? Unable to Log in to the POP3 Server. Confirm the login account and password for SMTP TX authen. Error occurred at POP3 Server. - Contact Administrator. Corrective Actions Contact your system administrator or support personnel. Reference Page - Kyocera TASKalfa 620 | Scan System (H) Operation Guide Rev-1 (Functions Edition) - Page 111
SMTP Authentication error. Check with the system administrator that the user account and password used in SMTP authentication are correctly configured. page 2-8 E030 Unable to recognize destination PC. • Verify that Scanner File Utility is running on Refer to Scan Scanner File Utility not - Kyocera TASKalfa 620 | Scan System (H) Operation Guide Rev-1 (Functions Edition) - Page 112
Resolve the error condition on the destination PC. E059 Invalid command received from computer. • Confirm that Address Book for Scanner - There is problem with the computer running (Private Address Book) is running properly Address Book for Scanner (Private Address on the destination PC. Book - Kyocera TASKalfa 620 | Scan System (H) Operation Guide Rev-1 (Functions Edition) - Page 113
Appendix This chapter covers the following topic. • Glossary...Appendix-2 Appendix-1 - Kyocera TASKalfa 620 | Scan System (H) Operation Guide Rev-1 (Functions Edition) - Page 114
host specified by the default gateway. DHCP (Dynamic Host Configuration Protocol) DHCP is a protocol to automatically resolve IP addresses, subnet masks, and gateway addresses on a TCP/IP network. Because it is not necessary to manually assign an IP address to each client (including printers), it is - Kyocera TASKalfa 620 | Scan System (H) Operation Guide Rev-1 (Functions Edition) - Page 115
Name) A technological standard for connecting computers and image input devices such as scanners and digital cameras. Images from a TWAIN-compliant device can be imported into USB compliant USB interface. The maximum communication speed is 480 Mbps, which supports high speed data transfer. Appendix-3 - Kyocera TASKalfa 620 | Scan System (H) Operation Guide Rev-1 (Functions Edition) - Page 116
Appendix Appendix-4 - Kyocera TASKalfa 620 | Scan System (H) Operation Guide Rev-1 (Functions Edition) - Page 117
Destination list 2-24 Scan to PC setting 2-15 Destination list 2-15 Scanner Setting from the machine 1-1 Scanner Default Settings 1-11 Scanner File Utility 3-3 Description 3-3 Installing and uninstalling 3-4 Operation method 3-6 Service mode 3-5, 3-13 Scanner Tools 3-2 Selec. of senders (Users) 1-16 - Kyocera TASKalfa 620 | Scan System (H) Operation Guide Rev-1 (Functions Edition) - Page 118
Index Reset 2-14 Scanner default 2-10 Sender list 2-12 Setting method 2-6 System basic setting 2-6 T TCP/IP Appendix-2 TWAIN Appendix-3 TWAIN Source 3-43 Description 3-43 Installing and uninstalling 3-44 Operation method 3-45 U USB Appendix-3 W - Kyocera TASKalfa 620 | Scan System (H) Operation Guide Rev-1 (Functions Edition) - Page 119
Index Index-3 - Kyocera TASKalfa 620 | Scan System (H) Operation Guide Rev-1 (Functions Edition) - Page 120
Index Index-4 - Kyocera TASKalfa 620 | Scan System (H) Operation Guide Rev-1 (Functions Edition) - Page 121
Index Index-5 - Kyocera TASKalfa 620 | Scan System (H) Operation Guide Rev-1 (Functions Edition) - Page 122
Index Index-6 - Kyocera TASKalfa 620 | Scan System (H) Operation Guide Rev-1 (Functions Edition) - Page 123
E1 - Kyocera TASKalfa 620 | Scan System (H) Operation Guide Rev-1 (Functions Edition) - Page 124
Rev. 1 2009.8
Scan System (H)
Operation Guide
Function Edition